NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE

As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be conducted via Zoom: Click Here. Spanish simultaneous interpretation is available via the Zoom platform. All meetings may also be viewed live on our district YouTube channel on the day of the meeting and are recorded to be viewed subsequently after the meeting: Click Here

Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on November 5, 2020.

During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board.  Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes.  Duplicative public comments will not be read during the meeting.  However, all written public comments will be provided to the Governing Board in advance of the meeting.

Student of the Month: La Sierra High School is proud to recognize Benjamin Kang as the Alvord Unified School District Student of the Month for November 2020.

Certificated Employee of the Month: La Sierra High School is proud to recognize Alina Edgar as the Alvord Unified School District Certificated Employee of the Month for November 2020.

Classified Employee of the Month: La Sierra High School is proud to recognize Axel Bojorquez as the Alvord Unified School District Classified Employee of the Month for November 2020.

Volunteer of the Month: La Sierra High School is proud to recognize Theresa Gooder as the Alvord Unified School District Volunteer of the Month for November 2020.

Approve agreement between Forensic Analytical Consulting Services and Alvord Unified School District to provide environmental health consulting services at Alvord High School, effective November 6, 2020, through June 30, 2021.

The District has a need to have an indoor environmental quality (IEQ) investigation of selected area at Alvord High School.  This vendor will interface with occupants, assess site conditions and make recommendations in an effort to correct issues if found.

Board approval of this item will allow Forensic Analytical Consulting Services to provide these services.

FISCAL IMPACT:  Not to exceed $5,500.00 (General Fund/Restricted-Maintenance)

Approve agreement between New Dimension General Construction, Inc. and Alvord Unified School District for the painting of the entire campus at McAuliffe Elementary School and  Alvord Alternative Continuation High School, effective November 6, 2020, through June 30, 2021. This expenditure is included in the 2020-2021 budget.

The District has identified the above schools to be repainted and to repair any exterior damage to the buildings.  This includes the replacement of rotted panels, trim boards, or framing. Any existing tube steel fencing with faded paint will be repainted as well.

New Dimension General Construction, Inc. will prime and paint all exterior surfaces per the District’s specified colors, all doors to be painted on both sides and pressure wash the entire site before painting. 

Board approval of this contract will allow New Dimension General Construction, Inc. to proceed with services.

Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.

FISCAL IMPACT:  Not to exceed $300,000.00 (County School Facilities Fund)

Approve agreement between Sandy Pringle Associates Inspection Consultants, Inc. and Alvord Unified School District to provide Division of the State Architect (DSA) Inspection Services for La Sierra High School, effective November 6, 2020, through June 30, 2022. This expenditure is included in the 2020-2021 budget.

Sandy Pringle Associates Inspection Consultants, Inc. has provided these services for Alvord High School in the past and has proven to be a valuable resource for the District. La Sierra High School will have the Culinary Arts project that will need DSA services and approval of this agreement will allow Sandy Pringle Associates to proceed with services as needed.

Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20, 2020.

Approve agreement between Sports Facilities Group, Inc. and Alvord Unified School District for repairs to basketball backstops at Hillcrest High School, effective November 6, 2020, through June 30, 2021. This expenditure is included in the 2020-2021 budget.

After the 12 step basketball backstop inspection on October 13, 2020, Sports Facilities Group, Inc. has recommended necessary repairs be performed to the Hillcrest High School backstops, for safety purposes. They will provide and replace two-goal rings on both main courts due to broken welds.

Board approval of this contract will allow Sports Facilities Group, Inc. to proceed with services.

Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.

FISCAL IMPACT:  $1,040.00 (General Fund/Restricted-Maintenance)

Board ratification is requested for Purchase Order List Number 7 for the period of 10/03/2020 – 10/16/2020 

Number of District Purchase Orders submitted is: 127

RATIONALE:
#B1006544 - #B1006551
#P2056750 - #P2056869

FISCAL IMPACT:  $2,526,802.85 (various funds)

This agreement would allow Robin Luther to provide access and support for parents and students through the online website.  The maximum hours worked under the agreement are not to exceed seven hours during the 20-21 school year. 

ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.

This agreement was received from Riverside County Superintendent of Schools on October 22, 2020. 

FISCAL IMPACT: $537.67 (General Funds Site LCFF )

A main focus of Expanded Learning programs is to provide academic support to all students enrolled in our programs. In order to meet each student’s unique needs, using a digital format leads to greater student success. Imagine Learning has provided highly engaging, interactive curriculum to students for over 15 years.  They provide curriculum in both Language Arts and Mathematics. After students complete the assessment, the adaptive software provides curriculum at each students’ appropriate level. 

In Language Arts, elementary students will receive instruction in skills that are critical to reading comprehension and language literacy in a systematic manner while middle school students will focus on becoming stronger readers and critical thinkers. For Mathematics, key concepts are taught in an engaging manner that includes educational video games and online explanation of concepts that will help students independently progress. Imagine Learning’s adaptive technology will help close the learning gap by providing remedial support to those that need it and challenging those already at grade level. 

Data will be collected and reports on usage and growth will be provided. Training, implementation, and support services will also be included.

Board approval will allow Expanded Learning students to access the suite of adaptive, digital Literacy and Mathematics curriculum provided by Imagine Learning starting November 9, 2020 through November 8, 2021. 

FISCAL IMPACT:   $353,000.00 (General Fund/Restricted, CARES Funding)

Trustee, Dr. Joanna Dorado, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

Staff recommends setting the Regular Board Meeting scheduled on Thursday, December 17, 2020, as the date of the Annual Organizational Meeting of the Governing Board of the Alvord Unified School District.

In accordance with the Education Code, the Governing Board of each school district shall hold an Annual Organizational Meeting. This year, the Annual Meeting must be held between December 12 and December 27, 2020. Alvord Unified School District is required to notify the Riverside County Superintendent of Schools on or before November 20, 2020, of the day, time and place of the Annual Organizational Meeting. It is recommended that the regularly scheduled meeting on December 17, 2020, be established as the Annual Organizational Meeting. 

FISCAL IMPACT: None

Pursuant to Section 87306.5 of the Political Reform Act (the “Act”), the Riverside County Board of Supervisors directed the District to:  (1) conduct a review of the District’s Conflict of Interest Code (“Code”) to determine if a change in the Code was necessary; (2) file a biennial notice regarding the results of the review no later than the required deadline, and (3) amend the District’s Code pursuant to the Act, if necessary.

During the review process, staff found that updates and amendments to the District’s Conflict of Interest Code are necessary.  A redlined version of the proposed amended Code is attached.

The Board of Education will review the proposed revisions to the listed Board Policies and  Administrative Regulations.  Board Bylaw 9310 entitled "Board Policies," allows the Board to waive the second reading and adopt the proposed revisions at this time.  If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the November 19, 2020, Board Meeting for a second reading.

0000    BP       Vision
0100    BP       Philosophy
0200    BP       Goals for the School District
0400    BP       Comprehensive Plans
0500    BP       Accountability
0510    BP       School Accountability Report Cared
0520    BP       Intervention for Under-performing Schools
0520.1 BP       Comprehensive and Targeted Support and Improvement|
1100    BP       Communication with the Public
1112    BP       Media Relations
1230    BP       School-Connected Organizations
0420    BP/AR School Plans-Site Councils
0440    BP/AR District Technology Plan
0460    BP AR Local Control and Accountability Plan
 

FISCAL IMPACT: None

“Notice of Public Hearing” was published on Alvord Unified School District's website to make the public aware of the 2019-2020 Annual and Five Year Report for Fiscal Year 2019/2020 and its availability for public inspection prior to the Board of Education meeting in compliance with Government Code Sections 66006 and 66001.

A Public Hearing is being held to provide the public and interested parties an opportunity to give input on the Annual and Five Year Report for Fiscal Year 2019-2020  prior to the Board of Education taking action.

FISCAL IMPACT: None

Board approval is requested for adoption of Resolution No. 28 – Annual and Five-Year Report for Fiscal Year 2019-2020.

