Board of Education Regular Meeting
Alvord USD
April 15, 2021 4:00PM
Via Teleconference
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NOTICE OF REGULAR BOARD MEETING VIA TELECONFERENCE As authorized by Governor Newsom’s Executive Order N-29-20, dated March 17, 2020, the Alvord Unified School District will conduct all meetings of the Governing Board via teleconference until further notice. The meetings will be conducted via Zoom: Click Here. Spanish simultaneous interpretation is available via the Zoom platform. All meetings may also be viewed live on our district YouTube channel on the day of the meeting and are recorded to be viewed subsequently after the meeting: Click Here Pursuant to Executive Order N-29-20, the Governing Board will take public comment. All public comments must be submitted in writing in advance of the meeting. Please submit your written public comments to: 2Superintendent@alvordschools.org no later than 9:00 a.m. on April 15, 2021.
During the Governing Board meeting, written public comments received in a timely manner will be read for the Governing Board. Pursuant to Board Bylaw 9323, public comment period will be limited to twenty (20) minutes. Duplicative public comments will not be read during the meeting. However, all written public comments will be provided to the Governing Board in advance of the meeting. |
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| A quorum is expected with Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, Mr. Robert Schwandt, and Mrs. Carolyn M. Wilson in attendance. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Lizeth Vega, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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| Mr. Jim Perry, Councilmember |
Councilmember Mr. Jim Perry will provide an update on recent activities and accomplishments taking place in Ward 6. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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Your Superintendent recommends approval of Consent Agenda items 7.a.1. through 7.e.4.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of March 18, 2021. |
Meeting Minutes 3-18-21
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| Ratify agreement between FC & Sons Roofing, Inc. and Alvord Unified School District to perform roof repairs at Collett Elementary School, rooms K1 and K2, effective March 30, 2021, through June 30, 2021. |
On March 18, 2021, a roof leak was reported by the principal of Collett Elementary School. Shortly after, a section of the ceiling near the exit and the boys bathroom had fallen due to the weight of the rain water exposing the rafters above. Staff contacted the district’s on-call roofing contractor; staff to inspect the roof. Due to the age and condition of the roof, FC & Sons Roofing, Inc. recommends the repair of the roof utilizing the WeatherWeld seamless composite system.
FC & Sons will repair the roof of rooms K1 and K2. They have provided these types of services for the district in the past and have proven to be a reliable vendor.
Board approval of this item will allow FC & Sons Roofing, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $45,000.00 (Deferred Maintenance) |
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| Ratify agreement between FC & Sons Roofing, Inc. and Alvord Unified School District to perform roof repairs at La Sierra High School, effective March 30, 2021, through June 30, 2021. |
Due to a roof leak in the training room and girl’s PE lockers, the drywall became damaged. Staff contacted the district’s on-call roofing contractor; FC & Sons Roofing, Inc. to inspect the damages to the roof.
FC & Sons will repair the affected areas of the roof to prevent further water damage. They have provided these types of services for the district in the past and have proven to be a reliable vendor.
Board approval of this item will allow FC & Sons Roofing, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $23,000.00 (Deferred Maintenance) |
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| Ratify agreement between New Dimension General Construction, Inc. and Alvord Unified School District to perform interior repairs due to water damage at La Sierra High School, effective April 1, 2021, through June 30, 2021. |
Due to a roof leak in the training room and girl’s locker room, the drywall became damaged. Staff contacted New Dimension General Construction, Inc. to inspect the damages to the walls and ceilings.
New Dimension will repair the affected areas of the ceilings and walls as well as inspect the pipes above the ceiling for any active leaks and address as necessary. They have provided these types of services for the district in the past and have proven to be a reliable vendor.
Board approval of this item will allow New Dimension General Construction, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $35,000.00 (Deferred Maintenance) |
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| Ratify agreement between New Dimension General Construction, Inc. and Alvord Unified School District to remove and replace the carpet in the Administration Building as well as the repair of the rolling gate at Promenade Elementary School, effective March 29, 2021 through June 31, 2021. |
Staff shared a concern about possible mildew or mold in the sub floor in the a the Administration Building. District staff reached out to New Dimensions to investigate and remediate during spring break. The contractor is trained to abate any unsafe conditions.
