Regular Board of Education Meeting
Beverly Hills USD
October 09, 2017 5:00PM
CLOSED SESSION - Administrative Building
255 South Lasky Drive Beverly Hills, CA 90212
OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School
241 Moreno Drive Beverly Hills,
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Dasnita Sinaga to provide music for Horace Mann's middle school choral rehearsals and performances during the 2017-18 school year.
Fee not-to-exceed $1200.00 to be funded out of BeverlyArts budget. |
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Professional Services Agreement Between Beverly Hills USD and Dasnita Sinaga
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Hsin-Yi Chang to provide piano accompaniment for vocal music ensembles at Hawthorne School for winter choral concert and K-5 winter program during the 2017-18 school year.
Fee not-to-exceed $1700.00. ($1200.00 to be funded out of BeverlyArts Budget and $500.00 to be funded out of Hawthorne's PTA Budget) |
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Professional Services Agreement Between Beverly Hills USD and Hsin-Yi Chin
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with David Stiles to provide service, repair and maintenance to audio and video equipment at the high school. |
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Professional Services Agreement Between Beverly Hills USD and David Stiles
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| This contract is for Physical Therapy service provider for students with this related service on their IEP. We started the school year with a service vacancy in this position and we owe back services for the first month of school. Pediatric Therapy Network can provide 1.5 days of the 2.5 days of therapy that we need. Physical Therapists who work in the school setting as opposed to the medical setting are very hard to find. We have never hired for this position through the district because the job fluctuates too much to set an hours per week schedule.This contract is not to exceed $30,000 for the 2017-2018 school year. This funding will be through the Student Services budget. |
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| This contract is not to exceed $30,000 for the 2017-2018 school year. This funding will be through the Student Services budget. |
Master Contract L.A. Intensive Pediatric Therapy
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Dorcas Brown to render services for dance/theatre teacher of grades 6-8 and grades 3-5 (as needed) for GATE Dance/Theatre class during the 2017-18 school year.
Fee not-to-exceed $3000.00 to be funded out of GATE Budget. |
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Professional Services Agreement Between Beverly Hills USD and Dorcas Roman
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| The Williams Uniform Complaint Quarterly Report Summary must be presented to the Board of Education for approval each quarter (October 20, 2017; January 19, 2018; April 20, 2018; and July 20, 2018).
Upon approval by the Board of Education, the report is then forwarded to the Los Angeles County Superintendent for approval. Attached is the report summary for July 1, 2017 - September 30, 2017.
All schools in California are affected by new laws that are the result of the Williams lawsuit settlement. Known as the "Williams legislation," the laws seek to ensure that all students have equal access to the basics of a quality education: textbooks, safe and decent school facilities and qualified teachers. The laws focus on the state's lowest-performing schools, defined as those ranked in deciles 1-3 of the 2003 base Academic Performance Index. Williams creates an expanded role for the county superintendent of schools to monitor and report on low-performing schools.
In Los Angeles County, Superintendent and his staff at LACOE are responsible for:
- Conducting annual visits of the county's 600 low-performing schools.
- Determining whether students have access to sufficient instructional materials and whether buildings are safe, clean and functional.
- Monitoring whether teachers have proper classroom assignments and certifications.
- Verifying the accuracy of School Accountability Report Cards relevant to instructional materials and facilities maintenance.
- Reporting to the governing board of each school district, the county board of education and the county board of supervisors on the state of these schools. |
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1st Quarter UCP Summary Report
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Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted.
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Donations List - 100917
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| The district has received cash and checks during the period of September 15,2017 through September 30,2017 in the amount of $118,528.86.
A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
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| The district collected $118,528.86 during this period. |
Cash Collect #7
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| Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending September 30, 2017 is $1,581,768.52 for payroll and $4,833,064.61 for commercial vendor/contractor payments for a total disbursement of $6,414,833.13.
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WARRANT REGISTER REPORT #5
Warrant Report #5
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| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from September 15, 2017 through September 29, 2017. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $407,300.68 for the General Fund and $2,075,245.85 for the Bond Fund. |
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Board Report #7
Board Report Cover #7
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| Davis Demographics will gather, create and prepare all of the necessary mapping and demographic data required for preparing student projections. The data can then be used for ongoing planning purposes.
The fiscal impact for a one year agreement will be $16,000 to be paid from the General Fund. |
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| The fiscal impact for a one year agreement will be $16,000 to be paid from the General Fund. |
A - Davis Demo - Proposal
B - Davis Demo - Contract
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| On May 20, 2016, the Board of Education passed Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute agreements under $45,000. The resolution requires these agreements to be ratified by the Board of Education.
To install a temporary security fence along Moreno Drive on the Front Lawn at Beverly Hills High School as previously authorized by the Board of Education on August 8, 2017.
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| The cost of the work covered under this Agreement with Southern California Industries, LLC, in the amount of $17,678.56, would be paid for with previously budgeted funds in Measure E for the Beverly Hills High School Modernization Project. |
So Cal Quote
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| On May 20, 2016, the Board of Education passed Resolution No. 2015-2016-039, authorizing the Superintendent or his Designees to approve and execute agreements under $45,000. The resolution requires these agreements to be ratified by the Board of Education.
To provide installation of water stop at elevator entrance and repair/replacement of two deck drains at Horace Mann School Building B, the Superintendent authorized the work on September 19, 2017. The cost of this work, $27,480.00, does not include any ProWest mark-up.
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| The cost of the work covered under this Agreement with ProWest Constructors of $27,480.00, would be paid for with previously budgeted funds in Measure E for the Horace Mann School Modernization Project. |
Signed Authorization
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| On May 20, 2016, the Board of Education passed Resolution No. 2015-2016-040, authorizing the Superintendent or his Designees to approve and execute agreements under $45,000. The resolution requires these agreements to be ratified by the Board of Education.
The District engaged G4S Secure Integration LLC to provide upgrade of the Access Control System to produce HID card ID badges to the existing system at Horace Mann School Building B in the amount of $5,400.06. The Superintendent authorized the work on July 17, 2017.
This Change Order for $664.79 is for a Software License to remotely access the security system in order to remotely manage the system.
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| Original Agreement with G4S Secure Integration LLC - $5,400.06
Change Order No. 1 - $664.79
New agreement amount - $6,064.85
The cost of the this Change Order covered under this Agreement with G4S Secure Integration LLC, of $664.79, would be paid from previously budgeted funds in Measure E for the Horace Mann School Modernization Project.
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G4S Proposal
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Published: October 6, 2017, 4:02 PM
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