On February 9, 2022 it was reported that the roll up doors are not working properly. Barr Door, Inc. was called out to provide the District with a proposal. Their recommendation is to have preventative maintenance performed to the three Cookson Grill Doors. Barr Door, Inc. has provided these types of services in the past and have proven to be a reliable vendor.  

Board approval of this item will allow Barr Door, Inc. to proceed with services.

Contract Template III agreement will be used, which was Board Approved on August 20, 2020.

FISCAL IMPACT: Not to Exceed $5,000.00 (General Fund/Restricted-Maintenance)

Colbi Technologies, Inc. provides a web-based tool (Quality Bidders) that simplifies the prequalification process for contractors and for CUPCCAA bid registration. Colbi Technologies, Inc. has provided these types of services for other Districts throughout the State and is a qualified vendor.

Board approval of this item will allow Colbi Technologies, Inc. to proceed with services.

FISCAL IMPACT: $7,500.00 (General Fund/Restricted-Maintenance)

Board ratification is requested for Purchase Order List Number 13 for the period of 02/12/2022 to 02/25/2022.

Number of District Purchase Orders submitted is: 91

RATIONALE:
#B1007094 - #B1007097
#P2059655 - #P2059742

FISCAL IMPACT:  $209,914.69 (various funds)

Donated vehicles to the Norte Vista Automotive Technology program have outlived their use to the program.  Approving surplus status will allow the vehicles to be sold or scrapped, as appropriate. Other surplus items include Arizona Middle School Physical Education apparel due to mascot change.

Board approval of this item will allow for the liquidation of District surplus in accordance with Education Code Section 17545.

FISCAL IMPACT:  Contingent upon sale of surplus items

The Riverside County Office of Education (RCOE) provides Audiological Services for students with special needs. The District makes a referral for assessment when there is a suspected disability. Services include audiological evaluation, amplification, equipment maintenance, inventory, observation, consultation and support services provided by the RCOE Audiologist and Audiologist Clerk. This is an annual agreement with RCOE.  Fiscal impact recommendation is based upon the rate of $500.00 per student and the anticipated number of students who will require these services for 2021-2022.    

Board ratification of this item will allow RCOE to provide Audiological Services for students with special needs for the 2021-2022 school year. 

FISCAL IMPACT: Not to exceed $2,000.00 (General Fund/Restricted-Special Education)

The objectives of the HOPE Youth Leadership Program include college preparation, financial empowerment, enhanced civic participation and the promotion of healthy living. This exclusive opportunity was offered to Norte Vista High School by the HOPE organization as they have seen promising outcomes from past participants.  The Board of Education approved the Memorandum of Understanding for participation in the HOPE program on January 20, 2022 under Item 7.d.11.

Students selected to participate in the HOPE program must attend training sessions under the guidelines of the MOU.  The four female students selected had the opportunity to attend Session II training at the Millennium Biltmore Hotel in Los Angeles March 10-12, 2022.  These students travelled to the event in chaperone’s vehicle, who is a District approved driver. Lodging for two nights was at the Millennium Biltmore Hotel.  Chaperones of the same gender supervised the group.  The number of chaperones was in line with Board Policy 6153, School-Sponsored Trips, of one adult per seventeen students for overnight trips.  All state and local COVID protocols were enforced including a vaccine mandate and masks while attending all indoor meetings and activities.

Lodging and meals were covered by the HOPE organization.  The school site incurred the cost of mileage, hotel parking, and substitute teacher coverage.

FISCAL IMPACT:  $666.23  (General Fund/Unrestricted – School site discretionary funds)

The 2022 California Foster Youth Education Summit will allow six Alvord Unified School District Foster Youth students to learn about their educational rights, engage in activities to develop their public speaking and networking skills.  Students will attend five learning sessions over the course of the two-day conference that focuses on topics such as building resiliency, trauma informed practices, and basic educational rights for youth in foster care. 

Additionally, students will develop personalized talking points for sharing at the conference and will receive support in planning their conference sessions including choosing breakout sessions where they can both gather and share important information. 

