Riverside Arts Academy President, Collette Lee will be providing an update on the Riverside Arts Academy Program partnership with the Alvord Unified School District. 

Ms. Lee will also be introducing the new Riverside Arts Academy Music and Program Director, Dr. Nové Deypalan.

Requisition No. R0046309

FISCAL IMPACT: $969.00 (General Fund/Restricted-Maintenance)

On June 3, 2022 the Board of Education approved Contract C3013711 (item 9.c.2) in the amount of $19,000,000.00 for Phase III work. 

Change Order No. 1: additional concrete required for new solar array at Promenade Elementary School 

Change Order No. 1 Amount: $112,656.00
Total percent increase to-date: 0.6% 
Revised Contract Amount: $19,112,656.00

Board approval of this item will allow Climatec LLC to proceed with services.

FISCAL IMPACT: Increase $112,656.00 (General Fund/Restricted-Maintenance)

Annual renewal of the Loss Control Services Agreement, currently in place through Keenan & Associates, provides for the continued compliance for the district’s Hazardous Communications compliance program. All hazardous materials are inventoried by a Hazardous Material Inventory (HMI) Specialist. Upon completion of the inventory an online Safety Data Sheet management tool is updated to indicate the location of each chemical inventoried for compliance. The goal of the loss control services is to promote safety awareness, assist in the identification of conditions which may pose risk of injury to students and/or staff, and provide recommendations and/or suggestions to help mitigate the risks identified.

Staff recommends to approve renewal of the Loss Control Services Agreement with Keenan & Associates.

FISCAL IMPACT: $24,288.00 (General Fund/Unrestricted-Administrative Services)

Cooperative Strategies, LLC shall prepare: Residential and Commercial/Industrial Development School Fee Justification Studies for Alvord Unified School District. The Studies will justify statutory school fees for the School District and will also identify the full school facilities impacts to be mitigated by these types of development within the School District.  

The scope of professional services provided includes the following activities and tasks: student generation factors, existing school facilities capacity, future residential units, existing capacity vs. student enrollment, student enrollment projections, school facility needs, school facility costs, school facility impact for analysis for residential development, study preparation, employer research, commercial/industrial fee analysis, school facilities impact analysis for commercial/industrial development, study preparation, and respond to public comments.

Board approval will allow Cooperative Strategies to proceed with professional services and studies. 

FISCAL IMPACT: $10,000.00 (Capital Facilities Fund)

On December 12, 2019, the District adopted Resolution No. 32 BA and 33 BA electing to participate in the California Uniform Public Construction Cost Accounting Act (“CUPCCAA”). CUPCCAA requires specific procedures to remain compliant, inclusive of bidding maintenance and public projects undertaken for projects with a value of $60,000 or more. 

As a CUPCCAA District, projects under $60,000 only require informal written proposals in accordance with District policy and internal procedures. District staff must still follow all other requirements related to the Department of Industrial Relations (“DIR”) prevailing wage, insurance, plus payment and performance bonds when the value of the contract exceeds $25,000.

The District has ongoing requirements for variety small maintenance and public projects under $60,000 in order to maintain or improve facilities. Staff notified nine (9) qualified contractors from its approved CUPCCAA list and obtained two (2) written proposals for the project and has determined that the fee is competitive and includes required services. 

FISCAL IMPACT: $32,470.58 (General Fund/Restricted-Maintenance)

On December 12, 2019, the District adopted Resolution No. 32 BA and 33 BA electing to participate in the California Uniform Public Construction Cost Accounting Act (“CUPCCAA”). CUPCCAA requires specific procedures to remain compliant, inclusive of bidding maintenance and public projects undertaken for projects with a value of $60,000 or more. 

As a CUPCCAA District, projects under $60,000 only require informal written proposals in accordance with District policy and internal procedures. District staff must still follow all other requirements related to the Department of Industrial Relations (“DIR”) prevailing wage, insurance, plus payment and performance bonds when the value of the contract exceeds $25,000.

The District has ongoing requirements for variety small maintenance and public projects under $60,000 in order to maintain or improve facilities 

FISCAL IMPACT: $59,681.32 (General Fund/Restricted-Maintenance)

On December 12, 2019, the District adopted Resolution No. 32 BA and 33 BA electing to participate in the California Uniform Public Construction Cost Accounting Act (“CUPCCAA”). CUPCCAA requires specific procedures to remain compliant, inclusive of bidding maintenance and public projects undertaken for projects with a value of $60,000 or more. 