The rolling gate near the Administration Building has grown increasingly difficult to open and close and will be repaired at the same time. This work was scheduled during Spring Break in order to avoid disruptions to students, staff and the public.
Board approval of this item will allow New Dimension General Construction to provide these services.
FISCAL IMPACT: Not to exceed $12,000.00 (Building Fund) |
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| Amend Agreement between New Dimension General Construction and Alvord Unified School District to install district supplied water bottle filling stations, sink bottle fillers and filters throughout the District, effective April 15, 2020 through December 31, 2021. |
On September 24, 2020, the Board of Education approved an agreement in the amount not to exceed $950,000.00 to install water bottle filling stations district wide. After auditing the installations, there were some locations that got missed from the original count. This amendment includes the following sites: Arlanza, Lake Hills, Rosemary Kennedy and Stokoe elementary schools; Loma Vista Middle School; Hillcrest and La Sierra high schools.
Board approval of this item will allow New Dimension General Construction, Inc. to provide the needed services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $10,000.00 (General Fund/Restricted-CARES Funding) |
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| Approve agreement between BSN Sports and Alvord Unified School District to provide and furnish and install school branding at Norte Vista High School, effective April 16, 2021 through June 30, 2021. |
School branding will provide an increased atmosphere of school spirit amongst our student population, used to highlight Norte Vista High School programs, academies, athletic programs, school awards/recognitions and a sense of community pride in what is an invaluable community resource.
Board approval of this item will allow BSN Sports to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $27,000.00 (General Fund/Site Discretionary) |
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| Approve agreement between FC & Sons Roofing, Inc. and Alvord Unified School District to perform structural repairs to the covered walkways at Promenade Elementary School, effective April 16, 2021 through June 30, 2021. |
Over time and exposure to the natural elements, the covered walkways have deteriorated in several areas and are in need of structural repairs. FC & Sons Roofing, Inc. has performed these types of services and has proven to be a reliable vendor.
Board approval of this item will allow FC & Sons Roofing, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $18,000.00 (County Schools Facilities Fund) |
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| Approve agreement between New Dimension General Construction, Inc. and Alvord Unified School District to perform repairs to the visitor’s restroom at K.R. Zack Earp Stadium, effective April 16, 2021, through June 30, 2021. |
Due to the high winds on February 25, 2021, a large portion of the cap sheet of the portable roof blew off exposing the plywood. Due to rainfall, water entered the building causing the light fixtures to short out. Staff contacted New Dimension to assess the damage and make the necessary repairs.
New Dimension will repair the damaged electrical fixtures and exterior panels. They have provided these types of services for the district in the past and have proven to be a reliable vendor.
Board approval of this item will allow New Dimension General Construction, Inc. to proceed with services.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020.
FISCAL IMPACT: Not to exceed $20,000.00 (Deferred Maintenance) |
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| Approve agreement between Quality Teleservices, Inc. (QTI) and Alvord Unified School District for the installation of a new Public Address (PA) System at Promenade Elementary School effective April 16, 2021 through December 31, 2021. This expenditure is included in the 2020-2021 budget. |
The current PA System at Promenade Elementary School is outdated and parts are no longer manufactured for it. There are several places where the speakers are no longer working or areas where students cannot hear announcements or bells.
QTI is a local distributor that provides maintenance and support for various types of PA systems used at our school sites. The Valcom is an all-in-one system that provides building-to-building communications, an all-call paging system, and a bell system. QTI also provides low voltage cabling installation and repairs.
Board approval will allow QTI to install the new Valcom paging system at Promenade Elementary School.
Contract Template III Agreement will be used for this agreement, which was Board Approved on August 20, 2020
FISCAL IMPACT: Not to Exceed $20,000.00 (County School Facilities Fund) |
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| Approve agreement between Rhythm Tech Productions LLC and Alvord Unified School District to provide stage and sound services for commencement ceremonies at K.R. Zack Earp Stadium, effective April 16, 2021 through June 30, 2021. |
Rhythm Tech Productions LLC will provide stage and sound system services along with chairs for Alvord Unified School District 2021 Commencement Ceremonies at K.R. Zack Earp Stadium from May 24, 2021 through May 27, 2021.
Board approval of this item will allow Rhythm Tech Productions LLC to proceed with services.
