Board of Education Regular Meeting
Alvord USD
October 21, 2021 4:00PM
District Office Board Room
9 KPC Parkway, Corona, CA 92879
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| A quorum is expected with Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, Mr. Robert Schwandt, and Mrs. Carolyn M. Wilson in attendance. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes per speaker or twenty minutes per topic. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Lizeth Vega, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes per speaker or twenty minutes per topic. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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Your Superintendent recommends approval of Consent Agenda items 7.a.1 through 7.d.11.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Special Board Meeting of September 30, 2021. |
Meeting Minutes 9-30-21
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of October 7, 2021. |
Meeting Minutes 10-7-21
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| Ratify Agreement No. C1008290 of Riverside County Superintendent of Schools Facility and Support Services for Special Education Services. This contract provides the District reimbursement for Facility and Support Services (custodial and maintenance) for the County’s use at various sites, effective July 1, 2021 through June 30, 2022. This is year 1 of a 5-year agreement |
Agreement No. C1008290 is an Agreement between Riverside County Superintendent of Schools and Alvord Unified School District, to provide the Support Services for the Facilities described as Foothill, La Granada South, Phillip M. Stokoe Elementary Schools and Hillcrest, Norte Vista High Schools.
Board approval of this item will allow Alvord Unified School District to provide the necessary facility and support services.
FISCAL IMPACT: $116,573.00 (Revenue – General Fund/Unrestricted) |
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21-22 RCOE Agreement C1008290
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| Ratify agreement between Weka, Inc. and Alvord Unified School District to extend the use of a portion of the lot adjacent to the parking lot at Child Nutrition Services (CNS) (7377 Jurupa Avenue, Riverside, CA), effective August 23, 2021 through December 31, 2021. |
On December 17, 2020 the Board Approved for Weka, Inc. to use a portion of the lot adjacent to the parking lot at CNS. Weka, Inc. is requesting to extend the use for another four months.
Board ratification of this item will allow Weka, Inc. to continue to use the empty lot through December 31, 2021 and generate revenue for the District at $550.00 per month.
FISCAL IMPACT: $2,200.00 ($550.00 per month) (Revenue - General Fund/Unrestricted) |
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Signed 21-22 Weka, Inc Agreement
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| Ratify Modification No. 3 of Riverside County Superintendent of Schools Use of Facilities Agreement INV40374 for use of two classrooms at Rosemary Kennedy Elementary School (classrooms F19 and F23) and one classroom at Villegas Middle School (classroom B29) for Special Education, year four of a five-year term, effective July 1, 2021 through June 30, 2022. |
The original Agreement No. INV40374 was Board approved on April 25, 2019. This Modification No. 3 is for year four of a five-year agreement, for Riverside County Superintendent of Schools to provide Alvord Unified School District the use of Rooms F19 and F23 at Rosemary Kennedy Elementary School and Room B29 at Villegas Middle School, for Special Education. During the term of this agreement the District shall provide insurance on the district owned equipment including fire and theft, custodial services, routine maintenance, and repairs for the facility, and, shall pay for all utilities used by the District. The Riverside County Superintendent of Schools will issue annual modifications, for each fiscal year.
FISCAL IMPACT: $6,000.00 (General Fund/Unrestricted) |
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21-22 RCOE Agreement IN40374 #3
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| Approve agreement between Capital Advisors Group, LLC and Alvord Unified School District for consulting and advocacy services, effective October 22, 2021 through June 30, 2022. |
Capital Advisors Group, LLC will assist the District in navigating new legislation relating to school districts.
Board approval of this item will allow Capital Advisors Group, LLC to proceed with services.
FISCAL IMPACT: $36,000.00 (Developer Fee Fund) |
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21-22 Capital Advisors Agreement
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| Approve agreement between Neff Construction, Inc. and Alvord Unified School District for repairs to parking lot at Collett Elementary School, effective October 22, 2021 through December 31, 2022. |
The Collett Elementary School site has little to no slope. This has created an issue with ponding of water in the front parking lot. Staff worked with the City of Riverside, architects and engineers to develop plans and specifications to submit and obtain approval from the Division of State Architects (DSA). The projects will be completed in phases to minimize impacts to vehicle and pedestrian traffic to get onto the campus. Neff Construction has worked on several projects for the district and proven to be a reliable contractor.
Contract Template III will be used for this agreement, which was Board Approved on August 20, 2020.
Board approval of this item will allow Neff Construction, Inc. to proceed with services.
