Board of Education Regular Meeting
Alvord USD
December 17, 2020 4:00PM
Via Teleconference
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NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be conducted via Zoom: Click Here. Spanish simultaneous interpretation is available via the Zoom platform. All meetings may also be viewed live on our district YouTube channel on the day of the meeting and are recorded to be viewed subsequently after the meeting: Click Here Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on December 17, 2020.
During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board. Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes. Duplicative public comments will not be read during the meeting. However, all written public comments will be provided to the Governing Board in advance of the meeting. |
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| Carolyn M. Wilson, President |
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| A quorum is expected with Mrs. Carolyn M. Wilson, Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, and Mr. Robert Schwandt in attendance. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Carolyn M. Wilson, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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| Mr. Jim Perry, Councilmember |
Councilmember Mr. Jim Perry will provide an update on recent activities and accomplishments taking place in Ward 6. |
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| Mr. Steve Hemenway, Councilmember |
Councilmember Mr. Steve Hemenway will provide an update on recent activities and accomplishments taking place in Ward 7. |
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| Mrs. Jacque Casillas, Mayor |
Mayor Mrs. Jacque Casillas will provide an update on recent activities and accomplishments taking place in the City of Corona. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Mr. Steve Hemenway, Riverside City Councilmember, will administer the Oath of Office to Ms. Lizeth Vega, and Mr. Jeff Miller, former State Assemblyman, will administer the Oath of Office to Mrs. Carolyn M. Wilson. |
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The newly elected President of the Board of Education and Superintendent will present a plaque to Mrs. Carolyn M. Wilson. |
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The Board should elect a representative whose function would be to vote on members to be elected to the County Committee on School District Organization.
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It is recommended that Alvord Unified School District Governing Board Members; Lizeth Vega, Dr. Joanna Dorado, Julie A. Moreno, Robert Schwandt, and Carolyn M. Wilson; and District staff; Allan J. Mucerino, Ed.D., Dusteen Nevatt, Robert Presby, Ed.D., Sherri Duckworth Kemp, Ed.D., Kevin Emenaker, Fernando Cubias and Brett Heinbach, be appointed as Authorized Agents for fiscal and legal matters. |
Certification of Signatures
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It is recommended that the Board establish its regular meetings to be held on the first and third Thursday of each month at 6:00 p.m. in the Board Room of the District Office, 9 KPC Parkway, Corona, CA 92879. *Due to the COVID-19 pandemic and per Governor Newsom's Executive Order N-29-20 dated March 17, 2020, the Alvord Unified School District will conduct all Board of Education Meetings via teleconference until further notice. |
2021 Proposed Board Meeting Schedule
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Board approval is requested for the annual renewal of the Agreement to Facilitate Governance Leadership. |
Governance Team Agreement
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| Mr. Jason Marquez, Principal |
Student of the Month: Norte Vista High School is proud to recognize Xitlaly Fernandez as the Alvord Unified School District Student of the Month for December 2020. Certificated Employee of the Month: Norte Vista High School is proud to recognize Vanessa Segura as the Alvord Unified School District Certificated Employee of the Month for December 2020. Classified Employee of the Month: Norte Vista High School is proud to recognize Jeri Gereau as the Alvord Unified School District Classified Employee of the Month for December 2020. Volunteer of the Month: Norte Vista High School is proud to recognize Arcelia Serna as the Alvord Unified School District Volunteer of the Month for December 2020. |
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Your Superintendent recommends approval of Consent Agenda items 10.a.1. through 10.e.4.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of November 19, 2020. |
Meeting Minutes 11-19-20
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| Board approval is requested for the ratification of the service agreement between Language Network, Inc. and Alvord Unified School District for services from July 1, 2020 through June 30, 2021, on an as needed basis for oral interpreters for Board of Education Meetings conducted via teleconference. |
The District has contracted with Language Network, Inc. in the past for interpreting or translating for students, parents/teacher conferences, Student Assistance Team meetings, Individual Education Plan (IEP) meetings and other school meetings that require such services. In compliance with Governor Newsom’s Executive Order N-29-20 in response to the ongoing COVID-19 pandemic, the District will conduct Board of Education Meetings by teleconference until further notice. Due to the COVID-19 pandemic, and in order to abide by the social distancing guidelines established by the County of Riverside and the State of California, the Board of Education Meetings are being conducted virtually via the Zoom platform. In order to provide real –time Spanish translation to the District’s large Spanish speaking community during the Board of Education Meetings, the district requires the need to obtain interpreting services when the District’s interpreters are not available. Board ratification of this agreement will allow Language Network, Inc. to provide oral interpreting, written translation, and American Sign Language on an as needed basis for Board of Education Meetings conducted virtually amid the pandemic during the 2020-2021 school year. FISCAL IMPACT: Not to exceed $6,500.00 (General Fund/Restricted - CARES Funding) |
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Service Agreement
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| Approve the ratification of Deductive Change Order No. 1 between Climatec, LLC and Alvord Unified School District for a credit to the contract due to the deletion of ISS HVAC and controls from the scope of work and adding painting of the exposed ducting at La Sierra High School Gym. |
On December 12, 2019 the Board of Education approved Contract C3013288 in the amount of $2,270,427.00 for the Energy Infrastructure Modernization Program.
