Board of Education Regular Meeting
Alvord USD
May 05, 2022 2:00PM
District Office Board Room
9 KPC Parkway, Corona, CA 92879
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| Julie A. Moreno, President |
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| A quorum is expected with Mrs. Julie Moreno, Dr. Joanna Dorado, Mr. Robert Schwandt, Mrs. Carolyn Wilson, and Ms. Lizeth Vega in attendance. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes per speaker or twenty minutes per topic. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Julie A. Moreno, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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| Mr. Steve Hemenway, Councilmember |
Councilmember Steve Hemenway will provide an update on recent activities and accomplishments taking place in Ward 7. |
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The Board of Education welcomes the 2021-2022 Student Representatives as follows: Celen Vega
| Alvord Alternative Education
| | Elizabeth Sievers | Alvord High School
| | Isabella Rodriguez | Hillcrest High School
| | Harmony Cardenas | La Sierra High School
| | Becca Estrada | Norte Vista High School
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Mrs. Julie A. Moreno, Board President, will present pen sets to the 2021-2022 High School Representatives.
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| Mary McAllister-Parsons, Ed.D., Principal |
Student of the Month: Twinhill Elementary School is proud to recognize Gema De La Torre as the Alvord Unified School District Student of the Month for May 2022.
Certificated Employee of the Month: Twinhill Elementary School is proud to recognize Sheila Cuevas the Alvord Unified School District Certificated Employee of the Month for May 2022.
Classified Employee of the Month: Twinhill Elementary School is proud to recognize Laurie Alger as the Alvord Unified School District Classified Employee of the Month for May 2022.
Volunteer of the Month: Twinhill Elementary School is proud to recognize Maria De La Torre as the Alvord Unified School District Volunteer of the Month for May 2022. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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Your Superintendent recommends approval of Consent Agenda items 9.a.1. through 9.d.10.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of April 21, 2022. |
Meeting Minutes 4-21-22
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| Approve Amendment No. 1 between Rhythm Tech Productions, LLC and Alvord Unified School District to increase the agreement amount for stage and sound services for commencement ceremonies at K.R. Zack Earp Stadium. |
On March 17, 2022, the Board of Education approved an agreement with Rhythm Tech Productions, LLC for $21,000.00 (item 9.b.4). An amendment to increase is necessary due to moving the Alvord High/Alternative Ed graduation ceremony to the Zack Earp Stadium and confetti cannons during the comprehensive high school graduations.
Board approval of this item will amend the original fiscal impact of $21,000.00 by an additional of $3,200.00 for a total of $24,200.00.
FISCAL IMPACT: Increase $3,200.00 (General Fund/Unrestricted-Educational Services, Discretionary)
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| Approve Amendment No. 1 between Sandy Pringle Associates Inspection Consultants, Inc. (Sandy Pringle) and Alvord Unified School District to extend the effective date of the agreement for Division of State Architect (DSA) Inspection Services at La Sierra High School for the Culinary Arts Project, effective through January 31, 2023. |
On November 5, 2020, the Board of Education approved an agreement (C3013370) with Sandy Pringle (item 8.b.4), effective November 6, 2020 through June 30, 2022. This amendment is to extend the date and is necessary to allow Sandy Pringle to continue providing services for the La Sierra Culinary Arts Project.
Board approval of this item will allow Sandy Pringle to continue with services.
FISCAL IMPACT: None |
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| Approve Amendment No. 1 between Sandy Pringle Associates Inspection Consultants, Inc. (Sandy Pringle) and Alvord Unified School District to extend the effective date of the agreement Division of State Architect (DSA) Inspection Services, effective through October 31, 2022. |
On August 19, 2021, the Board of Education approved an agreement (C3013677) with Sandy Pringle (item 6.b.8), effective August 20, 2021 through June 30, 2022. This amendment is to extend the date and is necessary to allow Sandy Pringle to continue providing services including the solar projects at various sites.
Board approval of this item will allow Sandy Pringle to continue with services.
FISCAL IMPACT: None |
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| Approve Amendment No. 1 between White House Sanitation and Alvord Unified School District to increase the agreement amount for rental and servicing of portable toilets. |
On May 20, 2021, the Board of Education approved an agreement (C3013506) with White House Sanitation for $13,000.00 (item 10.b.11). An amendment to the agreement is necessary due to cost increase of supplies and fuel.
Board approval of this item will amend the original fiscal impact of $13,000.00 by an additional $2,000.00 for a total of $15,000.00.
FISCAL IMPACT: Increase $2,000.00 (General Fund/Unrestricted-Athletics)
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| Approve Change Order No. 2 between Neff Construction, Inc. and Alvord Unified School District to increase agreement amount for additional soils work at Hillcrest High School. |
On October 7, 2021 the Board of Education approved Contract C3013726 (item 9.b.3) in the amount of $652,494.00 for repairs to drainage at Hillcrest High School. On December 12, 2021 the Board of Education approved Change Order No. 1 (item 11.b.3) in the amount of $1,740.76.
