Regular Board of Education Meeting
Beverly Hills USD
August 28, 2018 7:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-4:00 P.M.

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-4:00 P.M.

III.A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.C. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees Rationale:

III.D. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-7:00 P.M.

V. APPROVAL OF THE AGENDA

VI. REPORT OF CLOSED SESSION ACTION

VII. AGENDA HEARING PERIOD-PUBLIC COMMENT

VIII. CONSENT CALENDAR*

VIII.A. Approval Board Meeting Minutes Rationale:

VIII.A.1. Regular Board Meeting-8-14-2018 Attachments: Regular Board Meeting Minutes 8.14.18

VIII.B. Personnel Reports

VIII.B.1. Certificated Personnel Report - Revised Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Certificated Personnel Report - Revised

VIII.B.2. Classified Personnel Report - Revised Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Classified Personnel Report Revised

VIII.C. Approval-Professional Services Agreement - Justin Brezhnev Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Justin Brezhnev to serve at the high school robotics business class implementing the entrepreneurship/robotics business CTE curriculum, working with the students to create a business plan for a year of STEM education and fundraising from 8-13-18 and 5-31-19.   Financial Impact: Fee not to exceed $10,000.00 Attachments: Professional Services Agreement Between Beverly Hills USD and Justin Brezhnev

VIII.D. Professional Services Agreement Investigative Services Corporation Rationale: This contract is for providing residency investigations as needed to verify residency of enrolled students. This contract will be under the Student Services Child Welfare and Attendance budget NTE $50,000 for the 2018-2019 school year.   Attachments: Professional Services Agreement Investigative Services

VIII.E. Ratification of Agreement for FactFinding - School Services of California Rationale: School Services of California will assist the District with issues for services relative to district collective bargaining negotiations as mandated by Sections 3540, et al., of the California Government Code.   Financial Impact: The School Services of California Agreement for FactFinding include:  A fee of $310 per hour, plus expenses, to review budget and negotiation documents, provide preliminary consultation, and perform other services required prior to or beyond the initial negotiation stage. Time spent by the SSC Assistant Director will be billed at $225 per hour.  Time spent by the SSC Consulting Coordinator will be billed at $210 per hour.  Time spent by SSC support staff to prepare materials will be billed at $155  per hour. Attachments: SSC - FactFinding Contract Agreement

VIII.F. Approval of Amendment to Professional Service Agreement for Janet Roston Rationale: The District engaged Janet Roston, on May 8, 2018, to render her services as a Guest Choreographer for the Beverly Hills High School Dance Company. At this time, the Board is asked to approve an amendment to the original agreement with Janet Roston to change the funding source of $1500 payment from ASB/Advanced Dance to Beverly Arts.   Attachments: 2018-19 PSA - Janet Roston 2018-19 PSA Amendment - J Roston

VIII.G. Approval of Amendment to Professional Service Agreement for Dorcas Roman Rationale: The District engaged Dorcas Roman, on May 8, 2018, to render her services as a Guest Choreographer for the Beverly Hills High School Dance Company. At this time, the Board is asked to approve an amendment to the original agreement with Dorcas Roman to change the funding source for $500 payment from ASB/Advanced Dance to Beverly Arts.   Attachments: 2018-19 PSA - Dorcas Roman 2018-19 PSA Amendment - D Roman

VIII.H. Approval of Professional Services Agreement with PlayWerks, Inc. Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with PlayWerks, Inc. to provide WhizGirls Academy curriculum on September 29th 2018 for the BHUSD Hackathon. Total fee not to exceed $10,000.00 to be funded out of the GATE Budget.   Financial Impact: Total fee not to exceed $10,000.00 to be funded out of the GATE Budget. Attachments: 2018-19 PSA - PlayWerks Inc

