Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring.  All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.

The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget.

Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring.  All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.

The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget.

The purpose of this contract is to provide ongoing professional development for EL Coordinators and administrators using the trainer of trainers model.  These professional development experiences will give administrators and EL Coordinators the knowledge needed to provide professional development support to classroom teachers as they deliver high quality English Language services to our students who are learning English.

The fiscal impact for these professional development services is not expected to exceed $8,350.00 from the Title III budget.

The cost for this professional development is not to exceed $8,350 and will be funded by Title III-LEP funds.

Mr. Christian Fuhrer, Beverly Vista Principal has submitted the following Out-of-County Activity requests for Board approval for the 2016-2017 school year

October 26-28, 2016

February 6 - 10, 2017

Mr. Kevin Allen, El Rodeo Principal has submitted the following Out-of-County Activity requests for Board approval for the 2016-2017 school year

March 14-17, 2017

May 15-19, 2017

Ms. Michelle Dar, Hawthorne Principal has submitted the following Out-of-County Activity requests for Board approval for the 2015-2016 school year

March 27-29, 2017

January  9 - 13, 2017

Ms. Dana Findley, Horace Mann Principal has submitted the following Out-of-County Activity requests for Board approval for the 2016-2017 school year

March 15-17, 2017

April 30 -  May 5, 2017

Please see attached BHHS Out of County Request:  

BHHS Fall National High School Journalism Convention

November 10-13, 2016

Indianapolis, IN

Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy.

The warrant register for the month ending August 31, 2016 is $1,288,905.68 for payroll and $5,256,134.53 for commercial vendor/contractor payments for a total disbursement of $6,545,040.21.

Submitted  to the Board of Education for information the Approval Letter from LACOE  of the 2016-17 LCAP and Budget for the Beverly Hills Unified School District.

The Board has requested a presentation on the district Title I program.  Information will be presented on funding and program development, including compliance requirements for targeted assistance programs.

The Board has requested a presentation on the district intervention program.  Staff will present information on program development, including student selection, program model, progress monitoring, curriculum and accountability.

State accountability results are reported out to the Board and community in September following release of state test score results.  Results and school plans will be presented in October, following the analysis of results by school staff and School Site Councils. School plans (Single Plan for Student Achievement) are presented to the Board for approval annually in November.

All bargaining units health and welfare benefits were increased to $8,500.00 on July 1, 2016

All bargaining units health and welfare benefits were increased to $8,500.00 on July 1, 2016

Administration respectfully requests approval to initiate the hiring process for an Instructional Technology Teacher on Special Assignment (TOSA) 

Appropriate Placement on Teacher Salary Schedule: $51,230-$97,884.

Proposal for the annual independent financial audit of the District's Proposition 39 Measure "E" school facilities program for the fiscal year ending June 30, 2016 plus two optional renewal periods.

As part of the AB1200, it is required to have public hearing before approval by the Board of Education to disclose any increase in cost that occurs as a result of recommendation for salary increase.  Once the Board has held the public hearing and approved the salary increase, the district will forward Certification No.2 included in the attachment to the Los Angeles County Office of Education.

A salary formula was approved by the Board effective July 1, 2014 to provide enhancements to salaries for employees in these employee groups. The formula is based on a percentage applied to secured property tax revenue growth. The applied percentage for 2016-17 is 55 which results in a 4.194% salary increase in the 2016-17FY.

In addition to the salary increase, the District contribution for health and welfare benefits is also increased to $8,500 per participating eligible employee.

Attached is the Public Disclosure of the Proposed Collective Bargaining Agreement that was submitted to and reviewed by LACOE. Also attached is the letter from LACOE to show conclusion of the document review.

The Business Services Division, along with Education Services, the Technology Department, and several Principals have been working together to come to a solution to the problem as detailed below:

Several of the Beverly Hills Unified School District PTA organizations and single school donation accounts would like to take advantage of the very low interest rates associated with municipal leasing programs to acquire technology equipment for their students.   Examples include 1:1 I-Pads, Chromebooks, etc.      The PTA organizations or a single school cannot participate in this type of financing program, it has to be Beverly Hills Unified School District that is the Lessor (the debtor of the lease program).   An approximate rate for borrowing on a three year plan would be 1.45% for three years.     The PTA at El Rodeo School tried to move forward on its own, but was being quoted a rate of 30.8% for three years.    These programs also known as Certificates of Participation (COPs) typically have a $1.00 buyout at the conclusion of the lease and the District then owns the equipment. 