Contract No. C3013288
Original Contract Amount: $2,270,427.00
Change Order No. 1: (Credit) $46,843.00
Revised Contract Amount: $2,223,584.00
Board approval of this item will decrease the existing contract.
FISCAL IMPACT: Credit ($46,843.00) (County School Facilities Fund) |
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Climatec Deductive Change Order
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| Ratify agreement between John R. Byerly, Inc. and Alvord Unified School District to perform geotechnical (soils) engineering services and laboratory testing at Hillcrest High School, effective December 6, 2020 through June 30, 2021. |
Geotechnical and laboratory testing was required during the work for Hillcrest High School. The work was performed the week of December 7 – 12, 2020. John R. Byerly, Inc. has provided these services in the past and has proven to be a reliable vendor.
Board approval of this item will allow John R. Byerly, Inc. to proceed with services.
Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $10,000.00 (Capital Facilities Fund) |
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| Ratify agreement between Soil Retention Systems, Inc. and Alvord Unified School District to perform modifications at Hillcrest High School, effective December 5, 2020 through June 30, 2021. |
The playfields at school sites are used to house students for instruction. Hillcrest High School site has a retaining wall that separates the upper playfields to lower playfields due to the extreme elevation changes. Modifications to the wall are required so that these learning spaces can be used to house our student population.
Board approval of this item will allow Soil Retention Systems, Inc. to proceed with services.
Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $45,000.00 (Capital Facilities Fund) |
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| Ratify agreement between Weka, Inc. and Alvord Unified School District to use a portion of the lot adjacent to the parking lot at Child Nutrition Services (CNS) (7377 Jurupa Avenue, Riverside, CA), effective November 23, 2020 through May 23, 2021. |
Staff was contacted by Weka, Inc. to inquire about using a portion of the property west of the CNS parking lot. Weka is performing construction activity nearby and has a need to store equipment and materials near their work site for a period of approximately six months. The district has historically established a rate of $550 per month for short-term use of parking lots.
Board ratification of this item will allow Weka, Inc. to continue to use the empty lot through May 23, 2021 and generate revenue for the District at $550.00 per month.
FISCAL IMPACT: $3,300.00 ($550.00 per month) (Revenue - General Fund/Unrestricted) |
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Weka, Inc Agreement
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| Approve agreement between Efrain Rubio and Alvord Unified School District to construction management services at La Sierra High School Culinary Arts Project, effective December 21, 2020 through December 30, 2021. |
The La Sierra High School Culinary Arts Project is currently out for public bid. The construction is projected to begin in the next couple of months. With a large project, estimated to be approximately $4 million, staff is recommending a Construction Manager to manage and monitor the progress of the project. A request for qualifications & proposal (RFQ&P) was performed to solicit these services. The district received three (3) packages from qualified firms/individuals. Staff reviewed each package and conducted interviews of the three proposers. The panel selected Efrain Rubio as the most qualified and responsible vendor to respond.
Approval of this agreement will allow Efrain Rubio to proceed with services.
Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20 2020.
FISCAL IMPACT: Not to exceed $138,000.00 (County Schools Facilities Fund) |
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CM Efrain Rubio Proposal
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| Approve agreement between FC & Sons Roofing, Inc. and Alvord Unified School District to perform necessary work to the roof drains, gutters and downspouts. Additionally, the covered walkways will be receive the WeatherWeld System to extend the life of the facility at Norte Vista High School, effective December 18, 2020 through December 30, 2021. |
With the plans of the upcoming major repairs of the exterior of Norte Vista High School, there are structural elements that need to be taken into consideration for the work to extend the useful life of the school. This includes the rain gutters, downspouts and canopies throughout the school, that have deteriorated due to wear and tear over the years. FC & Sons Roofing, Inc. will perform the work required throughout the school.
