Board of Education Regular Meeting
Alvord USD
February 04, 2021 4:00PM
Via Teleconference
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NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be conducted via Zoom: Click Here. Spanish simultaneous interpretation is available via the Zoom platform. All meetings may also be viewed live on our district YouTube channel on the day of the meeting and are recorded to be viewed subsequently after the meeting: Click Here Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on February 4, 2021.
During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board. Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes. Duplicative public comments will not be read during the meeting. However, all written public comments will be provided to the Governing Board in advance of the meeting. |
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| Ms. Lizeth Vega, President |
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| A quorum is expected with Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, Mr. Robert Schwandt, and Mrs. Carolyn M. Wilson in attendance. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Ms. Lizeth Vega, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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| Mrs. Patricia Lock Dawson, Mayor |
The Board of Education welcomes the newly elected City of Riverside Mayor, Mrs. Patricia Lock Dawson. |
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| Mr. Jim Perry, Councilmember |
Councilmember Mr. Jim Perry will provide an update on recent activities and accomplishments taking place in Ward 6. |
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| Mr. Steve Hemenway, Councilmember |
Councilmember Mr. Steve Hemenway will provide an update on recent activities and accomplishments taking place in Ward 7. |
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| Mrs. Jacque Casillas, Mayor |
Mayor Mrs. Jacque Casillas will provide an update on recent activities and accomplishments taking place in the City of Corona. |
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At this time, the Board of Education welcomes public comment. This is an opportunity for the public to address the Board regarding items on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Mrs. Jackie Casillas, Principal |
Student of the Month: Loma Vista Middle School is proud to recognize Camila Rocha as the Alvord Unified School District Student of the Month for February 2021. Certificated Employee of the Month: Loma Vista Middle School is proud to recognize Bethany Rivera as the Alvord Unified School District Certificated Employee of the Month for February 2021. Classified Employee of the Month: Loma Vista Middle School is proud to recognize Rosa De La Cruz as the Alvord Unified School District Classified Employee of the Month for February 2021. Volunteer of the Month: Loma Vista Middle School is proud to recognize Erika Rodriguez and Maria Dolores Cuellar as the Alvord Unified School District Volunteers of the Month for February 2021. |
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Your Superintendent recommends approval of Consent Agenda items 8.a.1. through 8.c.5.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of January 21, 2021. |
Meeting Minutes 1-21-21
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Board ratification is requested for Purchase Order List Number 11 for the period of 01/02/2021 – 01/22/2021
Number of District Purchase Orders submitted is: 81 RATIONALE:
#B1006578 - #B1006578
#P2057212 - #P2057291 FISCAL IMPACT: $218,975.78 (various funds) |
Purchase Order List Number 11
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| Staff recommends the acceptance of Gifts & Donations to various school sites and programs of the Alvord Unified School District in the amount of $1,000.00 for the period January 1, 2021 thru January 31, 2021. |
Gift Donations
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| Board approval is requested for the ratification of the agreement between Illuminate Education and Alvord Unified School District to upgrade the district’s current IO education program. The term of this agreement would be November 1, 2020 through June 30, 2024. |
Illuminate Education provides highest quality standards-based assessments with instant scoring, formative feedback, interactive reporting, and targeted activities which help districts assess learning, identify needs, and monitor growth for each student.
Under this agreement, Illuminate Education will provide to the District student software licenses to Illuminate Data and Assessment (DnA); grading software; access to Inspect PLUS item bank: access to DnA content, resources, and usage reporting within Illuminate Education’s Learning Management System; initial setup and configuration; and virtual implementation training for District staff.
The term of this agreement began on November 1, 2020 with set up and implementation and would extend through the 2023/2024 school year. There is no cost to the District for the services provided in the 2020/2021 school year.
This item is brought forth for ratification due to the need to implement resources that are optimal for distance learning.
Board ratification of this agreement will allow the District to upgrade the current IO education program.
