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Regular Board of Education Meeting
Beverly Hills USD
November 14, 2017 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-4:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-4:00 P.M.
III.A. Approval of Settlement Amendment for Student #13955
III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (1 Case)
III.C. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. SPOTLIGHT ON STUDENTS
V.A. Hawthorne School
V.B. BHHS Boys' Varsity Water Polo Team
VI. BHEF REPORT-Cindy Trost & Jeannine Ramer
VII. APPROVAL OF THE AGENDA
VIII. REPORT OF CLOSED SESSION ACTION
IX. AGENDA HEARING PERIOD-PUBLIC COMMENT
X. CONSENT CALENDAR*
X.A. Approval Board Meeting Minutes
Rationale:

 
X.A.1. Regular Board Meeting-10-23-2017
Attachments:
Regular Board Meeting Minutes 10.23.17
X.A.2. Special Board Meeting-11-7-2017
Attachments:
Special Board Meeting Minutes 11.7.17
X.B. Personnel Reports
X.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
X.B.2. Classified Personnel Report-RevisedWas edited within 72 hours of the Meeting
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report Revised
X.C. Approval-Professional Services Agreement - Amy Phillips
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Amy Phillips to provide two (2) 8 week in-school programs at Beverly Vista School designed for teenage girls to build self-esteem through the lens of the arts and media and in addition a One (1) eight week in school program at lunchtime for 4th and 5th grade girls. Hawthorne School-one (1) eight week in school program. Horace Mann School-one (1) eight week in school program. BHHS-One (1) nine week in school session 1X week for Dance Company Class.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Amy Phillips
X.D. Approval-Professional Services Agreement - Yuri Miyoshi
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Yuri Miyoshi to provide 1, one-hour session per week for 25 weeks of percussion coaching to the instrumental music program students at Beverly Vista School. Funding Source-BV/PTA.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Yuri Miyoshi
X.E. Professional Services Agreement for Hatch and Cesario Law Offices
Rationale:
Professional Services Agreement to provide legal counsel for residential placement cases NTE $25,000 for the 2017-2018 school year from the student services budget.
 
Quick Summary / Abstract:
Professional Services Agreement to provide the district legal counsel and guidance for residential placement cases to reduce costs for this very costly student placement.
Attachments:
Professional Services Agreement Hatch and Cesario
X.F. Approval-Professional Services Agreement - Grant Gorrell
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Grant Gorrell to provide theatrical lighting for the high school dance company winter concert. The agreement will be from August 8, 2017 until May 31, 2018. Funding Source: ASB.
 
Attachments:
Professonal Services Agreement Between Beverly Hills USD and Grant Gorrell
X.G. Professional Services Agreement Suzanne Linett
Rationale:
To provide Occupational Therapy consultative services to analyze Occupational Therapy program effectiveness and make recommendations for improvements or changes to policies and procedures as needed, and provide training to staff on practices, procedures and caseload concerns. Program review, staff in services and analysis not to exceed $5000 for the 2017-2018 school year. Funding will be out of the Student Services budget.
 
Quick Summary / Abstract:
This consultant will be evaluating and assisting with best practice and procedures to review our Occupational Therapy Program and give in services and recommendations for adjustments , new assessment protocols and other improvements as needed . This program has not been formally reviewed in many years and review is needed to evaluate our effectiveness.
Attachments:
Professional Services Agreement Suzanne Linett
X.H. Approval-Professional Services Agreement - Will Ferenc
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Will Ferenc to provide engineering mentorship as robotics coach at the high school. The funds will be paid through CTE funding and will cover October 1, 2017 until June 1, 2018.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Will Ferenc
X.I. Approval of Professional Services Agreement with Dr. Michael Postma
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Dr. Michael Postma to provide “Understanding the Development and Impact of Social/Emotional Needs of Gifted Learners” workshop for BHUSD GATE teachers and for the GATE Parents. Fee not-to-exceed $2500.00 to be funded out of the GATE budget.
 