FISCAL IMPACT: $658,007.00 ($75,000.00 Developer Fee Fund and $583,007.00 Building Fund) |
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| Accept the Gifts & Donations to various school sites and programs of the Alvord Unified School District in the amount of $27,170.00 for the period September 1, 2021 – September 30, 2021 |
Gift Donations - September 2021
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Board ratification is requested for Purchase Order List Number 06 for the period of 09/18/2021 to 10/01/2021 Number of District Purchase Orders submitted is: 115 RATIONALE:
#B1007018 - #B1007034
#P2058848 - #P2058949
FISCAL IMPACT: $678,745.62 (various funds)
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Purchase Order List Number 06
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| Receive Report of Receipts for September 1, 2021 – September 30, 2021, in the amount of $492,100.51. This amount includes routine deposits for reimbursements, health and welfare contributions, donations and grant funds received. |
The District’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations, and grant funds received.
The enclosed financial report is the monthly update of the District’s Report of Receipts for September 1, 2021 – September 30, 2021. FISCAL IMPACT: As reported in body of memo |
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Report of Receipts - September 2021
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| Board ratification is requested for the agreement between Edgenuity Inc. and Alvord Unified School District to provide seventy-five additional Edgenuity Digital Library and Odysseyware licenses to the district during the 2021-2022 school year. |
Additional licenses are needed for Hillcrest and Norte Vista High Schools to meet the needs of their students. Board ratification of this agreement will allow Edgenuity Inc. to provide additional access to the digital libraries. FISCAL IMPACT: $28,127.25 (General Fund/Restricted - Expanded Learning Opportunities Grant) |
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21-22 Edgenuity Additions HHS NVHS BA 10.21.21
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| Board ratification is requested for an agreement with the Riverside County Office of Education for Central Auditory Processing Disorder (CAPD) Assessment Services for students with special needs for the 21-22 school year. |
The Riverside County Office of Education (RCOE) provides Central Auditory Processing Disorder (CAPD) Assessment Services for students with special needs to evaluate hearing acuity, middle ear function, and a variety of auditory processes. A referral for assessment is made by the District when there is a suspected disability. Services include assessment, a detailed report, attendance at an IEP meeting, and FM trial recommendation and coordination when appropriate. This is an annual agreement with RCOE that is approved at the beginning of each school year in the event students require these services. Fiscal impact recommendation is based upon historical trends in cost per student for services, and the anticipated number of students who will require the assessment for 2021-2022. An estimated three students will receive services at approximately $1,000.00 per student per year. Board ratification of this item will allow RCOE to provide Central Auditory Processing Disorder (CAPD) Assessment Services for students with special needs to evaluate hearing acuity, middle ear function, and a variety of auditory processes for the 2021-2022 school year. FISCAL IMPACT: Not to exceed $3,000.00 (General Fund/Restricted-Special Education) |
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RCOE IN60346-CAPD
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Board approval is requested for an agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor Mark Ferguson to work as the Green Construction Academy Coordinator not to exceed 180 hours during the 2021-2022 school year. |
This agreement would allow Mark Ferguson an additional 180 hours during the 2021-2022 school year to coordinator budget, activities, trips, scholarship opportunities, and apprenticeships for our Green Construction Academy students as written in the grant. ROP teachers cannot be paid off a personnel action form and must have a contract for the additional hours. FISCAL IMPACT: Not to exceed $11,885.43 (General Fund/Restricted - Green Construction Academy Partnership Grant) |
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21-22 RCOE IN70302 M Ferguson GCA BA 10.21.21
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| Board approval is requested for a contract between AkinsIT and Alvord Unified School District to provide License and warranty for Varonis Active Directory Data Analytics plus EdgeC. Effective December 1, 2021 to August 21, 2022. |
The Varonis Active Directory Data Analytics plus EdgeC product enables the district’s Varonis server to have visibility, archive and guard against DNS vulnerabilities and malicious active directory behavioral events with non-structured data and active directory in the district’s data center.
FISCAL IMPACT: $19,990.71 (IT Department Discretionary Funds) |
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Contract
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| Board approval is requested for a professional services agreement between Jostens, Inc. and Alvord Unified School District for the 2021-2022 Hillcrest High School Yearbook. |
Hillcrest High School would like to create a yearbook with events and memories during the 2021-2022 school year. Under this agreement, Jostens, Inc. would publish the book for sale to Hillcrest students, parents, and staff.
Board approval of this agreement will allow Jostens, Inc. to publish the Hillcrest High School 2021-2022 Yearbook.
FISCAL IMPACT: $40,928.06 (Associated Student Body Funds) |
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Agreement
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| Board approval is requested for a professional services agreement between Kelvin Askew and Alvord Unified School District to provide visual design services for the Norte Vista High School marching band and color guard. This agreement would be effective October 22, 2021 through June 30, 2022. |
Under this agreement, professional visual designer, Kelvin Askew, would design the visual movement of the Norte Vista marching band and color guard. The design would be a collaboration between Kelvin Askew and the Norte Vista High School band director, drill writer, music arranger, and color guard instructor, and would be specific to the student’s ability level and music.