FISCAL IMPACT: $350,994.60 (General Fund/Unrestricted - Assessment)
($0.00 - 2020/2021; $93,953.10 - 2021/2022; $119,657.25 - 2022/2023; $137,384.25 - 2023/2024) |
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Agreement
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| Board approval is requested to amend the professional services agreement between Augmentative Communication Therapies and Alvord Unified School District for formal augmentative communication and/or assistive technology assessment, formal written report, consultation, therapy, training and IEP meeting attendance for the 2020-2021 school year. |
The District does not employ staff specifically to provide assistive technology assessments, trainings or recommend devices to assist special needs students in accessing their free and appropriate public education (FAPE). The Special Education Department has a process for referring to a team of employees who have received their AAC (Augmentative and Alternative Communication) certification in order to provide assessments and training within our district. This team can only provide assessment and training outside their regular assignments. This unique school year of instruction has not allowed our staff to conduct AAC assessments beyond contract hours. Increasing the contract with Augmentative Communication Therapies allows Alvord to provide the assistive technology assessment and recommendations for the appropriate devices in a timely manner. The agency will also provide training for staff and parents in using assistive technology with the student as required by their Individualized Education Program (IEP).
Board approval of this item will allow Augmentative Communication Therapies to continue to provide formal augmentative communication and/or assistive technology assessment, formal written report, consultation, therapy, training and IEP meeting attendance for the remainder of the 2020-2021 school year.
FISCAL IMPACT: Increase of $10,000.00 (General Fund/Restricted-Special Education)
TOTAL AGREEMENT: $20,000.00 (General Fund/Restricted-Special Education) Agreement 2020 Non-Construction Template, which was Board approved on August 20, 2020, will be used for this agreement. |
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Original Agreement
Rate Sheet
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| Board approval is requested to approve the Comprehensive School Safety Plans for the twenty three (23) schools that make up the Alvord Unified School District. |
Section 32280-32282 of the Education code details the requirements for each school to maintain a Comprehensive School Safety Plan. The plan is to include:
• Child abuse reporting procedures
• Disaster procedures
• Suspension and expulsion policies
• Procedures to notify teachers of dangerous pupils
• Discrimination and harassment policies
• School wide dress code policies
• Procedures for safe ingress and egress
• Policies enacted to maintain a safe and orderly environment
• Rules and procedures on school discipline
• Hate crime reporting procedures
Each plan is to be approved at the school site level, then again at the district level by the Governing Board. FISCAL IMPACT: None |
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2021 Comp School Safety Plans Elementary AR-ML
2021 Comp School Safety Plans Elementary OR-VV
2021 High School Comprehensive School Safety Plans
2021 Middle School Comprehensive School Safety Plans
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| Board approval is requested for a professional services agreement between Desert OT for Kids, Inc. and Alvord Unified School District to provide an Occupational Therapy Independent Educational Evaluation (IEE) to include direct assessment, scoring, reporting, and IEP attendance to present and discuss the evaluation results. |
The Alvord Special Education Department received and approved a request from the parents of a student with special needs for an Independent Educational Evaluation. This request was made in accordance with California Educational Code 56329(b) A parent or guardian has the right to obtain, at public expense, an independent educational assessment of the pupil from qualified specialists, as defined by regulations of the board, if the parent or guardian disagrees with an assessment obtained by the public education agency, in accordance with Section 300.502 of Title 34 of the Code of Federal Regulations. The provider meets the professional qualifications required and is within the fee range of other similar providers.
Board approval of this item will allow Desert Occupational Therapy for Kids, Inc. to complete an Occupational Therapy Independent Educational Evaluation for an Alvord student with special needs during the 2020-2021 school year.
FISCAL IMPACT: $4,000.00 (General Fund/Restricted-Special Education)
Agreement 2020 Non-Construction Template, which was Board approved on August 20, 2020, will be used for this agreement. |
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Desert Occupational Therapy - Rate Sheet
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| Board approval is requested for a memorandum of understanding between the Riverside County Superintendent of Schools and Alvord Unified School District for data sharing services. The term of this agreement would be February 1, 2021 through December 30, 2022. |
MRWC (Mathematical Reasoning With Connections) is a fourth year mathematics course designed to prepare students for the expectations and rigor of college mathematics and quantitative reasoning courses. It reinforces and builds on mathematical topics and skills developed in Integrated 1-3 (or Algebra and Geometry). It is designed as a bridge to both STEM and non-STEM majors.
Under this agreement, Riverside County Superintendent of Schools, Illuminate Education, California State University San Bernardino, and Alvord Unified School District would establish to support a mutual sharing of data and integration of data between information management systems in support of the MRWC program.
