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Board of Education Regular Meeting
Alvord USD
June 25, 2020 4:00PM
Via Teleconference

1. BOARD MEETING VIA TELECONFERENCE
Quick Summary / Abstract:

NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE

As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be live streamed via YouTube: Click Here

Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on June 25, 2020.

During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board.  Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes.  Duplicative public comments will not be read during the meeting.  However, all written public comments will be provided to the Governing Board in advance of the meeting.

2. CALL TO ORDER - 4:00 p.m.
Speaker:
Carolyn M. Wilson, President
2.a. Establishment of Quorum
Quick Summary / Abstract:
A quorum is expected with Mrs. Carolyn M. Wilson, Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, and Mr. Robert Schwandt in attendance. 
2.b. Pledge of Allegiance
2.c. Public Comment
Quick Summary / Abstract:
At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority. 
3. ADJOURN TO CLOSED SESSION
3.a. CLOSED SESSION
3.a.1. Student Discipline Cases Pursuant to Education Code §48912 & §48918 - Student Disciplinary ActionsConfidential agenda item.
3.a.2. Public Employee Appointment/Assignment/Reassignment/Discipline/Dismissal/Release (Government Code 54957):Confidential agenda item.
3.a.2.1. Contract Extension for Assistant Superintendent, Human Resources
Recommended Motion:
Administration recommends the approval of the employment contract extension for Assistant Superintendent, Human Resources through June 30, 2023.
Rationale:
The current Assistant Superintendent, Human Resources contract is scheduled to continue through June 30, 2021.
 
3.a.2.2. Contract Extension for Assistant Superintendent, Educational Services
Recommended Motion:
Administration recommends the approval of the employment contract extension for Assistant Superintendent, Educational Services through June 30, 2023.
Rationale:
The current Assistant Superintendent, Educational Services contract is scheduled to continue through June 30, 2022.
 
3.a.2.3. Contract Extension for Chief Business Officer
Recommended Motion:
Administration recommends the approval of the employment contract extension for Chief Business Officer through June 30, 2023.
Rationale:
The current Chief Business Officer contract is scheduled to continue through June 30, 2022.
 
3.a.2.4. Public Employee Appointment
Recommended Motion:
  • Elementary School Principal
3.a.3. Conference with Labor Negotiator Pursuant to Government Code §54957.6 Confidential agenda item.
3.a.4. Conference with Real Property Negotiator Pursuant to Government Code §54956.8Confidential agenda item.
3.a.5. Conference with Legal Counsel- Anticipated Litigation (Government Code 54956.9(b)(1)) Confidential agenda item.
3.a.6. Superintendent EvaluationConfidential agenda item.
3.a.7. Liability ClaimConfidential agenda item.
4. RECONVENE TO PUBLIC SESSION- 6:00 p.m.
5. INTRODUCTORY PROCEDURES
5.a. Call to Order and Welcome
Speaker:
Carolyn M. Wilson, President
Quick Summary / Abstract:
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
5.b. Pledge of Allegiance
Recommended Motion:
Board, staff and audience.
5.c. Public Comment
Quick Summary / Abstract:
At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority. 
6. SUPERINTENDENT'S REPORT ON SCHOOL REOPENING
Speaker:
Dr. Allan Mucerino, Superintendent
Recommended Motion:
The Superintendent will provide an update to the Board of Education and community on school opening plans and discuss the purpose and process of the Reopening School Task Force.
7. BOARD OF EDUCATION/ SUPERINTENDENT COMMENTS
8. CONSENT AGENDA
Recommended Motion:
Your Superintendent recommends approval of Consent Agenda items 8.a.1 through 8.e.6.
Quick Summary / Abstract:
All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
8.a. Board of Education/Superintendent
8.a.1. Approve Renewal of Service Agreement-California School Boards Association (CSBA) GAMUT Meetings and GAMUT Policy
Recommended Motion:

Approve renewal of a one year Service Agreement between the California School Boards Association (CSBA) and the Alvord Unified School District for GAMUT Meetings (Previously known as Agenda Online) and GAMUT Policy. GAMUT Meetings is a web-based service to be used by the District to facilitate the development and distribution of board meeting agenda packets. GAMUT Policy is a web-based service that provides online access to CSBA's reference policy manual, regular notifications of policy updates, and provides the District with user accounts to access GAMUT. This expenditure will be included in the 2020-2021 budget.


FISCAL IMPACT: $7,715.00 (General Fund/Unrestricted)

Attachments:
2020-2021 GAMUT Meetings and GAMUT Policy Renewal Invoice
8.b. Administrative Services
8.b.1. Renew Agreement – ARC Document Solutions – Keller Site
Recommended Motion:
Renew agreement between ARC Document Solutions and Alvord Unified School District for the lease of a wide format printer, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget. 
Rationale:
The use of a wide format printer enables the coping, printing and scanning of plans in the Maintenance & Operations Department. ARC Document Solutions will manage the assigned printer equipment which also includes all costs associated with the installation, management, operation and removal of the equipment. ARC Document Solutions has provided these services for over three years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 

Board approval of this item will allow ARC Document Solutions to continue with services. 

FISCAL IMPACT:  Not to exceed $3,500.00 (Capital Facilities Fund)
 
Attachments:
ARC Document Solutions 20-21 Agreement
8.b.2. Renew Agreement – License Agreement for Bus Operation – First Student, Inc.
Recommended Motion:
Renew the District Property License Agreement for bus operation between First Student, Inc. and Alvord Unified School District to provide the use of the bus yard at the Keller site, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget. This is year 2 of a 5-year agreement.
Rationale:
First Student, Inc. requires a suitable facility to maintain, store and operate buses in order to provide transportation services for Alvord Unified School District students.  

Board approval will allow First Student, Inc. to maintain and store buses at the Keller site for a period of one year with the option for (3) additional years at an increase of 3% annually.  

FISCAL IMPACT:  $154,500.00 (Revenue – Facilities-Restricted 2020/2021 Fiscal Year)
 
Attachments:
20-21 Fist Student Bus Yard Agreement
8.b.3. Renew Agreement – First Student, Inc. – District-Wide
Recommended Motion:
Renew agreement between First Student, Inc. and Alvord Unified School District for Student Transportation Services which include Regular Education, Special Education, Prime Time and Field Trips District-Wide, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget. This is year 2 of a 5-year agreement.  
Rationale:
First Student, Inc. has provided Regular Education transportation services to Alvord Unified School District for over 11 years.  They have proven to be a responsible transportation vendor while ensuring student safety.     

Board approval of this item will allow First Student, Inc. to continue to provide these services. 

FISCAL IMPACT:  Not to exceed $5,135,200.00 Total (General Fund/Unrestricted-Facilities)

Regular Education - $823,600.00
Prime Time - $113,200.00
Shared Special Education - $287,500.00
Severe Services - $1,294,100.00
Wheelchair Services - $391,000.00
Special Education - $1,251,200.00
Field Trips - $974,600.00
 
Attachments:
20-21 First Student Transportation Agreement
8.b.4. Renew Maintenance Service Agreement – Konica Minolta Business Solutions U.S.A., Inc. – District Leased Copiers at Various Sites
Recommended Motion:
Renew maintenance service agreement between Konica Minolta Business Solutions U.S.A., Inc. and Alvord Unified School District for the maintenance service and repair of District-Leased copiers at various sites, effective July 1, 2020 through June 30, 2021.  This expenditure is included in the 2020-2021 budget, this is year 4 of a 5-year agreement.
Rationale:
Konica Minolta provides maintenance copier service, usage, supplies (toner and staples) and replacement parts to all of our sites. Konica Minolta has been a valued business partner with Alvord Unified School District for over 15 years.  They are in the industry for imaging equipment and the district has been pleased with the service they have provided. 

Board approval of the Annual Maintenance Contract with Konica Minolta will allow them to continue providing maintenance, of copy machines as needed.

FISCAL IMPACT: Not to exceed $10,000.00 (General Fund/Unrestricted)
 
8.b.5. Award Contract – Barr Door, Inc. – District Wide
Recommended Motion:
Award Contract between Barr Door, Inc. and Alvord Unified School District for repairs to roll up windows and doors throughout the District, effective July 1, 2020 through June 30, 2021. 
Rationale:
Barr Door, Inc. has performed these types of services in the past and has proven to be a reliable vendor when the roll up windows and doors throughout the District to maintain the functionality and warranty. 

Board approve of this item will allow Barr Door, Inc. to proceed with services. 

Contract Template III Agreement will be used for this agreement, which was board approved on June 13, 2019. 

FISCAL IMPACT:  Not to Exceed $10,000.00 (General Fund/Restricted-Maintenance)
 
8.b.6. Award Contract – Burgess Moving & Storage – District-WideWas edited within 72 hours of the Meeting
Recommended Motion:
Award contract between Burgess Moving and Storage and Alvord Unified School District to assist with various moves throughout the District, effective July 1, 2020, through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
Burgess Moving & Storage (Burgess) has provided valuable services for Alvord Unified School District for over four years. Burgess is able to meet the demands that will minimize disruption of day to day services for our students and staff. 

Board approval will allow Burgess to proceed with services as needed.

Contract Template II Agreement will be used for this agreement, which was Board Approved on June 13, 2019.

FISCAL IMPACT:  Not to Exceed $30,000.00 (Capital Facilities Fund)
 
8.b.7. Award Contract – Couts Heating & Cooling, Inc. – District-Wide
Recommended Motion:
Award contract between Couts Heating & Cooling, Inc. and Alvord Unified School District to perform maintenance and repairs to chillers and air conditioning units throughout the district, effective July 1, 2020 through June 30, 2021. This expenditure is included in the 2020-2021 budget. 
Rationale:
Couts Heating & Cooling, Inc. has provided emergency services, maintenance and repairs to equipment in the past and has proven to be a reliable vendor. 

Board approval of this item will allow Couts Heating & Cooling, Inc. to proceed with services. 

Contract Template III Agreement will be used for this agreement, which was board approved on June 13, 2019.

