IHS Environmental, Inc. primary services include the expertise in inspection of asbestos and mold and monitoring the removal to ensure a safe environment for students and staff. IHS Environmental, Inc. has been providing these services for the District and has proven to be a reliable vendor. 

Contract Template II will be used for this agreement, which was Board Approved August 20, 2020.
Board approval of this item will allow IHS Environmental Services, Inc. to proceed with services as needed.

FISCAL IMPACT: $10,000.00 (General Fund/Restricted-Maintenance)

American Medical Response provides stand by ambulance and first aid services at each of the high school varsity football home games. The first scheduled game is set to take place in late August 2021, the last scheduled game is scheduled for late October 2021. However, additional games may be added should any of the Alvord teams qualify for the CIF playoffs. AMR has been providing this service on an annual basis to Alvord Unified School District and has proven to be a reliable vendor.   

Board approval of this item will allow American Medical Response to provide the stand by ambulance service.

FISCAL IMPACT: Not to Exceed $5,500.00 (General Fund/Unrestricted)

Cooperative Strategies is qualified to perform and assist in the evaluation of existing voting areas with the 2020 Census Data and potential adjustments. They will determine the goals that Alvord Unified School District has for the redistricting process. This determination will be based on Education Code sand Elections Code, including the California Voting Rights Act and Federal Voting Rights Act. 

Board approval of this item will allow Cooperative Strategies to proceed with services.

FISCAL IMPACT: Not to Exceed $20,000.00 (Developer Fee Fund)

The Division of State (DSA) requires the District to perform annual inspections and monitoring of the retaining wall at Hillcrest High School. J & B Engineers, Surveyors is qualified to perform the required services and has proven to be a reliable vendor.

Contract Template III agreement will be used, which was Board Approved on August 20, 2020. 

Board approval of this item will allow J & B Engineers, Surveyors to proceed with services.

FISCAL IMPACT: Not to Exceed $3,800.00 (Developer Fee Fund)

Geotechnical and laboratory testing is required during the work being performed at various sites. John R. Byerly, Inc. has provided these services for the District in the past and has proven to be a reliable vendor.   

Board approval of this item will allow John R. Byerly, Inc. to proceed with services.

FISCAL IMPACT: Not to Exceed $30,000.00 (Building Fund)

Sandy Pringle Associates Inspection Consultants, Inc. has provided these services for Alvord Unified School District in the past and has proven to be a valuable resource for the District. 
Board approval of this item will allow Sandy Pringle Associates Inspection Consultants, Inc. to proceed with services as needed.

Contract Template II agreement will be used, which was Board Approved on August 20, 2020.

FISCAL IMPACT: Not to Exceed $120,000.00 (Building Fund)

Board ratification is requested for Purchase Order List Number 02 for the period of 06/26/2021 to 07/30/2021.

Number of District Purchase Orders submitted is: 460

RATIONALE:
#B1006631- #B1006967
#P2058441 - #P2058566

FISCAL IMPACT:  $3,785,901.77 (various funds)

Sectran Security Inc. will provide armored transportation services of currency, checks, notes, bonds, negotiable instruments, and all other things of value to Altura Credit Union from the following locations: Arizona Middle School, Loma Vista Middle School, Villegas Middle School, Wells Middle School, Alvord Continuation High School, La Sierra High School , Norte Vista High School, Hillcrest High School, Alvord Unified School District Office (9 KPC) and Child Nutrition Services. Other locations may be added as necessary.

Approval of this two-year service agreement will provide armored transportation services to our schools, Child Nutrition Services Department, and the district office at 9 KPC.

This is an anticipated expenditures in the 2021/22 district budget.

FISCAL IMPACT: $30,000.00 – (General Fund/Unrestricted-Fiscal Services)

BLAST Athletics, LLC ("Provider") will supply and host a secure online platform (“Platform”) for the purposes of district and school site fundraising. This Platform will be be branded and populated by each of the district’s school site administrative staff. Through the Platform, school student groups can receive donations online from potential donors.

Site administration control the content and potential donor contact information on the Platform. Provider will send requests for donations to the entered contact information. This request contains a link that directs the recipient to the student group's webpage, which further explains the fundraiser and collects any donations.

Approval of this agreement will allow BLAST Athletics LLC to provide its fundraising services to Alvord Unified School District for the 2021/22 school year.

FISCAL IMPACT:  None

A Certification of Signatures is required by the Riverside County Office of Education, which shows all signatures of the members of the Governing Board and employees of the district authorized to sign Warrant Orders, Orders for Salary Payment, and Notices of Employment.

