Regular Board of Education Meeting
Beverly Hills USD
May 08, 2018 5:00PM
CLOSED SESSION - Administrative Building
255 South Lasky Drive Beverly Hills, CA 90212
OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School
241 Moreno Drive Beverly Hills,
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| Congratulations to the 2018 Apple Award Recipients:
Administrator:
Chris Hertz
Certificated:
Josh Glass-BHHS
Ali Norman-Franks-BHHS
Katina Vallens-Beverly Vista
Jocelyn Bresnick-El Rodeo
Jory Lindsay-Hawthorne
Belinda Maisterra-Horace Mann
Emmanuelle Rousseaux-BV/ER/HAW/HM
Classified:
Linda Omansky
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| Approval of the attached Resolution 2017-2018-032, which proclaims the week of May 7-11, 2018 as Teacher Appreciation Week is requested. The week is set aside to honor our outstanding teacher staff. It is through their efforts that the excellence of our educational program is maintained. |
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Resolution 2017-2018-032-Teacher Appreciation Week
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| Board vote is required for approval of the attached Resolution #2017-2018-033 proclaiming May 20-26, 2018 be Classified School Employee Week. This special week is set aside to recognize the many valuable contributions made by our classified employees to our schools. These employees include our secretaries, clerks, instructional assistants, custodians, maintenance personnel, food service workers, and other support service employees. Their efforts help to provide a safe and effective learning environment for our students.
Maintaining a program of educational excellence involves a partnership of all employees. Our classified employees play a significant role in creating an outstanding educational program. These dedicated individuals deserve recognition and thanks for the outstanding work they are doing for the community and for the children enrolled in the Beverly Hills Unified School District. |
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Resolutio2017-2018-033 Classified School Employee Week
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| There have been some questions raised concerning budgeting for construction of parking on Beverly Hills High School Campus.
A presentation is being made to address options and areas that were considered for construction of parking. |
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BHUSD Parking Options 5.8.18
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report - Revised
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report
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| Our schools need an internal communication system during a lockdown that is more robust than Remind and that allows for Police monitoring and two-way communication updates. The cost annually is $6,700. |
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| $6,700. |
PSA OnScene Inc - Share911
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| Keenan & Associates will continue to provide the District with the following services (please see attached Exhibits A-1 thru A-4:
Administrative Services
Adjustment Services
Investigative Services
Additional Investigative Services
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| 1. The District agrees to pay Keenan fees calculated as follows:
A. For the period of July 1, 2018-June 30, 2019:
V.P./A.V.P./Claims Manager - $92.75 per hour
Senior Claims Examiner - $87.50 per hour
Claims Examiner - $77.50 per hour
Expenses - 42% of hourly billings
Minimum per file charge One hour
2. Fees for subsequent contract years, as applicable, will be determined based upon Keenan’s then-current hourly rate. Keenan shall provide Client notice of the rates for subsequent years at least sixty (60) days before the beginning of the applicable contract year.
3. Invoices will be issued quarterly for fees for time and expense actually accrued, if any, and are due and payable upon receipt of the invoice.
4. Any balance not paid within thirty (30) days following the date on the invoice shall be deemed late. Interest on any late payment shall accrue as of the date of Keenan’s original invoice at the rate of (a) 1½ percent per month, or (b) the maximum interest rate permitted by applicable law, whichever is lower. Keenan shall have the right to suspend its Services if any balance owed by Client is more than sixty (60) days late. |
Keenan Property and Claims - 2018-2021
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Janet Roston to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19. |
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| Total invoice not to exceed $1,500.00 |
Professional Services Agreement Between Beverly Hills USD and Janet Roston
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Neaz Kohani to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19. |
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| Total invoice not to exceed $1,00.00 |
Professional Services Agreement Betwee Beverly Hills USD and Neaz Kohani
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Dorcas Roman to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19. |
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| Total invoice not to exceed $500.00 |
Professional Services Agreement Between Beverly Hills USD and Dorcas Roman
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| Following a thorough analysis of the textbooks and all online support materials for the Statistics and Probability class by the high school math department and the high school administration, the department selected "STATISTICS AND PROBABILITY WITH APPLICATIONS, 3rd EDITION" as the textbook for the Statistics & Probability course. It includes a print and online e-book and has a digital suite of online programs for both teachers and students. It also offer an online homework option (SaplingLearning) with this edition of the textbook.