Change Order No. 2: additional soils work as required by Division of State Architects (DSA)
Change Order No. 2 Amount: $2,276.18
Total percent increase to-date: 0.64% (includes all change orders)
Revised Contract Amount: $656,510.94
Board approval of this item will allow Neff Construction, Inc. to proceed with services.
FISCAL IMPACT: Increase $2,276.18 (Building Fund) |
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Neff Construction Change Order No. 2
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| Approve agreement between California School Inspections, LLC (CSI) and Alvord Unified School District for inspections of each school facility in the District, for the State of California Facility Inspection Tool (FIT) reports, effective July 1, 2021 through December 30, 2021. This expenditure will be included in the 2022-2023 budget. |
CSI Inspector will conduct one visual inspection of each school to include photographs of the conditions, complete a FIT report and provide professional opinion as to whether each school is in good repair in accordance with the California Education Code (CEC) Section 17002(d) (1).
Board approval of this item will allow California School Inspections, LLC to proceed with services.
FISCAL IMPACT: $8,450.00 (General Fund/Restricted-Maintenance) |
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California School Inspections 22-23 Contract
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Board ratification is requested for Purchase Order List Number 15 for the period of 04/02/2022 to 04/15/2022.
Number of District Purchase Orders submitted is: 205
RATIONALE:
#B1007120 - #B1007126
#C3013606 & #C3013609 – Internal PO/Contract
#P2060258 - #P2060457 FISCAL IMPACT: $592,544.37 (various funds) |
Purchase Order List Number 15
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| Board approval is requested to authorize the closing of the Alvord Unified Retiree Medical Claim Administration bank account at Union Bank. |
Union Bank requires formal board consent to make changes on the Alvord Unified Retiree Medical Claim Administration account. The account was used to make Anthem Blue Cross medical claim payments for self-insured retiree medical benefits. Amanda Benitez, Benefits Manager, has confirmed this account is no longer needed. FISCAL IMPACT: None |
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Board approval is requested for agreement C1008679 between the Riverside County Superintendent of Schools and Alvord Unified School District for the Early Education and Expansion Program (IEEEP). The term of this agreement would be effective March 1, 2022 through December 21, 2024.
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The Riverside County Office of Education Early Child Care program has received a grant from the California Department of Education to increase access for young children up to five years old to inclusive early learning and care programs and to support the inclusion of children with disabilities and exceptional needs in early learning and care settings.
Under this agreement, Riverside County Superintendent of Schools, will provide Alvord Unified School District funds for facility upgrades and staff training to support inclusive practices. The funds will be used to support the district’s early education and expansion program. The district will receive the initial 25% of the apportionment. The remaining 75% will be reimbursed based on reported expenditures. The district will be required to provide a 33% minimum match which may include land, facilities, equipment or salaries/benefits.
Board approval of this agreement will allow the District to receive California Department of Education grant funds from the Riverside County Superintendent of Schools to support the district’s early care and education program through December 2024.
FISCAL IMPACT:
$450,000.00 Reimbursement (General Fund/Restricted) |
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Agreement
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| Board approval is requested for a professional services agreement between Eagle Software and Alvord Unified School District, to provide hosting, license, maintenance and support for the Aeries Student Information Systems software at all school sites and district offices, effective July 1, 2022 through June 30, 2025. |
Aeries continues to pioneer new cutting-edge technology innovations in student management software and services going forward. Aeries is constantly enhanced to include new features and functionality to meet the needs of California K-12 education.
Under this agreement Eagle Software would provide software license/support, hosting service, Aeries Analytics, Aeries Online Enrollment, Aeries Communications (Parent Square), and training to the district through the 2024-2025 school year. The three year agreement would guarantee the same pricing through the three academic years.
Board approval will allow the District to renew the services and continue to utilize the student information system software services provided by Aeries Software through the 2024-2025 school year.
FISCAL IMPACT: $869,224.70 (General Fund/Unrestricted)
For each year not to exceed:
2022-2023 School Year: $305,224.90
2023-2024 School Year: $281,874.90
2024-2025 School Year: $282,124.90 |
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Agreement
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| Board approval is requested for a professional services agreement between James W. Koeppel, Psy.D. and Alvord Unified School District to provide an Independent Educational Evaluation (IEE) for a student with special needs during the 2021-2022 school year. |
The Alvord Special Education Department received a request from the parents of a student with special needs for a Psycho-educational Independent Educational Evaluation performed by James W. Koeppel, Psy.D. This request was made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations. When a request is received from a parent, the District must choose between defending their assessment by filing for Due Process or granting the request. This provider meets the professional qualifications required and is within the fee range of other similar providers.