As a CUPCCAA District, projects under $60,000 only require informal written proposals in accordance with District policy and internal procedures. District staff must still follow all other requirements related to the Department of Industrial Relations (“DIR”) prevailing wage, insurance, plus payment and performance bonds when the value of the contract exceeds $25,000.

The District has ongoing requirements for variety small maintenance and public projects under $60,000 in order to maintain or improve facilities. Staff notified seven (7) qualified contractors from its approved CUPCCAA list and obtained one (1) written proposal for the project and has determined that the fee is competitive and includes required services. 

FISCAL IMPACT: $58,775.11 (Child Development/State Preschool to be reimbursed by RCOE for IEEEP Grant)

On December 12, 2019, the District adopted Resolution No. 32 BA and 33 BA electing to participate in the California Uniform Public Construction Cost Accounting Act (“CUPCCAA”). CUPCCAA requires specific procedures to remain compliant, inclusive of bidding maintenance and public projects undertaken for projects with a value of $60,000 or more. 

As a CUPCCAA District, projects under $60,000 only require informal written proposals in accordance with District policy and internal procedures. District staff must still follow all other requirements related to the Department of Industrial Relations (“DIR”) prevailing wage, insurance, plus payment and performance bonds when the value of the contract exceeds $25,000.

The District has ongoing requirements for variety small maintenance and public projects under $60,000 in order to maintain or improve facilities. Staff notified nine (9) qualified contractors from its approved CUPCCAA list and obtained one (1) written proposal for the project and has determined that the fee is competitive and includes required services. 

FISCAL IMPACT: $29,541.34 (General Fund/Restricted-Maintenance)

Board ratification is requested for Purchase Order List Number 16 for the period of 04/16/2022 to 04/29/2022.

Number of District Purchase Orders submitted is: 65

RATIONALE:
#B1007127 - #B1007132
#P2060458- #P2060516

FISCAL IMPACT:  $200,264.13 (various funds)

Crown Lift Trucks provides service, maintenance, and repairs of forklifts and electric pallets as needed for Child Nutrition Services. 

Board approval will allow Crown Lift Trucks to continue with services, starting July 1, 2022.

Contract Template II Agreement will be used for this agreement, which was Board Approved on August 20, 2020.

FISCAL IMPACT:  Not to exceed $ 5,000.00 (Child Nutrition Services Fund)

Quinn Power Systems is a reliable vendor and has been providing these services to the district for Child Nutrition Services for many years.

Board approval will allow Quinn Power Systems to proceed with necessary services.  

Contract Template II Agreement will be used for this agreement, which was Board approved on August 20, 2020. 

FISCAL IMPACT:  Not to exceed $4,000.00 (Child Nutrition Services Fund)

Raymond Handling Solutions is a reliable vendor and has been providing these services to the district for Child Nutrition Services for many years.

Board approval will allow Raymond Handling Solutions to proceed with services starting July 1, 2022. 

Contract Template II Agreement will be used for this agreement, which was Board approved on August 20, 2020.

FISCAL IMPACT: Not to exceed $ 4,000.00 (Child Nutrition Services Fund)

Refrigeration Control Company, Inc. is a reliable vendor and has been providing repair services on kitchen equipment for Child Nutrition Services for many years.

Board approval will allow Refrigeration Control Company, Inc. to proceed with services, starting July 1, 2022.

Contract Template III Agreement will be used for this agreement, which was Board approved on August 20, 2020.

FISCAL IMPACT:  Not to exceed $ 40,000.00 (Child Nutrition Services Fund)

Tempro Refrigeration, Inc. is a reliable vendor and has been providing repair services on kitchen equipment for Child Nutrition Services for many years.

Board approval will allow Tempro Refrigeration, Inc. to proceed with services, starting July 1, 2022.

Contract Template III Agreement will be used for this agreement, which was Board approved on August 20, 2020.

FISCAL IMPACT:  Not to exceed $ 35,000.00 (Child Nutrition Services Fund)

Alvord Unified School District operates a Self-Insured Workers’ Compensation program for claims filed prior to July 1, 2016, and is required to obtain an actuarial study every three years.  The actuarial study determines the ultimate exposure of the district’s workers’ compensation liabilities as of June 30 for the year of the report. Alvord is converting from an every year cycle to an every other year cycle starting 6/30/2022.