The cost of this adoption is $21,505 to funded out of the textbook Lottery Funds. |
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| The cost of this adoption is $21,505 to funded out of the textbook Lottery Funds. |
BHHS Statistics & Probability textbook proposal
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| Naviance is a college and career readiness program that our district has adopted in 2016 to support grades 6-12 college and career readiness. The curriculum is delivered through our School Counselors. The program assists our students with career discovery, post-secondary options (Colleges/Universities/Scholarships), and social-emotional learning activities.
Ed Services worked with Hobsons (owner of Naviance) to secure us a discounted rate for the next 3 years. This pricing provides our School Counselors with curriculum and individual student log-ins. |
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| The price quoted is fixed for the next 3 years & will be funded out of the General Fund:
2018-2019 = $12,207.56
2019-2020 = $12,207.56
2020-2021 = $12,207.56 |
BHUSD Naviance Sales Order Form
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| Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:
BHHS Skills USA National Championship and Leadership Conference
June 24-30, 2018
Kentucky Exposition Center, Louisville, KY |
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BHHS Skills USA National Championship 2018
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| Pursuant to Education Code Sections 17545-17546, the Board of Education has the authority to sell, auction, donate, or otherwise dispose of District owned furniture, equipment, or materials no longer considered usable or needed or are otherwise considered obsolete by a unanimous vote of members present. If the Board of Education determines that the property is worth no more than $2,500 or that the property is of insufficient value to defray the costs of arranging a sale, the said property may be sold, donated, or disposed of without advertising based on the unanimous vote of the board members present.
The Contractor secured to Plug and dismantle the oil well site, ARB , will sale for salvage any metal, parts or Equipment, that has value and will distribute the proceeds back to the District. We currently do not have estimate of potential proceeds.
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| No Financial Impact |
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| Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. |
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Donation List - 050818
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| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from April 16, 2018 through April 27, 2018. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $348,783.09 for the General Fund and $3,229,286.49 for the Bond Fund. |
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Board Report #19
Board Report Cover #19
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| The district has received cash and checks during the period of
April 24,2018 through April 30,2018 in the amount of $393,121.70.
A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
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| The district collected $393,121.70 during this period. |
Cash Collect #19
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| Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending April 30,2018 is $2,447,346.37 for payroll and $2,654,068.50 for commercial vendor/contractor payments for a total disbursement of $5,101,414.87.
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Warrant ACH Register Report #4
WARRANT REGISTER REPORT #12
Warrant Report #12
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| The District announced a need of 5 Security Officer positions to address the issue of school safety and security at each of the school sites. The District has a high priority to ensure that district facilities, policies and practices are completely addressing the safety needs of our students and community. |
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| Salary Rate: $3,024-$3,858 per month for 10 months. |
Security Officer Job Description
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| The Board of Education opened the SERP retirement window for Supplemental Employee Retirement Plan (SERP) on March 13, 2018. The Classified staff were invited to Group Orientation Meetings and/or individual counseling meetings. The window for the SERP retirement closed on April 24, 2018. The SERP received ten (10) classified employee retirement/resignations. They each submitted letters of resignation pending proof of savings to the District. It is estimated that the District might see a savings of $119,022. |
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Classified SERP Final Cost Analysis 2018
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| Ratification of agreement with Lozano Smith, LLP to provide legal services as requested. |
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| For legal services, the District shall pay the following rates:
Partner** / Senior Counsel / Of Counsel $275 - $300 per hour
Associate $ 215 - $ 275 per hour
Paralegal / Law Clerk $ 135 - $ 155 per hour
Consultant $ 135 - $ 195 per hour
* Rates for individual attorneys within each category above vary based upon years of experience. Specific rates for each attorney are available upon request.
** Rates for work performed by Senior Partners with 20 years of experience or more may range from $300 - $350 per hour.
Additional costs for copying, faxing and all costs for messengers, overnight mail, postage, mileage for travel and other similar expenses normally not included in hourly rates. Other costs, such as meals and lodging shall be charged on an actual and necessary basis. |
Lozano Smith
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| Seven contractors were prequalified to bid on the Horace Mann Phase 4 Site Work Project. The advertisement for bid No. 17-18/007 was published on March 29 & 30 and April 5 & 6, 2018. Five contractors attended the pre bid walk and expressed their intent to bid, and four bids were received on April 25, 2018.
1. Fast Track Construction $2,080,000
2. C.S. Legacy $2,574,347
3. 2H Construction $2,644,000
4. AP Construction $2,774,000
The bid submissions have been reviewed and determined to be complete and responsive. The lowest responsible responsive bidder is Fast Track Construction in the amount of $2,080,000.
