Regular Board of Education Meeting
Beverly Hills USD
July 24, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-3:00 P.M.

III.A. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957

III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.D. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees Rationale:

III.E. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.

V. APPROVAL OF THE AGENDA

VI. REPORT OF CLOSED SESSION ACTION

VII. AGENDA HEARING PERIOD-PUBLIC COMMENT

VIII. CONSENT CALENDAR*

VIII.A. Approval Board Meeting Minutes Rationale:

VIII.A.1. Regular Board Meeting-7-10-2018 Attachments: Regular Board Meeting Minutes 7.10.18

VIII.B. Personnel Reports

VIII.B.1. Certificated Personnel Report - Revision 1 Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Certificated Personnel Report Revision 1 7.24.18

VIII.B.2. Classified Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Classified Personnel Report

VIII.C. Approval of enVision Consulting Group Agreement for "School Accountability Report Card" Services Rationale: The school district is required by Ed code 33126 and 33126.1 to annually prepare School Accountability Report Cards and disseminate them to the public. SARCs are intended to provide the public with important information about each public school and to communicate a school’s progress in achieving its goals. Envision Consulting Group facilitates meeting the requirements by collecting, documenting and processing the necessary information to prepare SARCs for each school. Our current three year agreement with Envision Consulting Group has expired and School Accountability Report Cards must be posted by February 1, 2019. A three year agreement for SARC Preparation Services is $4,200 per year for 6 school sites which includes all fees and expenses for travel.   Financial Impact: A three year agreement for SARC Preparation Services is $4,200 per year for 6 school sites which includes all fees and expenses for travel.  70% of the payment amount is due upon execution of contract, 20% upon delivery of drafts, and 10% upon delivery of completed, approved SARCs. Attachments: BHUSD 2018-19 SARC contract

VIII.D. Professional Services Agreement Joy Young, SLP, M.A. Rationale: This PSA is entered into for the 2018-2019 school year with a Speech and Language Therapist to manage a full time caseload, complete IEPS, assessments, and serve students with speech and language related service on their IEP. This contract is projected NTE $115,000 for the 2018-2019 school year.This contract is budgeted under Student Services funding.   Financial Impact: This contract is budgeted under Student Services funding for the 2018-2019 school year NTE $115,000. Attachments: Professional Services Agreement Joy Young, M.A.

VIII.E. Non Public School/ Non Public Agency Master Contracts for 2018-2019 school year Rationale: Each fiscal year the District develops new Master Contracts and Individual Services Agreements for students with Individual Education Programs (I.E.P.s) which require nonpublic school and or nonpublic agency services that the district is unable to provide. The term of the Master Contract shall be from July 1 through June 30 (Title 5 California code of regulations section 3062(a)) unless otherwise stated. Neither the CONTRACTOR (nonpublic school or agency) nor the LEA is required to renew this Master Contract in subsequent contract years. However, the parties acknowledge that any subsequent Master contract is to be re- negotiated prior to June 30th. In the event the contract is not renegotiated by June 30th, an interim contract may be made available as mutually agreed upon for up to 90 days from July 1 of the new fiscal year. (Title 5 California Code of Regulations section 3062(d)) NO Master contract will be offered unless and until all of the contracting requirements have been satisfied. The offer of a Master Contract to a CONTRACTOR is at the sole discretion of the LEA. The Master Contract includes the LEA policies and procedures and any subsequent Individual Services Agreement (ISA). The Master Contract supersedes any prior or contemporaneous written amendment executed by both parties. Funding for all Master Contracts is under the Student Services budget.   Financial Impact: Attached for consideration for the July 25th Board of Education meeting is a schedule of Nonpublic School (NPS), Nonpublic Agency (NPA) and Nonpublic Residential Treatment facilities (RTC) Maser Contracts for the 2018-2019 fiscal year beginning July 1, 2018 and ending June 30, 2019. The projected cost for the nonpublic school(NPS) placements for 2018-2019 is $751,183. The NPS cost from last year was $ 816,063. Nonpublic Agency(NPA) projected cost for 2018-2019 is $467,401 The NPA cost from last year was $421,127.00 Residential Treatment facility (RTC) cost for the 2018-2019 school year is projected to be $591,293. The cost for last year was $530,000. Attachments: Master Contracts 2018-2019

