The District entered into a no cost lease agreement with Riverside County Superintendent of Schools (Original Agreement B-99-18) on December 4, 1997 for a relocatable Head Start Facility at La Granada Elementary Site located at 10353 Gramercy Place, Riverside, CA 92505. 

Because the facility will be remodeled during the 2021-2022 fiscal year, and serves the students in the area, the SUPERINTENDENT and District agree that an extended lease will allow the SUPERINTENDENT to effectively serve the students in the long term and allow the SUPERINTENDENT to invest in the Riverside County Office of Education (RCOE) classroom building on an ongoing basis. 

The purpose of this agreement is to establish new terms and conditions for the SUPERINTENDENT to lease from the District the ground at the school necessary to accommodate the RCOE classroom building, newly constructed staff parking lot and the special education and/or other educational programs and services to be provided by RCOE from time to time while this agreement is in effect. Each year an amendment is processed in the amount of $5,131.00 paid to the District, to cover utilities for the use of three (3) classrooms. 

Board approval of this item will allow Riverside County Superintendent of Schools to continue to use the Head Start Facilities at La Granada Elementary Site (La Granada-South).

FISCAL IMPACT: None

The District entered into a no cost lease agreement with Riverside County Superintendent of Schools on March 23, 1981 for a permanent building for Head Start at Foothill Elementary School located at 8230 Wells Avenue, Riverside, CA 92505. This agreement expires on March 23, 2021 and this board item is to extend ground lease an additional twenty-five years. 

Each year a Facility and Support Services Agreement is processed and shall remain in full effect notwithstand that the Parties have entered into this agreement and nothing in this agreement shall be deemed or construed to supersede anything in the Facility and Support Services Agreement. 

Board approval of this item will allow Riverside County Superintendent of Schools to continue to use Foothill Elementary School-Ground Lease.

FISCAL IMPACT: None

Baker Nowicki Design Studio will develop a long-term master plan for each of the school sites that addresses programmatic, operational and maintenance needs. Development of scope, design and estimated cost for implementation of each campus master plan to support the District's proposed future GO bond measure. They will oversee the planning effort from beginning to end. 

Board approval of this item will allow Baker Nowicki Design Studio to proceed with services.

FISCAL IMPACT: Not to Exceed $235,000.00 (General Funds/Unrestricted)

Board ratification is requested for Purchase Order List Number 04 for the period of 08/14/2021 to 09/03/2021.

Number of District Purchase Orders submitted is: 163

RATIONALE:
#B1006995 - #B1007009
#P2058615 - #P2058764

FISCAL IMPACT:  $1,458,380.47 (various funds)

A Certification of Signatures is required by the Riverside County Office of Education, which shows all signatures of the members of the Governing Board and employees of the district authorized to sign Warrant Orders, Orders for Salary Payment, and Notices of Employment.

No person other than an officer or employee of the district can be authorized to sign orders. These certifications are made in accordance with the provisions of Education Code Sections 42632, 42633, and 85233. If those authorized to sign orders as shown in Column II are unable to do so, the law requires the signatures of the majority of the governing board for these specified purposes.

As prescribed by the Superintendent of Public Instruction, it is necessary to file an updated Certification of Signatures Form at the annual organizational meeting and during the school year when changes to this form are required. In addition, a copy of the Board Minutes authorizing the names of the individuals that have been authorized to sign the form must also be submitted. Board approval is requested to file a revised Certification of Signatures with the Riverside County Office of Education for the 2021-22 fiscal year.

Alvord Governing Board Members
Lizeth Vega, President
Joanna Dorado, Vice President
Julie A. Moreno, Clerk
Robert Schwandt, Member
Carolyn M. Wilson, Member

Personnel Authorized to Sign Warrant Orders and Orders for Salary Payment
Allan Mucerino, Superintendent of Schools 
Dusteen Nevatt, Chief Business Officer, Business Services
Robert E. Presby, Assistant Superintendent, Human Resources  
Candy Plahy, Interim Assistant Superintendent, Educational Services
Kevin Emenaker, Executive Director, Administrative Services
Fred Anthony Warnecke, Director III, Fiscal Services
(Vacant) Assistant Director, Fiscal Services 

FISCAL IMPACT: None

Education Code 42632 provides for the Board of Education to authorize those who can sign on behalf of the district.  Board approval is requested to authorize the following:

Contracts & Purchase Orders

Allan J. Mucerino, Ed.D., Superintendent

Dusteen Nevatt, Chief Business Officer, Business Services

Candy Plahy, Ed.D., Interim Assistant Superintendent, Educational Services

Robert E. Presby, Ed.D., Assistant Superintendent, Human Resources

Kevin Emenaker, Executive Director, Administrative Services

Purchase Orders only

Fred Anthony Warnecke, Director III, Fiscal Services

Assistant Director, Fiscal Services (currently vacant)

This list of authorized signers will be updated and re-approved by the Board of Education on an annual basis and when staffing changes occur.