FISCAL IMPACT:

2021-2022 $5,650.00  (Fund 67 - Self-Insured Workers’ Compensation Fund)
2023-2024 $5,850.00  (Fund 67 - Self-Insured Workers’ Compensation Fund)

The Trilogy Medwaste agreement was approved at the April 21, 2022 board meeting, Item 10.3.13. for a 60-month as needed pick-up of medical waste at $100.00 per pick up. Health services anticipates needing two pick up's per school year and therefore the total fiscal impact has increased over the 60 month agreement. 

Board amendment will allow Trilogy Medwaste to dispose of items identified as medical waste and dispose of them in accordance with state and federal regulations.

FISCAL IMPACT: NTE $1,000 over 60 months or NTE $200.00 per school year (General Fund/Unrestricted, Health Services Discretionary Funds)

The following high school courses require attribute changes to reflect the current course offering:

• Chemistry Honors, for all district high schools
• Wood courses: Introduction to Cabinetry, Intermediate Cabinetry, and Advanced Cabinetry, beginning in the 2022-2023 school year

The following new courses beginning in the 2022-2023 school year that require approval are as follows:

• Spanish Language Arts Dual Language Immersion (DLI) 7th Grade, Loma Vista
• History Dual Language Immersion (DLI) 7th Grade, Loma Vista
• Percussion for Middle School, Villegas
• Music Composition IB SL, Norte Vista
• AP Seminar, all High Schools

Please refer to the attached course description for additional information regarding these courses.

FISCAL IMPACT:  None

Blackboard, Inc. currently provides the District with the following services: content management system, website hosting, technical support, mobile communications app, and mass notifications system (Formerly known as Blackboard Connect). 

Blackboard, Inc. currently provides the district with the following services: content management system, website hosting, and technical support for the district website. Board approval will allow Blackboard, Inc. to continue providing these services.

FISCAL IMPACT: $41,506.79 (IT Department Discretionary Fund)

The district Wide Area Network (WAN) and Internet switching equipment license support is required to operate the district network and internet connectivity.

FISCAL INPACT: $17,654.00 (IT Department Discretionary Funds)

Board approval is requested for an agreement between Achieve 3000 and Alvord Unified School District to provide Spanish Language Development/Reading intervention licenses for Dual Language Immersion (DLI) students during Summer Academy. The effective date of this agreement is June 1, 2022 – August 31, 2022.

Achieve 3000 shall provide software licenses to support student intervention aimed at increasing DLI student Spanish language and literacy proficiency. The program will deliver access to non-fiction, engaging text that is aligned to grade level Spanish language arts, science, and history-social science standards. Additionally, teachers will receive access to online resources that will enable them to integrate the non-fiction text into their instructional planning.

Under this agreement, Achieve 3000 shall provide student site licenses to DLI students in the summer academy. In addition, teachers of the DLI summer academy shall receive two web-based professional learning sessions.

Board approval of this agreement will make it possible for Achieve 3000 to provide software licenses to DLI students in the summer academy.

FISCAL IMPACT:   Not to exceed $6,630.00 (General Fund – EL Curricular Support)

Parchment's eTranscript platform enables the secure, rapid exchange of millions of electronic transcripts among more than 10,000 schools and universities and thirteen state education agencies.  The program is a single source for students, alumni, and school staff to order, approve, and track transcript orders to colleges, universities, and other destinations.  Alvord Unified School District entered into an agreement with Parchment on June 14, 2016 for services.  This Amendment #6 would renew the subscription for the 2022-2023 term.

The annual subscription covers the request of unlimited transcripts for up to 6,000 students and/or alumni.  Electronic delivery of transcripts is included in each request.

Approval of this agreement would allow Alvord Unified School District high schools to continue using this program for a more convenient, secure,  and efficient method of tracking transcript requests.  

FISCAL IMPACT: NTE $21,525.00  (General Fund/ Unrestricted), (LCAP Funds)

The agreement was submitted and approved by the board on April 21, 2022, Item 10.d.17.  There is a gap of one month (from 4/1/22-4/30/22) between the new agreement approved by the board on 4/21/2022 and the former agreement approved by the board on 3/18/2021. This agreement will cover the gap month. Ellevation is offering this renewal gap to be filled with a complimentary/free month of Strategies subscription for ease.

