Regular Board of Education Meeting
Beverly Hills USD
March 27, 2018 5:30PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-1:30 P.M.

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-1:30 P.M.

III.A. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957

III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.D. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent

III.E. PUBLIC EMPLOYEE APPOINTMENT Title: Director of School Safety

III.F. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees Rationale:

III.G. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:30 P.M.

V. SPOTLIGHT ON STUDENTS

V.A. Beverly Vista School

VI. APPROVAL OF THE AGENDA

VII. REPORT OF CLOSED SESSION ACTION

VIII. AGENDA HEARING PERIOD-PUBLIC COMMENT

IX. STAFF PRESENTATIONS

IX.A. Presentation-Child Abuse Prevention-Colleen Knerr

IX.B. Curriculum Audit Presentation by Generation Ready Attachments: BHUSD Academic Audit Report BHUSD Technology Review report Generation Ready Presentation

X. CONSENT CALENDAR*

X.A. Approval Board Meeting Minutes Rationale:

X.A.1. Regular Board Meeting-3-13-2018 Attachments: Regular Board Meeting Minutes 3.13.18

X.B. Personnel Reports

X.B.1. Certificated Personnel Report - Revised Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Certificated Personnel Report Revised

X.B.2. Classified Personnel Report - Revised Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Classified Personnel Report Revised

X.C. Acceptance of BHEF Charitable Pledge Agreement Rationale: Attached is a Charitable Pledge Agreement for $30,000 from a local family that wishes to remain anonymous. The donation will be deposited in the BHEF endowment account for benefit of the instrumental music department.   Attachments: Charitable Pledge Agreement 3.27.18

X.D. Approval-Professional Services Agreement - Jill Myers Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Jill Myers to provide research paper reader services for the High School English Dept. as needed. The consultant will read and edit research papers for the 10th grade Honors and 11th grade English teachers. Their primary focus will be on correcting grammar and syntax errors, 3-15-18 to 5-31-18.   Financial Impact: Total invoice not to exceed $400.00 Attachments: Professional Services Agreement Between Beverly Hills USD and Jill Myers

X.E. Approval-Professional Services Agreement - Julia Gabrick Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Julia Gabrick to provide research paper reader services for the High School English Dept. as needed. The consultant will read and edit research papers for the 10th grade Honors and 11th grade English teachers. Their primary focus will be on correcting grammar and syntax errors, 3-15-18 to 5-31-18.   Financial Impact: Total invoice not to exceed $1000.00 Attachments: Professional Services Agreement Between Beverly Hills USD and Julia Gabrick

X.F. Approval-Professional Services Agreement - Gretchen Keiley Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Gretchen Keiley to provide research paper reader services for the High School English Dept. as needed. The consultant will read and edit research papers for the 10th grade Honors and 11th grade English teachers. Their primary focus will be on correcting grammar and syntax errors, 3-15-18 to 5-31-18. Funding Source: English Department Endowment   Financial Impact: Total invoice not to exceed $1000.00 Attachments: Professional Services Agreement Between Beverly Hills USD and Gretchen Keiley

X.G. Approval-Professional Services Agreement - Hana Al-Henaid Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Hana Al-Henaid to provide research paper reader services for the High School English Dept. as needed. The consultant will read and edit research papers for the 10th grade Honors and 11th grade English teachers. Their primary focus will be on correcting grammar and syntax errors, 3-15-18 to 5-31-18. Funding Source: English Department Endowment   Financial Impact: Total invoice not to exceed $1000.00 Attachments: Professional Services Agreement Between Beverly Hills USD and Hana Al-Henaid

X.H. Approval-Professional Services Agreement - Conga Kids Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Conga Kids to provide a 10 week, 18-20 session partner dance curriculum to all 5th grade classes, including a writing assessment exploring dance in a global context, plan and organize a culminating event, provide teaching artists and oversight - 12-22-17 to 6-1-18. Funding Source: Hawthorne PTA   Financial Impact: Total invoice not to exceed $8700.00 Attachments: Professional Services Agreement Between Beverly Hills USD and Conga Kids

X.I. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290 Rationale: Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted.    Attachments: Donations List - 032718

X.J. Ratification of Purchase Order #16 2017/2018 Rationale: The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from March 5, 2018 through March 16, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $274,120.50 for the General Fund and $54,407.35 for the Bond Fund.   Attachments: Board Report #16 Board Report Cover #16

X.K. Cash Collection Report #16 for 2017-2018 Rationale: The district has received cash and checks during the period of  March 6,2018 through March 16,2018 in the amount of $167,634.72. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.   Financial Impact: The district collected $167,634.72 during this period. Attachments: Cash Collect #16

X.L. BHHS Out-of-County Trip: BHHS Robotics Championship; April 18-20, 2018; Houston, TX Rationale: Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval: - BHHS Robotics Championship Competition - April 18 – 20, 2018 - Houston, TX   Attachments: BHHS Robotics Championship - April 2018

XI. REPORTS

XI.A. Superintendent's Report

XI.B. Student Board Member Report

XII. HUMAN RESOURCES

XII.A. Approval of Resolution #2017-2018-028 Regarding Layoff of Classified Personnel Attachments: Resolution #2017-2018-028 Layoff of Classified Personnel

XII.B. Approval of Resolution #2017-2018-029 Regarding Layoff of Classified Personnel Attachments: Resolution #2017-2018-029 Regarding Layoff of Classified Personnel

XIII. PLANNING AND FACILITIES

XIII.A. Approval to Advertise, Prequalify Contractors, and Bid the Horace Mann Phase 4 Sitework Project Rationale: WLC Architects has designed and obtained DSA approval of the Phase 4 Sitework for the Horace Mann School Modernization. The construction phase for this project is targeted to commence in June, and will include; a New Lunch Shelter, Site Lighting, New A/C & Concrete Paving, Perimeter Fences & Gates, Playground Equipment, and Landscaping. The project will be advertised in local papers, plan rooms, and trade publications.   Financial Impact: The cost of the work would be paid for with previously budgeted funds in Measure E for the Horace Mann Sitework Project.

