Regular Board of Education Meeting
Beverly Hills USD
March 13, 2018 5:00PM
CLOSED SESSION - Administrative Building
255 South Lasky Drive Beverly Hills, CA 90212
OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School
241 Moreno Drive Beverly Hills,
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report
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| This Professional Services Agreement is entered into with Psychological Solutions to complete two comprehensive psycho educational evaluations of two students currently in residential facilities outside of California to determine the continued appropriate educational placement of these students.This contract is funded through the Student Services Department and is made for a not to exceed amount of $10,000 to complete the two evaluations and hold IEP meetings with the results of the evaluations. |
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| This contract has a not to exceed cost of $10,000 to complete the evaluations and placement discussions. |
Psychological Solutions
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Pin Chen for the guest conductor for BHUSD middle school Honor Band/Orchestra.
The financial impact will be $800 to be funded through the Educator Effectiveness Grant.
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| The financial impact will be $800 to be funded through the Educator Effectiveness Grant. |
2017-18 PSA - Pin Chen
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Jermie Arnold for the guest conductor for BHUSD middle school Honor Band/Orchestra.
The financial impact will be $800 to be funded through the Educator Effectiveness Grant.
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| The financial impact will be $800 to be funded through the Educator Effectiveness Grant. |
2017-18 PSA - Jermie Arnold
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| Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:
- BHHS DECA International Career Development Competition
- April 20 – 25, 2018
- Atlanta, Georgia
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BHHS DECA - ICDC Atlanta Georgia
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| Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:
- BHHS Speech and Debate to California HS Speech Association 2018 State Championship
- April 19-23, 2018
-Mountain House HS in San Joaquin, CA
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BHHS Speech & Debate 2018 State Championship
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| Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. |
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Donation List - 031318
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| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from February 17, 2018 through March 2, 2018. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $97,878.83 for the General Fund and $423,363.26 for the Bond Fund. |
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Board Report #15
Board Report Cover #15
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| The district has received cash and checks during the period of
February 19,2018 through March 6,2018 in the amount of $361,437.24.
A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
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| The district collected $361,437.24 during this period. |
Cash Collect #15
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| Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending February 28, 2018 is $2,430,408.16 for payroll and $3,323,840.70 for commercial vendor/contractor payments for a total disbursement of $5,754,248.86.
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Warrant ACH Register Report #2
WARRANT REGISTER REPORT #10
Warrant Report #10
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| Keenan Financial Services has designed a Supplemental Early Retirement Plan (SERP), a retirement incentive, that may encourage senior classified employees to retire early. The SERP would provide participating eligible employees with a monthly benefit of 75% of their final year salary. The program requires all employees to resign no later than June 30, 2018.
To be eligible for the 75% program, classified employees must be employed by the District as of March 13, 2018 (Date of Board Adoption); be at least 55 years old with five years of service.
All program employees must be eligible to retire under CALPERS/MetLife as of June 30, 2016.
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| Based on the initial fiscal analysis, if the District implements a 100% replacement hiring policy; which may not be the case but used for analysis; the District will break even at 14 classified employees. If the plan is implemented, Keenan Financial will bill separately 5% of the plan participation. |
01 Classified SERP Resolution 2017-2018-023
02 Classified SERP 2017-2018 Year-End Timeline
03 Classified SERP District Summary 2017-2018
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| The District announced a need of a District Director of School Safety position, reporting directly to Superintendent of Schools, to address the issue of school safety and security at each of the school sites. The District has a high priority to ensure that district facilities, policies and practices are completely addressing the safety needs of our students and community. The District Director of School Safety will serve as the law enforcement and fire department liaison with the City, overseeing our school safety plans, staff trainings, and school emergency drills. In this new position, the duties will expand to also include direct oversight of the physical and procedural safety measures in place at each of our schools to ensure the highest standards are being met. |
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| Salary Rate: $$159,689; 225 days |
District Director of School Safety Job Description
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| A claim for damages has been received by the District from legal counsel on behalf of a minor. |
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| Pursuant to Education Code Sections 35035(g), 42130, and 42131, the Board of Education must certify the District's ability to meet its financial obligations for the current fiscal year and for two subsequent fiscal years, known as Interim Reports. The District is required to submit this budget report using the state approved financial reporting software. The report includes a budget for each financial fund maintained by the District, along with supplemental forms reporting average daily attendance, cash flow projections, multi-year projection and the criteria and standards budget evaluation documents to meet the reporting criteria. |
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2017-18 Second Interim
2017-2018 Second Interim Presentation
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| On May 20, 2016, the Board of Education adopted Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute Agreements under $45,000. The Resolution requires these agreements to be ratified by the Board of Education.
This agreement is for Quality Fence, Inc., to install fencing along the east frontage of Beverly Hills High School with gates for automobiles and pedestrians. The Superintendent authorized the work on March 2, 2018.
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| This work will be paid for with previously budgeted funds in Measure E for the Beverly Hills High School Modernization project. |
180302 Quality Fence Proposal and CUPCCAA Award
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Published: March 9, 2018, 4:32 PM
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