Councilmember Mr. Jim Perry will provide an update on recent activities and accomplishments taking place in Ward 6.

On July 7, 2021 the chemical controller shut down and stopped working. The current motherboard in the controller is obsolete therefore, the only way to repair is to upgrade to a newer model.  The pool is not able to be opened until the repairs can be made to the chemical controller. 

Board ratification of this item will allow Knorr Systems, Inc. to proceed with services.

FISCAL IMPACT: Not to Exceed $25,000.00 (General Fund/Restricted-Maintenance)

Alvord Unified School District does not provide student and athletic accident insurance. However, in accordance with Education Code Section 49472, the district does make available insurance coverage plans through Myers-Stevens & Toohey. This voluntary student and athletic accident insurance provides broad coverage. All students participating in interscholastic sports (this includes cheerleaders, mascots, bands, drill teams, etc) are required by the Education Code to have adequate accident/medical insurance. The application for this student and athletic accident insurance will be available on the district’s website. 

Board approval of this item will allow Myers-Stevens & Toohey to proceed with services.

FISCAL IMPACT: None

Board ratification is requested for Purchase Order List Number 01 for the period of 05/27/2021 to 06/25/2021

Number of District Purchase Orders submitted is: 65

RATIONALE:
#B1006628 - #B1006630
#P2058378 - #P2058440

FISCAL IMPACT:  $300,175.46 (various funds)

The district’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations and grant funds received.

These funds when received, are applied to the appropriate budget and financial accounts. They are then deposited into the district’s Cash Clearing Bank Account and a check is written to the Riverside County Office of Education for deposit to the Galaxy Financial System.  A sequential number is assigned to each receipt and once the checks have cleared through the bank account, the items are posted to the financial accounts.

The enclosed financial report is the monthly update of the district’s Report of Receipts for June 1, 2021, thru June 30, 2021.

FISCAL IMPACT: As reported in body of memo

The E-Rate process is a series of deadlines where multiple forms must be filed in a timely manner throughout the year in order to receive the E-Rate funding of 80%. In past years, CSM Consulting has provided Alvord Unified School District support with E-Rate applications to ensure the District maximizes revenue from federal programs. CSM Consulting also provides support during federal E-Rate audits.

Board approval to renew this contract every year for the duration of the contract will allow CSM Consulting, Inc. to continue to provide consulting services for E-Rate.

FISCAL IMPACT: $40,200.00 (IT Department Discretionary Fund)

Board approval is requested for an agreement with the County of Riverside Department of Public Health Injury Prevention Services to provide training and support for Suicide/Crisis Intervention Program, and implementation of the Opioid Overdose Prevention program for the 2021-2022 school year.

Alvord Unified School District has partnered with the County of Riverside Department of Public Health Injury Prevention Services(IPS) for many years.  IPS provides support and training for the comprehensive suicide prevention and substance awareness programs for high school and middle schools.

IPS will also assist in the development of a new awareness program, Opioid Overdose Prevention program, at all middle and high schools. This program titled "This is Not About Drugs" will be presented to students along with a screening tool/survey to assess and early identify students in need of additional support for substance use/abuse services.

Board approval will allow Alvord Unified School District to continue to partner with the County of Riverside Department of Public Health Injury Prevention Services in establishing, training, and providing support for our new and existing suicide/crisis intervention and substance awareness programs for the 2021-2022 school year.

FISCAL IMPACT: None, this is a No Cost Agreement

The program offered by the Riverside County Office of Education serves up to 12 infants and toddlers of parenting teens.   It allows student parents to finish their high school education while providing a safe place for their own children. The program offers primary intervention support for parenting teens at Norte Vista High School.  Necessary materials and equipment are covered by the program.  Approval of this item would allow the program to continue. This agreement is written into the LCAP as Action 17 funded under LCFF. The agreement was received on June 22, 2021 from Riverside County Office of Education.

