banner

Board of Education Regular Meeting
Alvord USD
August 20, 2020 4:00PM
Via Teleconference

1. BOARD MEETING VIA TELECONFERENCE
Quick Summary / Abstract:

NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE

As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be live streamed via YouTube: Click Here

Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on August 20, 2020.

During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board.  Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes.  Duplicative public comments will not be read during the meeting.  However, all written public comments will be provided to the Governing Board in advance of the meeting.

2. CALL TO ORDER - 4:00 p.m.
Speaker:
Carolyn M. Wilson, President
2.a. Establishment of Quorum
Quick Summary / Abstract:
A quorum is expected with Mrs. Carolyn M. Wilson, Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, and Mr. Robert Schwandt in attendance. 
2.b. Pledge of Allegiance
2.c. Public Comment
Quick Summary / Abstract:

At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.

3. ADJOURN TO CLOSED SESSION
3.a. CLOSED SESSION
3.a.1. Student Discipline Cases Pursuant to Education Code §48912 & §48918 - Student Disciplinary ActionsConfidential agenda item.
3.a.1.1. Expulsion Case: 2018-19-52Confidential agenda item.
3.a.1.2. Expulsion Case: 2019-20-35Confidential agenda item.
3.a.2. Public Employee Appointment/Assignment/Reassignment/Discipline/Dismissal/Release (Government Code 54957):Confidential agenda item.
3.a.2.1. Public Employee Appointment
Recommended Motion:
  • Appoint Elementary School Assistant Principal
3.a.3. Conference with Labor Negotiator Pursuant to Government Code §54957.6 Confidential agenda item.
3.a.4. Conference with Real Property Negotiator Pursuant to Government Code §54956.8Confidential agenda item.
3.a.5. Conference with Legal Counsel- Anticipated Litigation (Government Code 54956.9(b)(1)) Confidential agenda item.
3.a.6. Superintendent EvaluationConfidential agenda item.
3.a.7. Liability ClaimConfidential agenda item.
4. RECONVENE TO PUBLIC SESSION- 6:00 p.m.
5. INTRODUCTORY PROCEDURES
5.a. Call to Order and Welcome
Speaker:
Carolyn M. Wilson, President
Quick Summary / Abstract:
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
5.b. Pledge of Allegiance
Recommended Motion:
Board, staff and audience.
5.c. Public Comment
Quick Summary / Abstract:

At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority. 

6. BOARD OF EDUCATION/ SUPERINTENDENT COMMENTS
7. CONSENT AGENDA
Recommended Motion:
Your Superintendent recommends approval of Consent Agenda items 7.a.1 through 7.e.2.
Quick Summary / Abstract:
All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
7.a. Board of Education/Superintendent
7.a.1. Adopt Minutes - 6/25/20
Recommended Motion:
Board approval is requested for the Adoption of minutes for Regular Board Meeting of June 25, 2020.
Quick Summary / Abstract:


Attachments:
Meeting Minutes 6-25-20
7.a.2. Adopt Minutes - 7/9/20
Recommended Motion:
Board approval is requested for the Adoption of minutes for Special Board Meeting of July 9, 2020. 
Attachments:
Meeting Minutes 7-9-20
7.b. Administrative Services
7.b.1. Ratify Contract – Burgess Moving & Storage – District-Wide
Recommended Motion:
Ratify contract between Burgess Moving & Storage and Alvord Unified School District to assist with various moves throughout the District, effective July 1, 2020, through June 30, 2021.
Rationale:
Due to COVID-19 there are moves that need to take place and desks that need to be removed and stored to help prevent the spread of Coronavirus, upon the return of students. Burgess is able to meet the demands and has provided these types of services for Alvord Unified School District for over five years. Additionally, the items will be stored in Burgess-owned storage containers at each site which the district is renting.
  
Contract Template II Agreement will be used for this agreement, which was Board Approved on June 13, 2019.

FISCAL IMPACT:  Not to Exceed $250,000.00 (CARES Act Fund)
 
7.b.2. Ratify Contract – New Dimension General Construction – District-Wide
Recommended Motion:
Ratify contract between New Dimension General Construction and Alvord Unified School District to install barriers throughout the District, effective July 15, 2020, through December 30, 2020.   
Rationale:
For safety purposes due to COVID-19, New Dimension General Construction installed plexiglass barriers at secretary / reception areas throughout the District. They have provided services for Alvord Unified School District for over six years and have proven to be a valuable resource for the District when major repairs and installations are required.

Board approval of this item will allow New Dimension General Construction, Inc. to provide the needed services.

Contract Template III Agreement will be used for this agreement, which was Board Approved on June 13, 2019.  

FISCAL IMPACT:  Not to exceed $50,000.00 (CARES Act Fund)
 
7.b.3. Ratify Extension – Epic Engineers – Hillcrest High School
Recommended Motion:
Ratify extension between Epic Engineers and Alvord Unified School District to perform engineering services at Hillcrest High School, effective July 1, 2020 through October 31, 2021.
Rationale:
On December 12, 2019 the Board of Education approved an agreement for Epic Engineers (item 9.b.5) to prepare a hydrology report and plans to convey the 100-year storm from the site into the existing basins. They are preparing a set of drawings for the repair and replacement of the curb and gutter on the north side of the fields. This plan will be used by the contractor to construct a storm conveyance system. This system will consist of curb and gutter, v-ditches, catch basins, stormwater basins, rodent barrier and storm drains. 

Due to the shut down of many services and the stay at home order many services were delayed. This extension will not cost the District anything. 

This agreement is to extend the effective date from July 1, 2020 through October 31, 2021.

Board approval will allow Epic Engineers to proceed with these services.

FISCAL IMPACT:  None
 
7.b.4. Approve Amendment – First Student, Inc. – District-Wide Transportation
Recommended Motion:
Approve amendment between First Student, Inc. and Alvord Unified School District for student transportation services, effective August 21, 2020 through June 30, 2021.
Rationale:
On June 25, 2020 the Board of Education approved item 8.b.3, but due to COVID-19 First Student, Inc. has provided an amendment. This amendment will ensure that during any such Closure Period, First Student, Inc. is paid for certain operations/service expenditures including, but not limited to, compensation of school bus drivers, monitors, administrators, as well as facility maintenance, fleet maintenance, technology and other operations/service related overhead costs. In the event that a closure period continues into subsequent school years during the Term of the Agreement, the District and First Student, Inc. shall renegotiate an equitable adjustment in compensation. This amendment allows Alvord Unified School District to receive a discount will all routes being billed at 51.6 average miles per day per route and ensures adequate transportation for our students upon their return without disruption. 

FISCAL IMPACT:  Discount of 12%
 
Attachments:
First Student Amendment
7.b.5. Renew Agreement - Davis Demographics & Planning, Inc. – District-Wide
Recommended Motion:
Renew agreement between Davis Demographics & Planning, Inc. and Alvord Unified School District for the renewal of consulting services to include demographic analysis, enrollment forecasting, software service for School Locator and other services as required throughout the District, effective August 20, 2020 through June 20, 2021.  This expenditure will be included in the 2020-2021 budget, this is year 2 of a 4-year agreement. 
Rationale:
District Administrators are reviewing issues including declining enrollment, possible boundary changes and potential issues with intra-district transfers and other ADA related matters.  The Board initially approved Davis Demographics on August 14, 2014 as a qualified vendor to provide these services.  This is year two of a four year agreement. 