The trip for six students from Hillcrest (3), La Sierra (1), and Norte Vista (2), and the two district chaperones will be funded by the Riverside Office of Education (RCOE).  RCOE will pay for all conference registrations, all flights, hotel accommodations, and meals for students and chaperones excluding one lunch and one dinner.  Male and female students will be housed in separate rooms and chaperones of the same gender would supervise each group. The number of chaperones is in line with Board Policy 6153, School-Sponsored Trips, of one adult per seventeen students for overnight trips. The total cost to Alvord Unified School District will be the cost of the two meals for eight participants not covered by RCOE.

Fiscal Impact: Not to Exceed $350.00 (General Fund, Student Services Department Budget)

Trustee, Mr. Robert Schwandt, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

Pursuant to Public Contract Code (PCC) Sections 10298, 10299 and 12100, the District has the authorization to utilize the purchase, warranty, and installation of park and playground equipment through California Department of General Services (DGS) awarded contracts such as CMAS. 

FISCAL IMPACT: None

On February 27, 2014, the Alvord Unified School District Board authorized staff to utilize competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies, or cooperative agreements. The district’s Purchasing Department reviews contracts that have been competitively bid by public agencies and are available for use by all public agencies. This review determines the most cost-effective basis for the district to procure Fleet Management Services.

Sourcewell, formerly NJPA, competitively solicited bids in June 2018 that allow for the procurement of Fleet Management Services and is available to all public agencies. Pursuant to Public Contract Code section 20118, school districts are allowed to utilize this contract. Based on the contract pricing and product reviews, district staff has determined the use of this contract is in the best interest of the district when needed for the procurement of Fleet Management Services. 

FISCAL IMPACT: None

Approve committed fund balances for Liability Checking Accounts, Donations, Alvord Cares, LCAP, and Textbooks within the General Fund Unrestricted Ending Fund Balance.

Alvord Unified School District, in accordance with its Fund Balance policy, has determined that certain funds should be set aside for specific purposes and presented as Committed Fund Balances in the district’s budget and financial statements

State legislature has implemented a 10% Cap to a district's general fund unrestricted fund balances.  Committed fund balances are excluded from the 1% cap limitations.

FISCAL IMPACT: None

Adoption of a resolution to encumber funds is an annual occurrence required by the Riverside County Office of Education in order to provide protection from legal issues for both governing board members and school district officials who authorize the encumbrance of funds for the next school year prior to the adoption of the district's budget.

RCOE allows districts to encumber funds in the next fiscal year if the governing board adopts a resolution.  Resolution No. 38 follows the format required by RCOE and allows staff the ability to issue purchase orders and contracts in numeric sequence prior to July 1, 2022 for the following school year. 

FISCAL IMPACT: None

Board certification of the district's 2021-22 Second Interim Financial Report as “Positive”, as indicated on the attached Form CI – District Certification of Interim Report.  

A positive certification is an indication the district “will meet its financial obligations for the current year and two subsequent two fiscal years.”  

In accordance with California Education Code, the governing board of all local educational agencies are required to certify at least twice a year to the district’s ability to meet its financial obligations for the remainder of the current fiscal year and for the two subsequent fiscal years.  This is referred to as the Interim Report process.

The 2021/22 Second Interim report is being certified as positive, certifying the board's intention to address any deficit spending and projected financial obligations in future years.

Anthony Warnecke, Director III of Fiscal Services, will present the Second Interim Budget & Financial Report. The Second Interim report reflects the district’s actual financial activity for the period July 1, 2021 through January 31, 2022, and contains updated projections for the current and two subsequent fiscal years.  

FISCAL IMPACT:  None

Assistant Superintendent of Educational Services, Dr. Resma Byrne will present information on the A-G improvement grant.

FISCAL IMPACT:  None

2022 Board Meeting Dates ~ Open Session 6:00 p.m.

April 21, 2022

May 5 and 19, 2022

June 9 and 23, 2022

July 14, 2022

August 18, 2022

September 1 and 15, 2022

October 6 and 20, 2022

November 3 and 17, 2022

December 15, 2022