NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE

As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be live streamed via YouTube: Click Here

Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on September 10, 2020.

During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board.  Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes.  Duplicative public comments will not be read during the meeting.  However, all written public comments will be provided to the Governing Board in advance of the meeting.

Student of the Month: Villegas Middle School is proud to recognize Mariam Atallah as the Alvord Unified School District Student of the Month for September 2020.

Certificated Employee of the Month: Villegas Middle School is proud to recognize Denyse Buck as the Alvord Unified School District Certificated Employee of the Month for September 2020.

Classified Employee of the Month: Villegas Middle School is proud to recognize Cindy Viramontes as the Alvord Unified School District Classified Employee of the Month for September 2020.

Volunteer of the Month: Villegas Middle School is proud to recognize Karen Cruz as the Alvord Unified School District Volunteer of the Month for September 2020.

Board ratification is requested for Purchase Order List Number 3 for the period of 07/25/2020 – 08/21/2020

Number of District Purchase Orders submitted is: 183

RATIONALE:
#B1006480 - #B1006521

#P2056260 - #P2056400

FISCAL IMPACT: $4,760,320.14 (various funds)

Konica Minolta provides maintenance copier service, usage, supplies (toner and staples) and replacement parts to all of our sites. Konica Minolta has been a valued business partner with Alvord Unified School District for over 16 years.  They are in the industry for imaging equipment and the district has been pleased with the service they have provided. 

Board ratification of the Annual Maintenance Contract with Konica Minolta will allow them to continue providing maintenance on the copy machine at Stokoe Elementary School for the Special Education Pre-School Assessment Team. 

FISCAL IMPACT: Not to exceed $400.00 (General Fund/Unrestricted)

At the July 16, 2020 board meeting, an agreement (Item 7.d.6.) was approved for Bio-Acoustical Corporation to provide hearing and vision screening services for Alvord students. Due to the uncertainty of Covid-19, Bio-Acoustical has agreed to waive the cancellation fee of 10% of the total revenues on their existing contracts in the event that students are unable to be tested this school year.  

Fiscal Impact: None

Konica Minolta has been a valued business partner with Alvord Unified School District for over twenty years and the District has been pleased with the services they have provided.

Board approval of this agreement will allow Konica Minolta to continue providing excellent service and maintenance to the equipment at Loma Vista Middle School. The vendor will provide labor, toner and replacement parts for the following machines.

School:  Loma Vista Middle School
Model:  BIZHUB C3350
Serial #:  A4Y4011000641
Cost Per Year: $300.00 

School:  Loma Vista Middle School
Model:  BIZHUB 25E-A4 Mono
Serial #:  DD136120090009
Cost Per Year: $150.00 

FISCAL IMPACT:  Not to exceed $450.00 ($300.00 LCFF-LI funds; $150.00 Site Discretionary funds)

Board approval is requested for the renewal of the maintenance agreement between Konica Minolta and Alvord Unified School District, for maintenance and service of the multi-function copier at Norte Vista High School's Agriculture Department effective July 1, 2020 through June 30, 2021. 

Konica Minolta provides maintenance copier service, usage, supplies (toner and staples) and replacement parts. Konica Minolta has been a valued business partner with Alvord Unified School District for over 15 years.  They are in the industry for imaging equipment and the district has been pleased with the service they have provided. 

Board approval of this item will allow Konica Minolta to continue providing maintenance to the equipment located at Norte Vista High School's Agriculture Department. 

Fiscal Impact: Not to exceed $300.00  (Restricted Funds/ Ag Incentive Grant) 

Board approval is requested for a professional services agreement between Community Now and Alvord Unified School District for a teacher training. This training, “It’s my Destiny, I Choose!” by Shor Denny, CEO, of Community Now, would take place during the 2020-2021 school year. 

Laserfiche is the software used by the district to store all student records prior to the implementation of Aeries in 2002. This software is also used by the payroll department for archived records from their department.  The professional services agreement will provide one year of support on all Laserfiche components including software updates. ECS Imaging, Inc. will provide up to ten hours of on-site/online support as well as training  and configuration services during the 2020-2021 school year.  Contract cost to be divided between Student Services and Payroll Departments.

Fiscal Impact: $4,223.00 (General Fund/Unrestricted)

This agreement would allow Mark Ferguson to attend Career Technical Education meetings and events after his contract day.  The maximum hours worked under the agreement are not to exceed 50 hours during the 2020-2021 school year.

