Regular Board of Education Meeting
Beverly Hills USD
May 21, 2018 5:00PM
CLOSED SESSION - Administrative Building
255 South Lasky Drive Beverly Hills, CA 90212
OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School
241 Moreno Drive Beverly Hills,
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| The Superintendent has communicated a vision that promotes a collaborative work environment. Per this vision, the recommendation is that the District migrate from Microsoft Exchange to Google EMail.
The cost to migrate will range from $7,000 to $15,000 from the General fund. |
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| The cost to migrate will range from $7,000 to $15,000 from the General fund. |
Google Migration Slide Deck
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report
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| The previous social studies adoption for Beverly Hills Unified School district took place initiating in the 2007-2008 school year.
Our Middle School Social Studies Specialist along with teachers representing grade levels from 6 – 8 attended an instructional materials fair along with many other school districts in the Los Angeles area. Through more than several meetings, the entire middle school social studies department along with students' feedback completed a thorough analysis of textbooks and support materials. Through this process, the department narrowed the selection to 3 publishers. These 3 publishers met the specific instructional needs of BHUSD and fulfilled the state requirements of the new framework for middle school social studies. The district held a publisher presentation from these 3 publishers on May 8th 2018. The adoption committee which consists of teachers, parents, and district administrators deliberated over multiple days to determine their overall recommendations.
The committee recommended the TCI: HISTORY ALIVE! California Series programs to be adopted for our middle school social studies curriculum starting 2018-2019 school year for 6-year adoption cycle.
The cost of this adoption is $166,597.20 to be funded through the District Textbook Lottery Funds.
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| The cost of this adoption is $166,597.20 to be funded through the District Textbook Lottery Funds.
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TCI History - BHUSD Quote
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| In compliance with Education Code Part 33, Chapter 4, Sections 60500, 60510, 60510.5, and 60530, school districts are authorized to discard obsolete textbooks and instructional materials. |
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| In compliance with Education Code Part 33, Chapter 4, Sections 60500, 60510, 60510.5, and 60530, school districts are authorized to discard obsolete textbooks and instructional materials. |
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| LACOE shall provide financial system services to the District that include General Ledger, Accounts Payable and Purchasing Services, Reports, Training and System Support for an estimated annual total of $18,177.08 |
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2018-19 LACOE Contract for PeopleSoft
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| CSBA shall provide the services for a two year period from July 1, 2018 to June 30, 2018. |
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| Fees: Licensee shall receive the license at a promotional rate of $2750 for the first year (July 1, 2018-June 20, 2019) and for free the second year (July 1, 2019-June 30, 2020). |
CSBA Agena On Line Service Agreement 5.21.18
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Sam Allen to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19. |
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| Total invoice not to exceed $1,000.00 |
Professinal Services Agreement Between Beverly Hills USD and Sam Allen
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| This Professional Services Agreement with Share911/OnScene properly reflects the correct amount of the invoice for $7,650.00. This PSA was approved on May 8, 2018 for the incorrect amount of $6,700.00. |
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| $7,650.00 |
PSA OnScene Inc - Share911
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| Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:
BHHS Boys Varsity and Junior Varsity Basketball Team Camp
June 22-24, 2018
San Diego State University, San Diego, CA |
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BHHS Boys Basketball Team Camp - June 2018
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| Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. |
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Donation List - 052118
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| The district has received cash and checks during the period of
May 3,2018 through May 15,2018 in the amount of $97,434.14.
A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
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| The district collected $97,434.14 during this period. |
Cash Collect #20
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| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from April 30, 2018 through May 11, 2018. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $1,060,336.16 for the General Fund and $27,945.00 for the Bond Fund. |
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Board Report #20
Board Report Cover #20
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| CSBA Updates require periodic updates to our Board Policies, Administrative Regulations, and Exhibits. Attached are a revised Board Policy 6174, a revised Administrative Regulation 6174, and Exhibit: 6174 - Education for English Language Learners. |
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1st Reading - AR 6174
1st Reading - BP 6174
Exhibit - E6174
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| The existing elevator at Beverly Hills High School has recently experienced a series of outages for various reasons related to the existing mechanical system, which is proprietary. Repairs have corrected each immediate issue, but have not mitigated future issues.
Administrators has researched the issue and determined that modernizing the system to also include generic parts, would provide for ease of service, and ready access to parts to correct the service issues, however lead-time for parts is 10 weeks. |
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| Cost will be covered by General Fund in the amount of $149,418.00. |
Emergency Resolution Elevator HS
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| On May 24, 2011, an RFQ was issued for Geotechnical Consulting Services. On June 14, 2011 two firms were selected from the original group of respondents, Group Delta Consultants, Inc. and Leighton Consulting, Inc.
On November, 23, 2016, the Board of Education approved an agreement with Leighton Consulting, Inc., for geotechnical testing, materials testing, and special inspection services at the Beverly Hills High School Site.
The Beverly Hills High School B1/B2 Project is scheduled to begin in June 2018. This work will require geotechnical and environmental testing, and monitoring services. Because of Leighton Consulting, Inc.’s previous work at Beverly Hills High School, the firm is familiar with the technical aspects of the school site and has provided a proposal in an amount of $314,380.00. This work will be performed as required on a time and materials basis for the Beverly Hills High School B1/B2 Project.
On April 25, 2018, the Board of Education approved a new agreement with Leighton Consulting, Inc. for the Beverly Hills High School B1/B2 Project in the amount of $145,812.00. This amount was in error and only covered one scope of the testing and monitoring outlined in Leighton’s proposal. The sum for the entire work is $314,380.00
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| Costs associated with testing and inspection for this phase of work will be paid for with previously budgeted funds in Measure E for the Beverly Hills High School B1/B2 Modernization project |
180418 BHHS B1B2 Leighton Proposal
2011 GeoSoils Consultant Selection Summary
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Published: May 18, 2018, 4:36 PM
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