VIII.I. Approval of Beverly Vista School 2018-2019 Out-of-County Activities for Middle School Rationale: Mr. Chris Regan, Beverly Vista Principal has submitted the following Out-of-County Activity requests for Board approval for the 2018-2019 school year: 7th Grade: October 24-26, 2018 Catalina Island, CA Catalina Island Marine Institute Experience run by Catalina Island Marine Institute (Guided Discoveries) A school administrator or designee will attend this activity. 8th Grade: February 4-8, 2019 Yosemite National Park, Yosemite, CA Experience run by Yosemite Institute. A school administrator or designee will attend this activity. Funding for these trips will be through parent donations and supplemented by the Beverly Vista PTA if necessary.   Financial Impact: Funding for these trips will be through parent donations and supplemented by the Beverly Vista PTA if necessary

VIII.J. Approval of El Rodeo School 2018-2019 Out-of-County Activities for Middle School Rationale: Mr. Kevin Allen, El Rodeo Principal has submitted the following Out-of-County Activity requests for Board approval for the 2018-2019 school year 7th Grade: April 9-12, 2019 El Capitan Canyon Resort Experience run by WOLF Outdoor Education Leadership Foundation. A school administrator or designee will attend this activity. 8th Grade: February 5-8, 2019 Big Bear, CA A school administrator or designee will attend this activity. Funding for these trips will be through parent donations and supplemented by the El Rodeo PTA if necessary.   Financial Impact: Funding for these trips will be through parent donations and supplemented by the El Rodeo PTA if necessary.

VIII.K. Approval of Hawthorne School 2018-2019 Out-of-County Activities for Middle School Rationale: Ms. Sarah Kaber, Hawthorne Principal has submitted the following Out-of-County Activity requests for Board approval for the 2018-2019 school year 7th Grade: March 25-27, 2019 Catalina Island, CA Catalina Island Marine Institute Experience run by Catalina Island Marine Institute (Guided Discoveries) A school administrator or designee will attend this activity. 8th Grade: January 7 - 11, 2019 Big Bear, CA A school administrator or designee will attend this activity. Funding for these trips will be through parent donations and supplemented by the Hawthorne PTA if necessary.   Financial Impact: Funding for these trips will be through parent donations and supplemented by the Hawthorne PTA if necessary.

VIII.L. BHHS Out-of-County Trip: Fall National High School Journalism Convention; October 31 - November 4, 2018; Chicago, Illinois Rationale: Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   BHHS Highlights Newspaper and Watchtower Yearbook - Fall National High School Journalism Convention October 31 - November 4, 2018 Chicago, IL   Attachments: BHHS Fall National Journalism Convention

VIII.M. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290 Rationale: Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted.    Attachments: Donation List - 082818

VIII.N. Ratification of Purchase Order #4 2018/2019 Rationale: The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from August 1, 2018 through August 17, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $2,301,967.64 for the General Fund, $282,050.00 for the Cafeteria Fund and $20,581,994.19 for the Bond Fund.   Attachments: Board Report Cover #4 Board Report #4

VIII.O. Cash Collection Report #4 for 2018-2019 Rationale: The district has received cash and checks during the period of  August 8,2018 through August 14,2018 in the amount of $196,083.46. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.   Financial Impact: The district collected $196,083.46 during this period. Attachments: Cash Collect #4

IX. REPORTS

IX.A. Superintendent's Report

IX.B. Student Board Member Report

X. BUSINESS AND FINANCE

X.A. Approval of the 2017-18 Unaudited Actuals Rationale: Pursuant to Education Code 42100(a) and Government Code 7906(f) the District is required to submit its unaudited actual data, including revenue and expenditure reports, to the County Office of Education for review and submission to the State. The unaudited actuals include a report on each fund utilized by the district in the 2017-18FY and supplemental forms that assist in the analysis of District fiscal activity. The 2017-18 Unaudited Actuals include all revenue received/accrued and expenditures paid/accrued for personnel costs, goods received and services rendered through June 30, 2018. The General Fund’s Excess of Revenues and Expenditures is $899,931. The Ending Balance Unassigned/Unappropriated is $4,080,507 and $2,054,094 is budgeted to meet the 3% Reserve for Economic Uncertainties. The Special Reserve Fund balance is $10,436,966. This is an increase of $161,008 from the beginning fund balance due to interest earned.   Attachments: 2017-18 Unaudited Actuals