FISCAL IMPACT:  Not to exceed $35,000.00 (General Fund/Restricted-Maintenance)

 
8.b.8. Award Contract – Gilmore’s Backflow Testing and Services – District-Wide
Recommended Motion:
Award contract between Gilmore’s Backflow Testing and Services and Alvord Unified School District, to perform backflow testing and repairs throughout the District, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
Back-flows at each site is required to be tested annually pursuant to California State Law Title 17 section 7584. A Riverside County Certified Back-flow Tester must complete the testing of this equipment and submit the results to City of Riverside. During testing, if repairs are required, this vendor is authorized to perform the repairs so that the district can remain in compliance. This agreement will be for the 2020-2021 school year.

Board approval of this item will allow Gilmore’s Backflow Testing and Services to perform needed services.

Contract Template III Agreement will be used, which was Board Approved on June 13, 2020.

FISCAL IMPACT:  Not to exceed $50,000.00 (General Fund/Restricted-Maintenance)
 
8.b.9. Award Contract –Redrock Security & Cabling, Inc. – District-Wide
Recommended Motion:
Award contract between Red Rock Security & Cabling, Inc. and Alvord Unified School District, for electronic locks support and badge access system throughout the District, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget. 
Rationale:
This support covers service and repairs of the electronic lock system throughout the District on an as needed basis. Red Rock Security & Cabling, Inc. will respond/dispatch within 48 hours for onsite standard support at a discounted rate and this agreement also includes online technical support within four hours of request. This agreement will be for the entire 2020-2021 school year.
 
Contract Template III Agreement will be used for this contract, which was Board Approved on June 13, 2019.  

FISCAL IMPACT:  Not to exceed $95,000.00 (General Fund/Restricted-Maintenance)
 
8.b.10. Award Contract – So Cal Bee Co. – District-Wide
Recommended Motion:
Award contract between So Cal Bee Co. and Alvord Unified School District to perform monthly service and maintenance of bees, rodents and other pest throughout the District, effective July 1, 2020through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
Monthly servicing and maintenance is needed in order to keep our sites free of insects and/or pests. So Cal Bee Co. has provided this service for eleven years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year.

Board approval of this item will allow So Cal Bee Co. to proceed with services. 

Contract Template II Agreement will be used, which was Board Approved on June 13, 2019.

FISCAL IMPACT:  Not to exceed $50,000.00 (General Fund/Restricted-Maintenance)
 
8.b.11. Award Contract – Sports Facilities Group, Inc. – Various Sites
Recommended Motion:
Award contract between Sports Facilities Group, Inc. and Alvord Unified School District, to perform service and maintenance of gymnasium bleachers and basketball backstops at Wells Middle School, Hillcrest, La Sierra and Norte Vista high schools, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget.
Rationale:
For safety purposes, the gymnasium bleachers and basketball backstops need servicing and maintenance throughout the year. Sports Facilities Group, Inc. has provided these services for the District for over eleven years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 

Board approval will allow Sports Facilities Group, Inc. to proceed with services. 

Contract Template III Agreement will be used, which was Board approved on June 13, 2019.

FISCAL IMPACT:  Not to exceed $18,000.00 (General Fund/Restricted-Maintenance)
 
8.b.12. Award Contract – Time & Alarm Systems – District-Wide
Recommended Motion:
Award contract between Time & Alarm Systems and Alvord Unified School District, to perform repairs to electrical, intrusion and fire alarm systems throughout the District, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget.
Rationale:
This agreement will cover electrical issues that may arise throughout the District that the District Electricians cannot handle. This includes electrical repairs and repairs to intrusion and fire alarm systems. Time & Alarm Systems has provided these services for over ten years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 

Contract Template III Agreement will be used, which was Board approved on June 13, 2019.

FISCAL IMPACT:  Not to exceed $5,000.00 (General Fund/Restricted-Maintenance)
 
8.b.13. Award Contract – West Coast Arborists, Inc. – District-Wide
Recommended Motion:
Award contract between West Coast Arborists, Inc. and Alvord Unified School District, for tree and assessment services throughout the District, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget.
Rationale:
Trees have fallen in the past, causing property damages. West Coast Arborists, Inc. will inspect all trees throughout the district and provide a report showing which trees are a safety hazard. Here is a list of other services West Coast Arborists, Inc. will provide; 

• Physical Tree Inventory and Assessment
• Maintain Tree Management Software
• Train Staff on Tree Management Software 
• Assist Staff with Tree Maintenance Program

Contract Template III Agreement will be used for this contract, which was Board Approved on June 13, 2019.

Board approval of this item will allow West Coast Arborists, Inc. to proceed with services. 

FISCAL IMPACT:  Not to exceed $15,000.00 (General Fund/Restricted-Maintenance)
 
8.b.14. Award Contract – Wildlife Control Service, Inc. – District-Wide
Recommended Motion:
Award contract between Wildlife Control Service, Inc. and Alvord Unified School District to perform monthly service and maintenance of gophers, squirrels, rattlesnakes and other rodents throughout the District, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget. 
Rationale:
Monthly service and maintenance is needed in order to keep our sites free of gophers, squirrels, rattlesnakes and other rodents. Wildlife Control Service, Inc. has provided these services for over eleven years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 

Board approval of this item will allow Wildlife Control Service, Inc. to proceed with services. 

Contract Template II Agreement will be used, which was Board Approved on June 13, 2019. 

FISCAL IMPACT:  Not to exceed $57,600.00 (General Fund/Unrestricted-Operations)
 
8.b.15. Approve Agreement – Chief Protective Services, Inc. – District-Wide
Recommended Motion:
Approve agreement between Chief Protective Services, Inc. (CPS) and Alvord Unified School District, to provide security services to cover absences and provide services during events, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
Chief Protective Services, Inc. (CPS, Inc.) will serve as uniformed/unarmed guards on an as needed basis for special events and absences. These services have been provided to many Districts and companies in the area and have had a tremendous impact to a safer environment. CPS, Inc. has provided these services for over two years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year.

Board approval of this item will allow CPS, Inc. to continue providing these services.

Contract Template II Agreement will be used, which was Board Approved on June 13, 2019.  

FISCAL IMPACT:  Not to exceed $92,000.00 (General Fund/Restricted-Facilities)
 
Attachments:
Chief Protective Services 20-21 Agreement
8.b.16. Approve Agreement – Cooperative Strategies – District-Wide
Recommended Motion:
Approve agreement between Cooperative Strategies and Alvord Unified School District, to assist with preparing the Annual and Five Year Reports to properly document revenues and expenditures from developer fees from fiscal year 2019-2020. The reports will take into consideration funds on hand and the continued need to levy and collect fees to house students generated from existing and future development. This expenditure will be included in the 2020-2021 budget.
Rationale:

Government Code Sections 66006 and 66001 requires compliance to maintain a separate capital facilities account for Reportable Fees.  Cooperative Strategies will identify funds and collection fees, reconcile account balances, estimate date in which school facilities will commence construction, disclosure of refunds, determine the purpose of the fee, establish the relationship between the fee and the facilities funded by the fee; disclosure of future funding sources and report preparation.  Cooperative Strategies has performed these services since 2012 and has proved to be a reliable consultant.  This agreement will be for the 2020-2021 school year. 

Board approval will allow Cooperative Strategies to proceed with services.

Contract Template II Agreement will be used, which was Board Approved on June 13, 2019.

FISCAL IMPACT:  Not to exceed $3,500.00 (Developer Fee)

 
8.b.17. Approve Agreement – GM Business Interiors – District Office
Recommended Motion:
Approve agreement between GM Business Interiors and Alvord Unified School District to provide additional services related to the installation and set-up of furniture on an as needed basis for the District Office, effective July 1, 2020, through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
GM Business Interiors provides the installation of new furniture as well as the reconfiguration of existing furniture to maintain the manufacturer’s warranty. GM Business Interiors will replace or repair items that are damaged during a move or reconfiguration of furniture. This agreement will be for the entire 2020-2021 school year. 

Board approval will allow GM Business Interiors to make the necessary moves as needed. 

Contract Template II Agreement will be used for this contract, which was board approved on June 13, 2019.

FISCAL IMPACT:  Not to Exceed $15,000.00 (Capital Facilities Fund)
 
8.b.18. Approve Agreement – Haz Mat Trans, Inc. – Keller Site
Recommended Motion:
Approve agreement between Haz Mat Trans, Inc. and Alvord Unified School District, for cleaning out of sump tank (pumping services) at Keller Site, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget. 
Rationale:
Federal and State regulations require the sump tank at the Keller site to be pumped and the contents disposed of a few times a year. Haz Mat Trans, Inc. has provided this service for over twelve years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 
 
Contract Template II Agreement will be used for this contract, which was Board Approved on June 13, 2019.  

FISCAL IMPACT:  Not to exceed $3,000.00 (General Fund/Unrestricted-Operations)
 
8.b.19. Approve Agreement – HCI Environmental & Engineering Service – District-Wide
Recommended Motion:
Approve agreement between HCI Environmental & Engineering Service and Alvord Unified School District, to inspect, clean and maintain trench drains as needed, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget. 
Rationale:
Trench drains need cleaning, inspecting and servicing due to sludge backing up and becoming a health hazard to the students and public. HCI Environmental & Engineering Service has cleaned and disposed of waste properly and according to Federal and State Regulations for over twelve years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 
 
Contract Template II Agreement will be used for this contract, which was Board Approved on June 13, 2019.  

FISCAL IMPACT:  Not to exceed $1,000.00 (General Fund/Restricted-Maintenance
 
8.b.20. Approve Agreement – Koury Engineering and Testing, Inc. – Villegas Middle School
Recommended Motion:
Approve agreement between Koury Engineering and Testing, Inc. and Alvord Unified School District, to provide testing and inspections as needed at Villegas Middle School for the solar project, effective May 21, 2020 through October 30, 2020.  This expenditure will be included in the 2020-2021 budget. 
Rationale:
Koury Engineering provides geotechnical engineering, material testing, and inspection services for residential and commercial construction projects throughout Southern California.  They specialize in concrete, masonry, structural steel inspections and structural tests.  Their services will utilized during our solar project at Villegas Middle School.  This agreement will be for the 2020-2021 school year. 
 