FISCAL IMPACT: Not to exceed $22,000.00 (Developer Fee)
 
Attachments:
Davis Demographics Agreement
7.b.6. Renew Agreement – Jana Mills – District-Wide
Recommended Motion:
Renew agreement between Jana Mills and Alvord Unified School District to provide consulting services, including contracting, procurement and public works on an as needed basis District-Wide, effective August 21, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
Jana Mills has over 25 years of experience and extensive knowledge of codes and regulations relevant to the consultation provided to California public schools.  She will offer her expertise regarding procurement matters and contracts for projects throughout the district. Board approval of this item will allow Jana Mills to continue with services.

Contract Template II  Agreement will be used for this contract, which was Board Approved on June 13, 2019. 

FISCAL IMPACT: Not to Exceed $6,000.00 (General Fund/Unrestricted-Facilities)
 
7.b.7. Renew Agreement – North-West College – License to Use ISS Building Parking Lot
Recommended Motion:
Renew agreement between North-West College and Alvord Unified School District to use the parking lot located at 4671 La Sierra Avenue, Riverside, CA 92505, formerly known as the Instructional Support Services (ISS) Building, effective August 21, 2020 through December 30, 2020.
Rationale:
On December 12, 2019, the Board of Education approved item 9.b.23 renewing agreement for North-West College to utilize the ISS parking lot for its staff and students. The parking lot at the Instructional Support Services Building is not in use, and provides much needed relief to North-West College parking dilemma. 

Board approval of this item will allow North-West College staff and students to continue to use the parking lot through June 30, 2020 and generate revenue for the District at $550.00 per month.

FISCAL IMPACT:  $550.00 per month (Revenue - General Fund/Unrestricted)
 
7.b.8. Renew Subscription – ARC Document Solutions – District-Wide
Recommended Motion:
Renew subscription between ARC Document Solutions and Alvord Unified School District for Skysite platform, effective August 21, 2020 through June 30, 2021. This expenditure will be included in the 2020-2021 budget.
Rationale:
This is for the annual subscription to the Skysite Platform which contains all our construction documents and plans in the cloud.  It allows for easy access by authorized District personnel as well as the capability to collaborate with architects, engineers, contractors and anyone authorized to have access to the document via any internet connected device.

It eliminates the need for costly storage facilities to store physical documents as well as prevent the loss or accidental destruction of information.

Board approval will allow ARC Document Solutions to continue with the support of this service.

FISCAL IMPACT: $5,375.00 (General Fund/Unrestricted - Facilities)
 
Attachments:
ARC Document Solutions Renewal Agreement
7.b.9. Approve Modification No. 2 - Riverside County Superintendent of Schools Agreement No. INV40374 – Rosemary Kennedy Elementary and Villegas Middle School for Special Education classrooms.
Recommended Motion:
Approve Modification No. 2 of Riverside County Superintendent of Schools Use of Facilities Agreement INV40374 for use of two classrooms at Rosemary Kennedy Elementary School (classrooms F19 and F23) and one classroom at Villegas Middle School (classroom B29) for Special Education, year three of a five-year term, effective July 1, 2020 through June 30, 2021.
Rationale:
The original Agreement No. INV40374 was Board approved on April 25, 2019. This Modification No. 2 is for year three of a five-year agreement, for Riverside County Superintendent of Schools to provide Alvord Unified School District the use of Rooms F19 and F23 at Rosemary Kennedy Elementary School and Room B29 at Villegas Middle School, for Special Education. During the term of this agreement the District shall provide insurance on the district owned equipment including fire and theft, custodial services, routine maintenance, and repairs for the facility, and, shall pay for all utilities used by the District. The Riverside County Superintendent of Schools will issue annual modifications, for each fiscal year. 

FISCAL IMPACT:  $6,000.00 (General Fund/Unrestricted)
 
Attachments:
Modification #2 - IN40374
7.b.10. Approve Modification No. 4 – Riverside County Superintendent of Schools Contract No. C1005612 – Various Sites
Recommended Motion:
Approve Modification No. 4 of Riverside County Superintendent of Schools Facility and Support Services for Special Education Services. This contract provides the District reimbursement for Facility and Support Services (custodial and maintenance) for the County’s use at various sites, effective July 1, 2020 through June 30, 2021. This is Modification No.4, year 5 of a 5-year agreement. 
Rationale:
Contract No. C1005612 is an Agreement between Riverside County Superintendent of Schools and Alvord Unified School District, to provide the Support Services for the Facilities described as Foothill, La Granada South, Phillip M. Stokoe, Rosemary Kennedy elementary schools; Ysmael Villegas Middle School; and Hillcrest, Norte Vista high schools.  

CURRENT CONSIDERATION:  Board approval of this item will allow Alvord Unified School District to provide the necessary facility and support services.

FISCAL IMPACT: $116,573.00 (Revenue – General Fund/Unrestricted)
 
Attachments:
Modification #4 - C1005612
7.b.11. Approve Agreement – John R. Byerly, Inc. – Collett Elementary School
Recommended Motion:
Approve agreement between John R. Byerly, Inc. and Alvord Unified School District to perform engineering services at Collett Elementary School, effective August 21, 2020 through June 30, 2021.
Rationale:
John R. Byerly will perform testing for storm water disposal and recommendations for parking lot pavement at Collett Elementary School. This vendor will be part of a team of professionals to provide plans and specifications on this project. John R. Byerly has provided these services in the past and has proven to be a valuable resource for the District. 

Board approval will allow John R. Byerly, Inc. to proceed with these services.

FISCAL IMPACT:  Not to Exceed $15,000.00 (Community Facilities District – CFD2006-1 Fund)
 
Attachments:
John R. Byerly Agreement for Collett ES
7.c. Business Services
7.c.1. Accept Gifts & Donations - July 1 - July 31, 2020
Recommended Motion:
Staff recommends the acceptance of Gifts & Donations to various school sites and programs in the amount of $2,150.00 for the period July 1, 2020, thru July 31, 2020.
Attachments:
Gift Donations - July 2020
7.c.2. Ratify Purchase Order List Number 2 - 2020-2021
Recommended Motion:

Board ratification is requested for Purchase Order List Number 2 for the period of 06/23/2020 – 07/24/2020 

Number of District Purchase Orders submitted is: 433

RATIONALE:
#B1006179 - #B1006479
#P2056119 - #P2056259

FISCAL IMPACT:  $12,280,458.82 (various funds)


Attachments:
Purchase Order List Number 2
7.c.3. Ratify - Meal Service Agreement – Riverside County Superintendent of Schools, Special Education Programs
Recommended Motion:
Ratify the meal services agreement between Riverside County Superintendent of Schools and Alvord Unified School District, Child Nutrition Services, for meal service to the RCOE Special Education programs at Foothill Elementary, Hillcrest High School, La Granada South, Norte Vista High School and, Phillip M. Stokoe Elementary for the period of July 1, 2020, through June 30, 2021.
Rationale:

The Child Nutrition Services Department has provided breakfasts and lunches to the RCOE Special Education program for many years.  Alvord Unified School District is reimbursed for meals by the Riverside County Superintendent of Schools.  This item is a ratification, as we have been waiting on the RCOE to send us the Special Education Feeding Program Contract for the 2020/21 School Year.

Board approval will allow Child Nutrition Services to proceed with services.  

FISCAL IMPACT:  None (cost is being reimbursed)

 
Attachments:
RCOE Special Education - AUSD Contract
7.c.4. Accept Warrant Listing for the month of June 2020
Recommended Motion:
Staff recommends the approval of the Warrant Listing for the time period of June 1, 2020 through June 30, 2020 in the amount of $6,062,336.95
Attachments:
Commercial Warrant Register - June 2020
7.c.5. Accept Warrant Listing for the month of July 2020
Recommended Motion:

Staff recommends the approval of the Warrant Listing for the time period of July 1, 2020 through 31, 2020 in the amount of $8,820,147.00
Attachments:
Commercial Warrant Register - July 2020
7.c.6. Report of Receipts for June 2020
Recommended Motion:

Receive Report of Receipts for June 1, 2020, through June 30, 2020, in the amount of $1,146,246.01.