VIII.F. CSEA Security Officer Annual Training Rationale: SB 1626 requires school security officers to be trained. Many officers completed the training over 10 years ago and the nature of school security is evolving. Our newest officers need training too. SB 1626 requires school districts to train their security officers. At approximately $25 an hour for twelve (12) officers at four (4) the cost is $1,200 for wages. The cost twelve (12) guards for the training is $80 each and totals $960. In all this annual cost is $2,160.   Financial Impact: At approximately $25 an hour for twelve (12) officers at four (4) the cost is $1,200 for wages. The cost twelve (12) guards for the training is $80 each and totals $960. In all this annual cost is $2,160. Attachments: PSA Nastec SB1626 Training for School Security Officers Syllabus

VIII.G. Approval of Raptor Visitor Registration Initiative Rationale: Access control is part of a good security plan. Raptor automates and improves visitor registration by reading a government issued ID. Raptor creates a unique visitor badge with the person's photo, name, and arrival time. Raptor collects the person's photo, name, age, time of registration, estimated time of departure, destination/reason for being on campus. The Security Officer, Principal, Office Manager, and Director of Security will be able to see who is on or has been on the campus on their computer. A badge will never be issued to a registered sex offender. The estimated total cost is $10,343 however the "do not exceed" amount on the PSA is $11,500 in case we need to add or replace a scanner or a printer, or purchase more badge rolls. There will be additional costs for seven (7) small laptops for the seven (7) kiosks at the five (5) schools. There will be additional costs for a three (3) to four (4) WiFi hubs and for three (3) large batteries. The batteries will be used if we cannot run electricity to the kiosk. This request will be brought to the Board at the July 24 Meeting but it estimated to be approximately $15,000. In all this initiative will cost approximately $26,500. The estimated annual reoccurring cost for software access for five (5) schools is $2,960. The estimated annual costs of badge stickers is $600. This initiative is being funded by the Safety Department budget. This agreement with Raptor is from July 11, 2018 to July 11, 2019.   Financial Impact: The estimated total cost is $10,343 however the "do not exceed" amount on the PSA is $11,500 in case we need to add or replace a scanner or a printer, or purchase more badge rolls. There will be additional costs for seven (7) small laptops for the seven (7) kiosks at the five (5) schools. There will be additional costs for a three (3) to four (4) WiFi hubs and for three (3) large batteries. The batteries will be used if we cannot run electricity to the kiosk. This request will be brought to the Board at the July 24 Meeting but it estimated to be approximately $15,000. In all this initiative will cost approximately $26,500. The estimated annual reoccurring cost for software access for five (5) schools is $2,960. The estimated annual costs of badge stickers is $600. This initiative is being funded by the Safety Department budget. Attachments: AR1250 sample BP1250 sample PSA Raptor Technologies LLC Public Notice

VIII.H. Approval to discard old textbooks from BHHS Rationale: In compliance with Education Code Part 33, Chapter 4, Sections 60500, 60510, 60510.5, and 60530, school districts are authorized to discard obsolete textbooks and instructional materials.

VIII.I. Cash Collection Report #2 for 2018-2019 Rationale: The district has received cash and checks during the period of  June 27,2018 through July 17,2018 in the amount of $119,129.75. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.   Financial Impact: The district collected $119,129.75 during this period. Attachments: Cash Collect #2

VIII.J. Ratification of Purchase Order #2 2018/2019 Rationale: The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from June 19, 2018 through July 13, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $1,197,491.51 for the General Fund and $7,517,661.51 for the Bond Fund.   Attachments: Board Report #2 Board Report #2 for end of June 2018 Board Report Cover #2