FISCAL IMPACT: $14,000.00 (General Fund/Unrestricted-Education Services Discretionary Funds) |
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Rhythm Tech Agreement
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Board ratification is requested for Purchase Order List Number 14 for the period of 02/27/2021 to 03/19/2021 Number of District Purchase Orders submitted is: 323
RATIONALE:
#B1006586 - #B1006599
#P2057507 - #P2057819
FISCAL IMPACT: $2,719,945.55 (various funds) |
Purchase Order List Number 14
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| Board approval is requested to amend the contract between I and R Trailer Lift Gate Corp. and Alvord Unified School District. |
On June 11, 2020, the Board of Education approved a contract with I and R Trailer Lift Gate Corp. for $2,000.00, Item 9.c.7., for vehicle maintenance and repairs. Child Nutrition Services is requesting an amendment to increase the contract to maintain CNS vehicles through the end of 2020-2021.
Board approval of this item will amend the original fiscal impact of $2,000.00 by an increase of $3,000.00.
Contract Template III Agreement, Board Approved August 20, 2020, will be used.
FISCAL IMPACT: $5,000.00 (Child Nutrition Fund) |
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I & R Trailer & Lift Gate Corp Increased Contract
I & R Trailer & Lift Gate Corp Rates
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| Board approval is requested to revise the Associated Student Body (ASB) fundraisers list for the 2020-2021 school year by adding Online Fundraising. Approval of the ASB fundraisers will allow all school sites to move forward with ASB activities for the current school year and kick-off next year early. |
Add Online Fundraising to the ASB Fundraisers Listing, which was approved by the Board of Education on November 5, 2020 (Item 8.c.2).
FISCAL IMPACT: None |
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Fundraiser List
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| Staff recommends the acceptance of Gifts & Donations to various school sites and programs of the Alvord Unified School District in the amount of $7,300.00 for the period March 1, 2021 thru March 31, 2021. |
Gift Donations - March 2021
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| Receive Report of Receipts for March 1, 2021 thru March 31, 2021, in the amount of $753,323.07. This amount includes routine deposits for reimbursements, health and welfare contributions, donations, and grant funds received. |
The District’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations, and grant funds received. The enclosed financial report is the monthly update of the District’s Report of Receipts for March 1, 2021 thru March 31, 2021.
FISCAL IMPACT: As reported in body of memo |
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Report of Receipts - March 2021
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| Board approval is requested for the ratification of the agreement between In-N-Out Burger and Alvord Unified School District to provide meals for a cookout event at Norte Vista High School on May 20, 2021. |
Norte Vista High School would like to hold a cookout event as a Senior graduation incentive for students. The agreement with In-N-Out Burger would allow the school to provide meals from the In-N-Out Burger truck for the cookout event.
Board ratification of this agreement would allow Norte Vista High School to hold a cookout to provide In-N-Out meals to students on May 20, 2021.
FISCAL IMPACT: Not to exceed $6,900
($5,035.94 - Norte Vista HS Discretionary Funds)
($624.06 – Alvord Alternative Continuation HS Discretionary Funds)
($1,240.00 – Adult Education Funds) |
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Agreement
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| Board ratification is requested for a professional services agreement between Safeguard, Inc. and Alvord Unified School District to transport an Alvord adult special needs student from Devereux Advanced Behavioral Health Victoria, residential treatment center in Victoria, Texas, to the new placement in a group home in Apple Valley, California prior to April 2, 2021. |
The current out-of-state Residential Treatment Center (RTC) recently lost its California Department of Education (CDE) certification. Alvord Unified School District submitted a request for a waiver in December 2020 to the California Department of Education. While waiting to hear if the District’s waiver application was approved by CDE, our office continued to search for an alternate, approved placement for this student. In conjunction with the Inland Regional Center, the Special Education Department was able to find a placement in Apple Valley, California.
Student needs to be transported, with trained behavioral escorts from Victoria, Texas to Apple Valley, California via vehicle. Safeguard, Inc. provides trained driver/escorts between home school locations and residential placements on a regular basis. Safeguard, Inc. will provide the supervision and medication administration that this student needs from his current placement to the new placement in California.
Board ratification of this item will allow Safeguard, Inc. to provide transportation for an adult special needs student from the current residential placement in Texas to the new residential placement in Apple Valley, California prior to April 2, 2021. Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.
