Special Board Meeting
Alvord USD
April 09, 2020 4:00PM
Via Teleconference
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NOTICE OF SPECIAL BOARD MEETING VIA TELECONFERENCE As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be live streamed via YouTube: Click Here Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on April 9, 2020.
During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board. Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes. Duplicative public comments will not be read during the meeting. However, all written public comments will be provided to the Governing Board in advance of the meeting.
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| Carolyn M. Wilson, President |
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| A quorum is expected with Mrs. Carolyn M. Wilson, Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, and Mr. Robert Schwandt in attendance. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Carolyn M. Wilson, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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| At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority. |
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Your Superintendent recommends approval of Consent Agenda items 8.a.1 through 8.d.18.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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Board approval is requested for the Adoption of minutes for Special Board Meeting of February 27, 2020. |
Meeting Minutes 2-27-20
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Board approval is requested for the Adoption of minutes for Regular Board Meeting of March 5, 2020. |
Meeting Minutes 3-5-20
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Board approval is requested for the Adoption of minutes for Special Board Meeting of March 12, 2020. |
Meeting Minutes 3-12-20
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Board approval is requested for the Adoption of minutes for Emergency Special Board Meeting of March 13, 2020. |
Meeting Minutes 3-13-20
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Ratify contract between BSN Sports and Alvord Unified School District to remove and replace basketball and volleyball posts located at Arizona Middle School, effective March 3, 2020, through June 30, 2020. This expenditure is included in the 2019-20 budget.
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The basketball and volleyball posts are rusted and bent and are no longer being used by the students. These are the same posts that were installed when the school was built. In order to provide our students with a variety of physical education activities, it is only proper to supply adequate equipment.
Board approval of this item will allow BSN Sports to continue with the ordering and installation of the basketball and volleyball posts.
Contract Template III Agreement will be used for this agreement, which was Board Approved on June 13, 2019.
FISCAL IMPACT: Not to Exceed $57,000.00 (Deferred Maintenance) |
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Ratify contract between FC & Sons Roofing, Inc. and Alvord Unified School District to install twelve roof drains at Norte Vista High School 300 building, effective March 26, 2020, through June 30, 2020. This expenditure is included in the 2019-20 budget.
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Due to the heavy rains during December of 2019, the roof of the 300 building at Norte Vista High School became filled with rain water. The weight of the rain was causing the flat roof to sag due to a lack of drains. This has been an ongoing problem for the site causing roof leaks in the book room, metal shop, room 304 and custodial office.
In order to repair the lack of drainage, twelve (12) new cast iron drains and three (3) new overflow scupper drains will be installed on building 300 by FC & Sons Roofing, Inc.
Contract Template III Agreement will be used for this agreement, which was Board Approved on June 13, 2019.
Board approval of this contract will allow FC & Sons Roofing, Inc. to proceed.
FISCAL IMPACT: Not to Exceed $50,000.00 (Community Facilities District – CFD2006-1 Fund) |
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Ratify contract between Ram Plumbing Heating & Air Conditioning, Inc. and Alvord Unified School District to perform repairs to gas lines at Norte Vista High School, effective March 20, 2020 through June 30, 2020.This expenditure is included in the 2019-2020 budget.
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In February, Ram Plumbing Heating & Air Conditioning, Inc. repaired the gas line from the meter into the campus. This line was over 50 years old. When the gas was restored onto the campus one of buildings did not have gas. Engineers and contractors found the issue and determined the fix is to repair another section of gas line. This work is scheduled to take place during spring break to minimize disruption to instruction.
Board approval will allow Ram Plumbing Heating & Air Conditioning, Inc. to continue with gas line repairs.
FISCAL IMPACT: Not to Exceed $94,000.00 (Deferred Maintenance)
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Ratify agreement between GM Business Interiors and Alvord Unified School District to provide additional services related to the installation and set-up of furniture on an as needed basis for the District Office, effective March 27, 2020, through June 30, 2020. This expenditure is included in the 2019-20 budget.
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GM Business Interiors provides the installation of new furniture as well as the reconfiguration of existing furniture to maintain the manufacturer’s warranty. GM Business Interiors will replace or repair items that are damaged during a move or reconfiguration of furniture.
Board approval will allow GM Business Interiors to make the necessary moves as needed.
FISCAL IMPACT: Not to Exceed $2,500.00 (Capital Facilities Fund) |
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Award contract between Education Products & Services and Alvord Unified School District to perform the required repairs to the lockers at Arizona Middle School, effective March 20, 2020, through December 30, 2020. This expenditure is included in the 2019-20 budget and will be incorporated into the 2020-21 budget.
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The lockers in the boys’ room are the original lockers that were installed when this school was built. There are several doors missing as well as handles that no longer close or open correctly. This is a safety issue for staff and students.
Board approval of this item will allow Education Products & Services to provide the needed services in the boys’ locker room.
Contract Template III Agreement will be used for this agreement, which was Board Approved on June 13, 2019.
FISCAL IMPACT: Not to exceed $73,000.00 (Community Facilities District – CFD2006-1 Fund)
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Award contract between Gilmore Landscape and Alvord Unified School District for installation of landscaping and irrigation at various sites under the Community Facilities District (CFD) 2006-1. Schools under the CFD 2006-1 include Collett, Foothill, Orrenmaa, Promenade, Stokoe, and Valley View elementary schools; Arizona, Loma Vista, Villegas, and Wells middle schools; La Sierra, Hillcrest, and Norte Vista high schools, effective April 10, 2020, through October 30 2020. This expenditure is included in the 2019-20 budget.