Contract Template II Agreement will be used for this contract, which was Board Approved on June 13, 2019.  

FISCAL IMPACT:  Not to exceed $10,000.00 (General Fund/Restricted - Maintenance)

 
8.b.21. Approve Agreement – Safety Kleen Corp. – Keller Site
Recommended Motion:
Approve agreement between Safety Kleen Corp. and Alvord Unified School District, for removal of chemicals from solvent bin at District Yard on Keller Avenue, effective July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 budget. 
Rationale:

Chemicals from solvent bin in maintenance yard need to be removed every few months for safety purposes. Safety Kleen Corp. has provided this service for over eleven years and has proven to be a reliable vendor. This agreement will be for the 2020-2021 school year. 

Contract Template II Agreement, will be used, which was Board Approved on June 13, 2019. 

FISCAL IMPACT:  Not to exceed $1,200.00 (General Fund/Unrestricted-Operations)

 
8.b.22. Approve Agreement – Shred Confidential, Inc. – District-Wide
Recommended Motion:
Approve agreement between Shred Confidential, Inc. and Alvord Unified School District to consoles and regularly scheduled pick-ups for the disposal and destruction of miscellaneous documents and materials district-wide, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget. 
Rationale:
Shred Confidential, Inc. has proven to be a reliable and efficient vendor that provides needed destruction of miscellaneous documents and materials district-wide.This agreement is for the 2020-2021 school year.

Board approval will allow Shred Confidential, Inc. to continue providing services at a considerable savings to the District.

Contract Template II Agreement will be used, which was Board Approved on June 13, 2019.

FISCAL IMPACT:  Not to exceed $16,000.00 (General Fund/Unrestricted-Facilities)
 
8.b.23. Approve Agreement – White House Sanitation – Various Sites
Recommended Motion:
Approve agreement between White House Sanitation and Alvord Unified School District for rental and servicing of portable toilets at Hillcrest, La Sierra and Norte Vista high schools, effective July 1, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget. 
Rationale:
The three comprehensive high schools do not have toilet facilities in close proximity of the athletic fields. White House Sanitation has been able to provide portable toilets for these sites, and will continue to provide the portable toilets, maintenance and service for Alvord Unified School District. This contract is for the entire 2020-2021 school year.

Board approval will allow White House Sanitation to proceed with services.

FISCAL IMPACT:  Not to exceed $13,000.00 (Capital Facilities Fund)
 
Attachments:
White House Sanitation Proposals
8.c. Business Services
8.c.1. Ratify Purchase Order List Number 16 - 2019-2020
Recommended Motion:
Board ratification is requested for Purchase Order List Number 16 for the period of 05/01/2020 – 05/31/2020 

Number of District Purchase Orders submitted is: 216
 
RATIONALE:
#B1006174 - #B1006177
#P2055888 - #P2056106
 
FISCAL IMPACT:  $937,845.41 (various funds)
Attachments:
Purchase Order List Number 16
8.c.2. Renew Contract – Gold Star Foods, Inc. – District-Wide
Recommended Motion:
Renew Contract with Gold Star Foods, Inc. for items awarded on Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods, and Supplies, effective July 1, 2020 through June 30, 2021, with the option to extend upon mutual consent, for an additional one year period. This expenditure will be included in the 2020-2021 budget.
Rationale:
As required by Public Contract Code, the District advertised Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies in The Press Enterprise on May 11 and 18, 2018.  Ten (10) vendors submitted bids, which were opened on May 31, 2018.

It is recommended the Board of Education renew Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies to the lowest responsible bidder, Gold Star Foods, Inc. for specific line items outlined in the bid.

Board approval will allow Gold Star Foods, Inc. to proceed with services for the 2020-21 school year.

FISCAL IMPACT:  Not to exceed $30,0000 (Child Nutrition Funds)

 
Attachments:
Gold Star Food Original Bid
8.c.3. Renew Contract – P&R Paper, Inc. – District-Wide
Recommended Motion:
Renew Contract with P&R Paper, Inc. for items awarded on Bid No. CNS-2018-19 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods, and Supplies, effective July 1, 2020 through June 30, 2021 with the option to extend upon mutual consent, for an additional one year periods. This expenditure will be included in the 2020-21 budget.
Rationale:
As required by Public Contract Code, the District advertised Bid No. CNS-2018-19 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods and Supplies in The Press Enterprise on May 11 and 18, 2018.  Ten (10) vendors submitted bids, which were opened on May 31, 2018.

It is recommended the Board of Education award Bid No. CNS-2018-19 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods and Supplies to the lowest responsible bidder, P&R Paper, Inc. for specific line items outlined in the bid.

Board approval will allow P&R Paper, Inc. to proceed with services for 2020-21.

FISCAL IMPACT:  Not to exceed $195,000.00 (Child Nutrition Funds)

 
Attachments:
P&R Paper Bid Original Agreement
8.c.4. Renew Contract – Sunrise Packaging – District-Wide
Recommended Motion:
Renew a contract with Sunrise Packaging for items awarded on Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods, and Supplies, effective July 1, 2020 through June 30, 2021, with the option to extend upon mutual consent, for a one-year period. This expenditure will be included in the 2020-2021 budget.
Rationale:

As required by Public Contract Code, the District advertised Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods and Supplies in The Press Enterprise on May 11 and 18, 2018.  Ten (10) vendors submitted bids, which were opened on May 31, 2018.

It is recommended that the Board of Education Renew Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies to the lowest responsible bidder, Sunrise Packaging for specific line items outlined in the bid.

Board approval will allow Sunrise Packaging to proceed with services.

FISCAL IMPACT:  Not to exceed $ 5,000 (Child Nutrition Funds)


 
Attachments:
Sunrise Packaging Original Bid Contract
8.c.5. Renew Contract – Sysco, Inc. – District-Wide
Recommended Motion:
Renew Contract with Sysco, Inc. for items awarded on Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods, and Supplies, effective July 1, 2020 through June 30, 2021 with the option to extend upon mutual consent, for an additional one year period. This expenditure will be included in the 2020-2021 budget.
Rationale:
As required by Public Contract Code, the District advertised Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods and Supplies in The Press Enterprise on May 11 and 18, 2018.  Ten (10) vendors submitted bids, which were opened on May 31, 2018.

It is recommended the Board of Education Renew Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies to the lowest responsible bidder, Sysco, Inc. for specific line items outlined in the bid.

Board approval will allow Sysco, Inc. to proceed with services for the 2020-21 school year.

FISCAL IMPACT:  Not to exceed $ 90,000.00 (Child Nutrition Funds)

 
Attachments:
Sysco Original Bid Contract
8.c.6. Renew Contract – Trade Supplies, Inc. – District-Wide
Recommended Motion:
Renew Contract with Trade Supplies, Inc. for items awarded on Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods, and Supplies, effective July 1, 2020 through June 30, 2021 with the option to extend, upon mutual consent, for an additional one year period. This expenditure will be included in the 2020-2021 budget.
Rationale:
As required by Public Contract Code, the District advertised Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods and Supplies in The Press Enterprise on May 11 and 18, 2018.  Ten (10) vendors submitted bids, which were opened on May 31, 2018.

It is recommended the Board of Education Renew Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies to the lowest responsible bidder, Trade Supplies, Inc. for specific line items outlined in the bid.

Board approval will allow Trade Supplies, Inc. to proceed with services for the 2020-21 school year.

FISCAL IMPACT:  Not to exceed $ 18,000 (Child Nutrition Funds)

 
Attachments:
Trade Supplies Original Bid Contract
8.c.7. Renew Agreement- Form Plastic, Inc., District Wide
Recommended Motion:

Renew Agreement with Form Plastic, Inc. for items awarded on Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Goods, Bread, Dry Goods, and Supplies, effective July 1, 2020 through June 30, 2021 with the option to extend upon mutual consent, for one additional year. This expenditure will be included in the 2020-2021 budget.

Rationale:

As required by Public Contract Code, the District advertised Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies in The Press Enterprise on May 11 and 18, 2018.  Ten (10) vendors submitted bids, which were opened on May 31, 2018.

It is recommended the Board of Education renew Bid No. CNS-2018-2019 Child Nutrition Services Purchase of Paper Good, Bread, Dry Goods and Supplies to the lowest responsible bidder, Form Plastic, Inc. for specific line items outlined in the bid.

Board approval will allow Form Plastic, Inc. to proceed with services for 2020-21 school year.

FISCAL IMPACT:  Not to exceed $150,000 (Child Nutrition Funds)


 
Attachments:
Award Renewal Letter Form Plastics
8.c.8. Approve 2020-2021 Agreement with Informed K12
Recommended Motion:
Approve the 2020-2021 Agreement between Informed K12 and Alvord Unified School District, to provide unlimited electronic internal office forms and workflow processes. The electronic forms and processes provided by Information K12 are used district wide.  This expenditure will be included in the 2020-2021 budget. 
Rationale:

Informed K12 is a workflow automation platform for K-12 school districts which helps school and district administrators instantly move any paper-based process, including new hire forms, field trip permissions slips, purchasing contracts, IT and facilities requests, etc. - entirely online.

Board approval will allow Informed K12 to proceed with services. 

FISCAL IMPACT: $60,000.00 (General Fund/Unrestricted)

 
Attachments:
Informed K12 Agreement
8.c.9. Approve 2020-2021 Professional Service Agreement between MCF Consulting and Alvord Unified School District
Recommended Motion:
Approve the 2020-2021 professional services agreement between Alvord Unified School District and MCF Consulting for services related to claims for reimbursement for the Random Moment Time Survey (RMTS) and Program Medical Administrative Activities (MAA), effective July 1, 2020.
Rationale:

The MAA program has been operating in California over the past twenty years and it is administered by the California Department of Health Care Services. Through participation in the MAA/RMTS program, reimbursements are received for certain activities performed by District staff which link students and their families to Medi-Cal or to other eligible health services.  The revenue generated from these reimbursements is unrestricted and supports the general operating expenditures of the District. 