FISCAL IMPACT: $10,000.00 (General Fund/Restricted-Special Education)
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Rate Sheet
Scope of Services
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| Board approval is requested to amend the short-term client services agreement between Sunbelt Staffing, LLC and Alvord Unified School District to increase the amount of the contract and extend the end date through June 30, 2021. This agreement allows Sunbelt to recruit and provide contract speech/language pathologist assistants to provide therapy services for special needs students as required by their Individualized Education Program (IEP) to support learning loss mitigation and the return to in-person instruction. |
The Special Education Department has contracted with Sunbelt Staffing for speech/language pathologist assistants to support the Speech/Language Pathologists during the COVID period and provide Speech/Language Pathologist Assistant supports to manage high caseloads due to Speech/Language Pathologist vacancies and the lack of qualified applicants to fill our speech/language pathologist openings. The District will have three to five speech/language pathologist assistants supporting the Speech/Language Pathologists during distance learning to provide virtual services concurrently during the school day.
Having multiple platforms and schedules utilized to provide speech/language services has resulted in increased time needed to provide these services and meet the needs of students with a speech/language impairment (SLI). The Special Education Department currently has 3.0 Speech/Language Pathologist vacancies. Contractors currently fill these positions. Contracted Speech/Language Pathologist Assistants (SLPA) support speech therapists over caseload, and provide therapy to students virtually and in the hybrid model using multiple virtual platforms – Presence Learning and Seesaw provided by the district. The Special Education Department reduced the number of speech assistants in the past month from four to three.
The increased cost of this agreement will be funded through CARES and/or Special Education funds. This will result in a reduction in the amount of the original agreement with Sunbelt which is funded with Special Education AB602 funds.
Board approval is requested to amend the short-term client services agreement with Sunbelt Staffing, LLC which was Board approved on September 10, 2020 under Item 8.d.2., to increase the amount and extend the end date to June 30, 2021. This agreement allows Sunbelt to recruit and provide contract Speech/Language Pathologist Assistants to provide therapy services for special needs students as required by their Individualized Education Program (IEP) to support learning loss mitigation and the return to in-person instruction. FISCAL IMPACT: Increase of $200,000.00 (General Fund/Restricted-CARES/Special Ed)
Original of $100,000.00 (General Fund/Restricted-CARES)
Total = $300,000.00 (General Fund/Restricted-CARES/Special Ed) |
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Original Board Memo
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| Board approval is requested to amend the agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructor extra-duty hours during the 2020-2021 school year. |
This amendment is for an increase of seven hours to allow Robin Luther to provide access and support to parents and students through the online website. The maximum hours worked under the agreement are not to exceed fourteen hours during the 2020-2021 school year. This modification represents an increase in the amount of $537.67 from the original agreement that was Board approved on November 5, 2020 under Item 8.d.4.
ROP teachers cannot be paid off of a personnel action form and must have a contract for their additional hours.
This modification was received from Riverside County Superintendent of Schools on March 12, 2021. FISCAL IMPACT: $1,075.34 (General Funds Site LCFF) |
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20-21 RCOE IN60263 Mod R. Luther BA 4.15.21
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Board approval is requested for the publication of the 2019-2020 School Accountability Report Cards (SARC) as prepared by Document Tracking Services (DTS).
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California Law requires districts to prepare a School Accountability Report Card (SARC) for each school. Specific information must be reported to the public on an annual basis and made available in writing as well as on the internet. In addition, parents/guardian of pupils will be notified that a hard copy will be provided upon request. Services were board approved June 11, 2020, item 9.c.17, contract # C-3013146 between Alvord Unified School District and Document Tracking Services (DTS). SARC’s will be available in English and Spanish and posted to the Alvord Unified School District and school websites.
Board approval of this item will allow us to comply with Education Code 35256 and provide public access to each school’s SARC.
FISCAL IMPACT: None |
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Elementary Sites SARC - English
Elementary Sites SARC - Spanish
High School Sites SARC - English
High School Sites SARC - Spanish
Middle School Sites SARC - English
Middle School Sites SARC - Spanish
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| Board approval is requested for a professional services agreement between Alvord Unified School District and Boss Graphics for graphics design and painting services at Twinhill and Foothill Elementary schools. This agreement would be effective April 16, 2021 through June 30, 2021. |
The wall mural in the front of Twinhill Elementary will enhance the restoration of the old mural and be welcoming to the school community. Boss Graphics will design and paint “TWINHILL ELEMENTARY” with a Tornado image. The second wall mural will be in the quad area, wherein students walk and parents go to see their children receive awards. This mural will have a college/career message and be inviting to students and families as well as beautify the school.