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This contract will allow for the provision of landscaping and irrigation services throughout the District when the services are of such a nature that they cannot be satisfactorily performed by District employees, are of a highly specialized or technical nature that the necessary knowledge is not available to the District through the use of District employees, the service require the provision and use of specialized equipment and materials, and /or the services are of an urgent, temporary or occasional nature that the delay incumbent in their implementation under the District’s regular or ordinary hiring process would frustrate their very purpose.
Board approval of this contract will allow Gilmore Landscape Inc. to proceed.
Contract Template III Agreement will be used for this agreement, which was Board Approved on June 13, 2019.
FISCAL IMPACT: Not to Exceed $90,000.00 (Community Facilities District – CFD2006-1 Fund)
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Award contract between Golden State Paving Co., Inc. and Alvord Unified School District to repair the playground asphalt at McAuliffe Elementary School, effective March 20, 2020, through August 30, 2020. This expenditure is included in the 2019-20 budget and included in the 2020-21 budget any portion of work that is not completed by June 31, 2020. |
The asphalt on the playground area needs to be repaired due to everyday wear and tear. There are multiple large cracks that have become tripping hazards as well as deteriorated asphalt in heavy traffic areas which poses a safety concern for the staff and students.
In order to maintain the playgrounds in good repair and avoid further deterioration, it is necessary to repair the asphalt to accommodate regular use.
Golden State Paving will prepare the asphalt surface by air blowing, clean, install Petromat fabric, overlay 66,387 square feet with 1.5” of asphaltic concrete over the existing layout and stripe the existing layout. Then approximately 4-6 weeks later when the asphalt has cured, or at a later time during a break, apply 1 coat of Guard Top Seal to the same 66,387 square feet of asphaltic concrete, and restripe per the existing layout.
Board approval of this item will allow Golden State Paving Co., Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was board approved on June 13, 2019.
FISCAL IMPACT: Not to Exceed $91,000.00 (Deferred Maintenance)
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Amend Contract between Pro Line Gym Floors and Alvord Unified School District to include any necessary repairs including re-coating and maintaining the gymnasium floors at various sites throughout the District, effective March 20, 2020 through June 31, 2020. This expenditure is included in the 2019-2020 budget. |
On June 13, 2019 the Board of Education approved a contract for $28,000.00, Item 7.b.7 for Pro Line Gym Floors to recoat and maintain the gymnasium floors at various sites and an increase of $3,250 on October 3, 2019, for additional repairs.
An additional increase of $5,600 to resurface the Multi-purpose Room at Wells Middle School as well as close the open gap on the floor from a partition wall that no longer functions are needed. The gap on the floor has become a safety hazard for staff and students.
Contract Template III Agreement will be used for this agreement, which was board approved on June 13, 2019.
FISCAL IMPACT: $5,600.00 Increase for a total of $36,850.00 (General Fund/Restricted-Maintenance)
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Approve agreement between Cooperative Strategies and Alvord Unified School District for professional consulting services including residential development school fee justification studies, effective April 10, 2020, through June 30, 2020. This expenditure is included in the 2019-20 budget. |
Cooperative Strategies, LLC shall prepare: Residential and Commercial/Industrial Development School Fee Justification Studies for Alvord Unified School District. The Studies will justify statutory school fees for the School District and will also identify the full school facilities impacts to be mitigated by these types of development within the School District.
The scope of professional services provided includes the following activities and tasks: student generation factors, existing school facilities capacity, future residential units, existing capacity vs. student enrollment, student enrollment projections, school facility needs, school facility costs, school facility impact for analysis for residential development, study preparation, employer research, commercial/industrial fee analysis, school facilities impact analysis for commercial/industrial development, study preparation, and respond to public comments.
Board approval will allow Cooperative Strategies to proceed with professional services and studies.
FISCAL IMPACT: Not to Exceed $10,000.00 (Capital Facilities Fund) |
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Cooperative Strategies Agreement for School Fee Justification Study
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Approve agreement between Epic Engineers and Alvord Unified School District to perform surveying and civil engineering services at Collett Elementary School, effective April 10, 2020 through December 30, 2021. This expenditure is included in the 2019/2020 budget and will be incorporated in the 2020/2021 budget plans. |
On November of 2019, Alvord Staff walked Collett Elementary School front parking lot with Epic Engineers to evaluate the condition of the ponding water near the ADA (Americans with Disabilities Act) parking spaces. In order to alleviate the issue and increase the ability of the area to drain, the slope of the parking lot needs to be increased.
Epic Engineers will perform field survey and civil engineering services for Collett Elementary School parking lot. They will survey, prepare legal description and plat for the dedication of right of way to the City of Riverside and process document through the City of Riverside.
Board approval will allow Epic Engineers to proceed with these services.
FISCAL IMPACT: Not to Exceed $50,000.00 (Community Facilities District – CFD2006-1 Fund)
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Approve agreement between John R. Byerly, Inc. and Alvord Unified School District to perform geotechnical engineering services at La Sierra High School, effective April 10, 2020 through June 30, 2021. |
John R. Byerly will perform investigation to evaluate soil and geologic conditions associated with the site so that recommendations can be prepared for safe and economical foundation types, liquefaction and seismic settlement potential, and site preparation. This vendor will be part of a team of professionals to provide plans and specifications to prepare for La Sierra High School Culinary Arts Renovation/Expansion.
Board approval will allow John R. Byerly, Inc. to proceed with these services.