Board approval of this item will allow FC & Sons Roofing, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: $550,000.00 (County School Facilities Fund) |
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| Approve agreement between FC & Sons Roofing, Inc. and Alvord Unified School District to perform roof repairs at Wells Middle School, effective December 18, 2020 through August 30, 2021. |
Due to the high winds on October 26, 2020 a large pine tree fell onto the covered area adjacent to the cafeteria and MPR. This caused significant damage to the awning. Staff contacted the districts on-call roofing contractor; FC & Sons Roofing, Inc. to inspect the damages to the roof awning of the Multi-purpose Room at Wells Middle School.
FC & Sons will repair the affected areas of the roof. They have provided these types of services for the district in the past and have proven to be a reliable vendor. The District is pursuing reimbursement through the insurance for this project.
Board approval of this item will allow FC & Sons Roofing, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: $18,487.00 (Special Reserve Fund) |
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FC & Sons Proposal_Wells
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| Approve agreement between New Dimension General Construction, Inc. and Alvord Unified School District to perform improvements at Norte Vista High School, effective December 18, 2020 through December 30, 2021. |
Due to the age and condition of the exterior buildings at Norte Vista High School, it is necessary to make the needed improvements to the exterior of all the buildings throughout the site to extend the useful life of the school. Scope to include removing rusted steel and rotted wood shields, repair cracks in the exterior stucco and painting, windows properly sealed, pressure wash and prepare all surfaces for paint. New Dimension has performed various projects throughout the District and has proven to be a reliable vendor.
Board approval of this item will allow New Dimension General Construction, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $956,000.00 (County School Facilities Fund) |
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New Dimension Proposal_NVHS
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| Approve agreement between New Dimension General Construction, Inc. and Alvord Unified School District to perform repair services at Wells Middle School, effective December 18, 2020 through August 30, 2021. |
Due to the high winds on October 26, 2020 a large pine tree fell onto the covered area adjacent to the cafeteria and MPR. Staff contacted the districts on-call general contractor, New Dimension General Construction, Inc., to inspect the damages to the roof awning of the Multi-purpose Room at Wells Middle School. New Dimension will repair the affected areas underneath the awning, install new roof sheathing, fascia boards, repair affected electrical with new surface mount light, lathe and plaster underside of the impacted area and paint to match existing.
New Dimension has provided these types of services for the district in the past and have proven to be a reliable vendor. The District is pursuing reimbursement through the insurance for this project.
Board approval of this item will allow New Dimension General Construction, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $15,000.00 (Special Reserve Fund) |
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| Approve agreement between River City Testing and Alvord Unified School District to provide laboratory testing services at La Sierra High School, effective December 18, 2020 through December 30, 2021. |
Laboratory testing is required for the La Sierra High School Culinary Arts Project. River City Testing is qualified and has provided these services in the past and has been a reliable vendor.
Board approval will allow River City Testing to provide services as needed.
Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $50,000.00 (County School Facilities Fund) |
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Ratify agreement between the Riverside County Office of Education and Alvord Unified School District for Information Systems Support Services, effective July 1, 2020, through June 30, 2021. |
The Riverside County Office of Education currently provides services related to Information Systems Support, which include support for our integrated Business & Human Resources System (Galaxy), staff training, report distribution, warrant printing, and retirement reporting. Ratification is requested because the agreement from RCOE has just been received. The cost of this agreement is included in the 2020/21 budget. FISCAL IMPACT: $165,000 Estimated cost (General Fund/Unrestricted) |
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RCOE Agreement-Information Systems Support
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Board ratification is requested for Purchase Order List Number 9 for the period of 10/31/2020 – 11/27/2020
Number of District Purchase Orders submitted is:167
RATIONALE:
#B1006560 - #B1006567
#P2056958 - #P2057117 FISCAL IMPACT: $1,069,665.65 (various funds) |
Purchase Order List Number 09
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| Receive Report of Receipts for November 1, 2020 through November 30, 2020, in the amount of $735,393.31. This amount includes routine deposits for reimbursements, health and welfare contributions, donations, and grant funds received. |
The District’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations and grant funds received.
The enclosed financial report is the monthly update of the District’s Report of Receipts for November 1, 2020 through November 30, 2020.
FISCAL IMPACT: As reported in the Report of Receipts |
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Report of Receipts - November 2020
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| Board approval is requested to amend the agreement with PresenceLearning to add virtual speech/language pathologist caseload services for the remainder of the 2020-2021 school year. |
Board ratification was granted at the August 20, 2020 Board Meeting for a Teletherapy Professional Development and Platform License Agreement between PresenceLearning Inc., and Alvord Unified School District to provide a HIPPA approved therapy and assessment platform, training and technical support for Alvord Related Service Providers during the 2020-2021 school year.