Government Code Sections 66006 and 66001 requires compliance to maintain a separate capital facilities account of Reportable Fees.  This account allows for expenditures to be utilized for construction and/or modernization of district facilities.

With the adoption of this Resolution, Alvord Unified School District will make public the Annual and Five-Year Report containing information and proposed findings regarding the collection and expenditures of Reportable Fees.

Alvord Unified School District's Revolving Cash Bank Account is used to process employee payroll corrections, reimburse employees for small purchases, and make payments to vendors when timelines do not allow for ordering payment via Galaxy from RCOE. 

In order to react more effectively to the current pandemic situation and reduction in services by RCOE, staff is requesting the Revolving Cash Fund be increased to a balance of $45,000. 

FISCAL IMPACT:  Movement of cash from the County Treasurer to the district's Revolving Cash Bank Account

The Alvord Unified School District (the “District”) currently projects it will experience a cash flow shortfall during fiscal year 2020-21 created by timing differences between its anticipated expenditures and estimated receipt of revenues, including deferred State funding.  Resolution No. 30 being presented to the Governing Board authorizes a borrowing by the District to address this cash flow shortfall through the issuance of a tax and revenue anticipation note (a “TRAN”). 

(a) TRAN Resolution.  The resolution authorizes the issuance of a TRAN by the District in an amount not-to-exceed $36,500,000, at legal interest rates, and the participation by the District in the Riverside County Office of Education Pooled Cross Fiscal Year 2020-21 Tax and Revenue Anticipation Notes Program (the “Program”).  By participating in the Program, the District’s TRAN will be marketed together with TRANs of other Riverside County school districts.

(b) Form of Purchase Agreement; Trust Agreement; Preliminary Official Statement.  The Resolution approves the forms of Note Participation Purchase Agreement (the “Purchase Agreement”), Trust Agreement (the “Trust Agreement”) and Preliminary Official Statement (the “POS”) for the Program.  All three documents are being approved in their current form, and staff is being authorized to fill in any existing blanks in the documents and to approve their final form.    

Pursuant to the Purchase Agreement, the underwriters named therein will agree to buy a series of note participations (the “Note Participations”) representing investors’ interests in the TRANs of the District and all other school districts participating in the Program.  All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties.  Upon the pricing of the Note Participations and the District’s TRAN, the final execution copy of the Purchase Agreement will be prepared following this form.  

The Trust Agreement is signed by the trustee bank identified therein (the “Trustee”), and each participating district in the Program.  The Trust Agreement sets out instructions to the Trustee for the deposit and disbursement of (1) the funds received from the issuance of the TRANs and (2) funds transmitted by the participating districts to repay their TRANs.  The Trust Agreement also sets forth the terms of the Note Participations and the rights of investors.

The POS is the offering document describing the Note Participations and the District’s TRAN which will be distributed to prospective purchasers of the Note Participations.  The POS will disclose information with respect to, among other things, (i) the proposed uses of proceeds of the TRAN, (ii) the terms of the TRAN and the Note Participations (interest rate, maturity, yield, etc.), (iii) the security for repayment of the TRAN (the pledge of revenues described below), (v) certain District financial and operating data (together with financial and operating data of the other participating districts), and (vi) absence of material litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Note Participations.  Following the pricing of the Note Participations and the TRAN, a final Official Statement for the Note Participations will be prepared, substantially in the form of the POS.    

FISCAL IMPACT:
Currently, it is expected that, pursuant to the Purchase Agreement, the District will pledge a portion of the revenues expected to be received in or accrued to the District’s 2020-21 fiscal year to the repayment of the TRAN.  However, the TRAN will be a general obligation of the District payable from its General Fund, and to the extent pledged revenues are not available, the TRAN will be paid from other legally available moneys of the District.  The District will not have any obligation to pay the TRANs of the other districts participating in the Program, and the District will not be liable for the failure of any other district participating in the Program to pay its own TRAN.

2020 Board Meeting Dates – Open Session 6:00 p.m.

November 19, 2020

December 17, 2020