IX. REPORTS

IX.A. Superintendent's Report

IX.B. Student Board Member Report

X. BUSINESS AND FINANCE

X.A. Approval of Resolution No. 2018-2019-001 Resolution of the Board of Education of the Beverly Hills Unified School District Approving Amended and Restated Bylaws for the Beverly Hills Unified School District Independent Citizens Bond Oversight Committee Rationale: An election was held in the Beverly Hills Unified School District on November 4, 2008 (the “Measure E Election”) for the issuance and sale of general obligation bonds of the Beverly Hills Unified School District (the “District”). An election was also held in the District on June 5, 2018 for the issuance and sale of general obligation bonds of the District (the “Measure BH Election”). Measures E and BH were approved under Proposition 39 which requires that the District establish, populate and empower an independent Citizens’ Bond Oversight Committee. As required by Proposition 39, the District, through Board actions, established an independent Citizens’ Oversight Committee in connection with Measure E. The District now wishes to expand the responsibilities of the Measure E Committee to include the review of expenditures of both Measure E and the Measure BH bond proceeds, and to approve the Amended and Restated Bylaws which set forth the expanded power and responsibilities of the original Measure E Committee.   Financial Impact: Because California Education Code prohibits the use of bond funds for the support of the Measure E and Measure BH Committee, there may be a fiscal impact to the General Fund resulting from the creation of and the District’s support of the Measures E and BH Committee. Attachments: Amended and Restated Citizens' Bond Oversight Committee Bylaws Resolution No. 2018-2019-001 - Expanding the Powers of its Independent Citizens' Bond Oversight Committee and Approving Amended and Restated Bylaws

X.B. Approval of Resolution No. 2018-2019-002 Entering Election Results Into the Minutes and Certifying to the Board of Supervisors of the Los Angeles County all Proceedings in the June 5, 2018 General Obligation Bond Election Rationale: The Board of Education for the Beverly Hills Unified School District must enter into the minutes and certify the election results of the general election held on June 5, 2018. The District has received from the County's Registrar of Voters/County Clerk-Recorder the Canvass Certificate and Official Statement of results of (the Canvass) the Bond election, whereby it appears that more than fifty-five percent of the votes cast on Measure BH were in favor of issuing the aforementioned bonds.   Attachments: Resolution entering Election results

XI. BOARD POLICIES

XI.A. Annual Establishment of the Interdistrict Permit Cap for 2018-2019 Rationale: Board direction for the establishment of the interdistrict permit cap is required annually. The current Interdistrict permit cap is set at zero (0). The district currently enrolls approximately 3868 students (as of 7/17/18), with 178 students attending BHUSD schools on an interdistrict attendance permit: 107-District Employee Permit 36-City Employee Permit 3-Environment 6-Opportunity 7-Legacy 10-Homeless 9-Student Services   Financial Impact: While district revenues are not tied exclusively to student enrollment, changes in enrollment numbers affect the staffing levels required in order for the district to meet contractual guidelines. Attachments: BP AR 5117 Interdistrict Attendance

XI.B. Continuation of Existing Interdistrict Attendance Permits Pursuant to Board Policy and Administrative Regulation 5117 for the 2018-19 School Year Rationale: Annual direction is required regarding the continuation of interdistrict attendance permits for the 2018-19 school year of students currently attending District schools.  Current practice is to allow existing permit students to maintain enrollment, not revoking these permits through high school graduation. These permits also include the children of City and District Employees who are offered permits at all grade levels, and would be exempted under this policy. Board direction for the establishment of the interdistrict permit cap is required annually. The current Interdistrict permit cap is set at zero (0). The district currently enrolls approximately 3868 students (as of 7/17/18), with 178 students attending BHUSD schools on an interdistrict attendance permit: 107-District Employee Permit 36-City Employee Permit 3-Environment 6-Opportunity 7-Legacy 10-Homeless 9-Student Services   Financial Impact: Fluctuations in enrollment can change the district's staffing needs and therefore carry a financial impact. Attachments: BP AR 5117 Interdistrict Attendance