The Alternative Programs and CTE  office meets monthly with CTE teachers after their contract day.  CTE teachers attend College and Career Fairs, conferences, and prep for the CTE showcase before and after their contract day.  ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.  Meetings, professional development, and collaboration time is required by the grant.

This agreement was received from Riverside County Superintendent of Schools on July 28, 2020  

FISCAL IMPACT:  $3,016.92 Restricted Fund Career Technical Education Block Grant 

This agreement would allow Amber Kraus to attend Career Technical Education meetings and events after her contract day.  The maximum hours worked under the agreement are not to exceed 50 hours during the 2020-2021 school year.

The Alternative Programs and CTE office meets monthly with CTE teachers after their contract day.  CTE teachers attend College and Career Fairs, conferences and prep for the CTE showcase before and after their contract day.  ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.  Meetings, professional development, and collaboration time is required by the grant.

This agreement was received from Riverside County Superintendent of Schools on July 28, 2020.   

FISCAL IMPACT:  $4,320.71 Restricted Fund Career Technical Education Block Grant 

This agreement would allow Robin Luther to attend Career Technical Education meetings and events after her contract day.  The maximum hours worked under the agreement are not to exceed 50 hours during the 2020-2021 school year.

The Alternative Programs and CTE office meets monthly with CTE teachers after their contract day.  CTE teachers attend College and Career Fairs, conferences and prep for the CTE showcase before and after their contract day.  ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.  Meetings, professional development and collaboration time is required by the grant.

This agreement was received from Riverside County Superintendent of Schools on July 28, 2020.   

FISCAL IMPACT:  $3,840.49 Restricted Fund Career Technical Education Block Grant 

This agreement would allow Gina Pierson to attend Career Technical Education meetings and events after her contract day.  The maximum hours worked under the agreement are not to exceed 50 hours during the 2020-2021 school year.

The Alternative Programs and CTE office meets monthly with CTE teachers after their contract day.  CTE teachers attend College and Career Fairs, conferences and prep for the CTE showcase before and after their contract day.  ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.  Meetings, professional development, and collaboration time is required by the grant.

This agreement was received from Riverside County Superintendent of Schools on July 28, 2020.   

FISCAL IMPACT:  $4,688.89 Restricted Fund Career Technical Education Block Grant 

This agreement would allow Mark Porter to attend Career Technical Education meetings and events after his contract day.  The maximum hours worked under the agreement are not to exceed 50 hours during the 2020-2021 school year.

The Alternative Programs and CTE office meets monthly with CTE teachers after their contract day.  CTE teachers attend College and Career Fairs, conferences, and prep for the CTE showcase before and after their contract day.  ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.  Meetings, professional development,  and collaboration time is required by the grant.

This agreement was received from Riverside County Superintendent of Schools on July 28, 2020.   

FISCAL IMPACT:  $2,941.23 Restricted Fund Career Technical Education Block Grant 

This agreement would allow Kathy Thompson to attend Career Technical Education meetings and events after her contract day.  The maximum hours worked under the agreement are not to exceed 50 hours during the 2020-2021 school year.

The Alternative Programs and CTE  office meets monthly with CTE teachers after their contract day.  CTE teachers attend College and Career Fairs, conferences, and prep for the CTE showcase before and after their contract day.  ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.  Meetings, professional development, and collaboration time is required by the grant.

This agreement was received from Riverside County Superintendent of Schools on July 28, 2020.   

FISCAL IMPACT:  $3,518.94 Restricted Fund Career Technical Education Block Grant 

As an established refrigeration company, Advance Refrigeration & Ice Systems, Inc. incorporates the vitality and confidence of an experienced business with the years of knowledge and expertise that comes from a qualified staff of service personnel.  

Hillcrest High School Athletic Department ice machines provide ice to care for student athletes in preventative treatment and for minor injuries. Under this agreement, Advance Refrigeration & Ice Systems, Inc. would assess the repairs necessary and provide maintenance and repairs for campus ice machines during the 2020-2021 school year.

Board approval of this agreement would allow Advance Refrigeration & Ice Systems, Inc. to provide the necessary repairs to the Athletic Department ice machines to access this resource and continue to provide optimal support our student athletes. 

Agreement 2020 Non-Construction Template, which was Board approved on August 20, 2020 will be used for this agreement.