MCF Consulting and Practi-Cal offer services in the Medi-Cal Administrative Activities Program, LEA Billing Option Program, CRCS facilitation and other Medi-Cal related program coordination. MCF Consulting and Practi-Cal will also provide full audit monitoring and support for the District’s Medi-Cal programs. 

FISCAL IMPACT: $14,000 (General Fund/Unrestricted) 

 
Attachments:
Agreement - MCF Consulting
8.c.10. Approve Renaissance for Data Integration and Accelerated Reader Maintenance Services
Recommended Motion:
Approve quote for Renaissance to provide services to Alvord Unified School District for data integration and maintenance from July 1, 2020 through June 30, 2021.  This expenditure will be included in the 2020-2021 Title I budget.
Rationale:
Renaissance provides the District with an Annual Renaissance Data Integrator (RDI) service in which student data from the previous school year is rolled over and integrated to the new year.  This data integration is completed for Accelerated Reader, a web-based application used as a motivational reading practice program.

In addition, schools use site funding to purchase Accelerated Reader (AR) licenses.  The maintenance fee will support the AR licenses.  

Board approval will allow the District to continue to utilize these data integration and maintenance services from Renaissance for elementary schools using Accelerated Reader for the 2020-2021 year.

FISCAL IMPACT: $3,125.00  (General Fund/Restricted, Title I)


 
Attachments:
Quote # 2342631
8.d. Educational Services
8.d.1. Ratify Agreement – Riverside County Office of Education, Network and Internet Access and Systems Support Services, Agreement #IN50397 – District Wide
Recommended Motion:

Board approval is requested for the ratification of agreement #IN50397 between Riverside County Office of Education and Alvord Unified School District for network and internet access. This agreement was effective July 1, 2019 through June 30, 2020.

Rationale:

Alvord Unified School District uses services from RCOE that require maintenance of point-to-point connection between Alvord Unified School District and RCOE.  In addition, the Riverside County Office Education is the Internet service provider for all of the Alvord Unified School District locations.  The cost of this service is $1.50 for upgrades made by the county to provide faster internet service to all Riverside County School Districts, plus $0.85 for network management.  It is standard practice that this agreement and invoice comes at the end of the fiscal year as the numbers are based on final CALPADS student numbers from the previous year.  Based on previous year’s billing, this agreement will not exceed $50,000.00.

Board ratification of this agreement will allow Alvord Unified School District to pay for services rendered by Riverside County Office of Education during the 2019-2020 school year.

FISCAL IMPACT:  $50,000.00 (General/Unrestricted - IT Dept.)

 
Attachments:
Agreement
8.d.2. Approve Amendment to the Partnership Agreement – County of Riverside Department of Public Health
Recommended Motion:
Board approval is requested for the amendment to the partnership agreement between the County of Riverside Department of Public Health and Alvord Unified School District for continued funding and implementation of Project L.E.A.D. (Linking, Education, Advocacy and Development), effective July 1, 2020 through June 30, 2021.
Rationale:
In the past the District has entered into a partnership agreement with Riverside County Department of Public Health to implement youth activities in the district.  The goal of Project L.E.A.D. is to recruit, train, and supervise members to provide mentoring, tutoring, and enrichment services to at-risk students enrolled in the After School Expanded Learning Programs in middle schools.    

Board approval will allow the Riverside County Department of Public Health to continue to provide the necessary services for Expanded Learning for the 2020-2021 school year.  

FISCAL IMPACT: None

 
Attachments:
Amendment to the Agreement
Supervisor Handbook
8.d.3. Renew Contract-Blackboard, Inc. School Year 2020-2021-District Wide
Recommended Motion:

Board approval is requested for the renewal of the contract between Blackboard, Inc. and Alvord Unified School District for hosting and technical support of District-Wide websites, the mobile communications application and mass notifications system effective July 1, 2020 through June 30, 2021.

Rationale:

Blackboard, Inc. currently provides the District with the following services: content management system, website hosting, technical support, mobile communications app, and mass notifications system (Formerly known as Blackboard Connect).

Board approval will allow Blackboard, Inc. to continue providing these services and effectively and proactively communicate messages to parents and community members across the channels that they use and prefer, including voice, email, text, website, social media, and mobile app. The solution is to continue with the integrated, multi-channel communication technology. The term of this contract will be effective July 1, 2020 through June 30, 2021.

FISCAL IMPACT: $78,949.45 (General Fund/Unrestricted - IT Dept.)

 
Attachments:
Contract
8.d.4. Renew Maintenance Agreements for 2020-2021 school year – Complete Business Systems – Various Sites
Recommended Motion:
Board approval is requested to renew the maintenance agreements between Complete Business Systems (CBS) and Alvord Unified School District for service and repairs to the digital duplicators used by the Expanded Learning Program located at Arlanza, Collett, McAuliffe, Myra Linn, Terrace, Twinhill and Valley View elementary schools; Wells Middle School and La Sierra High School, effective July 1, 2020 through June 30, 2021. 
Rationale:
Complete Business Systems has been a valued business partner with Alvord Unified School District for over 16 years. CBS has provided service and repairs for the imaging equipment and the District has been pleased with the services they have provided.

Board approval of this item will allow Complete Business Systems to provide labor, repairs and replacement parts for the digital duplicators for the sites and models listed below:

SITE – MODEL – QTY.
Expanded Learning Program – Arizona Middle School – DP-S510 – (1 Each)
Arlanza Elementary School - DP-330L - (2 Each)
Collett Elementary School - DP-330L - (2 Each) 
McAuliffe Elementary School - DP-S510 - (1 Each)
Myra Linn Elementary School - DP-F510 & FP330LE - (1 Each)
Terrace Elementary School - DP-F510 - (1 Each)
Twinhill Elementary School - DP-U510 - (2 Each)
Valley View Elementary School – DP-F510 (1 Each)
Wells Middle School - DP-U510 & DP220LE (1 Each)
La Sierra High School - DP-330L - (2 Each)

FISCAL IMPACT:  Not to exceed $11,000.00 (General Fund/Unrestricted)
 
Attachments:
Agreement
8.d.5. Approve Contract with Faria Systems, Inc., Norte Vista High School
Recommended Motion:
Board approval is requested for a contract between Faria Systems, Inc. and Alvord Unified School District to provide online access to the ManageBac Diploma Programme Pro for Norte Vista High School’s International Baccalaureate (IB) program during the 2020-2021 school year.  This contract would be effective July 1, 2020 through June 30, 2021.
Rationale:
The ManageBac program provides a turnkey curriculum-first learning platform to support the effective implementation and management of the IB programs. ManageBac allows for a much closer level of monitoring of progress of the required internal assessments, Community Action Service (CAS) progress, Extended Essay (EE) progress, etc. ManageBac will assist in better identifying struggling students at an earlier phase to more quickly assist and communicate student progress.

Board approval of this item will allow Norte Vista High School’s IB program to use this program during the 2020-2021 school year.

FISCAL IMPACT: $6,000.00 (LCAP IB Program Funds)
 
Attachments:
Agreement
8.d.6. Approve 2020-2021 Agriculture Vocational Education Incentive Grant Application for Norte Vista High School
Recommended Motion:
Funding from the Agriculture Vocational Education Incentive Grant provides financial support for the agriculture program at Norte Vista High School.  With these funds, students are able to participate in several judging, speaking, livestock showing, and landscaping events throughout the school year.  The funds also provide needed materials, supplies and equipment.
Rationale:

Board approval of this item will allow the District to submit the 2019-2020 application for the Agriculture Vocational Education Incentive Grant. 

FISCAL IMPACT:    Revenue $21,608.00 (General Fund/Restricted – Agriculture Incentive Grant)

 
Attachments:
2020-2021 AIG Application
8.d.7. Approve Agreement – Achieve 3000
Recommended Motion:
Board approval is requested for an agreement between Achieve 3000 and Alvord Unified School District to provide reading intervention licenses for students at La Granada, Terrace, Arizona and Loma Vista.  The effective date of this agreement is July 1, 2020 through June 30, 2021.
Rationale:
Achieve 3000 shall provide software license to support student intervention aimed at increasing student literacy proficiency.  The program will deliver access to non-fiction, engaging text that is aligned to grade level English language arts, science, and history-social science standards.  Additionally, teachers will receive access to online resources that will enable them to integrate the non-fiction text into their instructional planning.  

Under this agreement, Achieve 3000 shall provide student site licenses to La Granada and Terrace Elementary Schools and Loma Vista and Arizona Middle Schools.  In addition, La Granada Elementary shall receive two onsite professional learning sessions that can be converted to three online sessions.  Both elementary schools shall receive unlimited licenses to Smarty Ants – a program that engages Kindergarten to 2nd grade students with fun, multisensory and adaptive foundational literacy instruction.  Arizona Middle School has requested the Boost Intervention Teacher Resources Component as well as additional licenses.

Board approval of this agreement will make it possible for Achieve 3000 to continue to provide software licenses Terrace, La Granada, Loma Vista, and Arizona during the 2020-2021 school year.

FISCAL IMPACT: $70,995.00 ($45,105.00 LCAP District Contract Partners, $25,890.00 Arizona MS site LCFF-LI Funds)
 
Attachments:
Agreement
8.d.8. Approve Agreement – Edgenuity Inc.
Recommended Motion:
Board approval is requested for an agreement between Edgenuity Inc. and Alvord Unified School District to provide Edgenuity Digital Library and Odysseyware licenses to the district during the 2020-2021 school year.
Rationale:
Edgenuity Digital Library and Odysseyware provide online access to students in grades 9-12 so that they have the opportunity to take courses for credit recovery as well as for original credit.  Content areas include math, ELA, science, social studies, electives, CTE, AP, world languages, and virtual tutors.  The courses available through Odysseyware provide and option for students so that they stay on track toward graduating from high school college and career ready.