Attachments:
PSA - Dr. Michael Postma
X.J. Approval of Single Plans for Student Achievement 2017-2018
Rationale:
To ensure compliance with Education Code regulations and state law, the Single Plans for Student Achievement must be developed by the School Site Council for all local educational agencies (LEA) participating in programs funded through the Consolidated Application process and as part of the site alignment to the Local Control Accountability Plan (LCAP).  Each site plan was coordinated with District Goals and developed by the school staff, followed by approval from each Site Council prior to submission to the District.   The Single Site Plan is developed to: 1. Provide clear focus for schools to address the academic needs of all students  2. Target the use of local, state, and federal resources toward improving student achievement 3. Meet federal requirements of ESSA (Every Student Succeeds Act). 4.  Provide alignment to the District LCAP goals The Single Plans for Student Achievement and the District Goals are reviewed and approved by the Board of Education annually and/or whenever there are any material changes that affect the academic programs for students. 
 
Quick Summary / Abstract:
The Single Plans for Student Achievement and District Goals are provided for annual approval to the Board of Education.
Attachments:
BHHS SPSA 2017-18
BV SPSA 2017-18
ER SPSA 2017-18
HAW SPSA 2017-18
HM SPSA 2017 - revised
X.K. BHHS Out-of-County Trip: BHHS DECA Regional Career Development Conference; Anaheim, CA; January 12-14, 2018
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   - BHHS DECA Club/ Anaheim Regional Career Development Conference - January 12-14, 2018 / Anaheim, CA
 
Attachments:
BHHS DECA Regional Conference - Jan 2018
X.L. BHHS Out-of-County Trip: BHHS Speech and Debate Tournament; Cypress College, Orange County, CA; December 9 - 10, 2017
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   BHHS Speech and Debate Tournament December 9-10, 2017 Cypress College, CA
 
Attachments:
BHHS Speech & Debate Team - Cypress College
X.M. Cash Collection Report #9 for 2017-2018
Rationale:
The district has received cash and checks during the period of  October 19,2017 through November 6,2017 in the amount of $230,246.75. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
BHUSD Cash Collection Report #9
X.N. Approval of Warrant Report #6 for 2017-2018
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending October 30, 2017 is $2,269,071.43 for payroll and $5,680,760.68 for commercial vendor/contractor payments for a total disbursement of $7,949,832.11.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant Register Report #6
Warrant Report #6
X.O. Ratification of Purchase Order #9 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from October 16, 2017 through November 2, 2017.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $404,256.30 for the General Fund, $12,808.08 for the Cafeteria Fund and $2,988,351.14 for the Bond Fund.
 
Attachments:
Board Report #9
Board Report Cover #9
XI. REPORTS
XI.A. Superintendent's Report
XI.B. Student Board Member Report
XII. RESPONSES BY MR. SPITZ TO MR. GOLDSTEIN'S E-MAILS
XII.A. Eliot Finkel's letter in the BH Weekly Issue of 11/2/17
XII.B. Article in the Jewish Journal issue of 11/18/2015
XII.C. 2016 Bond Measure Y
XIII. HUMAN RESOURCES
XIII.A. Resolution 2017-2018-008 Authorizing Assignments In Accordance With Education Code 44258.7(b)
Rationale:
It has been determined that a certain individual possesses special skills and training which qualify him/her to teach under Education Code 44258.7(b) for the 2017-2018 school year. This individual meets the requirements listed under the educational codes. Please refer to the attached document for the specific education code reference, the teacher authorized under the education code, the subject area authorized, and the school site.
 
Attachments:
Resolution 2017-2018-008 Authorizing Assignments in Accordance with Ed Code 44258.7(b)
XIII.B. Discussion - Certificated Hourly Rate for Extra Duty Assignment
Rationale:
Per Certificated BHEA Collective Bargaining Agreement Article III, Section 10 Extra Duty Assignment - The certificated hourly rate listed in Appendix A shall be increased based on any increase to the base salary schedule. The certificated hourly rate of $40.00 has not been increased along with the base salary schedule since 2014. The following are the annual increases for the last four years: $42.06 - 2014-2015 $43.49 - 2015-2016 $45.32 - 2016-2017 $46.30 - 2017-2018 At this time the total financial impact is not determined until the Business Services Department reviews all previous extra duty assignments which teachers have worked since the 2014-2015 school year.
 