The department needs to cover .2 FTE due to a recent retirement and support recent growth in students with speech goals.
PresenceLearning, Inc. is able to provide licensed virtual speech/language pathologists to provide speech/language pathologist caseload services including therapy, assessment, IEP writing and meeting attendance for the remainder of the school year.
Board approval of this amendment will allow PresenceLearning to add virtual speech/language pathologist caseload services for the remainder of the 2020-2021 school year.
FISCAL IMPACT: Not to exceed $70,000.00 (General Fund/Restricted-CARES Funding) |
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Agreement Amendment
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| Board approval is requested for the amendment to the Scope of Service and Fiscal Impact for the Memorandum of Understanding between Alvord Unified School District and California Association for Bilingual Education (CABE) for Family Engagement Workshops. The effective date of this agreement is September 11, 2020 through June 30, 2021. |
Years of research demonstrate that when schools form partnerships with parents, students stay in school, like school more, enroll in more rigorous coursework, and enter college or university at higher rates. CABE's Project2Inspire facilitates parent empowerment workshops to build parent capacity to authentically engage with their child's school. Project2Inspire develops the leadership skills of parents, helps parents guide the academic success of their children, and supports parents in their support of students' academic, social emotional, and personal success.
The original agreement was approved by the Board of Education on September 10, 2020 as Item 8.d.21. Due to an updated scope of service reducing the number of cohorts from six to three, there is a decrease of $16,500 for a new total of $21,500.
Board approval of this item will allow CABE to provide virtual Family Engagement Workshops during the 2020-2021 school year.
FISCAL IMPACT: $21,500 (Restricted - Title I Family Engagement Funds) |
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Revised Memorandum of Understanding
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| Approve agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor extra-duty hours during the 2020-2021 school year. |
This agreement would allow Roberta Sommers to attend CTE meetings and events before and/or after her contract day for the 2020-2021 school year.
The maximum hours worked under the agreement is not to exceed fifty hours during the 2020-2021 school year.
ROP teachers cannot be paid off a personnel action form and must have a contract for the additional hours.
This agreement was received on November 18, 2020. FISCAL IMPACT: $3,189.51 (Restricted Funds - Career Technical Education Incentive Grant) |
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20-21 RCOE IN60294 R. Sommers BA 12.17.20
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| Approve agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor extra-duty hours during the 2020-2021 school year. |
This agreement would allow Mark Ferguson to serve as the lead instructor for the Green Construction Academy at Norte Vista High School for the 2020-2021 school year. The lead instructor will be paid a stipend of $2,899.45 paid in two installments, half at the end of the first semester and half at the end of the year. ROP teachers cannot be paid off a personnel action form and must have a contract for the additional hours.
This agreement was received on November 19, 2020. FISCAL IMPACT: $2,899.45 (Restricted Funds - California Partnership Academy Green Construction) |
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20-21 RCOE IN60305 M. Ferguson GCA Lead BA 12.17.20
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| Board approval is requested for Agreement No. IN70023 between Riverside County Superintendent of Schools and Alvord Unified School District to provide eight (8) full-time equivalent (FTE) Regional Occupational Program (ROP) instructors at Hillcrest, La Sierra and Norte Vista High Schools from July 1, 2021 through June 30, 2024, for a total of three (3) school years. |
Alvord Unified School District and RCOE are dedicated to provide ROP to the students in our District. The Board of Education approved the first three-year agreement on February 19, 2015. This will be the third three year agreement. This three-year agreement will make it possible for the district to continue the programs for an additional three years. FISCAL IMPACT: $943,339.92 per year (General Fund / Unrestricted) |
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21-22 RCOE IN70023 ROP BA 12.17.20
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| Approve agreement between Adelante Career Consulting and Alvord Unified School District to provide workshops for Alvord Adult Education students. |
This project will encompass a series of workshops that will consist of career preparation, soft skills, career exploration, work behaviors and LinkedIn to achieve positive employment outcomes. Job preparedness and soft skills workshops and services aid in supporting participants seeking employment to develop or re-establish skills, attitudes, personal characteristics, interpersonal skills, work behaviors, functional capacities, etc., to achieve positive employment outcomes. Agreement 2020 Non-Construction Template, which was Board approved on August 20, 2020 will be used for this agreement. FISCAL IMPACT: $3,000.00 (Restricted - Adult Education Block Grant Funds) |
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Scope of Work
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| Board approval is requested for a professional services agreement between Creative Brain Learning, LLC., and Alvord Unified School District to provide supervision and instructional support to run Music and STEM enrichment programs for the Expanded Learning Program effective January 1, 2021 through June 30, 2021. |
The District Evaluation Team selected Creative Brain Learning, LLC for recommendation of award of a contract by the Board of Education, based on best overall value for services and fees that meets the District's requirements, for an initial period of 1 year, with 3 successive one-year renewal options solely exercisable at the discretion of the District. This would be the third renewal year of the contract with Creative Brain Learning, LLC.