FISCAL IMPACT: Not to Exceed $15,000.00 (Community Facilities District – CFD2006-1 Fund)
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John R. Byerly Agreement for LSHS
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Board ratification is requested for Purchase Order List Number 13 for the period of 02/15/2020 to 02/28/2020
Number of District Purchase Orders submitted is: 67
RATIONALE:
#P2055430- #P2055496 FISCAL IMPACT: $214,920.91 (various funds) |
PO Report Board Meeting - 03-19-2020
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Board approval is requested for a three-year agreement with School Innovations & Advocacy (SI&A) for fiscal years 2020-21 thru 2022/23. SI&A provides consulting services and assistance in the preparation and filing of reimbursement claims for the Mandated Cost Reimbursement Program, legislatively mandated by the State of California, as well as an assessment of the District’s compliance practices relating to its participation in the Mandated Block Grant Program. |
In order to participate in the Mandated Block Grant districts must ensure they are following all requirements of mandates. School Innovations & Advocacy (SI&A) provides Mandated Cost reimbursement consulting services which include ensuring compliance with the requirements for receiving the Mandated Block Grant. FISCAL IMPACT: $35,600 2020/21 (General Fund/Unrestricted $35,600 2021/22 (General Fund/Unrestricted)
$35,600 2022/23 (General Fund/Unrestricted) |
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Agreement-School Innovations & Achievement
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Board approval is requested for the ratification of a Professional Services Agreement between Creative Outdoor Advertising and Alvord Unified School District for maintenance of the District recognition banners during the 2019-2020 school year. The term of this agreement shall be from February 18, 2020 through June 30, 2020.
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Under this agreement Creative Outdoor Advertising shall provide yearly maintenance of the District recognition banners along the boulevards of all five District high schools honoring the top five 2019 graduates at each high school. Due to unexpected weather conditions, some of the banners have fallen off and require re-installation. The vendor provided the first four re-installation of banners free of charge. In February, they began to charge the District for every service call requiring re-installation of banners.
Board ratification of this agreement would allow Creative Outdoor Advertising to provide yearly maintenance of Class of 2019 District recognition banners throughout the 2019-2020 school year.
Agreement 2019 Non-Construction Template, which was Board approved on June 13, 2019, will be used for this agreement.
FISCAL IMPACT: Not to exceed $650.00 (Educational Services Discretionary Funds)
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Rate Sheet
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Board approval is requested for an Equipment Service Contract between Complete Business Systems (CBS) and Alvord Unified School District for maintenance of the Epson T5270 poster printer at Norte Vista High School. The term of this agreement would be from May 1, 2020 through April 30, 2021.
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This full service contract includes same day response time for all service calls placed before 2:00 p.m., a loaner printer if CBS is unable to repair the printer within 24 hours, unlimited service calls, and all parts and labor. This maintenance agreement would ensure that the equipment remains fully functional for staff use.
Board approval of this item would allow Complete Business Systems to provide maintenance services for the Epson Poster Printer at Norte Vista High School during the 2019-2020 school year as well as part of 2021 school year.
FISCAL IMPACT: $795.00 (Site Discretionary Funds)
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Contract
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Approve agreement IN60006 between Riverside County Office of Educational and Alvord Unified School District for network and internet access. Starting July 1, 2020 through June 30, 2023.
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Alvord Unified School District uses services from RCOE that require maintenance of point-to-point connection between Alvord Unified School District and RCOE. In addition, the Riverside County Office Education is the Internet Service Provider for all of the Alvord Unified School District locations. RCOE has recently become an E-Rate service provider. The District posted an E-Rate Form 470 to apply for Internet services utilizing E-Rate funding. After reviewing all bids, the District has chosen to continue using RCOE as the Internet Service Provider. E-Rate will cover approximately 90% of the related cost. In the past, the District has paid approximately $40,000.00 per year for this service. Moving forward, the District will be paying approximately $8,000.00 per year. This is a three (3) year contract with two year optional extensions. This agreement will not exceed $10,000.00 per fiscal year. Board approval of this agreement will allow Alvord Unified School District to pay for services rendered by Riverside County Office of Education during the 2020-2021, 2021-2022, 2022-2023 school years.
FISCAL IMPACT: Not to exceed $10,000.00 per year (IT Department Discretionary Funds) Estimated savings of approximately $30,000.00. |
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Agreement
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Board approval is requested for an agreement between the Riverside County Superintendent of Schools and Alvord Unified School District for PSAT subsidy reimbursement. The term of this agreement shall be from July 1, 2019 through June 30, 2020.
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Under this agreement, the Riverside County Office of Education will reimburse the District with a per student subsidy for administering the Preliminary Scholastic Aptitude Test (PSAT) to all 10th grade students in the Alvord Unified School District. The PSAT is a form of rehearsal for students who plan to take the Scholastic Aptitude Test (SAT), which is the test that most colleges require for admission. PSAT scores are used to select students seeking National Merit Scholarships which are awarded in the spring term of a student’s senior year.
The Superintendent of Schools shall provide the District a per student subsidy to offset the cost of the exam. The amount of the reimbursement will be based upon the District’s Free and Reduced Plan Lunch (FRLP) percentages.
Board approval of this agreement would allow the District to receive a PSAT subsidy reimbursement from the Riverside County Superintendent of Schools. FISCAL IMPACT: No Fiscal Impact; $6,587.20 (Maximum Reimbursement, Testing Budget) |
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Agreement
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Approve agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor extra-duty hours during the 2019-2020 school year.