XIV. PLANNING AND FACILITIES
XIV.A. Approval of Amendment No. 01 to the Agreement with ProWest Constructors for additional Period of Performance for the Special Services Construction Management Agreement.
Rationale:
On June 30, 2017, the Board of Education approved an agreement with ProWest Constructors for Special Services Construction Management in support of the Measure E Bond Program. The initial contract Period of Performance (POP) was through December 14, 2017 with a not-to-exceed value of $1,800,000. The scope of the work being performed under this agreement will continue beyond the current POP. The remaining funds are adequate to support this scope through September 14, 2018.
 
XIV.B. Approval of Amendment No. 01 to the Agreement with Darren P. Doerschel, Systems Integration Consultant, for additional Oversight of IT Projects Related to Modernization.
Rationale:
On April 26, 2017, the Board of Education approved an agreement with Darren P. Doerschel, Systems Integration Consultant, for Oversight of IT Projects Related to Modernization. Continued support is required for the completion of Horace Mann School Building A as well as design support for the ongoing projects. Darren P. Doerschel, Systems Integration Consultant, has requested an additional not-to-exceed fee of $263,425. The fee is is comprised of the following:: 1. Interim period services - $32,425.00 2. Horace Mann Building A Completion services - $138,600.00 3. Oversight services of current and pending installations - $92,400.00
 
Attachments:
Darren Doerschel Proposal
XIV.C. Maintenance of District Assets Funded with Measure E and Warranty Conditions Compliance Audit with Moss Adams LLP
Rationale:
During a COC audit meeting last year, it was requested that the annual audit performed by Moss Adams, LLP include review of the District’s maintenance and warranty condition compliance policies and procedures for assets funded with Measure E. Specific emphasis will be placed on the controls surrounding the required maintenance and documentation of these assets in accordance with warranty terms, the completeness and accuracy of the asset list, and the use of warranties when applicable. The Moss Addams LLP proposed fee is a not-to-exceed of $7,250 for FY 2016/17 and $7,750 for FY 2017/18 plus out-of-pocket travel expenses.
 
Attachments:
Email Requesting Board Agenda Item
Email Requesting Board Agenda Item
Moss Adams LLC Proposal
XIV.D. Adoption of Resolution 2017-2018-010 approving the award of Preconstruction and Lease-Leaseback Services for the Beverly Hills High School B1 and B2 Project.
Rationale:
On September 26, 2017, the Board of Education approved a Request for Qualifications (“RFQ”) setting forth the criteria and scoring of the qualifications, including relevant experience, safety record, and other criteria specified by the District. The purpose of the RFQ was to prequalify construction contractors under Public Contract Code Section 20111.6 to perform services relating to projects over $1,000,000 utilizing a Lease-Lease Back (LLB) Guaranteed Max Price Contract (GMAX) approach. On October 30, 2017 the District received responses to the RFQ, and the Proposal Evaluation Committee evaluated the qualifications of the firms based upon the criteria and evaluation methodology set forth in the RFQ, assigned scores to each proposal, and once the evaluation process was complete, the determined the proposer with the best score. The results of that evaluation are shown on the list attached to the Resolution. See Attached Resolution
 
Attachments:
Resolution 2017-2018-010
XIV.E. Approval of Amendment No. 4 to the Agreement with Leighton Consulting, Inc., (Leighton) for additional Geotechnical and Materials Testing Services for the Beverly Hills High School Modernization Project.
Rationale:
On April 8, 2014, the Board of Education approved an agreement with Leighton for geotechnical exploration and reporting at Beverly Hills High School. The depth of the undocumented fill within the walls of Building B2 is currently unknown. The depth of the undocumented fill has a direct effect on the length of the piles to be used in the modernization of the building. In order to minimize the risk related to the cost of the piles, the District has requested seven additional soil borings. Leighton has requested a not-to-exceed fee of $43,225.00 for time and expense for these additional geotechnical borings required to determine the depth of undocumented fill and to take samples for soil hazardous material testing.
 
XIV.F. Acceptance of the El Rodeo School Coupon Extraction work and authorization to file a Notice of Completion and release retention.
Rationale:
The Board of Education approved an Agreement on September 12, 2017, with CW Industries, Inc., for six steel coupon extraction samples to provide for State Seismic Mitigation Program (SSMP) additional testing requirements at El Rodeo School. The work has been completed, and all punch-list items have been resolved.
 