This new agreement accounts for services and staffing to match the grant award. The updated award amount was unknown when the original agreement was approved on June 25, 2020 as Item 8.d.12.
Board approval will allow Creative Brain Learning, LLC to continue to provide the necessary services for Expanded Learning for the 2020-2021 school year.
Agreement 2020 Non-Construction Template, which was Board approved on August 20, 2020 will be used for this agreement.
FISCAL IMPACT: $1,198,330.38
($1,012,589.17 After School for Education and Safety Grant (ASES)
($185,741.21 LCAP After School Program Funds) |
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Proposal
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| Board approval is requested for the agreement between Music Theatre International and Alvord Unified School District to obtain licensing rights to Freaky Friday One Act Edition for La Sierra High School’s spring musical production. The effective date of this agreement would be December 18, 2020 through June 30, 2021. |
La Sierra High School would like to obtain the production licensing rights for Freaky Friday One Act Edition for use in the spring musical. Music Theatre International would provide licensing rights and materials for the students to use in the spring musical production. Students are currently scheduled to being rehearsals the week of January 18, 2021.
Board approval of this agreement would allow La Sierra High School to purchase the production licensing rights to Freaky Friday One Act Edition from Music Theatre International.
FISCAL IMPACT: Not to exceed $1191.04 (Associated Student Body Drama funds – La Sierra HS) |
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Agreement
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| Board approval is requested for the Renewal Agreement between BrainPOP and Alvord Unified School District for access to the BrainPOP online web based learning program. Effective dates of subscription would be December 18, 2020 through June 30, 2022 |
The BrainPOP online program provides supplemental curricular supports including animated instructional videos, lessons, quizzes, activities and learning games that cover the subjects of science, social studies, English, mathematics, engineering and technology, health, arts, and music.
If approved, the district would purchase unlimited access to BrainPOP, BrainPOP Jr., BrainPOP Español, and BrainPOP Français. The subscription would be in effect for eighteen months, December 18, 2020 through June 30, 2022.
FISCAL IMPACT: $45,656.32 (Restricted, Title IV Funds) |
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Quote/Agreement
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| Board approval is requested for the year three (3) renewal of the agreement between Fulcrum Management Solutions Inc. and Alvord Unified School District to provide the Thoughexchange software platform that will allow Alvord Unified School District stakeholders to provide input in the development of the Local Control and Accountability Plan (LCAP). This renewal would provide continued service through January 31, 2022. |
Thoughtexchange Services are comprised of Software Services and Professional Services. Software Services are those provided by the software platform that create online conversations that allow stakeholders to communicate thoughts and ideas that will help in the development of the LCAP. In addition, Thoughtexchange staff will provide support, custom reports and presentations. This tool will support Alvord Unified School District in gathering LCAP input to inform the allocation of funds within the LCAP.
FISCAL IMPACT: Year 3 - $26,460.00 (General Fund, Unrestricted / LCFF-LI) |
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Agreement
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| Board approval is requested for an agreement between Walsworth Yearbook Companies and Alvord Unified School District for yearbook publishing services for Arizona Middle School. The term of the agreement is July 2020 through June 2021. |
Under this agreement, Walsworth would provide Arizona Middle School students resources to create a yearbook as well as provide 150 copies of the published yearbooks which students would be able to purchase. Student pictures, clubs, and activities would be included in the yearbook to create long lasting memories for students.
Board approval of this agreement would make it possible for students at Arizona Middle School to create the 2020-2021 yearbook.
FISCAL IMPACT: Not to exceed $5,400 (Student Fundraiser ASB Account) |
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Agreement
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| Board approval is requested for the Memorandum of Understanding between 5-Star Students and La Sierra High School to allow Aeries data access for use in La Sierra’s Positive Behavior Interventions and Supports initiative. The effective date would be December 18, 2020 through June 30, 2021. |
5-Star Students is a web application currently used by students at La Sierra High School to conduct in-house surveys and polls for homecoming court voting. 5-Star Students has many more features that are a part of its core product and will be used during La Sierra’s Positive Behavior Interventions and Supports roll out. To streamline the roll out and to ensure buy in from stakeholders, 5-Star Students can use Aeries data to import students and staff and their class rosters in real time without the need to manually update records.
