Regular Board of Education Meeting
Beverly Hills USD
April 24, 2018 5:00PM
CLOSED SESSION - Administrative Building
255 South Lasky Drive Beverly Hills, CA 90212
OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School
241 Moreno Drive Beverly Hills,
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report
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| Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. |
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Donation List - 042418
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| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from April 2, 2018 through April 13, 2018. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $562,624.64 for the General Fund, $8,403.24 for the Cafeteria Fund and $39,605.00 for the Bond Fund. |
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Board Report #18
Board Report Cover #18
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| The district has received cash and checks during the period of
March 29,2018 through April 11,2018 in the amount of $93,961.21.
A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
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| The district collected $93,961.21 during this period. |
Cash Collect #18
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| Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:
- BHHS Watchtower Yearbook - Jostens Summer Yearbook Workshop
- July 23-26, 2018
-University of San Diego, CA
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BHHS Yearbook - Jostens Summer workshop
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| Previously, the Board approved Resolution 2017-2018-14 for DISTRICT WIDE LEARNING MANAGEMENT SYSTEM (Pursuant to Public Contract Code Section 20118.2 et seq) and therefore, qualify for procurement in accordance with Public Contract Code Section 20118.2(d).The goal of facilitating an LMS process was to provide a competitive means for vendors to represent their products to district stakeholder groups. The due date for vendor proposal submission was Friday, April 20, 2018 at 10:00 am. The Technology Department received four proposals from vendors with two proposals being unresponsive. The goal was to receive several quality proposals in order to ensure that a wide field of LMS solutions are available for review.
For this reason, the Technology Department respectfully request that the Board approve cancelling the LMS RFP process.
Instead, staff would contact individual vendors with the goal of increasing the number of vendors from which we would ultimately select the an LMS. |
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| Immediate and substantial security changes are needed to address physical security vulnerabilities and identifiable physical gaps. Nastec will furnish uniformed armed security officers at all five (5) BHUSD schools through June 1, 2018.
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Nastec Security Contract
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The Los Angeles County Superintendent of Schools (County Superintendent) has completed a review of the Beverly Hills
Unified School District's (District) 2017-18 Second Interim Report. The County Superintendent's analysis of the data provided indicates that the District should be able to meet its financial obligations for the current and two subsequent years. The Los Angeles County Superintendent of Schools concurs with the District’s positive certification. |
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BHUSD 2017-18 Second Interim Letter
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| Administration respectfully recommends that the Governing Board approve the rejection of Claim No. 547654. Notices will be sent to the appropriate parties informing them that their claim has been presented to the Beverly Hill Unified School District Board of Education and is being rejected by operation of law. |
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| The Peterson Theatre is unavailable as a consequence of the modernization of Beverly Hills High School. In order to provide a venue for the Beverly Hills High School Music Department’s Band and Orchestra Spring Concerts, the rental of a local theater is required. The concerts are scheduled for May 15 and 16, 2018. The District has reached out to Sterling Venue Ventures to rent the Saban Theatre for these two nights for a fee of $5,000.00.
The Peterson Theatre will be unavailable for at least 2017-18 and 2018-19 and possibly longer. Future Board items will request authorization to provide a venue for the BHHS Music Department as needed.
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| The cost of rental of the Saban Theatre, $5,000.00, would be paid for with previously budgeted funds in Measure E for the Beverly Hills High School B3B4 Modernization Project. |
Saban Contract
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| On April 14, 2015, the Board of Education authorized leasing relocatable buildings for interim housing for up to three years during the modernization of El Rodeo and Hawthorne Schools. No buildings were acquired for Hawthorne School. For El Rodeo School, forty-two buildings were acquired on various dates, i.e., November 30, 2015, December 29, 2015, and June 29, 2016, each for a 24-month lease term. On October 23, 2017, the leases on the buildings were extended administratively until May 29, 2020.
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| This lease amount not to exceed $580,000 will be paid for with previously budgeted funds in Measure E for the El Rodeo School Modernization Project.
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| On January 26, 2016, the Board of Education approved leasing relocatable buildings from William Scotsman, Inc., for up to 18 months beginning March 2016, for interim housing for the Horace Mann School Modernization Project. Five buildings were leased on various dates, i.e., July 28, 2016, August 22, 2016, and August 28, 2016, for a term of 14 months. The lease agreement was extended administratively until May 27, 2018.
The relocatable buildings are scheduled to be removed from the site on or before June 27, 2018. That schedule requires an additional extension of the lease agreement until June 27, 2018.
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| The lease cost for the two extensions will be $51,250 and will be paid for with previously encumbered funds in Measure E for the Horace Mann School Modernization project. |
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| On November 11, 2016, the Board of Education approved an agreement with Leighton Consulting, Inc., for geotechnical testing, materials testing, and special inspection services for the Horace Mann School Modernization Project.
The Horace Mann Phase 4 Site Work Project is scheduled to begin May 2018. This work will also require geotechnical services. Because of its work on the Horace Mann Modernization project, Leighton Consulting, Inc., is familiar with the school site and has provided a proposal in the amount of $76,300 for the geotechnical testing, materials testing, and special inspection performed, as required, on a time and materials basis for the Horace Mann Phase 4 Site Work project.
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| Costs associated with these geotechnical services for this phase of work will be paid for with previously budgeted funds in Measure E for the Horace Mann School Phase 4 Site Work Project. |
Leighton HM P4 Proposal
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| On April 26, 2016, the Board of Education approved RMA Group as one of four materials testing and inspection firms qualified to provide services for the District’s modernization projects. RMA Group has submitted a project specific proposal for the Beverly Hills High School B1/B2 project, to be performed on a time and materials basis estimated in the amount of $388,190.00 for testing and inspection to extend throughout the duration of this project.
Inspections by RMA Group will include, but will not be limited to, testing, inspections, and special inspections for all materials except those related to soils and geotechnical.
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| Costs associated with testing and inspection for this phase of work will be paid for with previously encumbered funds in Measure E for the Beverly Hills High School B1/B2 Modernization project. |
180328 Fee Schedule
180328 RMA Proposal
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| On November, 23, 2016, the Board of Education approved an agreement with Leighton Consulting, Inc., for geotechnical testing, materials testing, and special inspection services at the Beverly Hills High School Site.
The Beverly Hills High School B1/B2 Project is scheduled to begin in June 2018. This work will require geotechnical and environmental testing and monitoring services. Because of Leighton Consulting, Inc.’s previous work at Beverly Hills High School, the firm is familiar with the technical aspects of the school site and has provided a proposal in an amount of $145,812.00. This work will be performed as required on a time and materials basis for the Beverly Hills High School B1/B2 Project.
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| Costs associated with testing and inspection for this phase of work will be paid for with previously budgeted funds in Measure E for the Beverly Hills High School B1/B2 Modernization project. |
B12 Leighton Proposal
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| On May 20, 2016, the Board of Education passed Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute Agreements under $45,000. The Resolution requires these awards to be ratified by the Board of Education.
This award was to relocate the existing shoring at Building B2 to allow for improved access during upcoming construction.
Vertical Access, Inc., the company that performed the original work during the demolition and abatement of B2, was asked to relocate the shoring to improve access for the upcoming construction. The proposal for this work was procured using CUPCCAA for a total cost of $22,000.00.
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| This work will be paid for with previously budgeted funds for Beverly Hills High School Buildings B1B2 Modernization project in the Measure E Bond. |
Vertical Access Agreement
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Published: April 20, 2018, 5:40 PM
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