XIV.G. Approval of Amendment No. 21 to the Agreement with WLC Architects for the Modernization and New Construction at Horace Mann School for additional Construction Administration services in Building A.
Rationale:
In March 2011, the Board of Education approved an agreement with WLC Architects for the design requirements of the Modernization and New Construction at Horace Mann School. Subsequently, the Board approved an agreement in May 2016 with 2H Construction for the modernization of the Building A Classrooms at Horace Mann School. A Notice to Proceed was issued for May 31, 2016. WLC Construction Administration fees were based on its original schedule submitted in 2011, which indicated a twelvemonth construction period for Building A modernization. Under Amendment No. 19 to the WLC Agreement the period of performance was extended through the end of September 2017. It is anticipated that to complete Construction Administration services it will take up to an additional three and one-half months. It is requested that the Board authorize an amendment as a monthly fee of $8,500.00 for a period of up to three and one-half months for a total not to exceed of $29,750.00.
 
XIV.H. Approval of Resolution 2017-2018-009 authorizing the execution of Change Order No. 13 for required additional work and equipment purchase at Horace Mann School with 2H Construction, Inc.
Rationale:
The Board of Education approved an agreement at a special board meeting on May 3, 2016, with 2H Construction for the Modernization of Building A at Horace Mann School. A Notice to Proceed was issued for May 31, 2016. As construction has progressed, changes have occurred. The changes have been the result of unforeseen conditions, design errors or omissions, planning/coordination issues, and District (Owner) requests. This agenda item requests approval of Change Order No. 13. The cost for Change Order No. 13 is in excess of ten percent of the original Agreement. Staff has concluded that it is in the best interest of the District from a cost and schedule standpoint, that this work be executed under the current contract with 2H Construction, Inc. Adoption of Resolution No. 2017-2018-009 authorizes the Superintendent to approve the change order. Change Order No.13 for $295,288.99 includes the items on the attached Change Order Work Sheet.
 
Attachments:
2H CO 13 Change Order Work Sheet
Resolution 2017-2018-009
XIV.I. Acceptance of the Horace Mann School HID Card Upgrade project and authorization to file a Notice of Completion and release retention.
Rationale:
The Board of Education approved an Agreement on July 25, 2017, with G4S Secure Integration LLC, to provide upgrade of the Access Control System to produce HID card ID badges to the existing system at Horace Mann School Building B. The work has been completed, and all punch-list items have been resolved.
 
XIV.J. Approval of Amendment No. 1 to the Agreement with Vector USA for the Structured Cabling Infrastructure for Horace Mann School Building A Modernization Project
Rationale:
On July 25, 2017, the Board of Education approved an agreement with Vector USA for Horace Mann School Building A. The District has requested that the scope of the Vector USA work under this agreement be accelerated at an additional cost to the District. Vector USA has requested an additional not-to-exceed fee of $28,080.00 for the difference between straight time and over-time/double-time.
 
Attachments:
Vector USA Proposal
XIV.K. Approval of Change Order No. 49 to the Agreement with ProWest Constructors for the Horace Mann School New Classroom Building Project.
Rationale:
The Board of Education approved an agreement on July 9, 2014, with ProWest Constructors for the construction of the Horace Mann School New Classroom Building Project. A Notice to Proceed was issued for August 24, 2014. As construction has progressed, changes to the scope of work have occurred. The changes have been the result of unforeseen conditions, design errors or omissions, planning/coordination issues, and District (owner) requests. This agenda item requests approval of Change Order 49. Change Order No. 49, Amount $27,480.00 Installation of water stop at elevator entrance and repair/replacement of two deck drains. (design error or omission)
 
XV. COMMUNICATION FROM THE BOARD MEMBERS
XVI. FUTURE BOARD MEETINGS
XVI.A. Regular Board Meeting-Tuesday, November 28, 2017-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVI.B. Organizational Board Meeting-Tuesday, December 5, 2017-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII. ADJOURNMENT

Published: November 10, 2017, 4:44 PM

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