XII. PLANNING AND FACILITIES

XII.A. Approval of a Construction Services Agreement Amount for Phase 3-1B with ProWest Constructors for the Beverly Hills High School Buildings B1 and B2 Modernization Project Rationale: On November 14, 2017, the Board of Education awarded a contract to ProWest Constructors for Preconstruction and Lease-Leaseback Services for the Beverly Hills High School, Buildings B1 and B2 Modernization Project, utilizing a Lease-Lease Back (LLB) Guaranteed Maximum Price Contract (GMP) approach. On May 8, 2018 ProWest Constructors submitted a Guaranteed Maximum Bid for the Phase 3-1A Scope of Work for $14,358,999 to provide Construction and Modernization services as outlined in the Construction Services Agreement for selective demolition, erosion control, lead paint abatement, micro-piles and reinforcing, concrete restoration for core repairs, spall repairs and crack injection, fiber-reinforced polymer (FRP) composite, structural steel, and metal decking. ProWest Constructors has now presented a price for Phase 3-1B which consists of the rebidding of the survey, structural concrete, and framing scopes of work in the amount of $12,757,463. Phase 3-1C which will include the remaining trade scopes of work is anticipated to be ready for consideration in September 2018. The final Project GMP will be based on the summation of Phases 3-1A, 3-1B and 3-1C pricing.   Financial Impact: This work will be paid for with previously budgeted funds for the Beverly Hills High School Modernization project in the Measure E Bond.

XII.B. Ratification of Agreement with Psomas for Survey of Semi-permanent Offsets Used and Monitoring the West Perimeter Wall at Beverly Hills High School Rationale: In June, the Board of Education directed TCDS, Inc., to set up monitoring of the MTA activities taking place on the west perimeter property line of Beverly Hills High School. Psomas was contracted to provide an engineering survey of (10) semi-permanent offsets to be used for MTA monitoring purposes over a period of 2 years for an estimated fee not to exceed $8,300. Price breaks down as follows: At the time of the (10) point survey, the initial horizontal and vertical values shall were obtained for a price of $5,500. Psomas will also provide two subsequent monitoring checks for a price of $1,400 per visit ($2,800)   Financial Impact: This work will be paid for with previously budgeted funds for the Beverly Hills High School Modernization project in the Measure E Bond. Attachments: PSOMAS AGREEMENT 7.24.18

XII.C. Acceptance of Horace Mann School – Multipurpose Room and Selective Demo Project Construction by Edgar Garza Construction, and Authorization to File a Notice of Completion. Rationale: The Board of Education approved an Agreement on May 8, 2018, with Edgar Garza Construction, for the construction of Horace Mann School - Multipurpose Room and Selective Demo Project. This work has now been completed.   Financial Impact: Original Agreement - $39,569.00 Change Orders - $0.00 No additional costs will be incurred on the project.

XII.D. Adoption of Resolution No. 2018-2019-003 Authorizing an Amendment to the Agreement with Quality Fence and Acceptance of the Installation of Security Fencing Project at El Rodeo School. Rationale: On May 20, 2016, the Board of Education passed Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute Agreements under $45,000. The Resolution requires these Awards to be ratified by the Board of Education. On March 13, 2018, the Board of Education Ratified an Agreement in the amount of $7,800 with Quality Fence to install Security Fencing, providing a staging area for parents and students to assemble, away from the street. During installation an additional gate was added and the fence was installed with a slight offset to accommodate existing hardscape. The cost for this additional work is $1,160.00. This work has now been completed.   Financial Impact: This work will be paid for with previously budgeted funds for the Beverly Hills High School Modernization project in the Measure E Bond. Attachments: QF Change

XII.E. Ratification - SEWUP Education Construction Insurance Program Coverage for Beverly Hills High School B1 & B2 Rationale: The District has used wrap around insurance for its previous Construction Program at Horace Mann Buildings B & A. By doing so it assures the District that all contractors and sub contractors have construction insurance from admitted insurers throughout the life of the construction project. SEWUP is a Construction Insurance Program that the District has used previously and is foremost in the K-12 education environment. It is also part of the Keenan & Associates family of insurance products. The costs for the insurance is paid by the district at $2,103,034.21 but will be credited in deductions from the contractors and sub contractors price to the District as they do not have to purchase insurance as part of their quote on the project.   Attachments: Sewup Insurance Proposal

XIII. COMMUNICATION FROM THE BOARD MEMBERS

XIV. FUTURE BOARD MEETINGS

XIV.A. Regular Board Meeting-Tuesday, August 14, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XIV.B. Regular Board Meeting-Tuesday, August 28, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XV. ADJOURNMENT

Published: July 19, 2018, 4:23 PM