Board of Education Regular Meeting
Alvord USD
November 19, 2020 4:00PM
Via Teleconference
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NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be conducted via Zoom: Click Here. Spanish simultaneous interpretation is available via the Zoom platform. All meetings may also be viewed live on our district YouTube channel on the day of the meeting and are recorded to be viewed subsequently after the meeting: Click Here Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on November 19, 2020.
During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board. Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes. Duplicative public comments will not be read during the meeting. However, all written public comments will be provided to the Governing Board in advance of the meeting. |
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| Carolyn M. Wilson, President |
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| A quorum is expected with Mrs. Carolyn M. Wilson, Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, and Mr. Robert Schwandt in attendance. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Carolyn M. Wilson, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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| Mr. Jim Perry, Councilmember |
Councilmember Mr. Jim Perry will provide an update on recent activities and accomplishments taking place in Ward 6. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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Your Superintendent recommends approval of Consent Agenda items 7.a.1 through 7.e.1.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of November 5, 2020. |
Meeting Minutes 11-5-20
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| Ratify agreement between FC & Sons Roofing, Inc. and Alvord Unified School District to provide emergency roof repairs at Arlanza Elementary School, effective November 6, 2020 through June 30, 2021. |
Due to the high winds on October 26, 2020, FC & Sons Roofing, Inc. was called out to Arlanza Elementary School to inspect the damages to the roof of rooms 13 through 16. FC & Sons have provided these types of services for the district in the past and have proven to be a reliable vendor. The District is pursuing reimbursement through the insurance for this project.
Board approval of this item will allow FC & Sons Roofing, Inc. to proceed with these services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $95,000.00 (Special Reserve Fund) |
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FC & Sons Proposals_Arlanza
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| Amend agreement between Ram Plumbing Heating & Air, Inc. and Alvord Unified School District, to perform miscellaneous emergency repairs as needed throughout the District, effective November 20, 2020 through June 30, 2021. |
On June 11, 2020 the Board approved an agreement for Ram Plumbing Heating & Air, Inc. (item 9.b.16) plumbing repairs throughout the District. Due to various unforeseen repairs, Ram Plumbing has had to address multiple plumbing leaks across the District. This amendment to increase the contract shall provide additional funds for current and future repairs for the current school year.
Contract Template III Agreement will be used for this contract, which was Board Approved on August 20, 2020.
Board approval of this item will allow Ram Plumbing Heating & Air, Inc. to proceed with services.
FISCAL IMPACT: Increase $90,000.00 (Deferred Maintenance) |
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| Approve agreement between Athletic Field Engineering Sports and Alvord Unified School District to provide field maintenance services at Hillcrest High School, effective November 20, 2020 through June 30, 2021. |
The synthetic turf field at Hillcrest High School is in need of grooming and maintenance. Athletic Field Engineering (AFE Sports) provides these services to schools. The contractor proposes to do the following annual grooming service;
• Apply sanitizer to field surface
• Drag and sweep with magnet
• Groom and level infill with Laymor
• Inspect all seams and inlays (repair up to 20 linear feet)
• Complete field inspection report
• Overall analysis and inspection of the field and its applicable systems, including fiber wear analysis, ultraviolet degradation, infill depth and consistency, infill migration, field
This will minimize the risk to students and staff. Additionally, it will extend the useful life of the field. AFE Sports has provided these services for the district in the past and has proven to be reliable vendor.
Board approval of this item will allow Athletic Field Engineering to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $3,300.00 (Deferred Maintenance) |
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Athletic Field Engineering Sports Proposal_Hillcrest
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| Approve agreement between Efrain Rubio and Alvord Unified School District to provide Construction Management Services for La Sierra High School Culinary Arts Project, effective November 20, 2020 through June 30, 2022. This expenditure is included in the projects budget. |
The La Sierra High School Culinary Arts Project is estimated to begin in Winter 2021. With a large project such as this, a full time Construction Manager will be needed to manage and monitor the progress of the project. Efrain Rubio has over 20 years experience in this field. His expertise will be a valuable asset to the Administrative Team.
Approval of this agreement will allow Efrain Rubio to proceed with services.
Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20 2020.