Under this agreement, Edgenuity Inc. shall provide two hundred twenty-five (225) Odysseyware K-12 Comprehensive and CTE Library Add-on concurrent user licenses effective July 1, 2020 through June 30, 2021; twenty-five (25) Digital Libraries 9-12 Comprehensive and Enhanced CTE Library Add-on Concurrent user licenses effective July 1, 2020 through June 30, 2021; and an additional thirty (30) Odysseyware K-12 Comprehensive and CTE Library Add-on Concurrent User licenses effective October 1, 2020 through September 30, 2021.

Board approval of this agreement will allow Edgenuity Inc. to provide Edgenuity Digital Library and Odysseyware licenses to the school district during the 2020-2021 school year.

FISCAL IMPACT: $143,750.00 ($125,000.00 LCAP District Contract Partners; $18,750.00 (AEBG) Adult Ed Block Grant)
 
Attachments:
Agreement
8.d.9. Approve Agreement - Riverside County Superintendent of Schools Contract No. IN40023, Career Technical Education Services
Recommended Motion:

Board approval is requested for Agreement No. IN40023 between Riverside County Superintendent of Schools and Alvord Unified School District to provide eight (8) full time equivalent (FTE) Regional Occupational Program (ROP) instructors at Hillcrest, La Sierra, and Norte Vista high schools from July 1, 2018 through June 30, 2021. 

Rationale:

In 2009 the Extraordinary Measures Act moved ROP funding from categorical to flexible status. The implementation of Local Control Funding Formula (LCFF) makes no provisions for ROP funding after a mandatory maintenance of effort (MOE) for the first two years.  The MOE required an ROP provider to fund the 2013-2014 and 2014-2015 school years at their 2012-2013 rate or higher. 

Alvord Unified School District and RCOE were dedicated to provide ROP to the students in our District.  The Board of education approved a three-year agreement on February 19, 2015.  That first three year agreement ended on June 30, 2018.  This is year three of the second agreement. 

FISCAL IMPACT: $936,861.00 per year (General Fund / Unrestricted)

 
Attachments:
20-21 RCOE IN40023 ROP
8.d.10. Approve Agreement for Professional Services – Clover Enterprises, Inc., for Athletic Trainers
Recommended Motion:
Board approval is requested for an agreement for professional services between Alvord Unified School District and Clover Enterprises, Inc. to provide three full-time athletic trainers to service Hillcrest, La Sierra, and Norte Vista high schools at athletic events effective July 1, 2020 through May 30, 2021.
Rationale:
Clover Enterprises, Inc. provides three full-time athletic trainers to service Hillcrest, La Sierra, and Norte Vista high schools at athletic events.  The athletic trainers assure the physical safety of the athletes during practice and home games.  

Board approval of this item will allow Clover Enterprises, Inc. to provide three full-time athletic trainers to service Hillcrest, La Sierra and Norte Vista high schools at athletic events as required by law, effective July 1, 2020, through May 30, 2021.

FISCAL IMPACT: $177,254.88 (LCAP Site Athletic Funds, Norte Vista, La Sierra, Hillcrest High Schools) 
 
Attachments:
Agreement
8.d.11. Approve Professional Services Agreement – Augmentative Communication Therapies (ACT)
Recommended Motion:
Board approval is requested for a professional services agreement between Augmentative Communication Therapies and Alvord Unified School District for formal augmentative communication and/or assistive technology assessment, formal written report, consultation, therapy, training and IEP meeting attendance for the 2020-2021 school year.  
Rationale:
The District does not employ staff specifically to provide assistive technology assessments, trainings or recommend devices to assist special needs students in accessing their free and appropriate public education (FAPE).  The Special Education Department has a process for referring to a team of employees who have received their AAC (Augmentative and Alternative Communication) certification in order to provide assessments and training within our district.  This team can only provide assessment and training outside their regular assignments.  Contracting with Augmentative Communication Therapies and other vendors allows Alvord to provide the assistive technology assessment and recommendations for the appropriate devices in a timely manner.  The company also provides training for staff and parents in using assistive technology with the student as required by their Individualized Education Program (IEP).  

Board approval of this item will allow Augmentative Communication Therapies to provide formal augmentative communication and/or assistive technology assessment, formal written report, consultation, therapy, training and IEP meeting attendance for the 2020-2021 school year.

FISCAL IMPACT: $10,000.00 (General Fund/Restricted-Special Education)

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
Attachments:
Rate Sheet
8.d.12. Approve Professional Services Agreement – Creative Brain Learning, LLC.
Recommended Motion:
Board approval is requested for a professional services agreement between Creative Brain Learning, LLC., and Alvord Unified School District to provide supervision and instructional support to run Music and STEM enrichment programs for the Expanded Learning Program effective July 1, 2020 through June 30, 2021.
Rationale:

The District Evaluation Team selected Creative Brain Learning, LLC. for recommendation of award of a contract by the Board of Education, based on best overall value for services and fees that meets the District's requirements, for an initial period of 1 year, with 3 successive one-year renewal options solely exercisable at the discretion of the District. This would be the third renewal year of the contract with Creative Brain Learning, LLC.

Board approval will allow Creative Brain Learning, LLC. to continue to provide the necessary services for Expanded Learning for the 2020-2021 school year.

Agreement 2019 Non-Construction Template, which was Board approved on June 13, 2019, will be used for this agreement.

FISCAL IMPACT:  $1,401,135.63 
($1,151,135.63 After School for Education and Safety Grant (ASES), $250,000 LCAP After School Program Funds)

 
Attachments:
Budget Proposal
8.d.13. Approve Professional Services Agreement - Gunn Psychological Services, Inc.
Recommended Motion:
Board approval is requested for a professional services agreement between Gunn Psychological Services, Inc. and Alvord Unified School District to provide Independent Educational Evaluations (IEE) for students with special needs during the 2020-2021 school year.  
Rationale:

The Alvord Special Education Department receives requests from the parents of students with special needs for Psycho-educational Independent Educational Evaluations.  These requests are made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations.  The District must choose between defending their assessment by filing for Due Process or granting the request.  When requested, Gunn Psychological Services, Inc. meets the professional qualifications required and is within the fee range of other similar providers to provide the Independent Educational Evaluation (IEE).

Board approval of this item will allow Gunn Psychological Services, Inc. to provide Independent Educational Evaluations for students with special needs during the 2020-2021 school year.

FISCAL IMPACT: $40,000.00 (General Fund/Restricted – Special Education)
 
Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.

 
Attachments:
Rate Sheet
8.d.14. Approve Professional Services Agreement - Haynes Family of Programs-S.T.A.R. Academy
Recommended Motion:
Board approval is requested for a professional services agreement between Haynes Family of Program-S.T.A.R. Academy and Alvord Unified School District to provide compensatory education services for special needs students, in accordance with a mediated agreements, from July 1, 2020 through June 30, 2021.
Rationale:
The Special Education Department completed mediated settlement agreements as a result of Due Process Filings against the Alvord Unified School District (District) during the 2019-2020 school year.  Services approved through the mediated agreements provide for compensatory academic and/or counseling services to continue during the 2020-2021 school year. These services are to be provided by S.T.A.R. Academy, a certified non-public agency as agreed.

Board approval of this item will allow Haynes Family of Programs-S.T.A.R. Academy to provide compensatory education for special needs students, in accordance with the mediated agreements.

FISCAL IMPACT: $30,000.00 (General Fund-Settlement Agreement) 

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
Attachments:
Rate Sheet
8.d.15. Approve Professional Services Agreement– Julie Keck, OTR/L, M.A., SIPT #2767
Recommended Motion:
Board approval is requested for a professional services agreement between Julie Keck, OTR/L, M.A., SIPT #2767 and Alvord Unified School District to provide Occupational Therapy Independent Educational Evaluations (IEE) including the comprehensive testing, observation, report to parent and district along with participation in initial IEP meeting to discuss the evaluation results for the 2020-2021 school year.
Rationale:
The Alvord Special Education Department receives requests from parents of students with disabilities for an Independent Educational Evaluation.  These requests are made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations.  Once a request for assessment is made by a parent, the District must choose between defending their assessment by filing for Due Process or granting the request. This provider is on the current Riverside County SELPA (Special Education Local Plan Agency) Independent Educational Evaluators List.  Alvord parent has requested an independent evaluation in the area of occupational therapy. The provider meets the professional qualifications required and is within the fee range of other similar providers.  

Board approval of this item will allow Julie Keck, OTR/L, M.A., SIPT #2767 to provide Independent Educational Evaluations for special needs students for the 2020-2021 school year.

FISCAL IMPACT: Not to exceed $5,000.00 (General Fund/Restricted-Special Education)

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
Attachments:
Rate Sheet
8.d.16. Approve Professional Services Agreement – Language Network, Inc.
Recommended Motion:
Board approval is requested for a professional services agreement between Language Network, Inc. and Alvord Unified School District for oral interpreting and written translation, on an as needed basis, for the 2020-2021 school year.
Rationale:
The Special Education Department has a need for outside services interpreting or translating for students, parent/teacher conferences, Student Assistance Team meetings, Individual Education Plan (IEP) meetings and other school meetings that require such services.  

The Special Education Department may need interpreting services for a variety of languages not limited to Vietnamese, Mam (the Guatemalan dialect of Mayan), Chaldean (a modern version of Babylonian), Farsi (Persian), Arabic and Spanish. 

Board approval will allow Language Network, Inc. to provide oral interpreting and written translation services to continue for the families of students with exceptional needs for the 2020-2021 school year.