No person other than an officer or employee of the district can be authorized to sign orders. These certifications are made in accordance with the provisions of Education Code Sections 42632, 42633, and 85233. If those authorized to sign orders as shown in Column II are unable to do so, the law requires the signatures of the majority of the governing board for these specified purposes.

As prescribed by the Superintendent of Public Instruction, it is necessary to file an updated Certification of Signatures Form at the annual organizational meeting and during the school year when changes to this form are required. In addition, a copy of the Board Minutes authorizing the names of the individuals that have been authorized to sign the form must also be submitted. Board approval is requested to file a revised Certification of Signatures with the Riverside County Office of Education for the 2021-22 fiscal year.

Alvord Governing Board Members
Lizeth Vega, President
Joanna Dorado, Vice President
Julie A. Moreno, Clerk
Robert Schwandt, Member
Carolyn M. Wilson, Member

Personnel Authorized to Sign Warrant Orders and Orders for Salary Payment
Allan Mucerino, Superintendent of Schools 
Dusteen Nevatt, Chief Business Officer, Business Services
Robert E. Presby, Assistant Superintendent, Human Resources  
Sherri Duckworth Kemp, Assistant Superintendent, Educational Services
Kevin Emenaker, Executive Director, Administrative Services
Fred Anthony Warnecke, Director III, Fiscal Services
(Vacant) Assistant Director, Fiscal Services 

FISCAL IMPACT: None

The District’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations and grant funds received. 

These funds when received, are applied to the appropriate budget and financial accounts. They are then deposited into the District’s Cash Clearing Bank Account and a check is written to the Riverside County Office of Education for deposit to the Galaxy Financial System.  A sequential number is assigned to each receipt and once the checks have cleared through the bank account, the items are posted to the financial accounts.

The enclosed financial report is the monthly update of the District’s Report of Receipts for July 1, 2021 thru July 31, 2021.

FISCAL IMPACT: As reported in body of memo

The Carolyn E. Wylie Center for Children, Youth and Families (Wylie Center) is a non-profit agency specializing in the needs of children and their families in Riverside County providing school-based prevention and intervention services for Alvord Unified School District.  Services include resource and referral information, active listening with students, suicide prevention, coping with grief, substance abuse prevention, crisis intervention and consultation with school personnel regarding the academic, social and environmental needs of students.  

The Carolyn Wylie Center will provide outreach counseling services in the Alvord Unified School District during the 2021-22 school year to all five (5) District high schools, and all four (4) middle schools.  Services will include assisting expelled students with the rehabilitation-plan counseling requirement, and Student Attendance Review Board students; working with individual students, groups of students, parents and school staff on issues regarding academics, anger management, attendance, behavior, discipline, family-related problems, substance abuse education, suicide/self-harm prevention, and parent classes.

Board approval of this item will allow the Carolyn E. Wylie Center for Children, Youth, and Families to provide counseling services and classes as described above, during the 2021-2022 school year. 

Fiscal Impact:  Not to exceed $122,893.20 ($20,482.10-General Fund/Restricted-Title IV and $102,411.10- Local Education Agency Medical Billing Option (LEA )

Edgenuity Digital Library and Odysseyware provide online access to students in grades K-12 so that they have the opportunity to take courses for credit recovery and original credit.  Content areas include math, ELA, science, social studies, electives, CTE, AP, world languages, and virtual tutors. 

Under this agreement, Edgenuity Inc. shall provide two hundred twenty-five (225) Odysseywre K-12 Comprehensive and CTE library Add-on concurrent user licenses onsite learning, 330 K-12 Comprehensive Home Base Program (HBP) licenses and professional development for K-12 teachers,  effective July 1, 2021 through June 30, 2022. 

Board ratification of this agreement will allow Edgenuity Inc. to provide access to the digital library and training for teaches for the 2021-2022 school year. 

FISCAL IMPACT: $264,982.00 (General Fund/Unrestricted - $112,500.00, LCFF-LI; General Fund/Restricted - $126,310.00, Extended Opportunities Grant; General Fund/Restricted - $8,000.00, Title II-A; $18,172.00 - Adult Education Block Grant and WIOA)

As students transition back to in-person school, families may be experiencing anxiety related to this transition and residual effects of the collective trauma that our community faced as a result of the COVID-19 pandemic. Participation in this workshop will provide parent/guardians with information on how collective trauma impacts the developing brain, how to recognize the signs of stress and anxiety, and how to emotionally support children as they adjust to change. 

Board ratification of this agreement would allow Stronger Minds, Stronger Youth to deliver this important information to families.

Agreement 2020 Non-Construction Template, which was Board approved on November 19, 2020 will be used for this agreement.