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This agreement would allow Kathy Thompson to attend HOSA practice, HOSA State Conference and act as HOSA Lead Advisor for the 2019-2020 school year. The maximum hours worked under the agreement are not to exceed 130 hours during the 2019-2020 school year. This agreement was received from Riverside County Superintendent of Schools on March 9, 2020. Fiscal Impact: $9,223.35 Restricted Funds / Career Technical Education Block Grant |
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19-20 RCOE IN50436 LSHS BA 3.19.20
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Board approval is requested for an agreement between Aardvark Clay and Supplies and Alvord Unified School District to provide repair to a ceramics kiln at La Sierra High School effective April 10, 2020 through June 30, 2020. |
The Skutt KM1231 ceramics kiln at La Sierra High School is in need of repair. Aardvark Clay and Supplies has provided a quote to provide parts and labor to repair the kiln.
Board approval of this agreement would allow Aardvark Clay and Supplies to provide the service necessary to repair the ceramics kiln at La Sierra High School.
Contract Template II Non-Construction Agreement, which was Board approved on June 13, 2019, will be used for this agreement.
FISCAL IMPACT: $1,054.33 (District LCAP VAPA Funds) |
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Estimate
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Board approval is requested for an agreement between AllStar Events & Venues and Alvord Unified School District for rental of venue and event planning services at the Coto Valley Country Club for the Hillcrest High School prom on Friday, April 16, 2021.
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Hillcrest High School would like to hold their annual prom on Friday, April 16, 2021 at the Coto Valley Country Club, in Coto De Caza, CA. Per this agreement, AllStar Events would provide the following services: disc jockey, desserts, drinks, a swing band, horse carriage, caricature artist, venue, set-up, clean up, and security.
Board approval of this agreement would allow AllStar Events to plan and host the Hillcrest High School prom on Friday, April 16, 2021.
FISCAL IMPACT: $38,500 (Associated Student Body Funds)
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Agreement
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Board approval is requested for an agreement between Kaiser Permanente and Alvord Unified School District to provide assemblies as part of the Educational Theatre entitled “Healthy Eating, Active Living Program” for students and/or parents at Stokoe Elementary School during the 2020-2021 school year. |
The Kaiser Permanente Educational Theatre assemblies will promote healthy living and active lifestyles. The assemblies promote nutrition, exercise and healthy living habits in a fun and engaging way for students. There is no cost for this agreement and partnership. Board approval of this agreeement will allow Kaiser Permanente to provide assemblies to students at Stokoe Elementary during the 2020-2021 school year. FISCAL IMPACT: None |
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Agreement
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Board approval is requested for an agreement between South Coast Winery Resort & Spa and Alvord Unified School District for venue and event planning services for Norte Vista High School’s 2021 prom at the South Coast Winery Resort and Spa in Temecula, CA. on April 16, 2021.
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Norte Vista High School would like to hold their annual Prom on April 16, 2021 at South Coast Winery Resort & Spa in Temecula, CA. Prom event arrangements include facility rental, event production, and food.
Board approval of this item would allow South Coast Winery Resort and Spa to provide event arrangements for Norte Vista High School’s prom on April 16, 2021.
FISCAL IMPACT: $16,103.24 (ASB funds)
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Agreement
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Board approval is requested for a professional services agreement between Aeries Software, Inc. and Alvord Unified School District to provide an online enrollment platform for all school sites and district offices, effective July 1, 2020 through June 30, 2021.
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Aeries Software is the benchmark in delivering industry leading student data management system software while providing unequaled customer service and innovative solutions for California K-12 education. Under this service agreement, Aeries Software will provide a customizable new student online enrollment platform designed to eliminate the need for paper packets. This streamlined process allows for easy import of student data and will provide parent access to online registration necessary due to school closures.
Approval of this agreement will make it possible to provide parent online registration access for Alvord students.
Agreement 2019 Non-Construction Template, which was Board approved on June 13, 2019, will be used for this agreement. FISCAL IMPACT: $37,340.00 (LCAP Attendance Funds) |
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Proposal
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Board approval is requested for a professional services agreement between Alvord Unified School District and Boss Graphics for painting services. Boss Graphics will paint an “Arlanza Elementary” image, including the Explorers mascots, on the exterior west-facing wall of the two story building adjacent to the school’s main parking lot. The effective date of this agreement would be April 10, 2020 through June 30, 2020.
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The image will serve as formal signage for the school, welcoming all students, staff, parents, and community members as they enter the school parking lot on Rutland Ave.
As stipulated in the attached proposal, Boss Graphics will provide painting services for Arlanza Elementary. Approval of this item will allow Boss Graphics to proceed with services.
Contract Template III – Agreement for Maintenance Work will be used for this agreement, which was board approved on June 13, 2019.
FISCAL IMPACT: $2,500.00 (Site Discretionary - Arlanza Elementary); $7,305.00 (District – Building Fund) |
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Proposal & Graphics Design
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Approve a professional services agreement between Dr. Perry Passaro, Anxiety and Depression Center and Alvord Unified School District to complete an Independent Educational Evaluation (IEE) for an Alvord student with special needs based on a negotiated settlement agreement fully executed January 28, 2020.
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The Special Education Department completed a compromise and release agreement through negotiation as part of a Due Process Request filed against the Alvord Unified School District on December 19, 2019.