XIII.B. Acceptance of Horace Mann School - New Classroom Building B Project Construction by ProWest Constructors, Inc., and Authorization to File a Notice of Completion. Rationale: The Board of Education approved an Agreement on July 9, 2014, with ProWest Constructors, Inc., for the construction of Horace Mann School - New Classroom Building B Project. This work has now been completed.   Financial Impact: Original Agreement - $32,101,000.00 Change Orders - $3,917,584.67 Final Agreement Total - $36,018,584.67 No additional costs will be incurred on the Agreement. Attachments: ProWest Form 6c & IOR 154s and 155

XIII.C. Approval of Resolution 2017-2018-027 Authorizing the Execution of Change Order No. 14 for Required Additional Work at Horace Mann School with 2H Construction, Inc. Rationale: The Board of Education approved an Agreement at a special Board meeting on May 3, 2016, with 2H Construction for the Modernization of Building A at Horace Mann School. A Notice to Proceed was issued for May 31, 2016. As part of the construction process changes occur, and this Agenda Item requests approval of Change Order No. 14 which includes changes for consideration. The changes have been because of District (Owner) requests, unforeseen conditions, and planning/coordination issues. In order to execute Change Order No. 14, Resolution 2017-2018-027 requires adoption by the Board giving the Superintendent the authorization to approve the Change Order because the cumulative cost for change orders on this project is in excess of ten percent of the original Agreement. Change Order No.14 for $206,443.23 includes the following items: See Attached Change Order.   Financial Impact: Original agreement with 2H Construction - $16,437,000.00 09/27/2016 - Change Order No. 01 - $ 31,450.00 11/22/2016 - Change Order No. 02 - $30,693.00 01/10/2017 - Change Order No. 03 - $103,337.00 01/24/2017 - Change Order No. 04 - $163,759.00 02/28/2017 - Change Order No. 05 - $97,990.00 03/28/2017 - Change Order No. 06 - $66,580.00 04/25/2017 - Change Order No. 07 - $288,634.00 06/13/2017 – Change Order No. 08 - $414,639.00 06/27/2017 - Change Order No. 9 - $193,974.00 8/22/2017 – Change Order No. 10 - $752,544.23 9/12/2017 – Change Order No. 11 - $338,583.56 10/23/17 - Change Order No. 12 – 190,000.00 11/14/17 – Change Order No. 13 – 295,288.99 Total - $19,404,472.78. Change Order No. 14 - $206,443.23 New agreement amount - $19,610,916.01 Change Order 14 would be paid for with previously budgeted funds in Measure E for Modernization of Horace Mann Building A. Attachments: HM A Change Order 14 Resolution #2017-2018-027

XIII.D. Approval of Amendment No. 25 to the Agreement with DLR Group for Architect’s Fees for the Modernization of Beverly Hills High School. Rationale: On December 18, 2013, the Board of Education approved an Agreement with DLR Group for Architectural and Engineering Services for Predesign, Campus Modernization, and Redevelopment Services of Beverly Hills High School. Amendment No. 25 would adjust the architect’s fees for Buildings B1 and B2 based on the cost of construction. Architect’s fees are based on a percentage of the Cost of Construction, on a sliding scale defined by the Office of Public School Construction (OPSC), plus required specialty consultants. Architect’s fees have been updated by applying the OPSC scale per the original contract documents to the current estimated cost of construction. This Amendment also includes Bidding, Construction Administration and Closeout Services, not previously included in DLR’s agreed scope of work. DLR has submitted a proposal to perform these additional services for Buildings B1 and B2 for a fee of $2,723,304. When originally approved, the Agreement was based on a Schematic Design Estimate of $18,638,230 for Buildings B1 and B2. The current estimated Construction Design Estimate for B1 and B2 is $ 43,000,000. Therefore, an adjustment of $2,723,304 is appropriate at this time. Because the fee is based on final construction costs, the Board may be asked to amend the agreement in the future.   Financial Impact: Summary of Amendments 1-24= $12,550,767.60 Amendment No. 25: $2,723,304.00 New Total for the Agreement= $15,274,071.60 These design services would be paid for with previously budgeted funds in Measure E for the Beverly Hills High School Modernization project. Attachments: 180208 DLR Proposal for TrueUp

XIV. PROFESSIONAL AND OFFICIAL BUSINESS

XIV.A. Discussion-Reconfiguration

XIV.B. Approval of Resolution #2017-2018-026 To Order Governing Board Member Election-November 6, 2018 Rationale: Superintendent Michael Bregy requests Board of Education approval of Resolution #2017-2018-026 To Order Governing Board Member Election-November 6, 2018. The Board is required to initiate the regular biennial governing Board Election   Attachments: Resoltuion #2017-2018-026 Biennial Elections

XV. COMMUNICATION FROM THE BOARD MEMBERS

XVI. FUTURE BOARD MEETINGS

XVI.A. Regular Board Meeting-Tuesday, April 10, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XVI.B. Regular Board Meeting-Tuesday, April 24, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XVII. ADJOURNMENT

Published: March 23, 2018, 1:57 PM