FISCAL IMPACT:  $115,857.00    (General Fund/Unrestricted)

The Special Education Department has contracted with Sunbelt Staffing for a speech/language pathologist, speech/language pathology assistants, an occupational therapist assistant and school psychologist to provide services to students during previous school years.  Our occupational therapy team has an occupational therapy caseload of over 200 students.  There has been a need for speech/language pathologist assistants due to high caseloads and the lack of qualified applicants to fill our openings.  The District does not have substitutes readily available during long-term absences for School Psychologists or Speech/Language Pathologists.  Circumstances arise where a student requires a one-to-one aide based on the requirements of their Individualized Education Program (IEP).  If the department does not have the personnel to cover these services, a contract healthcare professional can be assigned until district personnel is available or until the number of students requiring this type of service changes.

Board approval is requested for the client services agreement with Sunbelt Staffing for the 2021-2022 school year. This would allow the District to provide a Free and Appropriate Public Education (FAPE) for students based on their Individualized Education Program (IEP) while still in the process of recruitment of new staff or during long-term absences.

FISCAL IMPACT: $450,000.00 (General Fund/Restricted-Special Education)  

The Alvord Special Education Department may receive requests, from the parents of students with special needs, for an Independent Educational Evaluation or through a negotiated settlement agreement during the school year.  These requests are made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations.  The District must choose between defending their assessment by filing for Due Process or granting the request. The provider meets the professional qualifications required and is within the fee range of other similar providers.  If both parties agreed to have Abby Rozenberg, MS, CCC-SLP, Speech-Language Pathologist perform the Independent Psycho-educational Evaluation per settlement, a contract needs to be in place for her to provide the evaluation. 

Board approval of this item will allow Abby Rozenberg, MS, CCC-SLP, Speech-Language Pathologist to complete Independent Educational Evaluations for Alvord students with special needs during the 2021-2022 school year.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: Not to exceed $6,000.00 (General Fund/Restricted-Special Education)

The District does not employ staff specifically to provide assistive technology assessments, trainings or recommend devices to assist special needs students in accessing their free and appropriate public education (FAPE).  The Special Education Department has a process for referring to a team of employees who have received their AAC (Augmentative and Alternative Communication) certification in order to provide assessments and training within our district.  This team can only provide assessment and training outside their regular assignments.  Contracting with Augmentative Communication Therapies and other vendors allows Alvord to provide the assistive technology assessment and recommendations for the appropriate devices in a timely manner.  They will also provide training for staff and parents in using assistive technology with the student as required by their Individualized Education Program (IEP).  

Board approval of this item will allow Augmentative Communication Therapies to provide formal augmentative communication and/or assistive technology assessment, formal written report, consultation, therapy, training and IEP meeting attendance for the 2021-2022 school year.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: $20,000.00 (General Fund/Restricted-Special Education)

The Alvord Special Education Department does not employ an optometrist to provide educational evaluations for vision therapy. When a parent requests an Independent Educational Evaluation for Vision Therapy, Alvord must contract with an outside agency that meets specific guidelines. Riverside County SELPA (Special Education Local Plan Area) provides guidelines for contracting with agencies for Independent Educational Evaluations.  One of the guidelines recommends having the evaluation completed by an agency other than the one that will provide the services in order to avoid a conflict of interest. This contract will allow us to obtain the vision therapy assessment for students based on parent request. If the student is currently receiving Vision Therapy, this agency can provide the alternate evaluation.  Newport Beach Developmental Optometry Group meets the professional qualifications required and is within the fee range of other similar providers.  

Board approval of this item will allow Beth E. Ballinger, O.D., Newport Beach Developmental Optometry Group to provide Independent Educational Evaluations for Alvord students during the 2021-2022 school year.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: $6,000.00 (General Fund/Restricted-Special Education)

The Alvord Special Education Department receives requests from parents of students with disabilities for an Independent Educational Evaluation.  These requests are made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations.  The District must choose between defending their assessment by filing for Due Process or granting the request. This provider has been requested by parents of Alvord students with special needs. The provider meets the professional qualifications required and is within the fee range of other similar providers. 

Board approval of this item will allow Brent Cooper, El Paseo Children’s Center and Alvord Unified School District to complete specialized Independent Educational Evaluations (IEE) for special needs students for the 2021-2022 school year.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: $50,000.00 (General Fund/Restricted-Special Education)

The Special Education Department has been unable to find qualified Speech-Language Pathologists to fill open positions in previous years. The District currently has one open Speech-Language Pathologist position for the 2021-2022 School Year due to one of our Speech Pathologists resigning in July. 