Through resolution, it was agreed that the Alvord Unified School District will provide an Independent Psycho-educational Evaluation performed by a nonpublic agency. Both parties agreed to have Dr. Perry Passaro perform the Independent Psycho-educational Evaluation.
Dr. Passaro meets the professional qualifications required and is within the fee range of other similar providers.
Board approval of this item will allow Dr. Perry Passaro, Anxiety and Depression Center to provide an Independent Educational Evaluation for an Alvord student with special needs based on the settlement agreement fully executed on January 28, 2020. FISCAL IMPACT: $6,800.00 (General Fund/Restricted – Special Education)
Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on June 6, 2019. |
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Rate Sheet
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Board approval is requested for a Purchase Agreement between Alvord Unified School District and Walsworth to provide yearbook services to Wells Middle School. This agreement shall be effective for the July 1, 2020 through June 30, 2021.
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Walsworth has been providing services to Wells Middle School for the past two years. Services include picture and yearbook resources to students, staff and families. Under this agreement, Walsworth would provide one hundred fifty (150) yearbooks at a cost of $25.50 per copy.
Board approval of this agreement would allow Walsworth to provide yearbook services to Wells Middle School during the 2020-2021 school year.
FISCAL IMPACT: $3825.00 (Associated Student Body funds)
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Agreement
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Board approval of the list of District staff authorized to disclose students Free/Reduced Meal eligibility status per California Education Code Section 49558 is requested.
For the purpose of disaggregation of academic achievement data, authorized District staff from the Assessment office would be the Assessment Coordinator and the Data & Assessment Analyst.
For the purpose of sharing individual F/RP (Free/Reduced Program) eligibility status with the State Superintendent of Public Instruction, including designated CDE staff, authorized District staff from the Student Information Systems (SIS) Department would be the Director of Research and Evaluation and the SIS Analyst.
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California Education Code Section 49558 states that a school food authority (SFA) cannot share a child’s free or reduced-price (F/RP) meal eligibility except when the governing board of an SFA authorizes specific employees to disclose individual F/RP eligibility status information for the following purposes:
• Solely for the disaggregation of academic achievement data; in this case, food services can share a child’s name and F/RP eligibility status with the SFA's testing coordinator
• To identify students in Program Improvement schools only who are low- performing and low-income and to whom the district may offer Supplemental Educational Services and/or School Choice; in this case, food services can share a child’s name and F/RP eligibility status with the SFA's No Child Left Behind coordinator
• Sharing individual F/RP eligibility status with the State Superintendent of Public Instruction, including designated CDE staff, for purposes of determining Local Control Funding Formula (LCFF) allocations (for more information on the LCFF, please visit the CDE LCFF Web page at http://www.cde.ca.gov/fg/aa/lc/)
Board approval of this item will establish the list of specific employees authorized to disclose individual student’s Free/Reduced Meal eligibility status for the purposes outlined in California Education Code Section 49558.
FISCAL IMPACT: None
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CA Education Code 49558
CDE Exceptions Document
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Board approval is requested for a Memorandum of Understanding between the Mission Inn Foundation and Alvord Unified School District, to provide services for the students of Expanded Learning PRIME-Time programs. The effective date of this Memorandum of Understanding would be April 2020 through June 2020.
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The Mission Inn Foundation preserves, interprets, and promotes the cultural heritage of the Mission Inn, Riverside, and the surrounding southern California communities. The three-pronged Hands On History initiative engages local students in the history of their city with interactive, active-based, and peer-to-peer learning opportunities that incorporate California Common Core Curriculum Standards. Outreach programs engage student with the many histories of their neighborhood, allowing them to explore people and places of value to them and introduce students to local leaders and sites of historical significance to the community.
CURRENT CONSIDERATION: Board approval will allow The Mission Inn Foundation to provide the necessary service for Expanded Learning PRIME-Time programs for the 2019-2020 school year.
FISCAL IMPACT: None
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Memorandum of Understanding
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Board approval is requested for the following high school courses to start in the 2020-2021 academic school year at Norte Vista and Hillcrest High Schools. - CAD 3: Engineering Design & Prototyping, Hillcrest High School
- Sustainable Ag: Sustainable Agriculture, Norte Vista High School
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Please refer to the attached course description for additional information regarding these courses.
Board approval of this item will make these courses available to high school students at Norte Vista and Hillcrest High Schools beginning in the 2020-2021 academic school year. FISCAL IMPACT: None
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Course Descriptions
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Board approval is requested for an agreement between Alvord Unified School District and Thousand Pines Outdoor Educators for an overnight trip for up to ninety students and three teachers to attend the Thousand Pines Outdoor Science School December 8-11, 2020, in Crestline, California.
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This will be the ninetieth annual trip for McAuliffe Elementary School students to the Outdoor Science School. This science camp will allow fifth grade students to develop and further their understanding of science in a natural environment. The Outdoor Science School will provide trained counselors who will supervise and instruct students throughout the week in biological and natural sciences. Male and female students will be housed in separate cabins with a certified cabin leader in each cabin for sleeping arrangements. All meals are provided by Thousand Pines Outdoor Science School. Students and teachers will travel in District buses to and from the science school. There will be teacher chaperones on the buses on the way to and from the science school. Once they arrive at the school, there will be one staff member for every ten students exclusive of the McAuliffe teachers attending. The number of chaperones would be in line with Board Policy 6153, School-Sponsored Trips, of one adult per seventeen students for overnight trips.
Board approval of this agreement and overnight trip would allow up to ninety McAuliffe fifth graders to attend the Thousand Pines Outdoor Science School in Crestline, California, December 8-11, 2020.