Fiscal Impact: None

Board approval is requested for an agreement between Achieve 3000 and Alvord Unified School District to provide English Language Development/Reading intervention licenses for English learner (EL) students during summer school. The effective date of this agreement is June 1, 2022 – August 31, 2022.

Achieve 3000 shall provide software licenses to support student intervention aimed at increasing student English language and literacy proficiency. The program will deliver access to non-fiction, engaging text that is aligned to grade level English language arts, science, and history-social science standards. Additionally, teachers will receive access to online resources that will enable them to integrate the non-fiction text into their instructional planning.

Under this agreement, Achieve 3000 shall provide student licenses for students in the English Language Development (ELD) Intervention summer course. In addition, teachers of this course shall receive two web-based professional learning sessions.

Board approval of this agreement will make it possible for Achieve 3000 to provide software licenses to students in the English Language Development (ELD) Intervention summer course.

FISCAL IMPACT:   Not to exceed $5,846.00 (General Fund/Unrestricted)

Track-It is the Information Technology work order system that allows point-of-contacts for school sites and departments to request IT assistance with matters. Track-It allows work orders to be assigned to technicians, respond to requestors, document process, and notify requestor when completed.

FISCAL IMPACT:  $3,006.92 (IT Department Discretionary Fund)

District sites have electronic equipment that is no longer functioning or meeting the needs of the District. The District has done its due diligence by reaching out to surrounding Districts and has determined that Global e-Recyclers is the most beneficial choice for the disposal of e-waste. Global e-Recyclers will pick-up and pay the District for e-waste according to the provided service contract.

FISCAL IMPACT: Revenue to be determined (General Fund/Unrestricted)

Under this agreement, Presidio Networked Solutions Group would provide a block of hours for engineering services to the district to provide support for approximately 2,000 district landline phones that are on the district network.

Board approval of this agreement would allow Presidio Networked Solutions Group LLC to provide VOIP engineering support to the district during the 2022-2023 school year.

FISCAL IMPACT: Not to exceed $10,000.00 (IT Department Discretionary Fund)

Effective June 15, 2018, the District entered into an Employment Agreement with the Superintendent. Under the Employment Agreement, the Superintendent was employed through June 15, 2022. On June 3, 2021, the Board approved a First Amendment to the Superintendent's Employment Agreement where it extended the Superintendent's contract for one year, setting the termination date at June 30, 2023. The First Amendment also increased the Superintendent's salary for the 2021-2022 and 2022-2023 school years. All other terms of the Employment Agreement remained unchanged.

The Board now seeks to enter into the Second Amendment to the Superintendent's Employment agreement for the purposes of providing the Superintendent with an addition 4 year term to begin on July 1, 2022 and continue through June 30, 2026. The Superintendent's salary for the 2022-2023 school year will be $307,550 and will increase by 3% each year thereafter. As provided in his original contract, the Superintendent will render 224 days of service to the District. The Superintendent's non-work days consist of all Board approved holidays and 22 additional non-work days. The Superintendent may accrue up to 22 non-work days and if he exceeds this maximum, he may elect to be paid for up to ten of the accrued non-work days. The Superintendent will also receive medical, dental, and vision benefits, a life insurance policy, a cellular telephone, and a computer at no cost to the Superintendent. The District will also provide for the Superintendent's membership in two professional organizations.

FISCAL IMPACT: For the 2022/23 school year, $307,550. For each subsequent year, an additional 3% pursuant to the salary schedule.

On February 27, 2014, the Alvord Unified School District Board authorized staff to utilize competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies, or cooperative agreements. The district’s Purchasing Department reviews contracts that have been competitively bid by public agencies and are available for use by all public agencies. This review determines the most cost-effective basis for the district to lease mobile modular buildings.