Board approval of this Memorandum of Understanding will give 5-Star Students access to only the necessary and appropriate Aeries data for La Sierra High School during the 2020-2021 school year.
FISCAL IMPACT: None |
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Memorandum of Understanding
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| Board approval is requested for the Memorandum of Understanding between California Baptist University and Alvord Unified School District for the Guaranteed Admission Program with California Baptist University starting with the 2020-2021 school year and reviewed annually to be extended or amended. |
Under this agreement all qualifying graduating seniors at Alvord Unified School District will receive priority admission, transition support, the admission application fee waived, and a minimum annual scholarship of $10,000 at California Baptist University. The student must meet the minimum admission requirements for California Baptist University to be identified as a qualifying graduating senior.
FISCAL IMPACT: None
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Cal Baptist University MOU
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Board approval is requested for the Memorandum for Understanding between La Sierra University and Alvord Unified School District for the Partnership for Access to College Education Program with La Sierra University starting with the 2020-2021 school year and reviewed annually to be extended or amended.
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Under this agreement all qualifying graduating seniors at Alvord Unified School District will receive priority admission, transition support, the admission application fee waived, and a minimum annual scholarship of $10,000 at La Sierra University. The student must meet the minimum admission requirements for La Sierra University to be identified as a qualifying graduating senior.
FISCAL IMPACT: None |
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Guaranteed Admission Flier La Sierra University
La Sierra University PACE Program MOU
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| Board approval is requested for the Memorandum of Understanding between University of La Verne and Alvord Unified School District for the Partnership for Access to College Education University of La Verne starting with the 2020-2021 school year and reviewed every three years for necessary modifications. |
Under this agreement all qualifying graduating seniors at Alvord Unified School district will receive priority admission, transition support, the admission application fee waived, and a minimum annual scholarship of $15,000 at University of La Verne. The student must meet the minimum admission requirements for University of La Verne to be identified as a qualifying graduating senior.
This agreement will also provide district employees, their spouses, and their domestic partners with an award that will be applied towards their tuition cost. The amount of award for the employee is outlined in Appendix A. District employees, their spouses, and their domestic partners must meet all admission requirements for the University of La Verne to qualify and receive an award.
FISCAL IMPACT: None |
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LaVerne University PACE MOU
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| Board approval is requested for the Memorandum of Understanding (MOU) between WestEd and Alvord Unified School District to provide The California School Climate, Health, and Learning Survey (CalSCHLS) to students in grades 5th, 7th and 9th, parents, and staff in order to meet the State requirement of including survey results in the LCAP as a local indicator. This MOU will be effective September 1, 2020 through August 31, 2021. |
The CalSCHLS system was created by the California Department of Education (CDE) to efficiently and cost-effectively provide school districts and their partner communities with quality local data which can be used to improve student academic performance including social-emotional, behavioral, and physical health of all youth. It assesses key indicators linked to success in school, career, and life.
Board approval of this MOU will allow the district to conduct the CalSCHLS to gather evidence of school connectedness and the social-emotional well-being of students. The results will serve as a reflective tool to identify and plan for supports to meet the needs of our students.
FISCAL IMPACT: Not to Exceed $10,000 (Unrestricted-LCFF-LI) |
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Memorandum of Understanding
Sales Quote/Invoice
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| Board approval is requested to increase the minimum wage of all employees that are paid $13.00 per hour to $14.00 per hour effective January 1, 2021, to allow the District to be in compliance with California Senate Bill 3. |
Effective January 1, 2018 the minimum wage was increased to $11.00; effective January 1, 2019 the minimum wage was increased to $12.00 per hour and on January 1, 2020 the minimum wage was increased to $13.00 per hour. The California Industrial Welfare Commission, in IWC Wage Order MW-2001, eliminated previous local government exemptions from these Minimum Wage Orders. This action eliminated the use of Federal provisions for payment of a sub-minimum wage to certain workers.
By approving this action, the District will be in compliance with California Senate Bill 3 to increase the minimum wage effective January 1, 2021. The salary rate tables for employees making $13.00 per hour will need to be updated in Human Resources to align with the new minimum wage rates.