FISCAL IMPACT: Not to exceed $160,000.00 (General Fund/Restricted-Special Education)

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
Attachments:
Rate Sheet
8.d.17. Approve Professional Services Agreement–Lysle Shaw-McMinn O.D. and Sun City Vision Clinic
Recommended Motion:
Board approval is requested for a professional services agreement between Lysle Shaw-McMinn O.D. and Sun City Vision Clinic and Alvord Unified School District to provide vision and rehabilitation evaluation, including eye exam, consultation, IEP attendance and Vision Therapy Sessions for special needs students from July 1, 2020 through June 30, 2021.
Rationale:

The District has contracted with Sun City Vision Clinic in previous school years to provide vision and rehabilitation evaluation, and vision therapy sessions to special needs students based on the results of both a preliminary assessment completed by a district psychologist and a more intensive vision assessment.  Upon completion of the independent assessment the Individual Education Plan (IEP) team makes a Free and Appropriate Public Education (FAPE) offer based on the report findings. This vendor does not have a non-public agency certification with the State of California; therefore, direct services such as vision therapy cannot be paid with special education funds.  Alvord continues to contract with this vendor due to its high quality professional standards and the quality of service they provide our students and families.

Board approval of this item will allow Lysle Shaw-McMinn O.D. and Sun City Vision Clinic to continue to provide vision and rehabilitation evaluation, including eye exam, consultation, IEP attendance and therapy sessions for special needs students, that require these services to access the curriculum, for the 2020-2021 school year.

FISCAL IMPACT: Not to exceed $5,000.00 – 
$1,500.00 – Evaluations (General Fund/Restricted – Special Education)
$3,500.00 – Vision Therapy (General Fund/Unrestricted)

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.

 
Attachments:
Rate Sheet
8.d.18. Approve Professional Services Agreement – Professional Tutors of America, Inc.
Recommended Motion:
Board approval is requested for a professional services agreement between Professional Tutors of America, Inc. and Alvord Unified School District to provide tutoring services for special needs students, in accordance with Individualized Education Program (IEP) while on Home & Hospital and/or a mediated agreement, from July 1, 2020 through June 30, 2021.  
Rationale:
The Special Education Department completed mediated settlement agreements as a result of Due Process Filings against the Alvord Unified School District (District) during the 2019-2020 school year.  Services approved through the mediated agreements during the 2019-2020 school year are sometimes continued into the following school year, 2020-2021. Professional Tutors of America, a certified non-public agency will provide compensatory academic and/or counseling services, during the 2020-2021 school year. This agency also provides specialized academic tutoring services if required by a student’s Individualized Education Program (IEP). Professional Tutors employs  local tutors, making it more convenient for our parents to access their services.

Board approval of this item will allow Professional Tutors of America, Inc. to provide tutoring services for special needs students, in accordance with an Individualized Education Program (IEP) and/or a mediated agreement, for the 2020-2021 school year.

FISCAL IMPACT: $10,000.00 (General Fund/Restricted-Special Education)  

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
Attachments:
Rate Sheet
8.d.19. Approve Letter of Agreement – La Sierra University
Recommended Motion:
Board approval is requested for a letter of agreement between La Sierra University and Alvord Unified School District, to provide services in the America Reads and America Counts programs.  The term of this agreement shall be July 1, 2020 to June 30, 2021.
Rationale:
In the past the District has entered into a Letter of Agreement with La Sierra University to provide tutoring in math and reading to students in the district through the America Reads and America Counts programs. The tutors work with students enrolled in Expanded Learning Programs.

Board approval will allow La Sierra University to continue to provide the necessary services for Expanded Learning for the 2020-2021 school year.

FISCAL IMPACT: None
 
Attachments:
Letter of Agreement
8.d.20. Approve Maintenance Service Agreement – Reliable Workplace Solutions – Various Sites
Recommended Motion:
Approve a maintenance agreement between Reliable Workplace Solutions and Alvord Unified School District, for the maintenance of multifunction copiers at Lake Hills, La Sierra, Myra Linn and Orrenmaa elementary schools, effective July 1, 2020 through June 30, 2021.
Rationale:
Reliable Workplace Solutions has been a valued business partner with Alvord Unified School District for over seventeen years and the District has been pleased with the services they have provided. Last year’s agreement was board approved on June 27, 2019 (item 7.b.31) for $3,500.00. This agreement will be for the 2020-2021 school year.

Board approval of this item will allow Reliable Workplace Solutions to continue providing excellent service and maintenance to the equipment at Lake Hills, La Sierra, Myra Linn and Orrenmaa elementary schools. The vendor will provide labor, toner and replacement parts for the following machines. 

School:  Lake Hills Elementary School
Model:  Lanier LDD130
Serial #:  N8550170010   30871
Cost Per Year: $1,500.00 (Donation – PTO)

School:  La Sierra High School
Model:  Kyocera KM2560
Serial #:  QAS0407770 26492
Cost Per Year: $137.00 (ASB)

School: Myra Linn Elementary School
Model:  Lanier LD528C  
Serial #: V1495300571   25914
Est. Cost Per Year: $1,000.00 (Site Discretionary Funds)

School: Orrenmaa Elementary School
Model: Gestetner CP6143L   24116
Est. Cost Per Year:  $1,000.00 (Site Discretionary)

FISCAL IMPACT:  Not to exceed $3,637.00 (Varies)
 
Attachments:
Agreement
8.e. Human Resources
8.e.1. Approve Amended Contract – Keenan and Associates
Recommended Motion:
Board approval is requested to amend the worker’s compensation run-off claims administration agreement between Alvord Unified School District and Keenan and Associates.   
Rationale:
Prior to the District joining RSRMA for fully-insured worker’s compensation coverage on 7/1/2016, the District was self-insured for its worker’s compensation claims. Board approval of the amended agreement allows Keenan and Associates to continue to provide claims management services for these self-insurance claims from July 2020 through July 2022.

Keenan and Associates has provided a two-year contract for thee services. The costs for fiscal year 20-21 is $54,250 and the costs for fiscal year 21-22 is $46,500. This does not include the actual claims costs that may be incurred (i.e. medical costs, attorney fees, etc.)

FISCAL IMPACT:  $54,250.00 for 2020-2021 (General Fund/Unrestricted)
                              $46,500.00 for 2021-2022 (General Fund/Unrestricted)

 
Attachments:
Keenan Amended Agreement
8.e.2. Approve Annual Subscription Services Agreement – Frontline Technologies
Recommended Motion:
Board approval is requested for the approval of the annual subscription services agreement between Frontline Technologies and Alvord Unified School District to provide the software license for the Absence & Substitute Management and VeriTime system for employees effective July 1, 2020 through June 30, 2021.  
Rationale:
For several years, the district has been using Frontline to obtain substitutes for employee absences throughout the district, which has greatly improved the efficiency of the process.  The district also currently utilizes VeriTime to electronically collect hourly time incurred by substitutes in lieu of paper time cards. Board approval of this subscription will allow the District to continue to utilize the Absence & Substitute Management and VeriTime system to track and report employee absences.

FISCAL IMPACT:  $76,845.79 (General Fund/Unrestricted)
 
Attachments:
Frontline Invoice Agreement - 2020-2021
8.e.3. Approve Professional Services Agreement – G2Solutions, Incorporated
Recommended Motion:
Board approval is requested for a professional services agreement between G2Solutions, Incorporated and Alvord Unified School District to provide an internet connection with the California Department of Justice for fingerprint transmittal. 
Rationale:
The purpose of this agreement is to allow the Human Resources Department to work with G2Solutions, Incorporated to transmit fingerprint information to the Department of Justice’s Automated Fingerprint Identification System for the purpose of obtaining criminal offender records information checks, background checks and criminal history inquiries. 

FISCAL IMPACT:  Not to Exceed $700.00 (General Fund/Unrestricted) 
 
Attachments:
G2 Solutions Agreement - 2020-2021
8.e.4. Approve Clinical Experiences Agreement - California Baptist University
Recommended Motion:
Board approval is requested to approve a Clinical Experiences Agreement with California Baptist University.
Rationale:
Board approval is requested for a Clinical Experiences Agreement with California Baptist University to provide opportunities for teaching experience for students enrolled in the following education curricula:

  o Student Teaching/Clinical Practice Agreement
  o Teaching Internship Agreement
  o School Psychology Practicum/Pre-Internship Fieldwork Agreement (450 hours) 
  o School Psychology Final Fieldwork/Internship (1200 hours)
  o School Counseling Internship and Fieldwork Agreement

Approval of this agreement will allow the District to provide teaching experience through intern teaching at schools and classes of the District.  

The term of this agreement shall be through June 30, 2025. 

FISCAL IMPACT: None
 
Attachments:
Cal Baptist University - Clinical Experiences Agreement
8.e.5. Approve Learning Site Agreement - California State University, San Bernardino
Recommended Motion:
Board approval is requested for a Learning Site Agreement with California State University, San Bernardino to provide student teaching in the schools of the Alvord Unified School District. This agreement shall be for the term of three years, beginning July 1, 2020 and ending without further notice on June 30, 2023.
Rationale:
This agreement is intended to cover Service Learning, Internships, Fieldwork, Field Practicums, Supervised Field Placement, Practice Teaching, and any substantially similar program where University places students with an outside entity as part of his or her educational requirements. This Learning Site Agreement is intended to streamline the process by authorizing campus departments to place students at sites where a standardized agreement, containing required general terms and conditions, is already executed and in force.

Board approval of the Learning Site Agreement with California State University will allow the placement of students enrolled in its professional education program to complete their teaching experience in schools or classes of the Alvord Unified School District.  Under the direct supervision and instruction of certificated employees of the District, as well as California State University, San Bernardino, these students will receive the appropriate teaching experience necessary to meet the requirements of the California Commission on Teacher Credentialing.  California State University, San Bernardino will help ensure that students have appropriate fingerprint and TB clearance.

FISCAL IMPACT: None
 
Attachments:
Cal State San Bernardino - Learning Agreement
8.e.6. Approve Student Affiliation Agreement – University of St. Augustine for Health Sciences
Recommended Motion:
Board approval is requested for a Student Affiliation Agreement with University of St. Augustine for Health Sciences and Alvord Unified School District. This agreement shall be for the term of five years, beginning July 1, 2020 and ending without further notice on June 30, 2025.
Rationale:
This agreement is intended to provide the required in-depth, clinical experience for the students under supervision of competent health care providers in actual clinical conditions.