Board approval of this memorandum of understanding will allow the District to participate in RCOE’s Mathematical Reasoning With Connections (MRWC) project.
FISCAL IMPACT: None |
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Memorandum of Understanding
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Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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| Mr. Andrew Park, Audit Partner, Eide Bailly LLP |
| Accept the annual audited Financial Report for the period of July 1, 2019 to June 30, 2020, pursuant to Education Code Section 41020.3. |
Education Code Section 41020.3 provides that by January 31 of each year, each Local Education Agency's (LEA) governing body shall review, at a public meeting, the annual audit of the local education agency for the prior fiscal year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue. For audit reports for the 2019-2020 fiscal year, the deadline for LEA's to file their audit report has been extended to March 31, 2021. (Education Code Section 41020.9(b)). Our external audit firm, Eide Bailly LLP, has completed the annual financial audit of the district's financial activities for the 2019-20 fiscal year. The audit report is available on the district's web site for members of the public to review the information in detail. Andrew Park, Audit Partner, from Eide Bailly will be presenting the 2019-20 audited Financial Report and will be available to answer any questions. |
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District 2019-20 Audit Report
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| Mr. Andrew Park, Audit Partner, Eide Bailly |
| Accept the financial and performance audit report for the Measure H Bond for the financial period of July 1, 2019, through June 30, 2020. |
On November 7, 2007, the voters within the Alvord Unified School District (District) voted to approve the Measure H bond, which authorized the District to issue general obligation bonds on behalf of the District to finance specified capital projects and facilities. These proceedings were authorized, and the election conducted, pursuant to the California Constitution, the provisions of Proposition 39, related California law and the results certified through Alvord Board Resolution Number 22. The annual independent audit report is prepared by the Certified Public Accountancy firm of Eide Bailly and covers the General Obligation Bond expenditures for Fiscal Year 2019-2020.
Staff recommends the governing board accept and file the Alvord Unified School District Financial and Performance Audit Report for the Measure H Bond as of June 30, 2020. |
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Measure H 2019-20 Audit Report
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| Board approval is requested for the adoption of Resolution No. 36, designating February 2021 as African-American History Month. |
Resolution No. 36, designating February 2021 as African-American History Month, will celebrate the history and contributions of African-American citizens. This resolution is one of the ways that our District will participate in this statewide recognition.
FISCAL IMPACT: None |
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Resolution African American History Month
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| Review Proposed Revisions to Board Policies and Administrative Regulations |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the March 4, 2021 Board Meeting for a second reading.
Number BP/AR/E Title
6161.1 BP/AR/E Selection and Evaluation of Instructional Materials
FISCAL IMPACT: None |
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1. Summary of Proposed Revisions
2. BP/AR/E 6161.1 Selection and Evaluation of Instructional Materials
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| California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board. |
| Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed tentative agreement between the District and AEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District. |
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Notice of Public Hearing - AEA Tentative Agreement Article VIII - S *Document Revised For Clarity And To Add Omitted Signatures
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| Board approval is requested for acceptance of the Alvord Unified School District and Alvord Educators’ Association (AEA) Tentative Agreement Proposal for the Certificated Bargaining Agreement pursuant to the requirements of California Government Code Section 3547. |
This agreement provides for a 2.0% salary increase for the 2019-20 school year and a 1.26% one-time off schedule payment for the 2020-21 school year. The agreement will close out salary negotiations for the 2019-2020 and 2020 -21 school years.
California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board.
Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed tentative agreement between the District and AEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District.
FISCAL IMPACT: $1,876,480.00 (General Fund/Unrestricted) 2020-2021 Fiscal Year
_$425,949.00 (General Fund/Restricted) 2020-2021 Fiscal Year
$2,302,429.00 Total for 2020-2021 ongoing expense
$3,697,710.00 (General Fund/Unrestricted) 2020-2021 Fiscal Year
$839,357.00 (General Fund/Restricted) 2020-2021 Fiscal Year
$4,537,067.00 Total for 2020-2021 one-time expense
Total Combined Fiscal Impact: $6,839,496.00 (General Fund Total) |
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Notice of Public Hearing - AEA Tentative Agreement Article VIII - S *Document Revised For Clarity And To Add Omitted Signatures
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| California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board. |
| Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed changes in the bargaining agreement between the District and CSEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District. |
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Notice of Public Hearing - CSEA and its Alvord Chapter 339 Agreement - Appendix B Wages *Document Revised For Clarity And To Add Omitted Signatures
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| Board approval is requested for acceptance of the Alvord Unified School District and California School Employees Association and its Alvord Chapter 339 (CSEA) Tentative Agreement Proposal for the Classified Bargaining Agreement pursuant to the requirements of California Government Code Section 3547. |
On January 21, 2021, the District reached a tentative agreement on salary increases with the Alvord Educators Association, that provides a 2.0% salary increase for the 2019-20 school year and a 1.26% one-time off schedule payment for the 2020-21 school year.