The image at Foothill Elementary will serve as formal signage for the school, welcoming all students, staff, parents, and community members as they enter the school drop off on Wells Avenue. As stipulated in the attached proposal, Boss Graphics will provide painting services for Foothill Elementary.
Board approval of this agreement will allow Boss Graphics to proceed with services.
FISCAL IMPACT:
Not to exceed $11,325.00 (General Fund/Site Discretionary, Donation Funds, Twinhill Elementary) $9,805.00 (General Fund/Site Discretionary, Foothill Elementary) |
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Proposal
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| Board approval is requested for a professional services agreement between Dahina Castro and Alvord Unified School District to provide a professional learning opportunity for teachers at Norte Vista High School during the 2020-2021 school year. |
Dahina Castro is a fully credentialed California teacher in Spanish and French who provides knowledge and expertise in the field of World Languages in Comprehensible Input, Total Physical Response, Story Asking, and Circling, which align to the World Language Standards adopted in 2019. Consultant would demonstrate how to adapt these strategies to distance learning as well as in-person learning. Consultant has presented nationally for Comprehend.co, CSULB student teacher workshop, CLTA and internationally at Agen Workshop in Agen, France. Consultant also helped organize the Agen Workshop Online in the summer of 2020. Consultant is currently assisting the SWCOLT Conference transition to an Online Conference. Consultant is also a board member of COACH Foreign Language Project.
Board approval of this agreement would allow Norte Vista High School to participate in this professional learning opportunity.
Agreement 2020 Non-Construction Template, which was Board approved on August 20, 2020 will be used for this agreement.
FISCAL IMPACT: Not to exceed $750 (General Fund/Restricted – Title II-A Funds) |
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| Board approval is requested for a professional services agreement between Port View Preparatory Schools, Inc. and Alvord Unified School District to provide a Functional Behavior Assessment (FBA), a specialized behavioral assessment, for an Alvord special needs student. This includes comprehensive testing, observation, and report. The results will be shared in an IEP meeting during the 2020-2021 school year. |
The Alvord Special Education Department contracts with non-public schools, such as Port View Preparatory Schools, Inc., to provide specialized educational services to Alvord students needing a specialized placement in order to access their Free Appropriate Public Education (FAPE). Riverside County SELPA develops the contracts with the non-public schools as part of their agreement with their Local Educational Agencies (LEA-Districts). If a service or assessment is needed that is not covered under Riverside County SELPA’s Master Contract, the Local Educational Agency (LEA-District) must develop their own contract with the non-public school.
As part of a recent settlement agreement, an Alvord student was placed at Port View Preparatory School and it was agreed that the District-assigned School Psychologist would complete a Functional Behavior Assessment (FBA). The District’s School Psychologist has very limited access to Port View Preparatory Schools, Inc. to complete the necessary assessment and observations required to complete the Functional Behavior Assessment. Port View’s restrictions to outside providers, per COVID-19 Guidance, also limits access to student. Port View Preparatory Schools’ Board Certified Behavior Analyst (BCBA) is able to conduct the Functional Behavior Assessment (FBA). Their fee is within the range of other similar providers.
Board approval of this item will allow Port View Preparatory Schools, Inc. to provide a Functional Behavior Assessment (FBA) for an Alvord student attending the school as part of a settlement agreement signed on January 8, 2021 and Board approved on February 4, 2021. Contract Template III - Independent Contractor Professional Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020.
FISCAL IMPACT: $3,600.00 (General Fund-Settlement Agreement)
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Rate Sheet
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| Board approval is requested for a Professional Services Agreement between Wenger Corporation and Alvord Unified School District for the purchase and installation of new Signature 3-Step Choral Risers at Loma Vista Middle School. The term of this agreement would be April 15, 2021 through June 30, 2021. |
As AUSD continues to grow in music education, risers will ensure music standards of performance are appropriately mastered.
Board approval of this Consultant Agreement will allow for the purchase and installation of new Signature 3-Step Choral Risers at Loma Vista Middle School.
Agreement Non-Construction Template, which was Board approved on August 20, 2020, will be used for this agreement.