Galaxy Speech Care, LLC has an experienced and licensed Speech-Language Pathologist available to support the speech services for students in the moderate to severe programs for the 2021-2022 school year. Galaxy Speech Care’s agreement does not include a non-compete clause making it possible to hire the contract employees for the following year if they are a good fit for our District. 

Board approval of this item will allow the Special Education Department to contract with Galaxy Speech Care, LLC for experienced and licensed Speech-Language Pathologists, Speech-Language Pathologists Assistants or other specialized support staff during the 2021-2022 School Year.

FISCAL IMPACT: Not to exceed $180,000.00 (General Fund/Restricted-Special Education)

The Alvord Special Education Department receives requests, from the parents of students with special needs or as part of a mediated settlement agreement, for Psycho-educational Independent Educational Evaluations performed by Gunn Psychological Services.  These requests are made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations.  When we receive the request from a parent, the District must choose between defending their assessment by filing for Due Process or granting the request. This provider meets the professional qualifications required and is within the fee range of other similar providers.  

Board approval of this item will allow Gunn Psychological Services, Inc. to provide Independent Educational Evaluations for students with special needs during the 2021-2022 school year.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: $50,000.00 
25,000 General Fund/Restricted – Special Education)
25,000(General Fund/Unrestricted-Settlement Agreement)

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

The Special Education Department has a need for outside interpreting or translating services for students, parent/teacher conferences, Student Assistance Team meetings, Individualized Education Program (IEP) meetings and other school meetings that require such services.  

The Special Education Department may need interpreting services for a variety of languages not limited to Vietnamese, Mam (the Guatemalan dialect of Mayan), Chaldean (a modern version of Babylonian), Farsi (Persian), Arabic and Spanish. 

Board approval will allow Language Network, Inc. to provide oral interpreting and written translation services to continue for the families of students with exceptional needs for the 2021-2022 school year.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: Not to exceed $135,000.00 (General Fund/Restricted-Special Education)

The District has contracted for several years with Leaps & Bounds Pediatric Therapy Services to provide physical therapy services to special education students whose Individualized Education Program (IEP) call for such services. Alvord’s current caseload of students requiring physical therapy does not warrant the creation of a full time position. There is still a need for contracted occupational therapy support service only.  There was a mediated settlement agreement during the 2020-2021 school year to have Leaps and Bounds provide individual speech services for a preschool student through the end of the 2021-2022 school year.  These services will need to be paid with general education funds due to settlement. The Special Education office is requesting to use this agency to provide physical therapy, occupational therapy and speech therapy services per students’ Individualized Education Program (IEP) or mediated settlement agreement. 

Board approval of this item will allow Leaps & Bounds Pediatric Therapy Services to provide physical therapy, occupational therapy, speech therapy and participation in Individualized Education Program (IEP) meetings for the 2021-2022 school year. 

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT:                   $160,000.00 – Total Agreement

                                                $154,000.00 (General Fund/Restricted-Special Education) 

                                                $    6,000.00 (General Fund/Unrestricted)

The District currently contracts with RISE Interpreting, Inc. for certified level four American Sign Language interpreting/translating for students, parent/teacher conferences, Student Assistance Team meetings, Individualized Education Program (IEP) meetings and other school meetings or events that require such services. The agreement cost is split into two funds due to services that might be requested/required.  Agencies that provide interpreting are not usually a California-approved Non-Public Agency (NPA).  As a result, direct services to students have to be paid out of General Funds.  We currently have a student, which will be a senior, receiving sign language interpreting during their core classes. Interpreting for meetings and events are paid out of Special Education Funds.  

Board approval of this item will allow RISE Interpreting, Inc. to provide certified level four American Sign Language interpreters during the 2021-2022 school year for parent and student communication needs, on an as needed basis.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: $ 75,000.00 Total Agreement Amount
$ 10,000.00 (General Fund/Restricted-Special Education)
$ 65,000.00 (General Fund/Unrestricted)

SenseAbilities Speech Pathology, Inc. is a local staffing agency that can provide qualified, California licensed and ASHA (American Speech-Language-Hearing Association) certified speech-language pathologists and assistants available to work short term and for limited hours per week. There is a need for speech services to be provided for students receiving home and hospital services.  Our permanent staff is not always available to work these assignments and other staffing agencies have been unable to fill these assignments due to the limited number of hours.  