FISCAL IMPACT: Not to Exceed $26,212.50 (Student Fundraisers) |
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Agreement
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Board approval is requested for an agreement between Alvord Unified School District and Thousand Pines Outdoor Educators for an overnight trip for seventy-one students and two chaperones from Orrenmaa Elementary to attend the Thousand Pines Outdoor School in Crestline, California, November 17-20, 2020. |
Science camp at the Thousand Pines Outdoor School will allow fifth grade students from Orrenmaa Elementary to develop and further their understanding of science in a natural environment. Thousand Pines Outdoor School will provide trained counselors who will supervise and instruct students in biological and natural sciences. Male and female students will be housed in separate cabins with a certified cabin leader in each cabin for sleeping arrangements. Chaperones of the same gender would supervise the students. The ratio of chaperones to students for overnight trips is one adult to seventeen students per Board Policy 6153 entitled “School-Sponsored Trips”. All meals would be provided by Thousand Pines Outdoor School. Students and chaperones would travel in District buses to and from the science school.
Board approval of this agreement and overnight trip would allow seventy-one fifth grade students and two chaperones from Orrenmaa Elementary to attend Thousand Pines Outdoor School in Crestline, California November 17-20, 2020.
FISCAL IMPACT: $20,235.00 (Student Fundraisers) |
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Contract & Invoice
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Trustee, Dr. Joanna Dorado, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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(1) Adopt Resolution No. 42 authorizing Determines that the circumstances described in the Resolution herein constitute an emergency condition; and (2) By unanimous vote pursuant to section 20113 of the Public Contract Code authorizes the execution of contracts without advertising or inviting bids; and, notwithstanding section 20114, authorizes the flexibility of Maintenance & Operations, notwithstanding section 20014, to respond to the emergency conditions at Alvord Unified School District sites; and
(3) Authorizes the Superintendent and/or designee to take any and all actions necessary to ensure the continuation of public education, and the health and safety of the students and staff at the District sites, including but not limited to: the relocation of students and staff, continued daily student transportation, provision of alternative educational program options, provision of leave of absence to employees due to being quarantined or sick from COVID-19, or cohabiting with any individual with COVID-19 pursuant to Education Code sections 44964 and 45199, directing staff to serve as disaster service workers pursuant to Government Code 3100, and or make alterations, repairs or improvement to school property.
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The current pandemic has prompted the federal, state and local government to take the following actions:
On March 4, 2020, California Governor Gavin Newsom proclaimed a State of Emergency as a result of the introduction of the novel coronavirus (COVID-19).
On March 8, 2020, the County of Riverside Public Health Officer declared a Local Health Emergency subsequently ratified by the Board of Supervisors on March 10, 2020.
On March 10, 2020, the County of Riverside Board of Supervisors proclaimed a Local Emergency.
On March 13, 2020, President Trump declared a national state of emergency.
On March 16, 2020, the Public Health Officer of the County of Riverside ordered the cancelling of all gatherings with expected presence above 10 individuals.
On March 17, 2020, the Public Health Officer of the County of Riverside amended a previous order dated March 13, 2020 closing all schools including, but not limited to, all preschools, K-12 public, private and charter schools, community colleges, public, private, nonprofit and for profit colleges and universities beginning March 16th, 2020 through April 3, 2020 to extend the closure through April 30, 2020.
It is imperative that the Alvord Unified School District continues to provide critical services, including but not limited to, child and adult care food programs, communications, web-based and online services, and maintenance & operations services that directly support critical infrastructure. This Resolution establishes that an emergency exists, and that if mutual aid of in-county resources are needed to assist the Alvord Unified School District as covered under the California Master Mutual Aid Agreement and any local agreements to provide mutual aid should be sufficient to establish, and that the Emergency Services Act applies. It is imperative to prepare for, implement measures to respond to, and have the tools to ensure the health and safety of students, staff, and families on our campuses to the potential spread of COVID-19.
Under California Public Contract Code defines “emergency” as “a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services,” and section 21060.3 of the Public Resources Code and California Environmental Quality Act Guidelines 14 CCR section 15269(c) defines “emergency” to mean “a sudden, unexpected occurrence, involving a clear and imminent danger, demanding immediate action to prevent or mitigate loss of, or damage, to, life, health, property, or essential public services. Under California Public Contract Code Section 20133, in an emergency when any repairs, alterations, work, or improvement is necessary to any facility of public schools to permit the continuance of existing school classes, or to avoid danger to life or property, the board may, by unanimous vote, with the approval of the County Superintendent of Schools, do the following: make a contract in writing or otherwise on behalf of the district for the performance of labor and furnishing of materials or supplies for the purpose without advertising for or inviting bid, and, notwithstanding section 20114.
FISCAL IMPACT: None
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Resolution No. 42
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The Board adopt Resolution No. 4 - Authorizing the renewal of a Budget Advisory Committee (BAC) and its members for 2019-2020 year. The Board shall organize a BAC consisting of members as follows:
The Board shall organize a BAC consisting of members as follows:
The Board shall appoint one (1) Board member to serve on the BAC.
Robert Schwandt
The Board shall appoint five (5) District administrators to serve on the BAC.