X.B. Approval of Resolution 2018-2019-005 Adoption of Gann Limit Rationale: In November, 1979, California voters approved Proposition 4, an initiative that added Article XIIIB to the California Constitution. This amendment, popularly known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. Division 9 of Title 1, beginning with Section 7900 of the Government Code, was then added to law to specify the process for calculating state and local government appropriation limits and appropriations subject to limitation under Article XIIIB of the Constitution. These constitutional and statutory sections explain and define the appropriations limit as they apply to state and local governments, and require that each entity of the state government formally "adopt" its appropriations limit for a given fiscal year. Education Code sections 1629 and 42132 specify that by September 15th of each year, the Board of Education of districts shall adopt a resolution identifying their estimated appropriations limit for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adoption resolution shall be made available to the public. The 2017-18 financial information was pulled in from the unaudited actuals and the estimated 2018-19 financial information is based on the Adopted Budget. A copy of the Gann Limit Calculation is attached to the agenda item along with the resolution to adopt it as required by law.   Attachments: 2017-18 Unaudited Actuals - GANN form Resolution 2018-2019-005

X.C. Budget Acceptance Letter for Los Angeles County Office of Education Rationale: The Los Angeles County Superintendent of Schools (County Superintendent) has completed a review of the Beverly Hills Unified School District's (District) Adopted Budget for the 2018-19 FY. The County Superintendent's analysis of the data provided indicates that the District should be able to meet its financial obligations for the current and two subsequent years. The review has resulted in approving the District's budget with comments on Fiscal Stabilization Plan, Deficit Spending and Labor Contract Negotiations.   Attachments: 2018-19 LACOE Budget Approval Letter

XI. PLANNING AND FACILITIES

XI.A. Ratification of Agreement with Koury Engineering to Provide Strength Testing of the Footings at Building B3 at Beverly Hills High School Rationale: In April 2016 the Board of Education approved Koury Engineering as a district approved engineering firm through a PreQualification process. The Board of Education approved an Agreement with Koury Engineering on April 27, 2016 to provide Lab and Testing services. The Beverly Hills High School B3/B4 Project is in the process of DSA Plan Approval. During the plan approval process with DSA, the structural engineering plan checker required strength testing for the existing footings in Building B3 which are scheduled to remain in place. Koury Engineering was requested to provide a price for these required strength testing services, and returned a proposal for a price not-to-exceed $10,092.   Financial Impact: Costs associated with the strength testing services will be paid for with previously budgeted funds in Measure E for Building B3 at Beverly Hills High School. Attachments: Strength Test Agreement with Koury Engineering

XII. BOARD POLICIES

XII.A. Approval of the Second Reading of Board Policy, Administrative Regulation, and Exhibits 3515: Campus Safety - Use of Public Safety Cameras Rationale: CSBA updates require periodic updates to our Board Policies and Administrative Regulations. Attached are an all-new Board Policy, an all-new Administrative Regulation, and two new Exhibits: 3515 (Campus Safety - Use of Public Safety Cameras). These updates support our new Public Safety Cameras. There is no financial impact except for our previously approved Camera installation/maintenance/use agreement with the City/BHPD via the JPA and the creation and installation of signs via the General Fund. Roughly forty (40) camera signs are needed. The signs cost about $43 each. The total is estimated to be $1,900. Typically the Maintenance Department carries this cost and installs the signs, however Facilities believes they may use Bond funds for these signs.   Financial Impact: $1,900 for signs. Attachments: AR 3515 - Campus Safety BP 3515 - Campus Safety Exhibit 3515 1 of 2 - Disclosure Exhibit 3515 2 of 2 - Sign Sign Mark-up

XIII. COMMUNICATION FROM THE BOARD MEMBERS

XIV. FUTURE BOARD MEETINGS

XIV.A. Regular Board Meeting-Thursday, September 13, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XIV.B. Regular Board Meeting-Tuesday, September 25, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XV. ADJOURNMENT

Published: August 24, 2018, 4:12 PM