The report includes routine receipts for items such as; reimbursements, health and welfare payments, donations, and grant funds. 

Attachments:
Report of Receipts - June 2020
7.c.7. Report of Receipts for July 2020
Recommended Motion:

Receive Report of Receipts for July 1, 2020, through July 31, 2020, in the amount of $597,580.31.

The report includes routine receipts for items such as; reimbursements, health and welfare payments, donations, and grant funds.

Attachments:
Report of Receipts - July 2020
7.c.8. Approve Contract – The FruitGuys - USDA Farmers to Families Food Box Contract – Child Nutrition Services
Recommended Motion:

Approve the contract between The FruitGuys and Alvord Unified School District to distribute USDA Farmers to Families Food Boxes.

This agreement will be in effect for at least sixty (60) days, and no more than two (2) years, starting on September 1, 2020. This agreement will cease to be relevant once the USDA FFFB program has ended. 

Rationale:

The FruitGuys have provided fresh fruit and vegetables for the distribution of Fresh Fruit and Vegetables at Arlanza, Terrace, Foothill and La Granada Elementary Schools for the 2020-21 school year. The FruitGuys are now offering non-profits a USDA Farmers to Families Food Box program.   

Board approval will allow The FruitGuys to proceed with services.  

FISCAL IMPACT:   No Fiscal Impact (Fresh Fruit and Vegetables Grant)

 
Attachments:
Agreement-The FruitGuys
7.c.9. Approve Meal Service Agreement – Riverside County Superintendent of Schools, Head Start Program
Recommended Motion:

Approve the meal services agreement between Riverside County Superintendent of Schools and Alvord Unified School District Child Nutrition Services to provide meals at Bryant Park, Arlanza, Collett, La Granada, and Phillip Stokoe Head Start programs, for the period of September 1, 2020, through August 31, 2023.

Rationale:
The Child Nutrition Services Department has provided meals to the RCOE Head Start programs at various locations for many years.  Since 2006, workers in the Head Start kitchens have been Alvord USD employees and the Superintendent has reimbursed the District for all related personnel costs. 

Board approval will allow Child Nutrition Services to continue these valuable services to the Head Start program.  

FISCAL IMPACT:  $101,221.00 Annual Revenue to Child Nutrition Funds
 
Attachments:
RCOE Head Start - AUSD Contract
7.c.10. Approve Agreement – The Liquidation Co. (TLC) – Auction Services for District Surplus Personal Property
Recommended Motion:
Approve agreement between The Liquidation Co. and Alvord Unified School District for auction services related to surplus property, effective July 1, 2020, through June 30, 2021.
Rationale:

TLC provides an auction service to educational institutions, government agencies, businesses, financial institutions, and private parties for the sale of surplus personal property.  Auctions take place either at the seller’s location, TLC’s location in Fontana, or online.  The service complies with Ed. Code 17545-17546 (Procedures for Sales of Surplus Personal Property).

Items will be identified as surplus property and brought for board approval before utilizing these services.

FISCAL IMPACT: None

 
Attachments:
TLC Agreement
7.c.11. Approve 2020/21 Authorized Signers for District Bank Accounts
Recommended Motion:
Approve the 2020/2021 Master Signature List for district bank accounts
Rationale:

A master list of those approved to sign on all district bank accounts is maintained by Business Services. This list is updated as needed and submitted for board approval. Once this approval is obtained, signature cards are updated and submitted to the appropriate banking institutions.

The attached list reflects authorized signers on all bank accounts for the district.

FISCAL IMPACT: None 

 
Attachments:
Revised Bank Signature List
7.d. Educational Services
7.d.1. Ratify Contract – Houghton Mifflin Harcourt, Hosting Renewal
Recommended Motion:
Board approval is requested for the ratification of the renewal contract between Alvord Unified School District and Houghton Mifflin Harcourt to provide unlimited support, project management, web hosting, maintenance and materials for the Scholastic Achievement Manager (SAM) supported programs. This agreement would be effective July 2, 2020 to July 1, 2021. 
Rationale:
The maintenance and support plans will ensure that students are able to access SAM Connect supported online programs to address their needs.  Programs include Read 180 and System 44 for classroom and after school intervention.

This item is being brought forth as a ratification due the need to have access to these resources for distance learning.

Board ratification of this agreement will allow Houghton Mifflin Harcourt to continue to provide in-classroom and after school technical support, server maintenance, and web hosting for SAM connect programs during the 2020-2021 school year.

FISCAL IMPACT:  Not to exceed $50,000.00 (General Fund/Unrestricted, LCAP – Contract Partners)
 
Attachments:
Agreement
7.d.2. Ratify Professional Services Agreement– Galaxy Speech Care, LLC
Recommended Motion:
Board ratification is requested for an independent contractor agreement between Galaxy Speech Care, LLC and Alvord Unified School District to provide contract Speech-Language Therapy services for the 2020-2021 school year.  Galaxy Speech Care can provide contractors including Speech-Language Pathologists or Assistants, to provide therapy services, attend Individualized Education Program (IEP) meetings and/or assessments for special needs students as required by their Individualized Education Program (IEP).
Rationale:

The Special Education Department has been unable to find qualified Speech-Language Pathologists to fill open positions. The District currently has one open Speech-Language Pathologist position for the 2020-2021 School Year due to one of our Speech Pathologists resigning in July 2020. 

Galaxy Speech Care, LLC has an experienced and licensed Speech-Language Pathologist available to support the speech services for students in the moderate to severe programs for the 2020-2021 school year. Galaxy Speech Care’s agreement does not include a non-compete clause making it possible to hire the contract employees for the following year if they are a good fit for our District. 

Board ratification of this item will allow the Special Education Department to contract with Galaxy Speech Care, LLC for experienced and licensed Speech-Language Pathologists and/or Speech-Language Pathologists Assistants during the 2020-2021 School Year.

FISCAL IMPACT: Not to exceed $150,000.00 (General Fund/Restricted-Special Education)

 
Attachments:
Agreement including Scope of Service and Rates
7.d.3. Ratify Professional Services Agreement - Language Network, Inc.
Recommended Motion:
Board approval is requested for the ratification of the service agreement between Language Network, Inc. and Alvord Unified School District for services from July 1, 2020 through June 30, 2021, on an as needed basis for oral interpreters, written translation, and American Sign Language. 
Rationale:

The District has contracted with Language Network, Inc. in the past for interpreting or translating for students, parents/teacher conferences, Student Assistance Team meetings, Individual Education Plan (IEP) meetings and other school meetings that require such services.

English Language Support Service may need interpreting services for a variety of languages not limited to Vietnamese, Mam (the Guatemalan dialect of Mayan), Chaldean (a modern version of Babylonian), Farsi (Persian), and American Sign Language, etc.

Board ratification of this agreement will allow Language Network, Inc. to provide oral interpreting, written translation, and American Sign Language on an as needed basis for English learner students and their parents during the 2020-2021 school year.