Board approval of this agreement would allow Norte Vista High School students to be more prepared to participate in the competitions during the 2021-2022 school year.
Contract Template III Agreement, which was Board approved on August 20, 2020, will be used for this agreement. FISCAL IMPACT: Not to exceed $1,501.50 (General Fund/Restricted - Title IV) |
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Scope of Services
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| Board approval is requested for an agreement between Formative and Alvord Unified School District for the renewal of a school wide premium subscription plan for La Sierra High School during the 2021-2022 school year. |
Formative is a comprehensive formative teaching and assessment solution used for acting on live student responses and tracking student growth over-time to standards.
Board approval of this agreement will allow La Sierra High School to purchase a renewal subscription of Formative for the 2021-2022 school year.
FISCAL IMPACT: $11,735.00 (General Fund/Restricted -Title I funds) |
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Agreement
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| Board approval is requested for an agreement between Kona Ice Riverside and Alvord Unified School District for fundraising services on campus for La Sierra High School’s Harvest Festival on Saturday, October 23, 2021. |
Kona Ice Riverside will provide fundraising services during La Sierra’s Harvest Festival on Saturday, October 23, 2021. Kona Ice Riverside will give La Sierra ASB 20% of total sales provided they receive a minimum of $400 in sales to cover expenses.
Board approval of this agreement will allow Kona Ice Riverside to provide fundraising services on campus for La Sierra High School’s Harvest Festival on Saturday, October 23, 2021.
FISCAL IMPACT: $0 |
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Agreement
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| Board approval is requested for an agreement between Renaissance Learning, Inc. and Alvord Unified School District to provide myOn Reader and myOn News for the students enrolled in HALF-Time and PRIME-Time Expanded Learning. The term of this agreement would be November 1, 2021 through September 30, 2025. |
Expanded Learning has had an agreement with Renaissance since October 2019 and is requesting to upgrade and extend the current agreement. Renaissance provides, through the myOn program, thousands of digital books and daily news, in English and Spanish, to all children in Expanded Learning. With access to myOn, students are able to read on myOn anytime and anywhere using devices with internet capabilities or offline using devices once books are downloaded. myOn personalizes the reading experience by continuously recommending books as the students’ interest and reading levels evolve. By upgrading the current contract, Expanded Learning will extend the agreement through September 30, 2025 and add 24/7 unlimited access to over 2,700 additional books from 33 publishers. Many of the additional publishers provide high interest, popular books that will support our English Learners, Reluctant Readers and those reading in Spanish at both the elementary and middle school level.
Board approval will allow Expanded Learning students to access Renaissance’s myOn Reader and myOn News with additional publishers and titles for the remainder of the current contract and for an additional three years, starting November 1, 2021 through September 30, 2025.
FISCAL IMPACT: $126,649.95 (General Fund/Restricted, After School Education and Safety Grant) |
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Agreement
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| Board approval is requested for an agreement between Susan Hentz and Associates and the Alvord Unified School District to provide co-teaching professional development presentations and in-person coaching during the 2021-2022 school year. |
The Alvord Special Education Department is committed to providing professional development for staff in support of new programs. Based on feedback from sites, an area of need is Co-Teaching. Susan Hentz & Associates has the reputation of being in the forefront of Co-Teaching practices and implementation. Susan Hentz will provide virtual training and in-person coaching for both special education and general education staff. Bringing this training to our district will allow staff to implement the strategies at their sites to improve the success of our students in the co-teaching setting.
Board approval of this item will allow Susan Hentz & Associates to provide virtual professional development presentations and on-site coaching sessions during the 2021-2022 school year.
FISCAL IMPACT: Not to exceed $45,000.00 (General Fund/Restricted) |
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Agreement
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| Board approval is requested for an overnight trip for fourteen students and three chaperones from Norte Vista High School to attend the Riverside Section FFA Leadership Conference in Angelus Oaks, CA November 19-20, 2021. |
The FFA Leadership Conference would allow Norte Vista High School Future Farmers of America (FFA) Agriculture students to have the opportunity to receive beneficial leadership training in workshops put on by Riverside Section presenters. Student leadership is an integral part of the instruction in all Agriculture courses at Norte Vista High School.
Students would be transported to the event in district vehicles. Lodging would be at the Crazy Wasewagan Camp and Retreat, where students would be housed along with adult chaperones in cabins of 10 or fewer. Male and female students would be housed in separate cabins and chaperones of the same gender would supervise each group. The number of chaperones would be in line with Board Policy 6153, School-Sponsored Trips, of one adult per seventeen students for overnight trips.