FISCAL IMPACT: $9,915.12 (General Fund/Unrestricted, LCAP Middle School Music Funds) |
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Proposal
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| Board approval is requested for the renewal of Renaissance Data Integration and Maintenance Services to provide data integration and maintenance services to Alvord Unified School District effective July 1, 2021 through June 30, 2022. |
Renaissance provides Alvord Unified School District with an Annual Renaissance Data Integrator (RDI) service in which student data from the previous school year is rolled over and integrated to the new year. This data integration is completed for Accelerated Reader, a web-based application used as a motivational reading practice program. Schools use site funding to purchase Accelerated Reader (AR) licenses. The maintenance fee will support AR for elementary students.
Board approval will allow the District to continue to utilize these data integration and maintenance services from Renaissance for elementary schools using Accelerated Reader for the 2021-2022 school year. FISCAL IMPACT: $3,125.00 (District Title 1 Funds)
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Renaissance Quote
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Board approval is requested for the addition of the following high school course to start in the 2021-2022 academic school year District wide.
- Mathematical Reasoning with Concepts (MRWC)
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Please refer to the attached course description for additional information regarding this course.
FISCAL IMPACT: None |
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Course Description
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| Board approval is requested for an agreement between Alvord Unified School District and AkinsIT for much needed upgrades and Microsoft Intune configuration. |
The District onsite exchange server is out of compliance and is in need of upgrade. The out of date exchange server poses a major security vulnerability. The onsite exchange server is necessary for managing email accounts. Along with the proposed Microsoft Intune configuration for endpoint management, the District will have a better security posture. Board approval of this agreement would make it possible for AkinsIT to upgrade the District exchange server.
FISCAL IMPACT: $32,300.00 (IT Department Discretionary Funds) |
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AKINS IT
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Board approval is requested for the approval of the agreement between Ellevation Education and Alvord Unified School District to provide middle school math teachers with a platform to pre-teach vocabulary and concepts to improve grade-level content mastery. The term of this agreement would be May 1, 2021 through April 30, 2022. |
Ellevation Math is an online learning program designed specifically for English Learners in grades 6 - 9, though benefitting all students. It pre-teaches academic vocabulary in context and offers comprehensible input so that students can better understand instruction and participate more meaningfully in class. With Ellevation Math, ELs arrive at math class ready to engage, solve problems, and explain their thinking while utilizing new vocabulary. When ELs are better able to engage in class discussions and skill-building, they are more likely to reach benchmarks, gain confidence, and overcome barriers to advanced academic opportunities. This item is brought forth for approval due to the need to provide math teachers a tool to frontload vocabulary and concepts so all students can better participate, comprehend, and apply in-class math instruction. The term of this agreement will begin on May 1, 2021 and extend through April 30, 2022. Implementation and training costs within the proposal are only for the first year. Future renewal will just be the subscription. Board approval of this agreement will allow the Alvord Unified School District to onboard Ellevation Education: Math. FISCAL IMPACT: Not to exceed $25,000 ($22,000 General Fund/Unrestricted - LCFF-English Learners) and ($3,000 GENERAL FUND/Restricted - Title II-A) |
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Service Agreement
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| Board approval is requested for an agreement between Walsworth Yearbook Companies and Alvord Unified School District for yearbook publishing services for Arizona Middle School. The term of the agreement would be July 1, 2021 through June 30, 2022. |
Under this agreement, Walsworth would provide Arizona Middle School students’ resources to create a yearbook as well as provide 150 copies of the published yearbooks which students would be able to purchase. Student pictures, clubs, and activities would be included in the yearbook to create long lasting memories for students.
Board approval of this agreement would make it possible for students at Arizona Middle School to create the 2021-2022 yearbook.
FISCAL IMPACT: Not to exceed $5,400 (Student Fundraiser ASB Account) |
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Agreement
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| Board approval is requested to revise the Management Salary Schedule to reflect changes to management staffing. |
At the March 18th Board meeting, a new classified management position was approved. The District would like to make the following adjustments to the management salary schedule to reflect the management staffing change:
• Addition of one Director III, Fiscal Services
The attached Management Salary Schedule has been revised to show revisions in red.