FISCAL IMPACT: Not to exceed $150,000.00 (Capital Facilities Fund) |
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Alvord Proposal- Efrain Rubio
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| Approve agreement between Michael Berger Creative and Alvord Unified School District, to provide videography services, effective November 20, 2020 through June 30, 2021. |
Assist in the creation of the district’s reopening plan and video. These items will be used to demonstrate a safe reopening plan to staff, parents, students and other agencies if required. Board approval of this item will allow Michael Berger Creative to proceed with services.
FISCAL IMPACT: Not to Exceed $15,000.00 (General Fund/Restricted-CARES Funding) |
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Board ratification is requested for Purchase Order List Number 8 for the period of 10/17/2020 – 10/30/2020
Number of District Purchase Orders submitted is: 94
RATIONALE:
#B1006552 - #B1006559
#P2056870 - #P2056957
FISCAL IMPACT: $310,571.40 (various funds)
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Purchase Order List Number 08
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Board approval is requested to amend the agreement with Piper Sandler & Co. to add supplemental services for required annual General Obligation Bond reporting.
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On April 9, 2020, the Board of Education approved an agreement with Piper Sandler & Co. for general financial services to refinance the 2012 General Obligation Bond (item 9.2.5). This amendment is for the purpose of securing the services of Piper & Sandler & Co. to provide services required and necessary in the preparation of Annual Continuing Disclosure Reports for our General Obligation Bonds. FISCAL IMPACT: $4,000 (General Fund/Unrestricted) |
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Supplement to Financial Advisory Services Agreement
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| Receive Report of Receipts for October 1, 2020 thru October 31, 2020, in the amount of $285,521.54 |
The Report of Receipts reflects monies received, which includes deposits for reimbursements, facility rentals, health and welfare contributions, donations and grant funds received. The enclosed financial report is the monthly update of the District’s Report of Receipts for October 1, 2020, thru October 31, 2020.
FISCAL IMPACT: As reported on the attached Report of Receipts. |
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Report of Receipts - October 2020
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| Board approval is requested to amend the funding for the agreement between Renaissance and Alvord Unified School District to provide myOn Reader and myOn News for all Valley View students. The term of this agreement would be October 1, 2020 through September 30, 2021. |
Renaissance will provide, through the myOn program, thousands of digital books and daily news, in English and Spanish, to all Valley View students. With access to myOn, students will be able to read on myOn anytime and anywhere using devices with internet capabilities or offline using devices once digital books have been downloaded. myOn personalizes the reading experience by continuously recommending books as the students’ interest and reading levels evolve. Data will be collected; reports provided will show activity and growth.
The original agreement was approved on October 22, 2020 as Item 7.d.5. Board approval of this item will amend the original funding from Title I and LCFF-EL Funds to 100% Title I Funds.
FISCAL IMPACT: $15,623.00 Restricted, Site Title I Funds |
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Quote
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| Board approval of the school sites' 2020-2021 School Plan for Student Achievement (SPSA) is requested. The SPSA is a comprehensive blueprint that coordinates all educational services at the school site to improve the academic performance of students. The SPSA identifies goals that will serve to improve student achievement and provides guidance on the services and resources needed to achieve those goals. |
Schools are required to develop and implement a SPSA that identifies the needs of the students at the school and provides direction on how services and resources will be used to address these needs. The SPSA identifies goals that the school has set to address the identified needs of students and to improve student achievement in alignment with the Local Control and Accountability Plan and the Learning Continuity and Attendance Plan. The SPSA is developed and approved by each school’s School Site Council.
The schools have established goals and strategies that will assist them to improve student achievement and included them in their SPSA. Board approval of the school sites' SPSA will meet the compliance requirement for each school to annually update its School Plan for Student Achievement. Upon approval, the School Plans for Student Achievement will be available on the district website. |
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SPSA Elementary Arlanza-Myra Linn
SPSA Elementary Orrenmaa-Valley View
SPSA High School
SPSA Middle School
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| Board approval is requested to approve agreement with RCOE for the Coaching for Cultural Success Services |
Foster youth have been shown to have the poorest academic outcomes of all student groups. As such, it is essential that educators are well-informed of the specific needs of our at-promise, foster youth population. Under this service, staff will be provided one-on-one coaching to help support and improve their emotional intelligence. They will develop a staff, peer-to- peer program, to provide an internal coping system to support our identified students’ mental wellness. This service will ensure that educators are well-informed of the specific needs of our at-promise population, and how to best support them.
Board approval of this agreement would make it possible for the Riverside County Superintendent of Schools to contract with Community Now to offer and provide these services to support our foster youth.