FISCAL IMPACT: Approximately $10,000 (General Fund/Restricted and Unrestricted)
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| Board approval is requested for an MOU titled “2019/2020 School Year Reclassifications”. |
In accordance with Article XII of the Classified Bargaining Agreement titled “Reclassification”, the Reclassification Committee met on several occasions to review reclassification requests as well as job content and job titles. The Reclassification Committee is composed of three representatives appointed by the District and three representatives appointed by the Association.
The committee came to an agreement regarding the approved reclassification requests for the 2019-2020 school year which are memorialized in the attached MOU. As stated in Section 3 (h), Reclassification Procedures, reclassifications shall be forwarded to the Superintendent/designee for approval at the Board of Education meeting.
FISCAL IMPACT: None |
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2019/2020 Reclassifications MOU
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| Board approval is requested for a revised job description entitled “Lead Groundskeeper.” |
The Reclassification Committee met on several occasions to review reclassification requests as well as job content and job titles. The Reclassification Committee is composed of three representatives appointed by the District and three representatives appointed by the Association. Board approval of the revised Lead
Groundskeeper job description will allow the recommended reclassification to be processed.
The committee came to an agreement regarding the development of this job description.
FISCAL IMPACT: None |
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Revised Lead Groundskeeper Job Description and Reclassification MOU
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| Board approval is requested for a revised job description entitled “Maintenance Specialist - Plumber.” |
The Reclassification Committee met on several occasions to review reclassification requests as well as job content and job titles. The Reclassification Committee is composed of three representatives appointed by the District and three representatives appointed by the Association. Board approval of the revised
Maintenance Specialist - Plumber job description will allow the recommended reclassification to be processed.
The committee came to an agreement regarding the development of this job description.
FISCAL IMPACT: None |
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Revised Maintenance Specialist - Plumber and Reclassification MOU
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The Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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| Approve the Notice of Completion (NOC) for Climatec, LLC for completing the District-Wide Energy Infrastructure Modernization – Phase II Project |
On December 12, 2019, the Board of Education approved contract C3013288 in the amount of $2,270,427.00 for District-Wide Energy Infrastructure Moderization – Phase II project.
All contracted work performed was completed on November 9, 2020. It is now appropriate to file a Notice of Completion (NOC) with the Riverside County Clerk-Recorder's Office.
Contract No.: C3013288
Original Contract Amount: $2,270,427.00
Deductive Change Order No. 1 Board Authorized on 12/10/20: ($46,843.00)
Revised Contract Amount: $2,223,584.00
The grand total amount for the above listed project includes final change orders and turn-over requirements. The date of acceptance for completion of the project has been established as November 9, 2020.
Board approval will allow staff to complete the process of filing a Notice of Completion with the Riverside County Clerk-Recorder's Office.
FISCAL IMPACT: None |
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1. Notice of Completion
2. Climatec EE Close Out
3. Climatec ESA Close Out
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| Review Proposed Revisions to Board Policies and Administrative Regulations |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the January 21, 2021 Board Meeting for a second reading and approval.
Number BP/AR/E Title
3280 BP Sale or Lease of District-Owned Property
3313.3 AR Design-Build Contracts
3320 AR Claims and Actions Against the District
3515 BP/AR Campus Security
FISCAL IMPACT: None
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1. Summary of Proposed Revisions
2. BP 3280
3. AR 3311.3
4. AR 3320
5. BP/AR 3515
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| Review Proposed Revisions to Board Policies and Administrative Regulations. |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled "Board Policies," allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the January 21, 2021 Board Meeting for a second reading and approval. Number BP/AR/E Title
3471 (New) BP Parcel Taxes
3551 BP Food Service Operations/Cafeteria Fund
3551 AR Food Service Operations/Cafeteria Fund
3555 BP Nutrition Program Compliance
3555 (New) E Nutrition Program Compliance
3600 BP Consultants
FISCAL IMPACT: NONE
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1 - Summary of Proposed Revisions
2 - BP 3471 Parcel Taxes
3 - BP/AR 3551 Food Service Operations/Cafeteria
4 - BP/E 3555 Nutrition Program Compliance
5 - BP 3600 Consultants
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| Renew membership between San Mateo-Foster City School District, assignee of the Super Commodity Cooperative (Super Co-Op) and Alvord Unified School District for the purpose of obtaining commodities for school food services. This contract is valid from July 1, 2021 – June 30, 2022. |
Super Commodity Cooperative (Super Co-Op) is a California cooperative consisting of public school agency members. Due to changes in the nutrition menus, the Super Commodity Cooperative provides Child Nutrition Services with the flexibility to change vendors and determine how commodities are utilized. This membership allows the Child Nutrition Department to take advantage of discounts, rebates, and the advantage of large districts purchasing power. The district has been a member of the Super Co-op since the 2017-18 school year. Cost covers the Membership Fee, State Administrative Fees, and Delivery Brown Box fees. Board approval of the membership for 2021-22 will communicate the district's intent and will allow San Mateo-Foster City School District to proceed with services.