Board approval of this item will allow James W. Koeppel, Psy.D. to provide an Independent Educational Evaluation for a student with special needs during the 2021-2022 school year.
Contract Template III Agreement, which was Board approved on August 20, 2020, will be used for this agreement.
FISCAL IMPACT:
Not to exceed $3,800.00 (General Fund/Restricted-Special Education) |
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Fee Schedule
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| Board approval is requested for an agreement between Sabrina Gonzalez and Alvord Unified School District to facilitate a virtual family engagement webinar on engaging students in at-home, out of school settings. The effective date of this agreement would be May 25, 2022. |
Distance learning has posed many challenges to our students, parents, and community at-large. To keep our families engaged and connected with schools the Family Engagement Office has created an ongoing series of virtual workshops spanning a variety of topics. Sabrina Gonzalez will facilitate a discussion about creating excitement and enthusiasm around learning at home, pivoting and adapting to student needs, and will provide sample activities that parents can do with their children at home.
Board approval of this agreement will allow Sabrina Gonzalez to provide families from all district schools a virtual parent education lesson on Wednesday, May 25, 2022 to start the summer term strong.
FISCAL IMPACT: $300.00 (General Fund/Restricted – Title I Family Engagement)
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Contract
Presentation Items
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| Board approval is requested for an agreement between Bowlero Riverside and Alvord Unified School District for a field trip for up to eighty-two 5th grade students and chaperones from Rosemary Kennedy Elementary School to attend their end of the year bowling event on May 18, 2022. |
This field trip will be open to all 5th grade students that will promote to middle school.
Board approval of this item would allow up eighty-two 5th grade students and chaperones from Rosemary Kennedy Elementary School to attend Bowlero Riverside on May 18, 2022.
FISCAL IMPACT: Not to exceed $1,941.16 (School site ASB account) |
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Agreement
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| Board approval is requested for an agreement between Castle Park and Alvord Unified School District for a field trip for up to three hundred 6th grade students and chaperones from Arizona Middle School to attend Castle Park in Riverside, California on May 25, 2022. |
This field trip will be open to all 6th grade students that are meeting promotion requirements of a 2.0 GPA and no F’s in Core classes.
Board approval of this item would allow up to three hundred 6th grade students and chaperones from Arizona Middle School to attend Castle Park in Riverside California.
FISCAL IMPACT: Not to exceed $8,585.52 (School site ASB account) |
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Agreement
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| Board approval is requested for a professional services agreement between Creative Brain Learning, LLC and Alvord Unified School District to provide supervision and instructional support for the Expanded Learning Program. The term of this agreement would be July 1, 2022 through June 30, 2023. |
The District solicited a Request for Qualifications and Proposals (RFQP) 21-22-001 –Expanded Learning After School and Summer Programs (Program) on February 14, 2022. The District advertised A Notice Inviting Bids in The Press Enterprise on February 14, 2022 and February 21, 2022. Staff invited three (3) known vendors who are capable of providing required services. Four (4) vendors submitted sealed qualifications and proposals to the District on March 14, 2022.
The District’s Evaluation Team (Team) reviewed all information for compliance to the RFQP requirements, as well as review of qualifications and fees. The Evaluation Team invited two (2) vendors to present additional information about their firm and services, plus interview with the Team to discuss District requirements, expectations, and what each vendor could provide to the District’s Program as a standard and enhancements to the students learning experience.
The District Evaluation Team selected Creative Brain Learning, LLC for recommendation of award of a contract by the Board of Education, based on best overall value for services and enhancements, specifically Music and STEM instruction, which meets the District's requirements, for an initial period of 1 year, with renewable options solely exercisable at the discretion of the District. This agreement would account for services and staffing to match the grant award.
The District’s Evaluation Team is recommending that the Board of Education approve the above firm and authorize staff to enter into a contract for the District’s Expanded Learning Program.
Board approval will allow Creative Brain Learning, LLC to provide the necessary services for Expanded Learning for the 2022-2023 school year.
Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20 2020.
FISCAL IMPACT: $2,073,024.50
($1,693,024.50 After School Education and Safety Grant - ASES)
($380,000.00 Expanded Learning Opportunities Program - ELO-P) |
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Proposal, Scope of Services and Budget Proposal
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| Board approval is requested for an agreement between John’s Incredible Pizza and Alvord Unified School District for a field trip for up to two hundred fifty 7th grade students and chaperones from Arizona Middle School to attend John’s Incredible Pizza in Riverside, California on May 26, 2022. |
This field trip will be open to all 7th grade students that are meeting promotion requirements of a 2.0 GPA and no F’s in Core classes.
Board approval of this item would allow up to two hundred fifty 7th grade students and chaperones from Arizona Middle School to attend John’s Incredible Pizza in Riverside California.