Dusty Nevatt
Fernando Cubias
Kevin Emenaker
Gerardo Aguilar
LaShonda Owens
The Board shall appoint six (6) members, one from each of the following groups:
Certificated Employee Representative – Erica Ferris
Classified Employee Representative – John Doverspike
Community Member Representative-Scott Andrews
Elementary School Parent Representative-Sandra Jacobo
Middle School Parent Representative-Desiree Sanchez
High School Parent Representative-Stacey Collins
BAC members shall serve on a voluntary and unpaid basis. BAC members shall serve a one-year non-renewable term, which begins upon appointment and expires on June 30, 2020.
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Resolution No. 4-Budget Advisory Committee
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Authorization Needed to Take Any and All Necessary Action to Prepare and Respond Effectively to the Novel Coronavirus (COVID-19). Resolution by Alvord Unified School District Board of Education Declaring Emergency Conditions Exist at Alvord Unified School District Schools, Sites and Offices
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The Riverside County Emergency Management Department (RivCo EMD) is requesting school districts within the County of Riverside submit a Board Resolution for the COVID-19 situation. The EMD is aware that only city and county, states, and federal departments can proclaim an emergency proclamation, which has been addressed.
• Help district with possible reimbursements at both State, through the California Disaster Assistance Act (CDAA), or through the Federal Emergency Management Agency (FEMA) at the Federal level.
• Allows districts to seek outside vendors for the performance of labor and furnishing of materials or supplies for the purpose without advertising for or inviting bid,
• It will also protect them should there be any actions taken, as we fall under the State’s Emergency Services Act. |
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Resolution No. 43-Emergency Conditions
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Board approval is requested for the annual adoption of Resolution No. 44 authorizing the encumbrance of funds from the 2020-2021 proposed budget prior to July 1, 2020. This allows purchase orders to be issued in numerical sequence by the automatic purchase order system prior to July 1 for certain circumstances where there are requirements for items or services immediately after the beginning of the fiscal year. |
Adoption of a resolution to encumber funds is an annual occurrence required by the Riverside County Office of Education in order to provide protection from legal issues for both governing board members and school district officials who authorize the encumbrance of funds for the following year prior to the adoption of the Budget. RCOE will only allow districts to encumber funds in the following fiscal year if the governing board adopts a resolution. Resolution No. 44 follows the format required and allows staff the ability to issue purchase orders and contracts in numeric sequence prior to July 1, 2020 for the following school year.
FISCAL IMPACT: None |
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Resolution No. 44-Authorization to Encumber Funds
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Approve Resolution No. 45 for the 2019/2020 fiscal year to establish Fund 70, identified as the CSEA Health & Welfare Reserve Fund.
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The California School Employees Association and its Chapter 339 (CSEA) and the Alvord Unified School District (District) have identified unused and unaccounted for contractual health and welfare savings. Education Code Section 17566 and Government Code Section 53205 authorizes the Board of Education to establish a self-insurance reserve fund to properly account for revenues and expenditures related to CSEA Health & Welfare Reserve program. The use of this fund is pending signatures on the MOU between The District and CSEA, Alvord Chapter 339.
FISCAL IMPACT: MOU costs have been identified and included in current budget. |
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Resolution No. 45-Establish Fund 70
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Approve agreement between Alvord Unified School District and Piper Sandler & Co. for financial services to refinance the 2012 General Obligation Bond.
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Our 2012 General Obligation Bond has a current principal balance of $79,204,511 as of 6/30/2019. Interest rates on this bond issuance are between 5.00% and 5.25%. This bond currently has Capital Appreciation Bonds included in the total funding. Capital Appreciation Bonds add to the principal for a period of time, which diminishes the principal payment applied to the overall total debt. Our prepayment opportunity is August 1, 2023, within the recommended 3-year refinance timeline.
FISCAL IMPACT: No impact on General Fund. All issuance expenses will be paid from the proceeds of the bonds, not from the General Fund of the District. |
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Agreement Between Alvord Unified School District and Piper Sander & Co. for General Purpose Financial Advisory Services
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Certify the 2019-20 Second Interim Financial Report as “Qualified”, as indicated on the attached Form CI – District Certification of Interim Report. A qualified certification is an indication the district “may not meet its financial obligations for the current year and two subsequent two fiscal years.”
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Pursuant to Education Code Sections 42130 and 42131, the governing boards of all local educational agencies are required to certify at least twice a year to the district’s ability to meet its financial obligations for the remainder of the current fiscal year and for the two subsequent fiscal years. This is referred to as the Interim Report process. Dusty Nevatt will present the Second Interim Financial Report as it reflects the District’s actual financial activity for the period July 1, 2019 through January 31, 2020, and contains updated projections for the current and two subsequent fiscal years. The report indicates, based on current revenue and expenditure projections, data and criteria, the district may not meet its financial obligations for the current year and two subsequent two fiscal years.
FISCAL IMPACT: None |
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2019-2020 Second Interim Budget Report
2019-2020 Second Interim Financial Report
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Board approval is requested for the adoption of Resolution 41 as an annual resolution for After School Professionals Appreciation Week, April 20 – 24, 2020. |
10.2 million children participate in afterschool programs each year in the U.S. Today, afterschool programs are viewed as much more than just childcare. They are widely credited as a way to enhance education in STEM, literacy, the arts, social and emotional learning, health and wellness, and more. With those demands comes increased responsibility on the estimated 850,000 professionals who are making a difference in the lives of our children.
Afterschool Professionals Appreciation Week is a joint effort of community partners, afterschool programs, youth and child development workers and individuals who have committed to declaring the last full week of April each year as a time to recognize and appreciate those who work with youth during out-of-school hours.
The proposed Resolution No. 41 affirms Alvord's commitment to participate in After School Professionals Appreciation Week, April 20 – 24, 2020.