FISCAL IMPACT: None

The District’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations, and grant funds received. 

The enclosed financial report is the monthly update of the District’s Report of Receipts for August 1, 2021 thru August 31, 2021.

FISCAL IMPACT: As reported in body of memo

The FCC's Emergency Connectivity Fund (ECF) is a $7.17 billion program that will help schools provide the tools and services their communities need for remote learning during the COVID-19 emergency period. ECF will help provide relief to millions of students, school staff, and library patrons and will help close the Homework Gap for students who currently lack necessary Internet access or the devices they need to connect to classrooms. The ECF Program will cover reasonable costs of laptop and tablet computers; Wi-Fi hotspots; modems; routers; and broadband connectivity purchases for off-campus use by students.

CSM Consulting provides support in filing for Emergency Connectivity Fund (ECF).
Board approval to approve this contract every year for the duration of the contract
will allow CSM Consulting, Inc. to continue to provide consulting services for ECF funding.

FISCAL IMPACT: NTE $20,000.00 (IT Department Discretionary Fund)

Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

Pursuant to Public Contract Code Sections 10298, 10299 and 12100, the District has the authorization to utilize the purchase of supplies, equipment and other services through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS). 

FISCAL IMPACT: None

Dusty Nevatt, Chief Business Officer of Business Services, will be presenting the 2020/21 Unaudited Actuals Financial Report to the Board of Education. 

The Governing Board is required to prepare an annual statement of all receipts and expenditures of the district for the preceding fiscal year and to file that financial statement with the County Superintendent of Schools as directed by Education Code Section 42100.  All operating funds of the district have been included and must be submitted to the Riverside County Office of Education for the transmittal to the California Department of Education.

The Unaudited Actuals Financial Reports have been prepared in accordance with Education Code Section 42100.  

FISCAL IMPACT: None

A significant event in the history of California school finance was the 1979 enactment of Proposition 4, an initiative authored by Paul Gann. This initiative established constitutional limits on the allowable growth in state and local government spending. Although many of the constraints of the Gann initiative were nullified by the passage of Proposition 98 in 1988, and the inflation factors modified by the passage of Proposition 111 in 1990, “Gann limits” still restrict government spending to a rate of no more than the State’s overall economic growth. This limit is calculated using factors such as population growth and inflation based on California’s personal income per capita.

The district's 2020-21 appropriations do not exceed the limitations imposed by Proposition 4. The final adjusted appropriations subject to the Gann Limit for 2020-2021 is $120,261,034.80. The estimated appropriations limit for 2021-2022 is $123,146,704.34.

FISCAL IMPACT: None

California Education Code Section 42600 requires approval of adjustments resulting from the reconciliation of the estimated ending fund balances to the unaudited actual ending fund balances. At the time of the 2021-2022 Budget adoption, the district’s estimated balance for the funds in attachment A was $12,519,782.00. After completing the year-end closing process, the district’s unaudited ending fund balances for these funds is determined to be $13,493,853.46 for a difference of $974,071.46.

The difference between the estimated and actual ending fund balances must be reflected in the 2021-2022 Revised Budget, either added to the ending fund balance or allocated to a revenue or expenditure series object code. This requirement will be accomplished through the approval of Resolution No. 12.

FISCAL IMPACT: None

Bullying Prevention Month promotes awareness about bullying and the role we all play in making a difference towards creating a positive community culture.

The proposed Resolution No.13 affirms Alvord's commitment to creating a community united in kindness, acceptance, and inclusion through participation in Bullying Prevention Month.

FISCAL IMPACT: None

As a result of the COVID pandemic, many districts have been experiencing a substitute shortage and an increase in employee absences. The addition of these temporary teacher positions is essential to address the shortage.  These positions will also create greater flexibility in covering vacant teaching assignments across the district.

There will be two Temporary Itinerate Teachers for each elementary school, three for each middle school and and four for each high school. Board approval will allow the District to hire temporary itinerate staff to provide the coverage needed.

FISCAL IMPACT:  $4,208,308.00 (General Fund/Restricted – CARES Act/ESSER-II)

The following is a list of items that will be presented on this report;

Various Sites – Replace Non-Functioning Marquees
Norte Vista High – Exterior Repairs
Foothill Elementary – Building Repairs
Work Orders by Site – March, April, May, June, July and August
Climatec Energy Master Plan

The attached report contains additional details and photos. This does not include any projects currently underway.

FISCAL IMPACT:  None

2021 Board Meeting Dates ~ Open Session 6:00 p.m.

October 7 and 21, 2021

November 4 and 18, 2021

December 16, 2021