Pajaro Valley Unified School District, competitively solicited bids in December 2017 that allows for leasing of mobile modular buildings and is available to all public agencies. Pursuant to Public Contract Code section 20118, school districts are allowed to utilize this contract. Based on the contract pricing and product reviews, district staff has determined the use of this contract is in the best interest of the district when needed for the leasing of modular buildings 

FISCAL IMPACT: None

The District is in need of portable classrooms and recommends approving the leasing of eight (8) portable modulars from Mobile Modular utilizing the Pajaro Valley Unified School District Piggyback/Cooperative Agreement Bid No. #B-17-28-11-000-9291 that was adopted by the Board on May 19, 2022 (Resolution No. 49). Using Pajaro Unified School District piggyback/cooperative agreement to obtain the modular classrooms from Mobile Modular Management, the District is able to save time and money through utilizing the piggyback. This lease will be for a period of thirty-six months starting the 2022-2023 school year.

If approved, this is estimated to initially cost $112,440.00 and no more than $55,680.00 annually. 

Board approval of this item will allow Mobile Modular Management to proceed with the building of these eight (8) portables.  

FISCAL IMPACT:  Not to Exceed $279,480.00 (Capital Outlay Fund) 
One-Time Charge $112,440.00
Year 1 Lease $55,680.00
Year 2 Lease $55,680.00
Year 3 Lease $55,680.00

On February 27, 2014, the Alvord Unified School District Governing Board authorized staff to order against competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies or cooperative agreement. The district’s Purchasing Department reviews contracts, which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the district to procure its own equipment and supplies, as may be required.

Val Verde Unified School District competitively solicited Fresh Dairy Items RFP# 2021/2022-02 which allows for the procurement of fresh dairy items, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2023.  Based on the contract pricing and product reviews, Child Nutrition Services staff have determined the use of this contract is in the best interest of the district when needed for the purchase of produce.

FISCAL IMPACT:  Not to exceed $708,500.00 (Child Nutrition Services Funds)

On February 27, 2014, the Alvord Unified School District Governing Board authorized staff to order against competitive bids (commonly referred to as “piggyback”) prepared by other school districts, public agencies or cooperative agreement. The district’s Purchasing Department reviews contracts, which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the district to procure its own equipment and supplies, as may be required.

Moreno Valley Unified School District competitively solicited Fresh and Processed Produce Items RFP# 20-21-18 which allows for the procurement of fresh and processed produce items, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2023.  Based on the contract pricing and product reviews, Child Nutrition Services staff have determined the use of this contract is in the best interest of the district when needed for the purchase of produce.

FISCAL IMPACT:  Not to exceed $468,000.00 (Child Nutrition Services Funds)

On February 27, 2014, the board authorized staff to order against competitive bids prepared by other school districts, public agencies, or cooperative agreement, (commonly referred to as “piggyback”). The district’s Purchasing Department reviews contracts which have been competitively bid by public agencies and are available for use by all public agencies.  The purpose of the review is to determine the most cost effective basis for the district to procure its own equipment and supplies, as may be required.

Moreno Valley Unified School District competitively solicited Fresh and Processed Produce Items RFP# 20-21-18 which allows for the procurement of fresh and processed produce items, and is available to all public agencies.  The contract allows school districts to utilize the contract pursuant to Public Contract Code section 20118.  The contract is valid through June 30, 2023.  Based on the contract pricing and product reviews, Child Nutrition Services staff have determined the use of this contract is in the best interest of the district when needed for the purchase of produce.

FISCAL IMPACT:  Not to exceed $468,000.00 (Child Nutrition Services Funds)

At the close of each fiscal year, a resolution for authorization of year-end budget revisions is submitted for Board approval.

Education Code Sections 42601 and 42602 permit the Governing Board to adopt a resolution authorizing the County Superintendent of Schools (RCOE) to make budget transfers and revisions necessary to complete the fiscal year-end closing process. 

To ensure the integrity of the board approved operating budget, year-end budget transfers and revisions are limited to major object classifications between Reserve Accounts and the appropriate revenue and expenditure account classifications. The District will prepare and direct RCOE to approve the appropriate transfers needed for the year-end fiscal closing. All transactions that fall within this Board Resolution will be reflected in the 2021-22 Unaudited Actuals Financial Report, which will be presented to the Board in September, 2022.

FISCAL IMPACT: None

2022 Board Meeting Dates – Open Session 6:00 p.m.

June 9 and 23, 2022

July 14, 2022

August 18, 2022

September 1 and 15, 2022

October 6 and 20, 2022

November 3 and 17, 2022

December 15, 2022