FISCAL IMPACT:  Not to exceed $5,000.00 (General Fund/Unrestricted - English Learners)

 
Attachments:
Service Agreement
7.d.4. Ratify Professional Services Agreement – Utah Family Institute
Recommended Motion:
Board ratification is requested for a professional services agreement between Utah Family Institute and Alvord Unified School District to provide a triennial psycho-educational evaluation for an Alvord student attending a residential treatment center in Utah.
Rationale:
The Alvord Special Education Department places students in residential treatment centers after all other options have been exhausted and based on the needs of the student.  When Alvord students attend these centers, Alvord is responsible for the triennial evaluation.  We had planned to send one of our School Psychologists after the initial COVID-19 closures lifted; however, the continued precautions and closures make it necessary to contract with a local agency.  This agency has psychologists with appropriate credentials and they meet our SELPA guidelines. 

Board ratification of this item will allow Utah Family Institute to conduct the triennial psycho-educational evaluation for an Alvord student attending a residential treatment center in Utah.

FISCAL IMPACT: $1,000.00 (General Fund/Restricted – Special Education)
 
Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
7.d.5. Ratify Teletherapy Professional Development and Platform License Agreement– PresenceLearning, Inc.
Recommended Motion:
Board ratification is requested for a Teletherapy Professional Development and Platform License Agreement between PresenceLearning, Inc. and Alvord Unified School District to provide a HIPPA approved therapy and assessment platform, training and technical support for Alvord Related Service Providers during the 2020-2021 school year.
Rationale:
The Special Education Team determined there was a need for a HIPPA approved platform to provide virtual services and instruction to students with special needs.  The Team met with different vendors to review their platform for ease of use, HIPPA compliance, and the number and types of virtual assessments available.

PresenceLearning has been providing teletherapy through contracted service providers for several years.  With the onset of the COVID-19 school closures and virtual instruction, PresenceLearning opened their platform, via licensing, to districts to assist with providing virtual therapy to students with special needs. Their program is the best fit for Alvord staff and students.

Board ratification of this item will allow PresenceLearning, Inc. to provide a HIPPA approved therapy and assessment platform, training and technical support for Alvord Related Service Providers during the 2020-2021 school year.

FISCAL IMPACT: $112,700.00 (General Fund/Restricted-CARES Funding)
 
Attachments:
License Agreement and Exhibit A – Service Order
7.d.6. Ratify Agreement – Curriculum Associates for iReady Digital Reading and Math Diagnostic and Instructional Program
Recommended Motion:
Board approval is requested for the ratification of the agreement between Curriculum Associates and Alvord Unified School District for access and use of the iReady educational online software. The term of this agreement is from July 1, 2020 through June 30, 2021.
Rationale:
Curriculum Associates offers iReady Reading and Math Diagnostic that is a research-based assessment that is designed to illuminate student learning. The reports from the adaptive iReady Diagnostic provide teachers valuable data with standards mastery assessments as well as progress monitoring.  Diagnostic assessments can be used to analyze learning loss as a result of COVID-19 school closures.  Assessments are completely online and can be completed individually at home or in the classroom.

This item is brought forth for ratification due to the need for teacher access to these resources at the start of the school year.

Board ratification of this agreement will allow the District continued access to the Curriculum Associates iReady Reading and Math Diagnostics and Instructional Program during the 2020-2021 school year.

FISCAL IMPACT:  Not to exceed $195,252.00  (Restricted – CARES Funds)
 
Attachments:
Agreement
7.d.7. Ratify Agreement - Edgenuity Inc.
Recommended Motion:
Board ratification is requested for an agreement with Edgenuity Inc. Edgenuity Digital Library provides online access to students in grades 9-12 so that they have the opportunity to take courses for original credit.  These courses will increase the electives being offered in grades 6-12 and also allow for full virtual learning for those students that have requested it during this pandemic. 
Rationale:

Under this agreement, Edgenuity Inc. shall provide two-hundred-seventy-six (276) eDynamic user licenses for two semesters (if needed) to grades 6-12, effective August 1, 2020 through June 30, 2021; 1  Digital Libraries Comprehensive Site license for grades 6-8 effective August 1, 2020 through June 30, 2021. 

Board ratification of this agreement will allow Edgenuity Inc. to provide Edgenuity Digital Library licenses to the school district during the 2020-2021 school year.

FISCAL IMPACT: $57,128.00 (Restricted CARES Funds) 

 
Attachments:
20-21 EDG Electives Sem 1 BA 8.20.20
20-21 EDG Electives Sem 2 BA 8.20.20
20-21 EDG MS Site BA 8.20.20
7.d.8. Ratify Agreement – Nearpod, for Arizona Middle School
Recommended Motion:
Board approval is requested for the ratification of the agreement between Nearpod and Alvord Unified School District for the purchase of digital licenses to assist teachers with distance/virtual instruction at Arizona Middle School. The term of this agreement is from August 5, 2020 through August 4, 2021.
Rationale:
Nearpod offers Flocabulary, which has interactive and engaging lessons that link to the District’s content and standards to help students build vocabulary, develop literacy skills and deepen content knowledge through an engaging and culturally responsive platform.  This platform will be used by teachers to assist with curriculum development and lesson design while students are using the distance learning/virtual instruction models. 

This item is brought forth for ratification due to the need for teacher access to these resources at the start of the school year.

Board ratification of this agreement would allow Arizona Middle School teachers to access the Flocabulary site and the resources built into the site to assist with curriculum development and lessons plans for distance/virtual Instruction during the 2020-2021 school year.

FISCAL IMPACT:  Not to exceed $2,500.00 (Restricted – CARES Funds)
 
Attachments:
Agreement
7.d.9. Ratify Agreement – Teacher Synergy, LLC, for Arizona Middle Schools
Recommended Motion:
Board approval is requested for the ratification of the agreement between Teacher Synergy, LLC. and Alvord Unified School District for the purchase TPT Resource Licenses to assist teachers with distance/virtual instruction at Arizona Middle School. The term of this agreement is from August 5, 2020 through August 4, 2021.
Rationale:
Teachers Pay Teacher (TPT) School Access has a catalog of over 3 million teacher lessons, PowerPoints, worksheets, assessments, etc. to assist teachers in curriculum development.  This agreement would allow Arizona Middle School teachers access to 500 Resource Licenses (14 licenses per teacher) to be used to assist with curriculum development while students are using the distance learning/virtual instruction models.

This item is brought forth for ratification due to the need for teacher access to these resources at the start of the school year.

Board ratification of this agreement would allow Arizona Middle School teachers to access the resources from TPT School Access to assist with curriculum development and lessons plans for distance/virtual Instruction during the 2020-2021 school year.

FISCAL IMPACT:  Not to exceed $2,750.00 (Restricted – CARES Funds)
 
Attachments:
Agreement
7.d.10. Amend Professional Services Agreement-County of Riverside Department of Public Health Injury Prevention
Recommended Motion:
Board approval is requested for Amendment No. 5 for the County of Riverside Department of Public Health Injury Prevention Services agreement to extend the term of the contract through June 30, 2021.
Rationale:

Board approval of this amendment will allow Alvord Unified School District to continue to participate in the Suicide/ County of Riverside Department of Public Health Injury Prevention Services by extending the contract term to June 30, 2021.  

Fiscal Impact: None

 
Attachments:
Suicide Prevention Amendment 5
7.d.11. Amend Memorandum of Understanding for MRWC Data Sharing – Riverside County Superintendent of Schools MOU1203
Recommended Motion:
Board approval is requested for the amendment of the Memorandum of Understanding MOU1203 between the Riverside County Superintendent of Schools and Alvord Unified School District to extend the term of the original agreement through November 30, 2021.
Rationale:
MRWC is a new fourth year mathematics course designed to prepare students for the expectations and rigor of college mathematics and quantitative reasoning courses.  It reinforces and builds on mathematical topics and skills developed in Integrated 1-3 (or Algebra and Geometry).  It is designed as a bridge to both STEM and non-STEM majors.