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| The cost of the work covered under the award of $2,080,000, would be paid for with previously budgeted funds in Measure E for Horace Mann Phase 4 Site Work. |
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| The interim housing at Horace Mann is going to be removed, so on April 23, 2018, 28 C-10 license holders were contacted to bid. Of the 28, six contractors attended the pre bid walk and expressed their intent to bid .Three bids were received on May 1, 2018, following CUPCCAA procurement procedures for the Horace Mann Electrical and Low Voltage Disconnect Project.
1. GA Technical Services $27,350
2. Edgar Garza Construction $49,148
3. AGI $68,389.94
These bids have been reviewed and determined to be complete and responsive. The lowest responsive responsible bidder is GA Technical Services at $27,350.
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| The cost of the work covered under this Agreement would be paid for with previously budgeted funds in Measure E for the Horace Mann School Modernization. |
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| Fifteen B license holders were contacted on April 17, 2018, and one bid was received on May 1, 2018, following CUPCCAA procurement procedures for the Horace Mann Multipurpose Room Sports Flooring and Selective Demolition Project.
1. Edgar Garza Construction $39,569
The submission has been reviewed and determined to be complete and responsive.
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| The cost of the work covered under this Agreement would be paid for with previously budgeted funds in Measure E for the Horace Mann School Modernization. |
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| The new classrooms at Horace Mann School are ready to be occupied, and moving services are required to relocate classroom items and furniture from the interim housing and other classrooms to new locations. Work includes rental of bins, packing items, relocation of boxes, storage, and unpacking once items have been relocated.
In April 2018 a request for pricing to move, store, and relocate items was requested from three moving and storage companies. The prices received were:
1. King Office Services $14,613
2. 1-2-3 Moving and Storage $21,375
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| The cost of the work covered under this Agreement would be paid for with previously budgeted funds in Measure E for the Horace Mann School Modernization of Building A Project. |
King Proposal
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| The Beverly Hills High School cooling tower is approximately 12 years old and in need of refurbishing. When the work is completed, it will increase efficiency and prolong the life and maintain indefinitely the cooling equipment.
A Call for Bid was placed through legal advertisement as required by Public Contract Code, and also posted on the District's website. Vendors were also contacted to obtain potential bidders. Bid packages were requested and two vendors responded prior to the close of bids on Wednesday March 14, 2018.
1. Creative Cooling Technologies, Inc. $111,457
2. Factory Authorized Services $126,559
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| The cost of the work for refurbishing under this Agreement would be paid for with previously budgeted funds for the modernization of Beverly Hills High School in Measure E. The quarterly maintenance and service call fees would be paid for by the General Fund. |
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| The Modernization of buildings B1, B2, B3 & B4 at the Beverly Hills High School campus will involve the restoration and refinishing of the exterior masonry surfaces constructed in the 1920s. In order to develop the most appropriate restoration system from a cost and life-cycle standpoint, the facilities staff and design team recommend a series of sample mock ups be prepared for adhesion testing and aesthetics.
Spectra Historic Construction is a specialist that has submitted a proposal for $5,484.50 to complete a brick restoration mock up, a new block veneer mock up, and straight restoration to one area of chipped and damaged ornamental concrete.
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| The cost of the work covered under this agreement would be paid for with previously budgeted funds in Measure E for the Beverly Hills School Modernization B1 and B2 Project. |
Proposal from Spectra for Mockups
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| On November 14, 2017, the Board of Education awarded a contract to ProWest Constructors for Preconstruction and Lease-Leaseback Services for the Beverly Hills High School, Buildings B1 and B2 Modernization Project, utilizing a Lease-Lease Back (LLB) Guaranteed Maximum Price Contract (GMP) approach.
ProWest Constructors has submitted a Guaranteed Maximum Bid for the Phase 3-1A Scope of Work for $14,358,999 to provide Construction and Modernization services as outlined in the Construction Services Agreement for selective demolition, erosion control, lead paint abatement, micro-piles and reinforcing, concrete restoration for core repairs, spall repairs and crack injection, fiber-reinforced polymer (FRP) composite, structural steel, and metal decking.
Phase 3-1B consists of the rebidding of the structural concrete and framing scopes of work. It is anticipated that the GMP for these scopes will be ready for consideration in June 2018.
Phase 3-1C consisting of the remaining trade scopes of work is anticipated to be ready for consideration in July 2018.
The final Project GMP will be based on the summation of Phases 3-1A, 3-1B and 3-1C pricing.
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| The cost of the 3-1A scope of work in the amount of $14,358,999 would be paid for with previously budgeted funds in Measure E for the Beverly Hills High School Modernization B1B2 Project. |
ProWest CSA SL SSL
ProWest LLB Resolution
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Published: May 4, 2018, 4:45 PM
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