Board approval of the Student Affiliation Agreement with the University of St. Augustine for Health Sciences will allow the placement of students enrolled in its professional education program to complete their teaching experience in schools or classes of the Alvord Unified School District.  Under the direct supervision and instruction of certificated employees, these students will receive the appropriate clinical experience necessary to meet the requirements of the program.  

FISCAL IMPACT: None
 
Attachments:
Student Affiliation Agreement - University of St. Augustine for Health Services
9. ACTION ITEMS
9.a. Report Out of Any Actions Taken in Closed Session
Recommended Motion:

Trustee, Dr. Joanna Dorado, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

9.b. Board of Education/Superintendent
9.b.1. Review and Approve 2020-2021 Institutional Memberships
Recommended Motion:
Bylaws of the Board 9330 states that the Board review and approve institutional memberships on an annual basis.  The Board currently holds memberships with the California School Boards Association (CSBA) and the CSBA Education Legal Alliance (ELA).
Rationale:

Staff requests Board direction regarding renewal of Institutional memberships for 2020-2021.

FISCAL IMPACT: $20,177.00 (General Fund/Unrestricted)

 
Attachments:
2020-2021 CSBA Membership Renewal
9.c. Administrative Services
9.c.1. Conduct Public Hearing – 2020 Statutory School Fees for New Residential and Commercial/Industrial Construction
Recommended Motion:
The Board will Conduct a Public Hearing for the 2020 Statutory School Fees for new residential and commercial/industrial construction.  On January 22, 2020, the State Allocation Board (SAB) approved an increase to the statutory school fee (Level 1 fee) amounts for unified school districts pursuant to Education Code Section 17620 and Government Code Section 65995(b)(3).  The new fees increased by $0.29; from $3.79 to $4.08 per square foot for assessable space of new residential construction.   The new fees for commercial/industrial construction increased by $0.05, from $0.61 to $0.66 per square foot for new commercial/industrial construction (collectively, "Statutory School Fees"), as long as such Statutory School Fees are properly justified by the District pursuant to the law.  A residential and commercial/industrial development school study was completed by Cooperative Strategies.
Rationale:
In order for the Board of Education to adopt a resolution to increase Statutory School Fees, a Public Hearing will be held to allow for public comments prior to consideration of its report titled "Residential and Commercial/Industrial Development School Fee Justification Study for Alvord Unified School District" ("Fee Study") and consider adopting a resolution to increase Statutory School Facility Fees Imposed on New Residential and Commercial/Industrial Construction Pursuant to Education Code Section 17620 and Government Code Section 65995.

FISCAL IMPACT: None

 
Attachments:
Fee Studies Public Notice
9.c.2. Adopt Resolution No. 56 approving the 2020 Statutory School Fees for New Residential and Commercial/Industrial Construction
Recommended Motion:
On January 22, 2020, the State Allocation Board (SAB) approved an increase to the statutory school fee (Level 1 fee) amounts for unified school districts pursuant to Education Code Section 17620 and Government Code Section 65995(b)(3).  The new fees increased by $0.29; from $3.79 to $4.08 per square foot for assessable space of new residential construction.   The new fees for commercial/industrial construction increased by $0.05, from $0.61 to $0.66 per square foot for new commercial/industrial construction (collectively, "Statutory School Fees"), as long as such Statutory School Fees are properly justified by the District pursuant to law.  Statutory School Fees are intended to mitigate the impacts that new development has on K-12 school districts. These Level 1 fees are adjusted in even number years by the increase in the construction cost index.  Historically, in 2010, there has only been one occasion the SAB did not increase the fees due to declining construction between 2008 and 2010.  The residential and commercial/industrial development school study was completed and prepared by Cooperative Strategies.

The “Notice of Public Hearing” was published on June 5, 2020 and June 12, 2020 in The Press Enterprise to inform the public of the increase of Statutory School Fees and the adoption of the resolution.
Rationale:
In order to impose the new Statutory School Fees (Level 1 fees), the District must update the Residential Development School Fee Justification Study and Commercial/Industrial Development School Fee Justification Study ("Studies").

FISCAL IMPACT: To be determined (Statutory School Fees - $4.08 per square foot for new residential construction, $0.66 per square foot for commercial industrial construction)

 
Attachments:
Resolution No. 56
School Fees Public Notice
School Fees Study
9.d. Business Services
9.d.1. Award Contract – Goldstar Foods Inc. – District-Wide
Recommended Motion:
Award a Contract with Gold Star Foods Inc. through the Pomona Unified Collaborative Member Districts RFP No. 05(19-20)FN - Distribution of USDA Foods and Commercial Food Products. Effective July 1, 2020 through June 30, 2021 with options to extend upon mutual consent for an additional two one year periods. This expenditure will be included in the 2020-2021 budget.
Rationale:
Award of this contract will allow Alvord Unified School District to utilize 05(19-20)FN for Distribution of USDA Foods and commercial products for the 2020-2021 school year. The Request for Proposal (RFP) was a collaborative effort with eighteen (18) other school districts that serve a combined 298,500 meals daily.

It is being recommended that the board approve the contract with Goldstar Foods for the 2020-2021 School year.  

FISCAL IMPACT:  $1,800,000.00 (Child Nutrition Funds)
 
Attachments:
Alvord 20-21 Award Letter
Pomona USD COOP Board Agenda Item
9.d.2. Adopt Resolution No. 57 - Driftwood Dairy – Piggyback for 2020-2021
Recommended Motion:
Adopt Resolution No. 57 authorizing Alvord Unified School District to piggyback on the cooperative agreement identified as Murrieta Valley Unified School District RFP #052017-Fresh Dairy Items, for the procurement of fresh dairy products for the 2020-2021 school year.
Rationale:

On February 27, 2014 the Alvord Unified School District Board authorized staff to order against competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies or cooperative agreement. The District’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the District to procure its own equipment and supplies as may be required.

Murrieta Valley Unified School District competitively solicited Fresh Dairy Items RFP #052017- Fresh Dairy Items which allows for the procurement of fresh dairy items, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2021.  Based on the contract pricing and product reviews, District staff has determined the use of this contract is in the best interest of the District when needed for the purchase of produce.

FISCAL IMPACT:  Not to exceed $701,540.00 (Child Nutrition Funds)


 
Attachments:
Driftwood Award Letter 2020-2021
Driftwood Resolution 57
9.d.3. Award Contract – Driftwood Dairy - Piggyback/Cooperative Agreement for 2020-2021
Recommended Motion:
Award Contract between Driftwood Dairy and Alvord Unified School District for the purchase of milk and dairy products.  This agreement is to piggyback on a cooperative agreement identified as Murrieta Unified School District Bid No. RFP #052017 for Milk and Dairy Products.  The agreement is valid through June 30, 2021.  This expenditure is included in the 2020-2021 budget. 
Rationale:
The District’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the District to procure its own equipment and supplies as may be required.

Murrieta Unified competitively solicited Bid No. RFP #052017 which allows for the procurement of milk and dairy products, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2021.  Based on the contract pricing and product reviews, district staff has determined the use of this contract is in the best interest of the District when milk and dairy products are needed. It is being recommended that the board approve the contract with Driftwood Dairy for the 2020-2021 School Year. 

FISCAL IMPACT:  $701,540 (Child Nutrition Funds)

 
Attachments:
Driftwood Award Letter 2020-2021
9.d.4. Adopt Resolution No. 58 Sunrise Produce - Piggyback/Cooperative Agreement for 2020 - 2021
Recommended Motion:
Adopt Resolution No. 58 authorizing Alvord Unified School District to piggyback on the cooperative agreement identified as Riverside Unified School District Produce Bid # 2017/18-12 for the procurement of produce for the 2020-2021 school year.
Rationale:
On February 27, 2014 the Alvord Unified School District Board authorized staff to order against competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies or cooperative agreement. The District’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the District to procure its own equipment and supplies.

Riverside Unified School District competitively solicited Produce Bid # 2017/18-12, which allows for the procurement of produce and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2021.  Based on the contract pricing and product reviews, District staff has determined the use of this contract is in the best interest of the District when needed for the purchase of produce.

FISCAL IMPACT:  Not to exceed $465,000.00 (Child Nutrition Funds)


 
Attachments:
Resolution 58 Sunrise Produce
9.d.5. Award Contract - Sunrise Produce – District-Wide
Recommended Motion:

Award 2020-21 Contract between Sunrise Produce and Alvord Unified School District for the purchase of produce items.  This agreement is to piggyback on a cooperative agreement identified as Riverside Unified School District RFP No. 2017/18-12, for the procurement of produce.

This expenditure is included in the 2020-2021 budget.


Rationale:
On February 27, 2014 the board authorized staff to order against competitive bids prepared by other school districts (commonly referred to as “piggyback”), public agencies or cooperative agreement. The District’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the District to procure its own equipment and supplies, as may be required.

Riverside USD competitively solicited RFP No. 2017/18-12 which allows for the procurement of produce, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2021.  Based on the contract pricing and product reviews, District staff has determined the use of this contract is in the best interest of the District for the purchase of produce.

FISCAL IMPACT:  Not to exceed $465,000.00 (Child Nutrition Funds)

 
Attachments:
Sunrise Agreement Renewal
Sunrise Fresh Produce Piggyback Offer
9.d.6. Approve Authorized Signers for Union Bank Account - Retiree Medical Benefits - District-Wide
Recommended Motion:

Approve the revised authorized signers for the Union Bank account designated for Retiree Medical Benefits, District-Wide, due to changes in District administration. This account is used to make medical claims payments for retiree medical benefits.  

Rationale:

Update Signatures for the Union Bank account used for Retiree medical claim payments. due to changes in District Administration.

Approve the revised authorized signers for the Retiree Medical Benefits bank account.