Under this MOU, Hillcrest High School would participate as a comparison site and would perform assessment administration and provide data to the RCOE external evaluator, Key Data Systems, to determine program effectiveness.  RCOE, Key Data Systems, and Alvord Unified School District would support the mutual sharing of data and integration of data between information management systems.  Participating teachers would receive a $500 supply stipend for completing the end of year assessments and data collection that is needed to determine grant effectiveness.  In the future, comparison sites would receive the full curriculum, support, and 20 days of professional development on the full implementation of the MRWC course.

The original MOU that was approved by the Board on October 17, 2019 under item 7.d.4., had an expiration date of November 30, 2020.  Under this amendment, the MOU would be extended through November 30, 2021.

Board approval of this amendment will give Hillcrest High School an extended period of time to complete the requested assessments.  

FISCAL IMPACT:  None
 
Attachments:
MOU1203 Amendment
7.d.12. Approve Contract - Follett School Solutions, Inc.
Recommended Motion:
Board approval is requested for a contract between Follett School Solutions, Inc. and Alvord Unified School District to provide software applications for Destiny Textbook Manager, Destiny Library Manager, and Destiny Resource Manager at all district sites.  The term of this contract would be October 1, 2020 through September 30, 2021.
Rationale:
Follett School Solutions, Inc. provides software licenses and support for their Follett Destiny applications. These applications allow management and inventory of instructional resources in an efficient manner.  Follett Destiny is the largest provider of library, textbook and resource management software and is the product of choice in the vast majority of California school districts. Alvord has been using software applications from Follett for more than 18 years.  

Board approval of this item will allow Follett School Solutions, Inc. to continue providing software applications to manage and track textbook inventory; classify, catalog, inventory, and check out library books to students and teachers; and to manage, inventory, and track inventory devices and other district resources during the 2020-2021 school year.

FISCAL IMPACT:  $41,430.45 (General Fund/Unrestricted)
 
Attachments:
Quote
7.d.13. Approve Contract and Overnight Trip – California Outdoor Education and Science School (C.O.D.E.S.), Mile High Pines Camp, Foothill Elementary
Recommended Motion:
Board approval is requested for a contract between Alvord Unified School District and California Outdoor Education and Science (C.O.D.E.S.) School, Mile High Pines Camp for an overnight trip for up to sixty students and chaperones from Foothill Elementary to attend the C.O.D.E.S. Mile High Pines Camp on May 18 – May 22, 2021 in Angelus Oaks, California.
Rationale:
The outdoor education program is designed to closely support the State of California's Science Content Standards and Framework for 5th grade students. The program provides highly trained outdoor science naturalists who develop suitable lesson plans for students based on their grade and on key components of the curriculum. Male and female students will be housed in separate cabins with a chaperone in each cabin for sleeping arrangements.  All meals will be provided by the camp. Students and chaperones will travel in district buses to and from the camp. There will be up to two teachers on each bus on the way to and from Science Camp. Once they arrive at the camp, there will be one staff member for every ten students, exclusive of the Foothill Elementary teachers attending, following Board Policy 6153.

Board approval of this item would allow up to sixty 5th grade students and chaperones from Foothill Elementary to attend the C.O.D.E.S. School, Mile High Pines Camp.

FISCAL IMPACT:  Not to exceed $15,660 (Student Fundraiser)

 
Attachments:
Contract
7.d.14. Approve Master Services Agreement – Playworks Education Energized
Recommended Motion:
Board approval is requested for a Master Services Agreement between Playworks Education Energized and Alvord Unified School District to provide Recess Reboot. The terms of this agreement would be from August 21, 2020 through June 30, 2021.
Rationale:
Playworks has been identified as an evidence-based program that supports structures and environments, within school, to develop the social-emotional and physical health of students. There is a direct connection between physical and mental health and learning that is essential to academic success and the development of healthy, resilient, and productive students. The Playworks program is in direct alignment with the goal of improving school conditions for student learning within Title IV.

Playworks will provide a trainer to deliver “Recess Reboot” professional development to seven (7) elementary school sites (Collett, Foothill, Lake Hills, McAuliffe, Myra Linn, Orrenmaa, La Granada). Recess Reboot includes four days of on-site training for certificated and classified staff. The trainer will model and teach strategies, games, and systems to develop and sustain a positive educational culture for everyone. This same training was provided to seven (7) other elementary schools in the 2019-2020 school year with positive feedback and supports. 

Board approval of this agreement with Playworks will provide training focused on improving and sustaining an environment to support positive conditions for learning to increase student safety, health, and academic achievement within the Alvord Unified School District during the 2020-2021 school year.  

FISCAL IMPACT:  $31,500 (Title IV)
 
Attachments:
Agreement
Fee Schedule
Program Plan
7.d.15. Approve Professional Development Agreement– Riverside County Office of Education-Intensive Behavior Intervention
Recommended Motion:
Board approval is requested for a professional development agreement between Riverside County Office of Education-Intensive Behavior Intervention and Alvord Unified School District to provide Registered Behavior Technician Training (RBT) for Alvord Instructional Assistants-Intensive Behavior Intervention paraprofessionals between August 2020 and December 2020.
Rationale:
The Special Education Department wishes to contract with the Riverside County Office of Education to provide Registered Behavior Technician Training (RBT) and Competency Hours for all Alvord Instructional Assistant-Intensive Behavior Intervention (IBI) staff.  This training will increase the effectiveness of the support provided by our Instructional Assistant-IBIs and will also ensure that the district’s Intensive Behavior Intervention paraprofessionals are properly certified and trained to support Alvord students that require that level of support.

Board approval of this item will allow the Riverside County Office of Education-Intensive Behavior Intervention Team to provide a 40 hour Registered Behavior Technician professional development training for Alvord's Intensive Behavior Intervention (IBI) staff between August 2020 and December 2020.

FISCAL IMPACT: $33,000.00 (General Fund/Restricted-CARES Funding)
 
Attachments:
Rate Sheet
7.d.16. Approve Professional Services Agreement – Boss Graphics, Arlanza Elementary School
Recommended Motion:
Board approval is requested for a professional services agreement between Alvord Unified School District and Boss Graphics for painting services.  Boss Graphics will paint an “Arlanza Elementary” image, including the Explorers mascots on the exterior west-facing wall of the two story building adjacent to the school’s main parking lot. The effective date of this agreement would be August 21, 2020 through June 30, 2021. This item was previously approved by Board of Education on April 9, 2020 Item 8.d.11. however due to COVID-19 the job was never started.
Rationale:
The image will serve as formal signage for the school, welcoming all students, staff, parents, and community members as they enter the school parking lot on Rutland Ave.

Board approval of this item will allow Boss Graphics to provide painting services for Arlanza Elementary.  

Contract Template III – Agreement for Maintenance Work will be used for this agreement, which was board approved on June 13, 2019.

FISCAL IMPACT:  $2,500.00 (Site Discretionary - Arlanza Elementary) 
$7,305.00 (District – Building Fund) 
 
Attachments:
Graphic Design
Proposal
7.d.17. Approve Professional Services Agreement – codeCampus, Expanded Learning
Recommended Motion:
Board approval is requested for a professional services agreement between codeCampus and Alvord Unified School District to provide services including personnel, instructional materials, and coding instruction for students enrolled in the Expanded Learning Programs at Arlanza Elementary School, La Granada Elementary School and Wells Middle School. This agreement would be effective August 21, 2020 through June 30, 2021.
Rationale:
codeCampus is a Southern California-based education company that develops computer science curriculum, enrichment programs, and professional development programs for elementary and intermediate schools across the world. 