FISCAL IMPACT:  $667.00 (Title I – Family Engagement)

Board ratification is requested for client staffing agreement between Pioneer Healthcare Services, LLC and Alvord Unified School District for the 2021-2022 school year.  This agreement allows Pioneer Healthcare to recruit and provide contract healthcare professionals including speech/language pathologist or assistant, school psychologist, occupational therapist or assistant, physical therapist or assistant and/or licensed vocational nurse to provide therapy services and/or assessments for special needs students as required by their Individualized Education Program (IEP).

The district currently has the need for an additional agency to provide short-term contract health or behavioral aides for students with special needs as required by their Individualized Education Program (IEP).  Our current agency is not able to fulfill all of our requests due to high demand for these types of positions throughout Southern California.  Alvord does not currently have sufficient permanent staff to meet student needs.  Ro Health provides short-term, contract health or behavioral aides for students with special needs as required by their Individualized Education Program (IEP) while Alvord reviews current staffing to determine if an additional aide position is required. 

The Special Education office is requesting ratification of a contract with Ro Health, Inc. to provide short-term staffing support as needed for the 2021-2022 school year.

FISCAL IMPACT:   Not to Exceed $650,000.00 (General Fund/Restricted-Special Education) 

Lenovo hardware maintenance agreement is needed to provide acknowledgement of the scope of warranty and maintenance for Lenovo server hardware.

FISCAL IMPACT: NONE (IT Department)

The Riverside County Department of Mental Health (RCDMH) – Friday Night Live (FNL) contract provides funds to compensate approximately 75% per adult advisor for each school’s prevention club known as Friday Night Live (high school), Club Live (middle school) and Kid Live (elementary school). Each site’s advisor receives a $1,104.00 stipend ($750.00 from RCDMH and $354.00 from Alvord) and agrees to abide by the FNL assurances. The clubs meet monthly, and plan activities and events  for students throughout the year. The prevention clubs promote a commitment to a safe and drug free lifestyle.

The Student Services department anticipates prevention clubs at the following sites: La Granada, McAuliffe, and Rosemary Kennedy Elementary Schools, Arizona Middle School, , and Norte Vista High School, sites may vary.  The contract specifies the responsibilities and duties of the adult club advisors.  The contract states that the County will reimburse the District $750.00 per advisor, not to exceed four (4) advisors.  The remaining cost of $354.00 per advisor will be paid using general funds.  In addition, the fifth prevention club advisor will be entirely funded using general funds.

Board approval of this item will allow the Riverside County Department of Mental Health to provide Alvord Unified School District supplemental funding for up to four (4) club advisors and one (1) additional advisor using district funds during the 2021-22 school year.

FISCAL IMPACT: Not to exceed: $2,600.00 (General Fund/Unrestricted)

This agreement will allow for RCOE CTE teachers Gina Pierson and Mark Porter ten hours each to collaborate and plan their programs together during the summer or after their contract day. 

This agreement was received from RCOE on July 13, 2021. 

FISCAL IMPACT: $1,569.66 (General Fund / Unrestricted Site Discretionary Fund)

This agreement would allow RCOE CTE instructors to attend Career Technical Education meetings and events after their contract day. The maximum hours worked under the agreement are listed on Attachment A of this agreement. 

The Alternative Programs and CTE office meets monthly with CTE teachers after their contract day. CTE teachers attend College and Career Fairs, Conferences, and prep for the CTE showcase before and after their contract day. ROP teachers cannot be paid off of a personnel action forms and must have a contract for their additional hours. Meetings, professional development and collaboration time is required by the grant.

In past years each instructor had an individual contract for these hours, this year all teachers and their individual hours are listed on Attachment A. 

This agreement was received from Riverside County Office of Education on June 30, 2021. 

FISCAL IMPACT: $17,191.64 (Restricted Fund Carl Perkins Grant)

This agreement would allow Kathy Thompson to work additional hours for activities related to the Health Academy at La Sierra High School for the 2021-2022 school year. 

The maximum hours worked under the agreement is not to exceed 25 hours during the 2021-2022 school year. 

RCOE teachers cannot be paid off a personnel action form and must have a contract for additional hours.  

This agreement was received on July 13, 2021. 

FISCAL IMPACT: $1,782.37 (Restricted Funds Partnership Academy) 

This agreement will allow for RCOE CTE teachers Gina Pierson and Kathy Thompson extra hours each to collaborate and plan their programs together during the summer or after their contract day.

This agreement was received from RCOE on August 4, 2021.

FISCAL IMPACT: $1,948.26 General Fund / Unrestricted Site Discretionary Fund

Creating Creators founders Jessica Just and Polo Munoz both well known in the film industry will bring their program to the Norte Vista High School film and production program.  The Creating Creators program will enhance the writing skills of Norte Vista High School students with workshops, a pilot film class and professional development for teachers. 