FISCAL IMPACT: Not to exceed $6,527.91 (School site ASB account) |
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Agreement
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| Board approval is requested for an agreement between Knott’s Berry Farm and Alvord Unified School District for a field trip for up to three hundred 8th grade students and chaperones from Arizona Middle School to attend Knott’s Berry Farm in Buena Park, California on May 17, 2022. |
This field trip will be open to all 8th grade students that are meeting promotion requirements of a 2.0 GPA and no F’s in Core classes.
Board approval of this item would allow up to three hundred 8th grade students and chaperones from Arizona Middle School to attend Knott’s Berry Farm in Buena Park, California.
FISCAL IMPACT: Not to exceed $10,800.00 (School site ASB account) |
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Agreement
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| Board approval is requested for an agreement between Studio 1 Distinctive Portraiture to be the exclusive photographer for all fee-based portraiture at Arizona and Loma Vista Middle Schools during the 2022-2023 school year. |
The scope of the license authorizes Studio 1 to be the exclusive photographer for all fee-based portraiture at Arizona and Loma Vista Middle Schools. Studio 1 will only use the images captured of each student for producing photo packages and ID cards. Upon the request of the school and/or district, Studio 1 will also provide images for the school’s student management system, yearbooks, library software, etc.
Board approval of this item will allow Arizona and Loma Vista Middle Schools and Alvord Unified School District to enter into an agreement during the 2022-2023 School year.
FISCAL IMPACT: No Costs to School or District – Student Fee-based packages will be offered at a cost to families |
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Agreement
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Trustee, Mr. Robert Schwandt, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.
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| Board approval is requested for the adoption of Resolution No. 44, designating May 2022 as Asian/Pacific American Month. |
By adopting Resolution No. 44 Alvord Unified School District will celebrate the history and contributions of Asian/Pacific Americans in United States History. This resolution is one of the ways that our District will participate in this statewide recognition.
FISCAL IMPACT: None |
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Resolution No. 44
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| Board approval is requested for the addition of four (4) full-time middle school assistant principal positions. |
The District has an interest in adding middle school assistant principals to provide additional administrative support to all four sites. With the onset of the various instructional demands on our middle schools, there is an identified need to provide extra assistant principal support at all the middle schools.
FISCAL IMPACT: $770,473.00 (General Fund/Unrestricted – LCAP) |
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| Board approval is requested for adoption of annual Resolution No. 45 – Day of the Teacher. |
California Education Code Section 37222 sets aside the second Wednesday in May as the Day of the Teacher. Therefore, Wednesday, May 11, 2022, has been designed as “California Day of the Teacher” by the Legislature of the State of California. Annual Resolution No. 45 - DAY OF THE TEACHER is presented for your adoption in recognition of Alvord teachers.
FISCAL IMPACT: None |
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Resolution No. 45 - Day of the Teacher
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| Board approval is requested for adoption of annual Resolution No. 46 – Classified School Employee Week. |
The week of May 15 - 21, 2022, has been designated as “Classified School Employee Week” in California by the California School Employees Association and the California State Board of Education. Annual Resolution No. 46 – CLASSIFIED SCHOOL EMPLOYEE WEEK is presented for your adoption in recognition of Alvord classified employees.
FISCAL IMPACT: None |
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Resolution No. 46 - Classified Appreciation Week
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| Board approval is requested for adoption of annual Resolution No. 47 – Child Nutrition Employee Appreciation Week. |
The week of May 2-6, 2022, has been designated as “Child Nutrition Employee Appreciation Week” in California by the School Nutrition Association. Annual Resolution No. 47 – Child Nutrition Employee Appreciation Week is presented for your adoption in recognition of Alvord Child Nutrition Services employees.
FISCAL IMPACT: None |
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Resolution No. 47 - Child Nutrition Employee Appreciation Week
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| Board approval is requested for adoption of Resolution No. 48 - Release of Temporary Employees. California Education Code Section 44954(b) allows the Governing Board of a school district to release temporary employees. |
California Education Code Section 44954 (b) states that the Board may release a temporary certificated employee if the employee is notified before the end of the school year of the District’s decision not to reelect the employee for the next succeeding school year.
Each year, the District hires temporary employees to backfill certain certificated employees who are on leave to serve in those positions and to backfill employees on leave for illness. Using temporary employees in these cases, allows the District to have flexibility in staffing and also serves as a preventive measure to overstaffing.
FISCAL IMPACT: Unknown at this time |
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Resolution No. 48 - Release of Temporary Certificated Employees
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2022 Board Meeting Dates ~ Open Session 6:00 p.m.
May 19, 2022
June 9 and 23, 2022
July 14, 2022
August 18, 2022
September 1 and 15, 2022
October 6 and 20, 2022
November 3 and 17, 2022
December 15, 2022
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Published: May 2, 2022, 1:55 PM
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