The Elementary Curriculum is built to help students gain mastery over the four fundamental computer science logic concept:  Sequence, Loops, Conditional Statements, and Variables.  The Intermediate Curriculum allows students to delve into topics ranging from web development using HTML< CSS, and JavaScript, to software development in languages including Python and Java, to physical computing explorations using platforms like the Raspberry Pi.

Contract Template III – Agreement for Maintenance Work will be used for this agreement, which was board approved on June 13, 2019.

FISCAL IMPACT:  $40,140.00 (After School for Education and Safety Grant) 
 
Attachments:
Budget Outline
7.d.18. Approve Professional Services Agreement – Creative Outdoor Advertising, Norte Vista High School
Recommended Motion:
Board approval is requested for a Professional Services Agreement between Creative Outdoor Advertising and Alvord Unified School District to provide maintenance of the banners at Norte Vista High School during the 2020-2021 school year.  The term of this agreement shall be from July 6, 2020 through June 30, 2021.
Rationale:
Under this agreement, Creative Outdoor Advertising shall provide yearly maintenance of the banners along Tyler and Crest Avenues at Norte Vista High School. 

Board approval of this agreement will allow Creative Outdoor Advertising to provide yearly maintenance of the banners.

Agreement 2019 Non-Construction Template, which was Board approved on June 13, 2019, will be used for this agreement.

FISCAL IMPACT:  Not to exceed $860.00 (General Fund/Unrestricted, Site Discretionary Funds)
 
Attachments:
Proposal
7.d.19. Approve Professional Services Agreement– Dr. Janet E. Kohtz, Kohtz & Spurling, Optometrists
Recommended Motion:
Board approval is requested for a professional services agreement between Dr. Janet E. Kohtz, Kohtz & Spurling, Optometrists and Alvord Unified School District to provide vision and rehabilitation evaluation, specialized equipment, IEP attendance and therapy sessions for special needs students from August 24, 2020 through June 30, 2021.
Rationale:
The District has contracted with Dr. Janet E. Kohtz in previous school years to provide vision and rehabilitation evaluation and vision therapy sessions to special needs students based on the results of both a preliminary assessment completed by one of our psychologists and a more intensive vision assessment.  If the recommendation of the Individual Education Plan (IEP) team was to continue to offer vision therapy as part of a student’s offer of a Free and Appropriate Public Education (FAPE), Dr. Kohtz can provide these services.  

Board approval of this item will allow Dr. Janet E. Kohtz, Kohtz & Spurling, Optometrists to continue to provide vision and rehabilitation evaluation, specialized equipment, IEP attendance and therapy sessions for special needs students for the 2020-2021 school year.

FISCAL IMPACT: Not to exceed $6,000.00 (General Fund/Restricted-Special Education)

Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019.
 
7.d.20. Approve Agreement with Riverside County Office of Education IN60161 – Norte Vista High School, Infant/Toddler Program
Recommended Motion:
Board approval is requested for the agreement between Riverside County Office of Education and Alvord Unified School District in the amount of $115,857.00 to provide a child development program at Norte Vista High School, as presented in the Local Control Accountability Plan (LCAP) presentation.  The term of the agreement shall be from July 1, 2020 through June 30, 2021
Rationale:

The program offered by the Riverside County Office of Education served a total of ten Norte Vista students in the 2019-2020 school year.  It allowed student parents to finish their high school education while providing a safe place for their own children. The program offers primary intervention support for parenting teens at Norte Vista High School.  Necessary materials and equipment are covered by the program.  Approval of this item would allow the program to continue. This agreement is written into the LCAP as Action 3.14 funded under LCFF. The agreement was received on July 14, 2010 from Riverside County Office of Education.

FISCAL IMPACT:  $115,857.00    (General Fund/Unrestricted)

 
Attachments:
Agreement
7.d.21. Approve Client Staffing Agreement–Pioneer Healthcare Services, LLC
Recommended Motion:
Board approval is requested for a client staffing agreement between Pioneer Healthcare Services, LLC and Alvord Unified School District for the 2020-2021 school year.  This agreement allows Pioneer Healthcare to recruit and provide contract healthcare professionals including speech/language pathologist or assistant, school psychologist, occupational therapist or assistant, physical therapist or assistant and/or licensed vocational nurse to provide therapy services and/or assessments for special needs students as required by their Individualized Education Program (IEP).
Rationale:
The Special Education Department wishes to contract with Pioneer Healthcare Services for speech/language pathologists, speech/language pathology assistants, school psychologists and special circumstance aides when a short-term staffing need arises. There continues to be a need for speech/language pathologist assistants due to high caseloads and the lack of qualified applicants to fill our speech/language pathologist openings.  The District does not have substitutes readily available for long-term absences of School Psychologists or Speech/Language Pathologists.  The Special Education Department will also require contracted personnel to cover these services due to current speech/language pathologists and school psychologists taking child-bonding/FMLA during the 2020-2021 school year.

Board approval is requested to approve the client staffing agreement with Pioneer Healthcare Services, LLC for the 2020-2021 school year. This would allow the District to provide a Free and Appropriate Public Education (FAPE) for students based on their Individualized Education Program (IEP) while still in the process of recruitment of new staff or during long-term absences.

FISCAL IMPACT: $60,000.00 (General Fund/Restricted-Special Education) 
 
Attachments:
Staffing Agreement including Rates
7.d.22. Approve Lease / Maintenance Agreement for 2020-2021 School Year - Konica Minolta - Alternative Programs and CTE
Recommended Motion:
Approve lease and maintenance agreement between Konica Minolta and Alvord Unified School District for a new copier for the Alternative Programs and CTE division.  Copier will be used for Adult Education. 
Rationale:

Konica Minolta supplies most of the copiers throughout the district.  This agreement will allow for the lease of a new BIZHUB C759 machine for the Adult Education program for a term of 39 months. 

 

Fiscal Impact: Not to exceed $10,881 over 39 months (Adult Education Block Grant Funds) 

 
Attachments:
20-21 Konica - APCTE BA 8.20.20
7.d.23. Approve Services Agreement - Rosetta Stone Ltd., English Learner StudentsWas edited within 72 hours of the Meeting
Recommended Motion:
Board approval is requested for an agreement between Rosetta Stone Ltd. and Alvord Unified School District for language learning software and services for English learners from September 1, 2020 through August 31, 2021. 
Rationale:

The District has contracted with Rosetta Stone Ltd. in the past for online access to language lessons for our English learner students.

English Language Support Services offers this online language software to students emerging in English fluency.  This resource supports school curriculum and programs for English Language Development (ELD).

Board approval of this agreement will allow Rosetta Stone Ltd., to integrate technology in the classroom and give students access to online resources for building English language proficiency.

FISCAL IMPACT:  Not to exceed $5,750 (General Fund/Unrestricted - LCFF - English Learners)

 
Attachments:
Service Agreement
7.d.24. Approve Service Agreement - Rosetta Stone Ltd., Immigrant Students
Recommended Motion:
Board approval is requested for an agreement between Rosetta Stone Ltd. and Alvord Unified School District for language learning software and services for immigrant students from September 1, 2020 through August 31, 2021.  This expenditure is included in the Title III 2020-2021 budget.
Rationale:

The District has contracted with Rosetta Stone Ltd. in the past for online access to language lessons for our immigrant students.

English Language Support Services offers this online language software to students new to the country and/or emerging in English fluency.  This resource supports school curriculum and programs for English Language Development (ELD).

Board approval of this agreement will allow Rosetta Stone Ltd., to integrate technology in the classroom and give students access to online resources for building English language proficiency.

