Ross Valley School District

Board of Trustee Meetings  

MEETING PROTOCOLS AND INFORMATION

• Time Allocations:  Times indicated for items on the agenda are approximate.  Actual time when an agenda item is taken up and considered may be different.
• Consent Agenda Procedure:  All items are approved by a single action.  Any member of the Board may remove an item from the Consent Agenda for separate discussion.
• Accommodations for Individuals with Disabilities:  Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent's Office at:  Ross Valley School District Office, 110 Shaw Drive, San Anselmo, CA 94960. Phone: 415-454-2162415-454-2162, Fax: 415-453-3152.
• Agenda and Supporting Documents:  A copy of the Agenda and all back-up documentation can be downloaded from CSBA Agenda On-Line Web-site (http://rvsd.csbaagendaonline.net).  Information is also available at the District Office 72 hours prior to the meeting. Supporting documents/writings related to a Board meeting agenda item that are distributed to at least a majority of Board members less than 72 hours before a noticed meeting, and that are public records not otherwise exempt from disclosure, will be available for inspection at the District office, 110 Shaw Drive, San Anselmo, California 94960. Such documents/writings may also be available on the District’s website. (Government Code 54957.5 (b)).
• Public Comments:  Currently the Board of Trustees hears public comments in two ways.  The first is through "Announcements and Communication" (Agenda Section B), which is intended for public comments on items not on the current agenda.  The second is through public comments on posted agenda items, which will be announced by the Board President before a vote on each item is taken.

• Purpose: The purpose of public comments is to permit any person in the audience to make a statement to the Board of Trustees.
• Protocol: Speakers are limited to three (3) minutes for their communication, unless the Board deems otherwise.  The Board President will conclude public comments after a reasonable length of time and proceed with the agenda.   In order for the Board and everyone in attendance to benefit from public comments, the Board requests that each speaker state his/her name and affiliation with the district (e.g.  principal, parent, student or community member).  
• Items Not On the Agenda: The Board permits public comments on items not on the agenda, but pertaining to the school district, if appropriate, and not an impediment to the efficiency and orderliness of the meeting.  No Board action shall be taken on any item not appearing on the agenda.
• Board Response: The Brown Act prohibits Board discussion and deliberation on topics that are not on the publish agenda.
• Concerns Regarding District Employees:  Concerns about individual employees shall not be discussed in public at school meetings.  Please contact the immediate supervisor (principal, administrator, superintendent) directly.

Effective January 1, 2015, the Board of Trustees will take public comments on items both on and not on the agenda, during "Announcements and Communication" (Agenda Section B) and again at the end of the meeting (Agenda Section I).  Persons wishing to address the Board during the above time allocations or after a specific agenda item has been discussed, will be required to submit a speaker card to the Board Secretary before coming to the podium.  

• Use of Technology at Board Meetings:  Trustees may use various technology devices to view/access meeting materials.  Trustees may momentarily, as necessary, read and respond to an urgent personal message, e-mail or text.  This will be done as quickly as possible and with minimal distraction.  Trustees will not engage other trustees or members of the audience using e-mail, text, or other messaging during the meeting. 

 RECENT & UPCOMING BOARD MEETINGS

• Agendas and Materials - click here http://rvsd.csbaagendaonline.net/cgi-bin/WebObjects/rvsd-eAgenda.woa/wa/showMeeting

MEETING DATES / TIMES

• Regular Meetings are scheduled from approximately  7-9 p.m. on the 1st and 3rd Tuesday of each month unless otherwise noted.  Agendas will be posted 72 hours prior to the meeting in accordance with the Ralph M. Brown Act.
• Closed Session Meetings will be held 30-60 minutes prior to the beginning of both regular and board work sessions when applicable.
• Special Meetings are scheduled as needed; dates and times vary.  Agendas will be posted 24 hours prior to the meeting in accordance with the Ralph M. Brown Act.
• Note:  Meeting times sometimes change.  Please check the Agenda through this website for the correct time.
• Complete List of Board Meetings: Please visit the Calendar Section on the District's website.  http://www.rossvalleyschools.org/vcalendar//index.v?Org_ID=3
• Location: All meetings are held at the District Office unless otherwise indicated.  Board Conference Room, 110 Shaw Drive, San Anselmo, CA  94960

COMPLETE BOARD PACKET (Agenda &  supporting Documents)

To obtain a complete copy of the Agenda and supporting documents:

• Print a copy from Agenda On-Line
• In accordance with the Americans with Disabilities Act (Government Code 54954.1), copies of the entire board packet will be available at meetings.

QUESTIONS

• Contact the District Office
• Telephone: 415.454.2162415.454.2162
• Fax: 415.454.6840
• E-mail: cstoeckley@rossvalleyschools.org
• District Website: www.rossvalleyschools.org

Ross Valley SD Meetings