Also, SenseAbilities Speech Pathology, Inc. has provided Compensatory Speech/Language services for students with special needs based on mediated settlement agreements.

Board approval is requested for a professional services agreement with SenseAbilities, Speech Pathology, Inc. for the 2021-2022 school year. This would allow the District to provide a Free and Appropriate Public Education (FAPE) for students based on their Individualized Education Program (IEP) while receiving home and hospital services and/or complete compensatory speech services due to a mediated settlement agreement.

Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.

FISCAL IMPACT: $10,000.00 Total Contract Amount
$  6,500.00 (General Fund/Restricted-Special Education)  
$  3,500.00 (General Fund/Unrestricted-Settlement Agreement)  

Document Tracking Services (DTS) offers a comprehensive web-based application that supports schools with developing, editing, and revising the School Plans for Student Achievement (SPSA).  The District works with DTS to manage the SPSA template and ensures that the template meets state needs and fulfills federal requirements.  California Education Code 64001 requires a School Plan for Student Achievement for all schools receiving funds contained in the district Consolidated Application.

Key features of Document Tracking Services include:  Pre-population of SPSA data, data carry-over from year to year, full template customization, multiple user logins per location, accessibility from any computer with on-line access, up to five separate plan templates, and Spanish translation. 

Board approval will allow the District to continue to utilize the web-based plan templates and to provide translation services that will be accessible to the Alvord community.

FISCAL IMPACT:  $16,093.00 (General Funds/Restricted Funds Title 1 $6,750.00) (General Funds/Unrestricted Funds LCFF-LI $9,343.00)

The scope of the license authorizes unlimited movie showings or clips by anyone at the school site, including PTA. A site license will ensure that Arizona Middle School is in compliance with the Federal Copyright Act.  

Board approval of this item will allow Arizona Middle School to purchase an annual performance site license and remain in compliance with the Federal Copyright Act.

FISCAL IMPACT:   Not to exceed $536.00 (General Fund/Unrestricted, Site Discretionary Funds)

Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

On April 29, 2021 and May 6, 2021, the district solicited bids for paper products.  On May 26, 2021, the district received and opened nine (9) bids.  Business Services staff recommends the Board award bids to Form Plastic Company, Gold Star Foods, Moreno Bros. Distribution, P & R Paper Supply Co., The Platinum Packaging Group, Sunrise Packaging Products, Inc., Plastic Connections, Inc., Revere Packaging LLC, and Individual Foodservice as specified by line/lot in the attached backup documentation. 

The award is valid from July 1, 2021 through June 30, 2022, with the option to extend for two (2) one-year periods.  Across all awarded vendors, Alvord Unified School District’s estimated annual expenditure is $837,000. 

CURRENT CONSIDERATION:  The district has an immediate need to purchase bid items identified in this recommendation; however, it is also beneficial to the district to utilize this bid for additional purchases of various paper and food supplies, itemized in the bid on an as-needed basis. It is recommended the Board of Education award Bid No. CNS 2021-222 Child Nutrition Services Purchase of Paper Goods and Supplies to the lowest responsive, responsible bidders.

FISCAL IMPACT:  Not to exceed $837,000.00 (Child Nutrition Services Funds)

Adopt Resolution No. 1 authorizing Alvord Unified School District to piggyback on the cooperative agreement identified as Val Verde Unified School District - American West Restaurant Group, DBA Pizza Hut – Branded Pizza Products Ready to Serve RFP No. 2021/2022-01, for the procurement of ready to serve pizza for the 2021-2022 school year.

On February 27, 2014 the Alvord Unified School District Board authorized staff to order against competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies, or cooperative agreements.

The district’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the district to procure its own equipment and supplies as may be required.

Val Verde Unified School District competitively solicited American West Restaurant Group DBA Pizza Hut - Branded Pizza Products Ready to Serve RFP No. 2021/2022-01 which allows for procurement of ready to serve pizza, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code, Section 20118.  The contract is valid through June 30, 2022.