FISCAL IMPACT:  Not to exceed $6,440 (General Fund/Restricted - Title III Immigrant)

 
Attachments:
Service Agreement
7.d.25. Approve Service Agreement – The Silicon Valley Mathematics Initiative, LLC.
Recommended Motion:
Board approval is requested for an agreement between The Silicon Valley Mathematics Initiative, LLC. and Alvord Unified School District for District membership which would provide access to mathematics resources and professional development services.  The term of this agreement would be July 1, 2020 through June 30, 2021.
Rationale:
The Silicon Valley Mathematics Initiative is a comprehensive effort to improve mathematics instruction and student learning.  It has supported school districts and charter schools since 1996.  Membership allows access to math resources that teachers use for instruction on a daily basis, and provides support to all K-12 grade teachers with curriculum, assessments, and quality instruction.  These resources would support the District’s work with the Riverside County Office of Education Early Numeracy program.

Board approval of this agreement with The Silicon Valley Mathematics Initiative will provide access to this valuable math resource for all teachers in the Alvord Unified School District during the 2020-2021 school year.

FISCAL IMPACT:  $6,300.00 (General Fund/Unrestricted, Assessment Testing Funds, LCAP)
 
Attachments:
Agreement
7.d.26. Approve Agreement – School Mate, Collett Elementary
Recommended Motion:
Board approval is requested for an agreement between Alvord Unified School District and School Mate for the purchase of custom student planners for 3rd-5th grade students at Collett Elementary for the 2020-2021 school year. 
Rationale:
Collett would like to begin using School Mate as a vendor to provide student agendas.

Board approval of this agreement would allow 260 students, grades 3rd through 5th to be provided with custom planners to support organization of instruction and the implementation of AVID strategies.

FISCAL IMPACT:  $1,299.48 (Site AVID Funds)
 
Attachments:
Quote
7.d.27. Approve Agreement - Six Flags Magic Mountain, Norte Vista HS Grad Night
Recommended Motion:
Board approval is requested for an agreement between Six Flags Magic Mountain and Alvord Unified School District for event arrangements for Norte Vista High School’s 2021 Grad Night on Friday, May 21, 2021.
Rationale:
Norte Vista High School will be holding their annual Grad Night on Friday, May 21, 2021 through Saturday, May 22, 2021 at Six Flags Magic Mountain in Valencia, CA. Event arrangements will include admission ticket, dance areas, All-You-Can-Eat meal, Grad Night souvenir, and a Six Flags Grad pass for the rest of 2021.  Total cost will be $25,750.00 with a proposed minimum of 250 people.  Unused tickets are fully refundable if unused.

Board approval of this item will allow Six Flags Magic Mountain to provide event arrangements for Norte Vista High School’s Grad Night on May 21, 2021.

FISCAL IMPACT:  Not to exceed $25,750.00 (Norte Vista ASB Funds)
 
Attachments:
Agreement
7.d.28. Approve Agreement - Universal Studios Hollywood, Norte Vista HS, Grad Bash
Recommended Motion:
Board approval is requested for an agreement between Universal Studios Hollywood and Alvord Unified School District for event arrangements for Norte Vista High School’s 2021 Senior Activity on Friday, May 28, 2021.
Rationale:
Norte Vista High School will be holding their annual Senior Activity on Friday, May 28, 2021 at Universal Studios Hollywood in Universal Studios, CA. Event arrangements will include admission ticket, dance area, and meal voucher.  The total cost will be $24,225.00 with a proposed minimum of 255 people.  Tickets are fully refundable if unused.

Board approval of this item will allow Universal Studios Hollywood to provide event arrangements for Norte Vista High School’s Senior Activity on May 29, 2021.

FISCAL IMPACT:  Not to exceed $24,225.00 (Norte Vista ASB funds) 
 
Attachments:
Agreement
7.d.29. Approve Memorandum of Understanding-Operation SafeHouse
Recommended Motion:
Board approval is requested for a Memorandum of Understanding between Operation SafeHouse and Alvord Unified School District, to provide emergency shelter, intervention and outreach services to youth in crisis for the 2020-21 school year.
Rationale:
Operation SafeHouse will provide Safe Place and What's Up SafeHouse App outreach services to the Alvord Unified School District for youth 12-18 years of age. In addition to the Safe Place/What's Up SafeHouse App program, Operation SafeHouse will provide Peer Youth Specialists and licensed marriage and family therapist counseling services for Transition Age Youth (TAY) ages 16 to 25 years of age. The goal of the program is to engage youth in activities that promote healthy lifestyle choices and to change the perception of depression, trauma and mental health issues and getting help. Services will continue during school closures via Telehealth, 

The agreement may be terminated at any time by either party upon a thirty (30) day written notice.


Fiscal Impact: None
 
Attachments:
Operation SafeHouse
7.e. Human Resources
7.e.1. Ratify Consultant Agreement – Michael P. Berger
Recommended Motion:

Board ratification is requested for a Consultation Agreement between Michael P. Berger and Alvord Unified School District.

Rationale:

Mr. Berger has been working to create the Performance Management and Transformational Leadership document that will be used as part of the new management evaluation system that the district will be implementing this year.   

This agreement shall be for the term beginning July 28, 2020 and shall continue until the document has been finalized.

FISCAL IMPACT: $2,000.00 (General Fund/Unrestricted)

 
Attachments:
Consultant Agreement - Berger, Michael
7.e.2. Approve Restoration of One 8-Hour, 12-Month Custodian Position – Maintenance and Operations Department
Recommended Motion:

Board approval is requested for the restoration of one 8.0-hour, 12-month Custodian position for the Maintenance and Operations Department.

Rationale:

On June 11, 2020, the Board of Education approved Resolution No. 53, the elimination of fourteen classified positions.  The custodian position was included on the resolution. 

It has been determined that due to the additional disinfecting required, there is a need to restore the custodial position to assist with the needs of the school sites. 

FISCAL IMPACT:  $66,533.00 (General Fund/Unrestricted)

 
8. ACTION ITEMS
8.a. Report Out of Any Actions Taken in Closed Session
Recommended Motion:

Trustee, Dr. Joanna Dorado, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

8.b. Administrative Services
8.b.1. Adopt Resolution No. 12 - Adoption of Revised Contract and Agreement Templates
Recommended Motion:
Adopt Resolution No. 12, to thereby adopt templates for contracts, agreements and professional services agreements.
Rationale:
On June 13, 2019, the Board of Education approved three (3) contract templates which now require revisions to be made in order to comply with current codes and laws.  District staff anticipates that, from time to time, the District will undertake various activities such as the construction or improvements to facilities, and independent professional services.  The bidding and construction of public facilities is subject to numerous legal requirements, including, among others, applicable provisions of the Public Contract Code, Labor Code, and Education Code.  The District has obtained template agreements and bidding-construction documents for use in connection with future District projects and needs, which templates were prepared by legal counsel in large part for purposes of satisfying applicable legal requirements.  

Such templates include: 
(i) Agreement for Public Works Services under PCC Section 20111 Bid Threshold 
(ii) Agreement for Non-Construction Consultant Services  
(iii) Agreement for Maintenance Work under PCC Section 20111 Bid Threshold

District staff desires to streamline the process of obtaining Board of Education approval of the agreements for future District projects.  Thus, District staff desires that the Board of Education approve the templates for use by the District as standardized terms and conditions, as applicable in any particular case, so that each future approval can be based on Board of Education consideration of only the specific information associated with a particular project, such as scope of services, cost of services, et cetera.  The approval of standardized terms and conditions will not eliminate any requirement for approval by the Board of Education of any project or of the plans for any project.