FISCAL IMPACT: None |
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Agreement RCOE Coaching for Cutltural Success
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| Approve agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor extra-duty hours during the 2020-2021 school year. |
This agreement would allow Kathy Thompson to serve as School Site Council's staff representative at La Sierra High School for the 2020-2021 school year. The maximum hours worked under the agreement is not to exceed twenty hours during the 2020-2021 school year. ROP teachers cannot be paid off a personnel action form and must have a contract for the additional hours. This agreement was received on November 3, 2020. FISCAL IMPACT: $1,407.58 (General Funds Site LCAP) |
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20-21 RCOE IN60280 K. Thompson BA 11-19-20
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| Approve agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor extra-duty hours during the 2020-2021 school year. |
This agreement would allow Kathy Thompson to work additional hours for activities related to the Health Academy at La Sierra High School for the 2020-2021 school year.
The maximum hours worked under the agreement is not to exceed twenty hours during the 2020-2021 school year.
ROP teachers cannot be paid off a personnel action form and must have a contract for the additional hours.
This agreement was received on November 5, 2020.
FISCAL IMPACT: $1,407.58 (Restricted Funds Partnership Academy ) |
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20-21 RCOE IN60281 K. Thompson HA BA 11-19-20
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| Board approval is requested for an agreement between the Riverside County Superintendent of Schools (RCOE) and Alvord Unified School District to provide instructional services through the Community School Program to students who are not eligible for court school. This agreement would be effective July 1, 2021 through June 30, 2024, for a total of three (3) school years.
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The Riverside County Office of Education (RCOE) has provided a community school program, primarily for students who are on probation or are expelled from Alvord Unified School District (AUSD). Students who are on probation or are expelled pursuant to Education Code Section 48915(c) for the "big five" offenses, generate the court school funding, which is approximately $18,122.22 more than the average school district funding. This court school funding has made it possible to operate community schools throughout the county with small class sizes and an instructional assistant in each classroom. However, students who are expelled for lesser offenses do not qualify for the court school and therefore do not generate additional funding. AUSD may be charged a maximum of $18,122.22 per average daily attendance (ADA) for students referred to the community schools who are expelled pursuant to any offenses other than E.C. Section 48915 (c) or who are not on probation. Board approval will allow AUSD to refer eligible students to attend the community school program offered by the Riverside County Office of Education for the 2021-2024 school years. FISCAL IMPACT: Not to exceed $18,122.22 per student for 2021-22, $18,756.49 per student for 2022-23, and $19,412.97 per student for 2023-24 (General Fund/ Unrestricted) |
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IN70000
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| Board approval is requested for an agreement between LogMeIn USA, Inc. and Alvord Unified School District to provide password vault for securing and managing critical infrastructure passwords for the IT department staff. This agreement would be effective November 20, 2020 through November 19, 2021. |
LastPass is a program that allows users to save their passwords securely without having to repeat inputting their passwords. Password Vaults are the best way of keeping passwords secure and safe. LastPass allows for truly random passwords, making it that much more difficult for hackers.
FISCAL IMPACT: $448.80 (IT Department Discretionary Fund) |
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LogMeIn USA, Inc.
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| Board approval is requested to amend the Memorandum of Understanding between the Riverside County Superintendent of Schools and Alvord Unified School District, to participate in the California Classified to Classroom – Pipeline to Teaching Grant Program. |
On May 24, 2014, Alvord Unified School District entered into a Memorandum of Understanding with the Riverside County Superintendent of Schools to participate in the California Classified to Classroom – Pipeline to Teaching Grant Program from 2016 to 2021. The Superintendent’s Consortium grant is intended to recruit and support the development of a diverse teaching force that aligns to the demographics of the communities we serve. This program provides an important opportunity to prepare our local classified staff to enter the teaching profession.
Board approval will allow the agreement to be amended to increase the amount of reimbursable program related expenditures which occurred in the 2019-2020 school year to $800. There is no fiscal impact to the district.
FISCAL IMPACT: None |
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Amended RCOE Memorandum of Understanding
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Trustee, Dr. Joanna Dorado, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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| Review Proposed Revisions to Board Policies and Administrative Regulations |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the December 17, 2020 Board Meeting for a second reading and approval.