Personnel Authorized to Sign:

Amanda Benitez Benefits Manager

Robert Presby, Assistant Superintendent. Human Resources

Dusteen Nevatt, Chief Business Officer

Fernando Cubias, Director I, Budget & Finance

FISCAL IMPACT: None

 
9.d.7. Adopt Operations Written Report (per Executive Order N-56-20)
Recommended Motion:

Adopt Operations Written Report per Executive Order N-56-20.  

Staff will provide the Board of Education with the Operations Written Report for review and adoption. 

Rationale:

State of California Executive Order N-56-20 states the governing board of each state Local Education Agency (LEA) adopt a written report to the community at the same meeting at which the governing board adopts their annual budget. This Operations Written Report must address the major impacts of the closures and how the District has responded to the closures.

The following elements were required in the report: an overview explaining the changes to program offerings the LEA has made in response to school closures to address the COVID-19 emergency, descriptions of how the LEA is meeting the needs of its English Learners, foster-youth students, and low-income students, description of the steps taken by the LEA to continue delivery of high-quality distance learning opportunities, description of the steps taken by the LEA to provide school meals in non-congregate settings, and a description of the steps taken by the LEA to arrange for supervision of students during ordinary school hours. The approved Alvord USD Operations Written Report will be posted on the homepage of the Alvord USD website pursuant to the executive order in both English and Spanish.

The Operations Written Report was written in collaboration with Educational Services and Fiscal Services in response to the criteria of the report as required by the order. The report was also reviewed and commended by Riverside County Office of Education (RCOE), however, approval by the county is not required. 

FISCAL IMPACT: None

 
Attachments:
Operations Written Report - English
Operations Written Report - Spanish
9.d.8. Adopt Resolution No. 59 - Authorization to Increase Districts Revolving Cash Account
Recommended Motion:
Adopt Resolution No. 59 - Authorization to Increase Alvord Unified School District's Revolving Cash Account from $15,000.00 to a total account balance of $25,000.00.
Rationale:

Alvord Unified School District's Revolving Cash Bank Account is used to process employee payroll corrections, reimburse employees for small purchases, and make payments to vendors when timelines do not allow for ordering payment via Galaxy from RCOE. 

The Revolving Cash Bank Account has a current balance of $15,000. This increase would bring the balance to $25,000.

FISCAL IMPACT:  Movement from Cash with County Treasurer to Revolving Cash Bank Account

 
Attachments:
Resolution No. 59- Increase Revolving Cash Account
9.d.9. Adopt Resolution No. 60 - Temporary Loan Between Funds for Fiscal Year 2020-2021
Recommended Motion:

Adopt Resolution No. 60 to provide for temporary cash loans between the General Fund and any other District Fund, per Education Code 42603.

Rationale:

This is an annual item brought before the Board for approval to ensure any one Fund within the District does not experience a cash shortfall, if cash is available for borrowing in another Fund within the District.

Education Code Section 42603, allows a school agency to make a temporary cash transfer between funds, as necessary.  Any loan between District Funds would be closely tracked to ensure repayment is made within the mandatory timeline. Repayment is required to occur either in the same fiscal year or in the following fiscal year, if the transfer takes place within the final 120 calendar days of a fiscal year.

In order to mitigate the impact of cash shortages during months where revenues may be lower, temporary cash borrowing is used for cash flow purposes to ensure the District does not experience a temporary cash shortfall in any specific District Fund. This practice ensures the District will be able to meet its financial obligations throughout the year.

FISCAL IMPACT:  None

 
Attachments:
Resolution No. 60-Temporary Loan Between Funds
9.d.10. CONDUCT PUBLIC HEARING - 2020-2021 Adopted Budget
Recommended Motion:

In accordance with California Education Code Sections 42103 and 42127, on or before July 1 of each year, the Board shall 1) hold a Public Hearing on the budget to be adopted for the subsequent fiscal year, and 2) adopt a budget subsequent to the Public Hearing. Furthermore, the budget and supporting documentation must be available for public inspection at least three working days prior to the Public Hearing.

Rationale:

“Notice of Public Hearing” was published in The Press-Enterprise to make the public aware of the proposed District's budget and its availability for public inspection prior to the Board of Education meeting.  The governing board shall hold a public hearing on or before July 1 of each year per Education Code Section 42103. 

The 2020-2021 Proposed Budget was made available for public inspection on June 22, 2020.  The 2020-21 Adopted Budget will be brought forward to the Board of Education for approval at the June 25, 2020 Board Meeting.    

FISCAL IMPACT: None


 
Attachments:
Public Hearing Notice - 2020-2021 Proposed Budget
9.d.11. Adopt 2020-2021 Alvord Unified School District Budget
Recommended Motion:
Board approval is requested for Adoption of the 2020-2021 Alvord Unified School District Budget.  The proposed Budget is to be filed with the Riverside County Office of Education on or before July 1, 2020.
Rationale:

The 2020-2021 Alvord Unified School District Adopted Budget is being presented for approval by the Governing Board.  Enclosed for your review is the 2020-2021 Adopted Budget in the state required SACS format, multi-year projections, assumptions and PowerPoint presentation.

California Education Code 42127 requires the governing board shall hold a public hearing on or before July 1 of each year and adopt a budget on or before July 1.  The governing board shall file the budget with Riverside County Office of Education within five days of adoption or by July 1, whichever occurs first.  On or before August 15, the county superintendent shall approve, conditionally approve or disapprove the adopted budget.  If the county superintendent conditionally approves or disapproves the budget by September 8, the budget must be revised to include responses to the county superintendent’s recommendations, hold a public hearing, readopt the budget, and submit to the county superintendent.


 
Attachments:
2020-21 Adopted Budget
9.e. Educational Services
9.e.1. Review Proposed Revisions to Board Policies and Administrative Regulations
Recommended Motion:
Recommended Motion: Review Proposed Revisions to Board Policies and Administrative Regulations
Rationale:

The Board of Education will review the proposed revisions to the  listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and  Administrative Regulations  will be brought back to the July 16, 2020 Board Meeting for a second reading and approval.

  • BP/AR 0450-Comprehensive Safety Plan
  • BP/AR 1312.3-Uniform Complaint Procedures 
  • BP/AR 3260-Fees and Charges
  • BP/AR 3515.2-Fees and Charges
  • AR 3515.5-Sex Offender Notification(New AR)
  • BP 3515.7-Firearms on School Grounds(New BP, No AR)
  • BP/AR 5141.3-Health Examinations
  • BP/AR 5141.4-Child Abuse Prevention and Reporting
  • BP 5141.5-Mental Health
  • BP/AR 5141.6-School Health Services
  • BP 5141.7-Sun Safety
  • BP/AR 5141.21-Administering Medication and Monitoring Health Conditions
  • BP/AR 5141.23-Asthma Management
  • AR 5141.26-Tuberculosis Testing
  • BP/AR 5141.31-Immunizations
  • BP/AR 5141.52-Suicide Prevention
  • BP/AR 5142-Safety
  • AR 5142.1-Identification and Reporting of Missing Children
  • BP/AR 5142.2-Safe Routes to School Program
  • BP/AR 5144-Discipline
  • BP/E 5145.6-Parental Notifications
  • BP 6146.1-High School Graduation Requirements
  • BP 6146.2-Guidance/Counseling Services 
  • BP/AR 6173-Education for Homeless Children
  • BP/AR 6173.2-Education of Children of Military Families

FISCAL IMPACT: NONE

 
Attachments:
AR 1312.3
AR 3515.5
AR 5141.26
AR 5142.1
BP 1312.3
BP 3260
BP 3515.7
BP 5141.5
BP 5141.6
BP 5141.7
BP 6146.1
BP 6146.2
BP 6173
BP 6173.2
BP AR 0450
BP AR 3515.2
BP AR 5141.21
BP AR 5141.23
BP AR 5141.3
BP AR 5141.31
BP AR 5141.4
BP AR 5141.52
BP AR 5142
BP AR 5142.2
BP AR 5144
BP E 5145.6
9.f. Human Resources
9.f.1. Approve Personnel Order No. 18-2019-2020
Recommended Motion:
Board approval of  Personnel Order No. 18 is requested.
Attachments:
Personnel Order No. 18 - Amended
9.f.2. Adopt Resolution No. 61 – Elimination of 3.5 Certificated Management Positions
Recommended Motion:
Board approval is requested for adoption of Resolution No. 61 – Elimination of 3.5 Certificated Management positions. 
Rationale:
The Elementary Assistant Principal positions are all currently vacant with the exception of the 0.5 position.  The elimination of these positions are based on current projections, the district is anticipating a decline in student enrollment.

Approval of this resolution will allow the District to eliminate the three vacant positions from the budget effective July 1, 2020.  The 0.5 position will become vacant effective February 1, 2021 and will be eliminated at that time.
  
FISCAL IMPACT:  Savings of $569,974.00 (General Fund/Unrestricted)  
 
Attachments:
Resolution No. 61 - Elimination of 3.5 Certificated Management Positions
10. DISCUSSION/INFORMATION ITEMS
10.a. Administrative Services
10.a.1. District-Wide Facilities Report
Recommended Motion:
The facilities report will provide a brief overview of projects completed and sneak preview of current and upcoming projects. This information will be presented to the Board for discussion at the second meeting of each month.
Rationale:
The following is a list of projects included on this report;

• McAuliffe ES – Asphalt playground striping
• Twinhill ES – Asphalt playground striping
• Arizona MS – Asphalt Overlay

The attached report contains additional details and photos. This does not include any projects currently underway.

FISCAL IMPACT:  None
 
Attachments:
Facilities Update - May 2020
11. ADJOURNMENTWas edited within 72 hours of the Meeting
Quick Summary / Abstract:

2020 Board Meeting Dates – Open Session 6:00 p.m.

July 16, 2020
August 20, 2020
September 10, 2020 and September 24, 2020
October 8, 2020 and October 22, 2020
November 5, 2020 and November 19, 2020
December 17, 2020


Published: June 22, 2020, 2:34 PM

The resubmit was successful.