Board approval of this item relates only to the revised forms of the templates, not to specific information associated with any particular project.  

FISCAL IMPACT:  None

 
Attachments:
Contract Templates
Resolution No. 12
8.c. Business Services
8.c.1. Adopt Resolution No. 13 - Sourcewell - Piggyback/Cooperative Agreement
Recommended Motion:

Board approval is requested for the adoption of Resolution No. 13 allowing the Alvord Unified School District to piggyback on a cooperative agreement identified as Sourcewell, formerly National Joint Powers Alliance (NJPA), contract for various products, equipment, and supplies.

Rationale:

On February 27, 2014, the Alvord Unified School District Board authorized staff to utilize competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies, or cooperative agreements. The district’s Purchasing Department reviews contracts that have been competitively bid by public agencies and are available for use by all public agencies. This review determines the most cost-effective basis for the district to procure its equipment and supplies.

Sourcewell, formerly NJPA, competitively solicited bids that allow for the procurement of various products, equipment, and supplies and is available to all public agencies. Pursuant to Public Contract Code section 20118, school districts are allowed to utilize this contract. Based on the contract pricing and product reviews, district staff has determined the use of this contract is in the best interest of the district when needed for the purchase of various products, equipment, and supplies.

FISCAL IMPACT: None

 
Attachments:
Resolution No. 13- Sourcewell
Sourcewell Approved Vendors
8.c.2. Approve 2020-2021 Consolidated Application for Categorical Program Funding
Recommended Motion:
Board approval is requested to submit the Consolidated Application and Reporting System application for categorical program funding for 2020-2021.
Rationale:

The California Department of Education (CDE) requires school districts to indicate annually which categorical programs they will participate in during the following school year.  The Consolidated Application contains assurances indicating the district will comply with the legal requirements of each program to supplement the regular educational programs provided by the district.  The application becomes part of the entitlement funding process.

Board approval will allow the Alvord Unified School District to submit the application for funding of consolidated categorical programs indicating the district’s intention to participate in various categorical programs and provides assurances program guidelines will be met.  For the school year 2020-2021, the district will participate in the following programs and anticipates the revenue listed below:

  • Title I, Part A & D:  $5,532,653
  • Title II, Part A:  $635,054
  • Title III, Part A Immigrant:  TBD
  • Title III, Part A English Learner:  $710,619
  • Title IV, Part A Student Support and Academic Enrichment:  $417,127

The California Department of Education uses the submission of the consolidated application in determining the preliminary level for each of the categorical programs.  The actual entitlement for each program will be later in the year.

FISCAL IMPACT: $7,295,453  (Estimated Revenue General Fund/Restricted for 2020-2021)

 
Attachments:
Consolidated Application
8.d. Educational Services
8.d.1. Adopt Annual Resolution No. 14 - Attendance Awareness Month-September 2020
Recommended Motion:
Adopt Resolution No. 14, an annual resolution for Attendance Awareness Month designated this year for the month of September 2020.
Rationale:
Board approval is requested for adoption of annual Resolution No. 14- Attendance Awareness Month

Alvord Unified School District will stand with the nation in recognizing September as “Attendance Awareness Month” and commit to focusing on reducing chronic absenteeism, to give all children an equitable opportunity to learn, grow, and thrive academically, emotionally and socially.

The proposed Resolution No. 14, affirms Alvord’s commitment to participate in Attendance Awareness Month.   

Fiscal Impact: None
 
Attachments:
Attendance Resolution No. 14
8.d.2. Adopt Annual Resolution No.15 - Suicide Prevention Week, September 7-11, 2020
Recommended Motion:
Board approval is requested to adopt Resolution No.15, an annual resolution for Suicide Prevention Week to coincide with World Suicide Prevention Day, September 10, 2020.
Rationale:
“Suicide Prevention Week” is recognized across the United States and provides the opportunity to educate our community about warning signs and how best to help the most in need.  Alvord Unified School District encourages the District’s schools, students, parents, and community members to support a range of activities designed to increase awareness of the importance of positive care for ourselves and others.

The proposed Resolution No. 15 affirms Alvord’s commitment to participate in Suicide Prevention Week. 

FISCAL IMPACT: None 
 
Attachments:
Res. 15 Suicide Week
8.d.3. Adopt Resolution No. 16 - Annual resolution for Red Ribbon Week designated this year for the week of October 23-31, 2020
Recommended Motion:
Board approval is requested to adopt Resolution No. 16, an annual resolution for Red Ribbon Week designated this year for the week of October 23-31, 2020.
Rationale:
Alvord Unified School District has participated in Red Ribbon Week activities for the past 30 years.  Red Ribbon Week promotes a drug-free lifestyle for students, parents, staff and community.  This year’s theme, “Be Healthy, Be Brave...Be Drug Free” will be highlighted in various activities district wide involving students, staff, and parents, at each school and in the community.

The proposed Resolution No. 16 affirms Alvord’s commitment to participate in Red Ribbon Week. 

FISCAL IMPACT: None
 
Attachments:
RRW
8.d.4. Adopt Resolution No. 17 - Bullying Prevention Month, October 2020
Recommended Motion:
Board approval is requested to adopt Resolution No. 17, an annual resolution for Bullying Prevention Month designated for the month of October 2020.
Rationale:
Bullying Prevention Month promotes awareness about bullying and the role we all play in making a difference towards creating a positive community culture. 

The proposed Resolution No. 17 affirms Alvord’s commitment to participate in Bully Prevention Month.

FISCAL IMPACT: None
 
Attachments:
Res. 17 Bullying
8.d.5. Review Proposed Revisions to Board Policies and Administrative Regulations
Recommended Motion:
Review Proposed Revisions to Board Policies and Administrative Regulations
Rationale:

The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and  Administrative Regulations  will be brought back to the September 10, 2020 Board Meeting for a second reading and approval.

  • BP/AR 5116.1
  • BP 5131.8(New)
  • BP/AR 5144.1
  • BP/AR 5144.4(New)
  • BP/AR 5145.3
  • BP 5146(No AR)
  • AR 6173.3 (No BP)
  • BP/AR 6175 
  • AR 6183 (No BP)
  • E 6173
 
Attachments:
6173 E Education for Homeless Children
AR 6173.3
AR 6183
BP 5131.8
BP 5146
BP AR 5116.1
BP AR 5144.1
BP AR 5144.4
BP AR 5145.3
BP AR 6175
8.e. Human Resources
8.e.1. Approve Personnel Order No. 02-2020-2021
Recommended Motion:
Board approval of Personnel Order No. 02 is requested.
Attachments:
Personnel Order No. #02
9. DISCUSSION/INFORMATION ITEMS
9.a. Business Services
9.a.1. 45-Day Update to 2020/21 District Budget
Recommended Motion:
Pursuant to Education Code 42142, within 45-days of the Governor adopting the State budget, the Superintendent of the school district shall forward to the County Superintendent of Schools any revisions to the school district's current year budget.
Rationale:

Dusty Nevatt, Chief Business Officer, will present changes to the 2020/21 Adopted Budget based on the State budget being signed into law, and other more current information known at this time. Included in the presentation will be Coronavirus Relief dollars being provided by both Federal and State governments.

 
Attachments:
45-Day Update
10. ADJOURNMENT
Quick Summary / Abstract:

2020 Board Meeting Dates – Open Session 6:00 p.m.

September 10, 2020 and September 24, 2020
October 8, 2020 and October 22, 2020
November 5, 2020 and November 19, 2020
December 17, 2020


Published: August 17, 2020, 3:57 PM

The resubmit was successful.