In accordance with Appendix B – Wages:
“If other employee groups receive a compensation increase during the term of this agreement which exceeds the percentage increases contained within this agreement, the difference shall be paid to the unit member, following meeting(s) between the parties to determine the basis for the distribution. Reclassifications do not invoke this section.”
California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board.
Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed changes in the bargaining agreement between the District and CSEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District.
FISCAL IMPACT: $364,876.00 (General Fund/Unrestricted) 2020-2021 Fiscal Year
$250,678.00 (General Fund/Restricted) 2020-2021 Fiscal Year
$105,024.00 (Other Funds/Restricted) 2020-2021 Fiscal Year
$720,578.00 Total for 2020-2021 ongoing expense
$590,796.00 (General Fund/Unrestricted) 2020-2021 Fiscal Year
$409,916.00 (General Fund/Restricted) 2020-2021 Fiscal Year
$173,833.00 (Other Funds/Restricted) 2020-2021 Fiscal Year
$1,174,545.00 Total for 2020-2021 one-time expense
Total Fiscal Impact: $1,895,123.00 Total settlement cost
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Notice of Public Hearing - CSEA and its Alvord Chapter 339 Agreement - Appendix B Wages *Document Revised For Clarity And To Add Omitted Signatures
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Administration recommends a salary schedule increase for all certificated, classified, and confidential managerial personnel to provide a salary increase equivalent to the salary increase provided to the Alvord Educators’ Association (AEA), the Certificated employees group and the California School Employees Association and its Chapter 339 (CSEA), the Classified group.
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Recently, the District reached an agreement with AEA and CSEA reflecting a 2.0% salary increase for the 2019-20 school year and a 1.26% one-time off schedule payment for the 2020-21 school year. This increase for managerial personnel will match the current year of salary increases for the associations.
In alignment with the salary increase provided to AEA and CSEA, the 2.0% salary increase will be retroactive to July 1, 2019.
In alignment with the salary increase provided to AEA and CSEA, the management personnel will receive 1.26% one-time off schedule payment for the 2020-21 school year.
An additional increase of 1.5% for the 2017-2018 school year along with a 2.5% salary increase for the 2018-2019 school year will also be provided to bring management in alignment with the increases that were previously provided to both associations.
In alignment with the salary increase provided to AEA and CSEA, the 1.5% salary increase will be retroactive to July 1, 2017.
In alignment with the salary increase provided to AEA and CSEA, the 2.5% salary increase will be retroactive to July 1, 2018.
FISCAL IMPACT: $1,140,744.00 (General Fund /Unrestricted)
$ 160,315.00 (General Fund /Restricted)
$ 57,434.00 (Other Funds)
$1,358,493.00 Total
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| Dusty Nevatt, Chief Business Officer |
On January 8, 2021, Governor Gavin Newsom released his 2021-22 State Budget proposal. Dusty Nevatt, Chief Business Officer, will present the highlights of this budget proposal and the proposal's impact on the district's budget projections. |
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| Dr. Allan Mucerino, Superintendent |
The Board of Education will continue the discussion of Governor Gavin Newsom's "Safe Schools for All" plan and reopening schools timeline. |
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2021 Board Meeting Dates ~ Open Session 6:00 p.m.
March 4 and 18, 2021 April 15, 2021 May 6 and 20, 2021 June 3 and 17, 2021 July 15, 2021 August 19, 2021 September 2 and 16, 2021 October 7 and 21, 2021 November 4 and 18, 2021 December 16, 2021 |
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Published: February 1, 2021, 3:28 PM
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