FISCAL IMPACT: None |
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Resolution
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Board approval is requested to revise the Management Salary Schedule to reflect recent changes to management staffing due to the Superintendent's Reorganization 2020. |
The District would like to make the following adjustments to the management salary schedule:
• Addition of one Director II, Equity and Access position • Addition of one Assistant Director, Student Services position • Addition of one Coordinator, Mental Health Services position • Elimination of one Director I, Mental Health Services position • Elimination of one Coordinator, Student Services position The attached Management Salary Schedule has been revised to show revisions in red.
FISCAL IMPACT: None |
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Revised Management Salary Schedule
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Board approval is requested for the addition of a 0.3 Speech/Language Pathologist position for the Special Education Department.
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The District currently has a vacant 0.7 Speech/Language Pathologist (SLP) position. A recent review of caseloads has determined the need to increase this 0.7 position to a full time employee (FTE) position. Speech/Language Pathologists have been added in recent years; however, the caseloads are still over and a violation of the certificated collective bargaining agreement (CBA). The Special Education Department has collaborated with the Speech Team to review and exit students that have met their goals or no longer receive educational benefit from services. The department will continue this process to ensure the district is serving students that meet the Individuals with Disabilities Education Act (IDEA) criteria.
In order to be in compliance with the bargaining agreement, the district will need to hire an additional SLP.
The addition of a 0.3 SLP to create a 1.0 FTE Speech/Language Pathologist position will allow the district to bring the current student caseloads down and improve speech/language services to students with disabilities. FISCAL IMPACT: $43,447.15 (General Fund/Restricted – Special Education) |
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The facilities report will provide a brief overview of projects completed and status of work orders during the previous month. This information will be presented to the Board for discussion at the second meeting of each month.
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The following is a list of projects included on this report; - La Granada ES – playground equipment and rubber surface
- Valley View ES – roof repairs on rooms 15-19; 21-25
- Loma Vista MS – roof repairs on rooms 88-93
- Loma Vista MS - roof repairs on rooms 96-99
- Villegas MS – add drainage to back of portables
- Wells MS – solar motion lights
- Alvord Alt. Ed. Cont. HS – solar motion lights
- Norte Vista HS – solar motion lights
- Norte Vista HS – gas line repairs
- ISS Building – Armor Plast windows on the first floor
- Hillcrest HS – bleacher seats
- ISS Building – parking lot asphalt
- McAuliffe ES – Asphalt Primary playground
- Twinhill ES – Asphalt Kinder and Primary playgrounds
- Arizona MS Expanded Learning Portables – Roof repairs
- Loma Vista MS – Parking Lot Striping
- Villegas MS – Re-carpet portables rooms 31-45
The attached report contains additional details and photos. This does not include any projects currently underway. FISCAL IMPACT: None
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Facilities Update - Feb. and March 2020
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The Average Daily Attendance (ADA) Comparison chart is updated monthly to demonstrate current data and analyze the reasonability of our current year P-2 ADA projections. This information will be presented to the Board for discussion at the second meeting of each month.
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As of February 28th, 2020, the District’s cumulative ADA for the 2019-20 school year is 17,330.92. The current revised budget projects the district's ADA to be 17,297.08 at our P-2 reporting period, which is March 27, 2020. The P-2 projection anticipates historical changes between the current month ADA and final P-2 ADA. The State guarantees LCFF funding at the higher of prior year or current year P-2 ADA. At this time the district is funded on prior year (2018-19) P-2 ADA.
FISCAL IMPACT: None |
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ADA February 2020
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Receive Report of Receipts for February 1, 2020 thru February 29, 2020, in the amount of $1,073,339. This amount includes routine deposits such as facility rentals, field trip reimbursements, health and welfare contributions; as well as donations and grant funds received. |
The district’s Report of Receipts reflects monies received by our District. These receipts include items such as, jury duty reimbursements, fingerprint fees, Health and Welfare payments, Child Nutrition Services revenues, developer fees and funds received for grants and funding sources. As well as funds collected at the school sites for items such as donations and lost book fees. These funds when received are applied to the appropriate budget and financial accounts. They are then deposited into the District’s Clearing Bank Account and a check is written to the Riverside County Office of Education for deposit to the financial system (Galaxy). A sequential number is assigned to each receipt and once the checks have cleared through the bank account, the items are posted to the financial accounts.
The enclosed financial report is the monthly update of the District’s Report of Receipts for February 1, 2020 thru February 29, 2020.
FISCAL IMPACT: As reported in body of memo |
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Report of Receipts - February 2020
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| Quyen Nguyen and Angela Gallardo-Hopkins |
Quyen Nguyen and Angela Gallardo-Hopkins will present an overview of the California Department of Education's 2019 California School Dashboard results for Alvord USD. The presentation will provide a summary of the connection between Alvord's results and the Local Control and Accountability Plan (LCAP). In addition, an update on the current LCAP implementation and the development process of the 2020-2023 LCAP will be included. |
2019 CA Dashboard-State Indicators and LCAP
2019 Dashboard Performance
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2020 Board Meeting Dates – Open Session 6:00 p.m.
April 16, 2020
May 7, 2020 and May 21, 2020
June 11, 2020 and June 25, 2020
July 16, 2020
August 20, 2020
September 10, 2020 and September 24, 2020
October 8, 2020 and October 22, 2020
November 5, 2020 and November 19, 2020
December 17, 2020
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Published: April 6, 2020, 4:35 PM
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