As a point of reference, the 220 N. Doheny Drive property was financed with a similar type of financing.

In an effort to help the PTA programs and private donors assist the schools with the technology equipment they would like to acquire, the District is requesting permission to do a Request for Proposal (RFP) and then bring a contract for approval to the board.   In essences the Business Office would be establishing an umbrella municipal leasing program.   The District e.g. the Board of Education would become the actual lease holder, but the PTA’s and/or private donors would commit the funds to make the payments to the program for the amount of funds they have chosen to borrow. 

The Business Office would continue to work closely with the Principals and the PTA’s while the financing is established. 

At the Board Study Session on August 30, 2016, Mr. Ben Levin, the District’s Architect with DLR, presented Value Engineering (cost reduction) options for the Hawthorne Auditorium, before re-submitting the construction drawings to DSA.  The proposed change included reduction to the bathrooms design and omitting the elevator.

During the Study Session discussion the question came up whether Hawthorne School could possibly become a Middle School.  A study and report to the Board is being conducted by School Services and is due on October or sooner.  It was the understanding of Facilities and the Architect that the direction given was to wait for the design modifications until after the School Services Report is in.

A request was submitted by a Board Member to clarify the Board’s direction or possibly revisit it.

The financial impact for this project is accounted for in the approved Phase 1 budget for Hawthorn School and will be paid for from Measure E.

On June 14, 2016 the Board authorized staff to solicit bids for the installation of a temporary security fence to cover the gap along Moreno between the existing construction fencing that was installed as part of the current construction for the B1/B2 project and the Konheim Gym.  This fence is to remain in place until such time as the Modernization work at the High School is completed and a permanent security fence is approved and constructed.

Staff used the CUPPCCA bidding process for projects over $45,000 but under $175,000.  This required solicitation of all fencing contactors on the master CUPCCAA contractor list.  Requests for proposals were sent out to 10 contractors.  Three bids were received:

Harris Steel Fence Co.          $139,222

Quality Fence                           $143,998

SoCal Fence                              $161,889

The financial impact for this amendment is accounted for in the overall BHHS approved Phase 1 budget and will be paid for from Measure E.

In July 2014 the Board approved an agreement with ProWest Constructors for the construction of the New Building B Classroom at Horace Mann School.  A Notice to Proceed was issued for July 24, 2014.  As part of the construction process changes will occur that require a change order to adjust the Contract amount.  This Agenda Item includes one change order for consideration.

Current Consideration Totum, the Construction Manager, has provided all the necessary back up for the costs involved with the following change order:

Change Order No. 039, Amount: [$165,245].

This change order includes one item:

Proposal Request No. PR-098 is a credit assessed the General Contractor for excessive overtime required for DSA required steel inspection performed by the District’s Testing and Inspection Laboratory.  The District is taking this credit because delays, caused by the steel fabricator, made it necessary for the District’s Inspectors to work multiple shifts and at multiple fabrication sites in order to meet the Contractor’s accelerated schedule.  Inspection fees were based on the Contractor's original schedule and did not anticipate excessive overtime or multiple fabrication sites.  The Contractor has been advised of the District’s position that this is a required credit.  The Contractor has elected to not concur with these findings.  Per Article 49.h of the General Conditions, this Change Order is being executed unilaterally, which leave the Contractor the option to challenge it as a claim.

The credit for this change is [$165,245.]

All costs are coming from Measure E funding.

The Citizens Oversight Committee (COC), through Proposition 39, is charged with overseeing bond fund expenditures and ensuring they are used for their intended purpose. The District received five applications to fill the vacancies.  The Board conducted interviews before its closed session on Tuesday, August 23, 2016.  The Board will vote on the following applicants: Simone Gold, Arthel McDaniel, Yoav Tamir, Frank Tell and Benjamin Tiernan.