FISCAL IMPACT: $20,000 (Child Nutrition Funds) |
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Co-Op Membership
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| Dusty Nevatt, Chief Business Officer |
| Board approval is recommended to certify the district's 2020-21 First Interim Financial Report as indicated on the attached Form CI – District Certification of Interim Report. A qualified certification is an indication that the District may or may not meet its financial obligations over the next two years. |
Pursuant to Education Code Sections 42130 and 42131, the governing boards of all local educational agencies are required to certify at least twice a year to the district’s ability to meet its financial obligations for the remainder of this fiscal year and for the two subsequent fiscal years. This is referred to as the Interim Report process.
Dusty Nevatt will present the 2020/21 First Interim Financial Report. The First Interim reflects the district’s actual financial activity for the period July 1, 2020, through October 31, 2020, and contains updated projections for the current and two subsequent fiscal years.
FISCAL IMPACT: None |
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First Interim Financial Report 2020-21
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| Dusty Nevatt, Chief Business Officer |
| Board approval is requested for the 2020/21 Budget Overview for Parents. |
With the suspension of the 2020/21 Local Control Accountability Plan (LCAP), the 2020/21 Budget Overview for Parents is now coordinated with the district's First Interim Report. Dusty Nevatt, Chief Business Officer, will present the 2020/21 Budget Overview for Parents for board approval. FISCAL IMPACT: None |
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Budget Overview for Parents
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| Board adoption of the Learning Continuity and Attendance Plan (LCP)/Local Control and Accountability Plan (LCAP) Federal Addendum is requested. |
The LCAP Federal Addendum is meant to supplement the LCP/LCAP and provide an opportunity to document the district’s approach to maximizing the utilization and impact of federal funding in support of underserved students.
Pursuant to Section 1112 (Title 20, United States Code, Section 6312) of the Every Student Succeeds Act (ESSA), a local educational agency (LEA) may receive a sub-grant from the State, only if the LEA has a plan approved by the State educational agency on file with the California Department of Education. Within California, LEAs that apply for ESSA funds are required to complete the Learning Continuity and Attendance Plan (LCP)/Local Control and Accountability Plan (LCAP), the LCP/LCAP Federal Addendum (Addendum), and the Consolidated Application (ConApp).
FISCAL IMPACT: None |
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LCAP Federal Addendum
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| Review Proposed Revisions to Board Policies and Administrative Regulations |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the January 21, 2021 Board Meeting for a second reading.
Number BP/AR/E Title
5113.1 BP/AR Chronic Absence and Truancy
5113.11 AR Attendance Supervision
5145.3 AR Nondiscrimination/Harassment
6171 BP/AR Title I Programs
FISCAL IMPACT: None |
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1. Summary of Proposed Revisions
2. BP/AR 5113.1
3. AR 5113.11
4. AR 5145.3
5. BP/AR 6171
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| Review Proposed Revisions to Board Policies and Administrative Regulations. |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies”, allows the Board to waive the second reading and adopt the proposed revisions at this time.
If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the January Board meeting for a second reading.
Both California School Employees Association and Alvord Educators Association have reviewed the changes to the policies and provided feedback.
Number BP/AR/E Title
4040 BP Employee Use of Technology
4040 Exhibit Employee Use of Technology
4112.2 BP Certification
4112.2 AR Certification
4144/4244/4344 Exhibits Formal Employee Complaint Procedure
FISCAL IMPACT: None |
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01. Summary of Proposed Revisions
02. BP/E Employee Use of Technology
03. BP/AR 4112.2 Certification
04. E 4144/4244/4344 Formal Employee Complaint Procedures
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2021 Proposed Board Meeting Dates ~ Open Session 6:00 p.m.
January 21, 2021 February 4, 2021 March 4 and 18, 2021 April 15, 2021 May 6 and 20, 2021 June 3 and 17, 2021 July 15, 2021 August 19, 2021 September 2 and 16, 2021 October 7 and 21, 2021 November 4 and 18, 2021 December 16, 2021 |
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Published: December 14, 2020, 3:53 PM
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