Based on the contract pricing and product reviews, district staff have determined the use of this contract is in the best interest of the district when needed for the purchase of ready to serve pizza.

FISCAL IMPACT:  Not to exceed $500,000.00 (Child Nutrition Fund)

Award contract between American West Restaurant Group, DBA Pizza Hut, and Alvord Unified School District for the purchase of Branded Pizza Products Ready to Serve. This agreement is to piggyback on the cooperative agreement identified as Val Verde Unified School District - American West Restaurant Group, DBA Pizza Hut – Branded Pizza Products Ready to Serve RFP No. 2021/2022-01. 

In accordance with 7 Code of Federal Regulations Section 3606.36 (c) (1), procurement for child nutrition programs shall be conducted in a manner providing full and open competition consistent with the standards of § 3016.36.  This contract with American West Restaurant Group, DBA Pizza Hut, will allow the district to purchase pizza and maintain a high level of service and food to our students.

The district's Purchasing Department reviews contracts that have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost-effective basis for the district to procure equipment and supplies, as may be required.

Val Verde Unified School District competitively solicited American West Restaurant Group, DBA Pizza Hut, Branded Pizza Products – Ready to Serve RFP No. 2021/2022-01 and is available to all public agencies.  The contract allows school districts to utilize the contract according to Public Contract Code section 20118 and is valid through June 30, 2022. 

Based on the contract pricing and product reviews, district staff have determined the use of this contract is in the best interest of the district when needed for American West Restaurant Group DBA Pizza Hut - Branded Pizza Products – Ready to Serve for the 2021-2022 School Year.

The agreement is valid through June 30, 2022. This is a planned expenditure in the 2021-2022 budget.

FISCAL IMPACT:  Not to exceed $500,000.00 (Child Nutrition Fund)

Adopt Resolution No. 2 authorizing Alvord Unified School District to piggyback on the cooperative agreement identified as NASPO Master Agreement #MNWNC-115 and Hewlett Packard Company for computer equipment. This contract is supplemented by the California participating Addendum No. 7-15-70-34-001 and valid through July 31, 2022 per Addendum No. 4 for the procurement of various computer equipment.

FISCAL IMPACT: None

Approve the use of the company Intelligent Var Technology DBA Intelli-Tech by the Alvord Unified School District. The district will utilize the Minnesota WSCA-NASPO piggyback contract for the PC refresh program extended through July 31, 2022 for purchases from Intelli-Tech.

The district utilizes the Minnesota WSCA-NASPO piggyback contract for the PC refresh program.  Intelli-Tech has proven to be a reliable vendor deliver Chromebooks, laptops, and other computer-related supplies required by the Information Technology Department, our sites & departments.  

FISCAL IMPACT: None

The district’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the District to procure equipment and supplies, as may be required.

Rialto Unified School District (RUSD) competitively solicited Bid No. 19/20-011, which allows for the procurement of classroom and office supplies, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118 and is valid through June 30, 2023. 

Based on the contract pricing and product reviews, district staff have determined the use of this contract is in the best interest of the district when needed for the purchase of classroom and office supplies.

It is recommended the Board of Education approve Resolution No. 3, awarding a contract to Office Solutions for the procurement of classroom and office supplies pursuant to the contract awarded by Rialto Unified School District.

FISCAL IMPACT:  None

The district’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the district to procure its own equipment and supplies as may be required.

Val Verde Unified School District competitively solicited Bid No. 21/22-001 which allows for the procurement of classroom and office supplies, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through May 25, 2021.  Based on the contract pricing and product reviews, district staff has determined that the use of this contract is in the best interest of the district when needed for the purchase of certain classroom and office supplies.

Staff is presenting this resolution to amplify when utilizing a piggyback or cooperative agreement.  It is recommended that the Board of Education approve Resolution No. 4, awarding a contract to Southwest School & Office Supply for the procurement of classroom and office supplies pursuant to the contract awarded by Val Verde Unified School District.

FISCAL IMPACT:  None

2021 Board Meeting Dates ~ Open Session 6:00 p.m.

August 19, 2021

September 2 and 16, 2021

October 7 and 21, 2021

November 4 and 18, 2021

December 16, 2021