FISCAL IMPACT:  Not to exceed $1,500. (Athletic Funds – Hillcrest High School)

FISCAL IMPACT:  $38,000 (Title I – Family Engagement)

Project K.I.N.D. is a community based collaborative group built around the coalition of professional health care providers.  For the past thirteen years, Health Services has been able to provide referrals for health care, eye glasses, vision, and dental services for low income students in Alvord Unified School District.

Board approval will allow the District to continue to coordinate with Project K.I.N.D to provide medical, dental, vision, and prescription services for low income students of Alvord Unified School District during the 2020-2021 school year.

Fiscal Impact:  $30,000(General Fund/Restricted-LEA)

The Variable Term Waiver (VTM) is a document issued for employers who meet the waiver criteria when a fully credentialed employee is not available for the assignment.  It allows the employer to fill the assignment while searching for a fully credentialed person in the subject area of the assignment and gives the waiver holder additional time to complete the requirements. 

Speech Language Pathology is considered a shortage area by the California Commission on Teacher Credentialing, in which there are no emergency permits for this area but allows for a waiver request.

FISCAL IMPACT:  None

Trustee, Dr. Joanna Dorado, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session.

Dusty Nevatt, Chief Business Officer, will be presenting the 2019/20 Unaudited Actuals Financial Report to the Board of Education for approval.

Pursuant to Education Code 42100, the Governing Board is required to prepare an annual statement of all receipts and expenditures of the District for the preceding fiscal year and to file that financial statement with the County Superintendent of Schools. All operating funds of the district have been included and must be submitted to the Riverside County Office of Education for the transmittal to the California Department of Education no later than September 15th of each year.

FISCAL IMPACT: None

California Education Code Section 42600 requires approval of adjustments resulting from the reconciliation of the estimated ending fund balances to the unaudited actual ending fund balances. At the time of the 2020-2021 budget adoption, the district’s estimated balance for all funds was $45,458,005.00. After completing the year-end closing process, the district’s unaudited ending fund balances for these funds is determined to be $51,407,357.86 for a difference of $5,949,352.86 for all district funds.

The difference between the estimated and actual ending fund balances must be reflected in the 2020-2021 Revised Budget, either added to the ending fund balance or allocated to a revenue or expenditure series object code. This requirement will be accomplished through the approval of Resolution No. 18.

FISCAL IMPACT: Necessary Budget Revisions to all funds

A significant event in the history of California school finance was the 1979 enactment of Proposition 4, an initiative authored by Paul Gann. This initiative established constitutional limits on the allowable growth in state and local government spending. Although many of the constraints of the Gann initiative were nullified by the passage of Proposition 98 in 1988, and the inflation factors modified by the passage of Proposition 111 in 1990, “Gann limits” still restrict government spending to a rate of no more than the State’s overall economic growth. This limit is calculated using factors such as population growth and inflation based on California’s personal income per capita.

All calculations and documentation have been prepared using applicable constitutional and statutory law. The 2019-20 district appropriations do not exceed the limitations imposed by Proposition 4. The final adjusted appropriations subject to the Gann Limit for 2019-2020 is $116,075,890.70. The estimated appropriations limit for 2020-2021 is $119,201,466.21.

FISCAL IMPACT: None

Authorize the membership with Education Technology Joint Powers Authority (EdTech JPA) effective September 10, 2020 through September 10, 2021.

The Alvord Unified School District (District) desires to become a member of the Education Technology Joint Powers Authority (EdTech JPA) for the September 10, 2020 through September 10, 2021. EdTech JPA acts as a procurement vehicle for technology goods and allows EdTech JPA Members to leverage contracts established through the Request for Proposal (RFP) process, thus alleviating Members’ administrative costs and overhead.  Each EdTech JPA contract leveraged by the District must be Board approved and executed prior to any obligation to the District. 

There is no cost to join. Savings is anticipated due to the nature of consortium pricing.

FISCAL IMPACT: NONE

Board approval is requested for adoption of Resolution No. 21 – Adopting and Approving the Associate Membership Agreement joining the Education Technology Joint Power Authority. 

The Ed Tech JPA exists to provide competitively procured, high-quality technology products for members.  All California public agencies are eligible to join the Ed Tech JPA at no cost. Ed Tech JPA Members can leverage competitive contracts for a variety of software and technology products.  

Fiscal Impact:  None

2020 Board Meeting Dates – Open Session 6:00 p.m.

September 24, 2020
October 8, 2020 and October 22, 2020
November 5, 2020 and November 19, 2020
December 17, 2020