Number BP/AR/E Title
1330 (new) AR Use of School Facilities
1330 (new) E Use of School Facilities - Exhibit
FISCAL IMPACT: None |
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01-Summary of Proposed Revisions
02-AR/E 1330 Use of School Facilities
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| Adopt Resolution No. 32 authorizing Alvord Unified School District to piggyback on the cooperative agreement identified as Val Verde Unified School District - American West Restaurant Group, DBA Pizza Hut – Branded Pizza Products Ready to Serve RFP No. 2019/2020-03, for the procurement of ready to serve pizza for the 2020-2021 school year. |
On February 27, 2014 the Alvord Unified School District Board authorized staff to order against competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies or cooperative agreement. The district’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies. The purpose of the review is to determine the most cost effective basis for the District to procure its own equipment and supplies as may be required.
Val Verde Unified School District competitively solicited American West Restaurant Group DBA Pizza Hut - Branded Pizza Products Ready to Serve RFP No. 2019/2020-03 which allows for procurement of ready to serve pizza, and is available to all public agencies. The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118. The contract is valid through June 30, 2021. Based on the contract pricing and product reviews, District staff has determined the use of this contract is in the best interest of the District when needed for the purchase of ready to serve pizza.
FISCAL IMPACT: Not to exceed $ 500,000.00 (Child Nutrition Fund) |
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Val Verde Letter
Val Verde Unified School District - American West Pizza Group DBA Pizza Hut Resolution No. 32
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| Award contract between American West Restaurant Group DBA Pizza Hut and Alvord Unified School District for the purchase of Branded Pizza Products Ready to Serve. This agreement is to piggyback on a cooperative agreement identified as Val Verde Unified School District - American West Restaurant Group, DBA Pizza Hut – Branded Pizza Products Ready to Serve RFP No. 2019/2020-03. |
In accordance with 7 Code of Federal Regulations Section 3606.36 (c) (1), procurement for child nutrition programs shall be conducted in a manner providing full and open competition consistent with the standards of § 3016.36. This contract with American West Restaurant Group DBA Pizza Hut will allow the district to receive pizza and maintain a high level of service and food to our students. The District's Purchasing Department reviews contracts that have been competitively bid by public agencies and are available for use by all public agencies. The purpose of the review is to determine the most cost-effective basis for the District to procure equipment and supplies as may be required. Val Verde Unified School District competitively solicited American West Restaurant Group DBA Pizza Hut Branded Pizza Products – Ready to Serve RFP 2019/2020-03 and is available to all public agencies. The contract allows school districts to utilize the contract according to Public Contract Code section 20118. The contract is valid through June 30, 2021. Based on the contract pricing and product reviews, district staff has determined the use of this contract is in the best interest of the District when needed for American West Restaurant Group DBA Pizza Hut - Branded Pizza Products – Ready to Serve for the 2020-2021 School Year. The agreement is valid through June 30, 2021. This expenditure is included in the 2020-2021 budget.
FISCAL IMPACT: Not to exceed $ 500,000.00 (Child Nutrition Fund) |
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Alvord Pizza Hut Letter
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| Review Proposed Revisions to Board Policies and Administrative Regulations |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the December 17, 2020 Board Meeting for a second reading.
• BP/AR 6020 Parent Involvement
• BP/AR 6159.1 Procedural Safeguards and Complaints for Special Education
FISCAL IMPACT: None |
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1.Summary of Proposed Revisions
2.BP/AR 6020
3.BP/AR 6159.1
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| The facilities report will provide a brief overview of projects completed, status of work orders and safety measures update. This information will be presented to the Board for discussion at the second meeting of each month. |
The following is a list of items that will be presented on this report;
- Arlanza Elementary School Mural
- Status Update of Water Bottle Filling Stations Project
- Works Orders by Site – October 2020
- Occupational Safety and Health Concern Report
The attached report contains additional details and photos. This does not include any projects currently underway.
FISCAL IMPACT: None |
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Facilities Update - October
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2020 Board Meeting Dates – Open Session 6:00 p.m.
December 17, 2020 2021 Proposed Board Meeting Dates ~ Open Session 6:00 p.m. January 21, 2021 February 4, 2021 March 4 and 18, 2021 April 15, 2021 May 6 and 20, 2021 June 3 and 17, 2021 July 15, 2021 August 19, 2021 September 2 and 16, 2021 October 7 and 21, 2021 November 4 and 18, 2021 December 16, 2021 |
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Published: November 16, 2020, 3:52 PM
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