Board approval of this overnight trip would allow Norte Vista High School Future Farmers of America students to attend the Riverside Section FFA Leadership Conference, November 19-20, 2021.
FISCAL IMPACT: $1,776.00 (General Fund/Restricted - CTEIG, Perkins, Agricultural Incentive Grant) |
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Overnight Trip Request
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Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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| Dusty Nevatt |
Adopt the Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan. The Elementary and Secondary School Emergency Relief (ESSER) III Expenditure Plan must be adopted by the local governing board at a public meeting on or before October 29, 2021, and must be submitted to the County Office for review and approval within five days of adoption.
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In response to the 2019 Novel Coronavirus (COVID-19), the U.S. Congress passed the American Rescue Plan (ARP) Act, which was signed into law on March 11, 2021. This federal stimulus funding is the third act of federal relief in response to COVID-19, following the Coronavirus Aid, Relief, and Economic Security (CARES) Act signed into law on March 27, 2020, and the Coronavirus Response and Relief Supplemental Appropriations Act, 2021 (CRRSA Act) signed into law on December 27, 2020. The main funding source for school districts in the ARP Act is the ESSER III Fund. Districts must complete an ESSER III Expenditure Plan detailing how funds will be used to provide for continuous and safe in-person learning, address the impact of lost instructional time, and identify the use of any remaining funds. The plan must be adopted by the local governing board at a public meeting on or before October 29, 2021 and must be submitted for review and approval within five days of adoption to the County Office of Education (COE). The Alvord Unified School District ESSER III Expenditure Plan is aligned with the District’s Expanded Learning Opportunities Grant Plan, approved by the school board on June 1, 2021, and the Alvord Unified School District's Reopening Plan, dated March 3, 2021. FISCAL IMPACT: $40,751,633 |
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ESSER III Expenditure Plan
ESSER III Expenditure Plan Presentation
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| Review proposed revisions to Board Policy. |
The Board of Education will review the proposed revisions to the listed Board Policy. Board Bylaw 9310 entitled "Board Policies," allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policy will be brought back to the November 4, 2021 Board Meeting for a second reading and approval.
Number BP/AR/E Title
3516.5 BP Emergency Schedules
FISCAL IMPACT: NONE |
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1-Summary of Proposed Revisions
2-BP 3516.5 Emergency Schedules
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| Board Approval is requested for the addition of one full-time School Psychologist position for the Special Education Department for the 2021-2022 school year. |
An additional School Psychologist position is essential to support the increase in eligible students requiring social, emotional and behavioral support due to COVID-19 pandemic related circumstances. This position will be a temporary position for the remainder of the 2021-22 school year. Students had little social interaction during school closures. Their instructional routines were disrupted. As students returned, there was an increased need for counseling and behavior plans to assist students with adjusting to the return to in-person instruction. Approval of this position will allow the District to provide the necessary services to students.
FISCAL IMPACT: $92,250.00 (General Fund/Restricted - ELO Grant) |
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| The facilities report will provide a brief overview of projects completed, status of work orders and safety measures update. This information will be presented to the Board for discussion at the second meeting of each month. |
The following is a list of items that will be presented on this report;
McAuliffe Elementary - Playground
Work Orders by Site – September
Climatec Overview By Phase
Climatec Savings for Villegas Pilot Solar Program
Next Steps
The attached report contains additional details and photos. This does not include any projects currently underway.
FISCAL IMPACT: None
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Facilities Update - September 2021
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| The Board will receive the first Quarterly Report on Williams Uniform Complaints for the period beginning July 2021 and ending September 2021. There were eight complaints that were received in this time period. |
Education Code Section 35186 created a procedure for filing complaints concerning deficiencies related to instructional materials, conditions of facilities that are not maintained in a clean or safe manner or in good repair, and teacher vacancy or misassignment. Copies of the Williams Uniform Complaint Procedures are posted in English and Spanish in each classroom and school office. The Complaint Procedure Forms are kept in the principals’ offices and made available to the public upon request.
The District files with Riverside County Office of Education a Quarterly Report on Williams Uniform Complaints listing the number of complaints that have been received during that quarter, the number of complaints that have been resolved, and the number of complaints that remain unsolved. The attached Quarterly Report on Williams Uniform Complaints is presented for your information only. Six of the complaints did not meet the Williams Complaint criteria and will be addressed as separate matters.
FISCAL IMPACT: None |
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First Williams Quarterly Report 2021 - 2022
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2021 Board Meeting Dates - Open Session 6:00 p.m.
November 4 and 18, 2021
December 16, 2021 |
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Published: October 18, 2021, 3:55 PM
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