Students in the Creating Creators program will get the opportunity to work with film industry professionals to write, produce, and create their own small films.  

Creating Creator students have won film festival awards.  We are excited to bring the wonderful opportunity to the film students at Norte Vista High School. 

FISCAL IMPACT: Not to Exceed $26,400 (Restricted Funds/ Career Technical Education Incentive Grant) 

Konica Minolta provides maintenance copier service, usage, supplies (toner and staples) and replacement parts. Konica Minolta has been a valued business partner with Alvord Unified School District for over 15 years. They are in the industry for imaging equipment and the district has been pleased with the service they have provided.

Board approval of this annual maintenance agreement with Konica Minolta will allow them to continue providing maintenance to the machine located at Norte Vista High School Agriculture Department.

FISCAL IMPACT: Not to exceed $300.00 (Restricted Funds/ Ag Incentive Grant)

Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

Approve agreement between Terris Barnes Walters Boigon Heath Lester, Inc. (TBWBH/P&M) and Alvord Unified School District to provide services for assessment and bond measure planning, effective August 20, 2021 through December 30, 2024.

TBWBH/P&M will assist in evaluating the electoral feasibility of a G.O. bond measure, develop a measure for the ballot and implement a public outreach and communication program to raise awareness for Alvord Unified School District needs. TBWBH/P&M is a qualified professional consulting firm that has provided these services for other surrounding District’s in the past.  

Board approval of this item will allow TBWBH/P&M to proceed with services.

FISCAL IMPACT: Not to Exceed $225,750.00 (General Fund/Unrestricted)

Education Code 42632 provides for the Board of Education to authorize those who can sign on behalf of the district.  Board approval is requested to authorize the following:

Contracts & Purchase Orders

Allan J. Mucerino, Ed.D., Superintendent

Dusteen Nevatt, Chief Business Officer, Business Services

Sherri Duckworth Kemp, Ed.D., Assistant Superintendent, Educational Services

Robert E. Presby, Ed.D., Assistant Superintendent, Human Resources

Kevin Emenaker, Executive Director, Administrative Services

Purchase Orders only

Fred Anthony Warnecke, Director III, Fiscal Services

Assistant Director, Fiscal Services (currently vacant)

This list of authorized signers will be updated and re-approved by the Board of Education on an annual basis and when staffing changes occur.

FISCAL IMPACT: None

Education Code 48930 authorizes the governing Board to approve the formation of student body organizations within the district.  Approving the ASB at Alvord Alternative Continuation High School would allow for a greater degree of student involvement, encourage communication and cooperation between students and between students and staff, and provides opportunities for students to feel valued and members of the Alvord community.  

FISCAL IMPACT: None

The California Department of Education (CDE) requires school districts to indicate each year federal categorical programs they will participate in the following school year.  The CARS application contains assurances indicating the LEA will comply with the legal requirements of each program in order to supplement the regular educational programs provided by the district.  The application becomes part of the entitlement funding process for all districts.

Board approval will allow the Alvord Unified School District to submit the application for funding of consolidated categorical programs indicating Alvord's intention to participate in various categorical programs and provides assurances the program guidelines will be met.  For the school year 2021-2022, the district will participate in the following programs and anticipates the listed revenue below:

• Title I, Part A & D:  $5,409,600
• Title II, Part A:  $677,947
• Title III, Part A Immigrant:  $55,334
• Title III, Part A English Learner:  $654,228
• Title IV, Part A Student Support and Academic Enrichment:  $414,642

The California Department of Education uses the submission of the CARS application in determining the preliminary level for each of the categorical programs.  The actual entitlement for each program will be determined after the approval of the State Budget.

FISCAL IMPACT: $7,211,751  (Estimated Revenue General Fund/Restricted for 2021-2022)

The Board of Education will review the proposed revisions to the listed Board Policy.  Board Bylaw 9310 entitled “Board Policies”, allows the Board to waive the second reading and adopt the proposed revisions at this time.  

If the Board desires further revisions, the Board Policy will be brought back to the September 2, 2021 Board meeting for a second reading.

The changes are shown in red font and are presented for your review and reading.  The following board policy listed below are being brought forward:

Dusty Nevatt, Chief Business Officer, will present changes to the 2021/22 Adopted District Budget based on the state's budget being signed into law. 

Pursuant to Education Code 42142, within 45-days of the Governor adopting the state budget, the Superintendent of the school district shall forward to the County Superintendent of Schools any revisions to the school district's current year budget.

2021 Board Meeting Dates ~ Open Session 6:00 p.m.

September 2 and 16, 2021

October 7 and 21, 2021

November 4 and 18, 2021

December 16, 2021