Regular Board of Education Meeting
Beverly Hills USD
February 10, 2015 7:00PM
STC/Jon Cherney Lecture Hall
Beverly Hills High School
Beverly Hills, California 90212
CLOSED SESSION will take place at the Administrative Building
OPEN SESSION will take place in the STC/Jon Cherney Lecture Hall at Beverly Hills High School
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Agency Representative: Dave Hoffman
Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS
Unrepresented Employees |
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Principal Schaeffer and the UCLA Biomedical Engineering
Mentors will give a short update of what the mentors provide
to our students and the benefits of this collaboration for both Haw and UCLA
students. Year 2 update.
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| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialled for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report
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Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
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| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report Revision
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Pursuant to Board Policy and Administrative Regulation 3290, each donation is reviewed prior to acceptance by the site administrator to verify it will meet the goals of the department or school site.
Horace Mann: Custom Suspension Structure for PRIME program and mat. The estimated value is $1000.00.
Beverly Hills High School: $2,783.25-Beverly Hills Athletic Alumni Association for Track and Field and Soccer, $250.00-Robotics, $4,816.16-BHEF for Robotics and Academic Decathlon, $175.00-Academic Decathlon Team, $500.00-Boys' Tennis Team |
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Donations 2.10.15
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| Please see attached Out of County Request:
DECA State Career Development Conference & Competition
BHHS DECA Club Grades 9-12 /February 26 - March 1, 2015/ Santa Clara, CA |
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BHHS Out-of-County Request - DECA
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Each fiscal year the District develops new Master Contracts and Individual Services Agreements for students with Individual Education Programs (IEPs) which require nonpublic school and/or nonpublic agency services that the District is unable to provide. Three additional Master Contract are needed in order to implement recommended intervention services and supports as indicated in an individual students' IEP.
Education Code section 56365 indicates that the local educational agency (LEA) may under contract have services provided by nonpublic schools and/or agencies if no appropriate public education program is available.
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| Attached for consideration for the January 7, 2014 Board of Education Meeting is an additional nonpublic agency (NPA) Master Contract for the 2014-2015 fiscal year.
The projected cost for the additional nonpublic agency contract is $225,000.00. The District was already funding this service through a different agency and so overall financial impact will remain the same.
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Master Contracts
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| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were January 21, 2015 through January 30, 2015. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $54,111.95 for General Fund, $372.57 for the Cafeteria Fund and $1,208,962.00 for the Bond Fund. |
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BOARD REPORT #14 2-10-15
BOARD REPORT COVER #14 2-10-15
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| The district has received cash and checks during the period of January 23, 2015 through February 4, 2015 in the amount of $90,794.22 A detailed list has been included as part of this agenda item to reflect what cash has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
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| The district collected $90,794.22 during this period. |
Cash Collection Report #14
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| Pursuant to Education Code 42630 et al, the district has issued warrants for salary, benefits, and voluntary deductions as well as payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with the Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending January 31, 2015, for a total amount issued $3,460,853.55 for payroll and $3,992,241.70 for commercial vendor/contractor payments for a total disbursement of $7,453,095.25. |
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Warrant Register #14
Warrant Report #14
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The district has conducted a bid for
ten (10) digital copiers. The bid was advertised in our local paper and the
District received four (4) responses. There were
inconsistences in the bids that were submitted. The recommendation after a full
review of the bid documents and their proposed rates the staff recommendation
is to reject all bids. All bids must be formally rejected by the governing
board, to allow District staff to rebid the project.
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| $400.00 to the District's General Fund for bid advertisement |
Approval – Reject all Bids on Bid #14-15/006 Digital Multifunction Copier Lease
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| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Thomas Gaff to provide piano accompaniment services for Beverly Hills High School. |
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Thomas Gaff Professional Services Agreement
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The district conducted a bid for crossing guard services. The bid was advertised in our local paper and the District received one response. The submission did not contain information required in the bid. The recommendation after a full review of the bid documents is to reject all bids. All bids must be formally rejected by the governing board, to allow District staff to rebid the project.
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| The District has conducted a bid for crossing guard services. The bid was advertised in our local paper and the District received one response. There were inconsistences in the bids that were submitted. The recommendation after a full review of the bid documents is to reject all bids. All bids must be formally rejected by the governing board, to allow District staff to rebid the project. |
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| As part of the CEQA process and the processing of the identified "contaminated soils" areas at the Beverly Hills High School site it is necessary to contract with DTSC as the agency to provided environmental oversight of this project. This is a State mandated requirement prior to any construction and/or modernization at any school site is to begin. The agreement is attached with an up-front cost of $19,804.50 to DTSC. |
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| Total financial impact for this agreement is expected NTE the amount of $39,609.00 and will funded from the project budget. |
DTSC_BHHS_Agreement
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The current
Board-Approved Design and Construction standards do not include standards for fixtures,
furnishings, and equipment. It will be necessary for criteria to be determined, starting first with Horace Mann, and
procurement completed, by the time the current construction at Building B is
completed. The criteria developed will not be only for Horace Mann and will be used for
other modernization projects as they occur. The goal of the FFE Design Criteria Package is
to provide a written and visual illustration of BHUSD FFE requirements, per space type/per
furniture piece, to be bid by several manufacturers and dealers. This document and
subsequent award of FF&E bids for Horace Mann Building B will set the standard for furniture
selection and procurement throughout the District and allow BHUSD to manage inventory,
achieve savings through volume purchasing, and enhance student/staff/administrators/visitors
experience.
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DLR Group District wide FF&E Proposal
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We have received a ballot from the California School Board Association (CSBA) for the election of representatives to CSBA's Delegate Assembly. There are six vacancies as indicated on the ballot and six candidates. Ballots must be postmarked on, or before, Monday, March 16, 2015.
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2015 Delegate Assembly Ballot
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