FISCAL IMPACT: None |
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Revised Management Salary Schedule
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| Board ratification is requested for a maintenance agreement between Scantron Corporation and Alvord Unified School District to provide maintenance services to the Human Resources Department from January 2021 through January 2022. |
The annual maintenance agreement is needed to provide service on the Scantron testing machine. The scantron machine is used for scoring of all pre-employment testing.
Total payments for this service agreement shall not exceed $832.00.
FISCAL IMPACT: $832.00 (General Fund/Unrestricted) |
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Scantron Agreement 2021-2022
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| Board ratification is requested for the Memorandum of Understanding (MOU) between Alvord Unified School District and California Baptist University, to provide tuition scholarships and waive application fees for District employees. |
California Baptist University would like to offer courses at a reduced tuition rate to Alvord Unified School District employees. The current MOU expired on November 1, 2019.
This agreement shall be for the term of three years, effective March 16, 2021 through March 16, 2024. The agreement may be terminated at any time by either party upon a thirty (30) day written notice.
FISCAL IMPACT: None |
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California Baptist University Memorandum of Understanding - Tuition Discount
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| Board approval is requested of a Student Placement Agreement with the University of Southern California on behalf of the USC Rossier School of Education. |
Board approval of the Student Placement Agreement with the University of Southern California on behalf of the USC Rossier School of Education will provide student teaching and student observation opportunities to the students enrolled in the teacher and counselor training curricula.
This agreement shall be in effect until either party serves notice of intent to at the end of the school year during which the written termination is issued.
FISCAL IMPACT: None |
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Student Placement Agreement - USC Rossier School of Education
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Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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| Board approval is requested for adoption of Resolution No. 45 - Authorized Signers for Contracts and Purchase Orders per Education Code 42632. |
Education Code 42632 provides for the Board of Education to authorize those who can sign on behalf of the district. Board approval is requested to authorize the following: Contracts & Purchase Orders Allan J. Mucerino, Ed.D., Superintendent Dusteen Nevatt, Chief Business Officer, Business Services Sherri Duckworth Kemp, Ed.D., Assistant Superintendent, Educational Services Robert E. Presby, Ed.D., Assistant Superintendent, Human Resources Kevin Emenaker, Executive Director, Administrative Services Purchase Orders only Director III, Fiscal Services (currently vacant) Brett Heinbuch, Assistant Director, Fiscal Services This list of authorized signers will be updated and re-approved by the Board of Education on an annual basis and when staffing changes occur. FISCAL IMPACT: None |
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Resolution No. 45-Authorized Signers
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| Board approval is requested to open a second line of credit with Home Depot. |
A second line of credit, in the amount of $10,000.00, is requested to be used by the Purchasing Department for all non-M & O purchases. The district currently has a Home Deport line of credit for our Maintenance and Operations (M & O) Department. Home Depot does not accept Purchase Orders without a line of credit. FISCAL IMPACT: None |
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| Review proposed revisions to Board Policies and Administrative Regulations. |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled "Board Policies," allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the May 6, 2021, Board Meeting for a second reading and approval.
Number BP/AR Title
3100 BP Budget
3100 AR Budget
3110 BP Transfer of Funds
3270 BP Sale and Disposal of Books, Equipment, and Supplies
3270 AR Sale and Disposal of Books, Equipment, and Supplies
3290 BP Gifts, Grants and Bequests
3312 BP Contracts
3314 AR Payment for Goods and Services
3350 BP Travel Expenses
3460 BP Financial Reports and Accountability
3460 AR Financial Reports and Accountability
3550 AR Food Service/Child Nutrition Program
3553 BP Free and Reduced Price Meals
3553 AR Free and Reduced Price Meals
3554 AR Other Food Sales FISCAL IMPACT: NONE |
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01 - Summary of Proposed Revisions
02 - BP/AR 3100 Budget
03 - BP 3110 Transfer of Funds
04 - BP/AR 3270 Sale and Disposal of Books, Equipment, and Supplies
05 - BP 3290 Gifts, Grants, and Bequests
06 - BP 3312 Contracts
07 - AR 3314 Payment for Goods and Services
08 - BP 3350 Travel Expenses
09 - BP/AR 3460 Financial Reports and Accountability
10 - AR 3550 Food Service/Child Nutrition Program
11 - BP/AR 3553 Free and Reduced Price Meals
12 - AR 3554 Other Food Sales
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| Review Proposed Revisions to Board Policies and Administrative Regulations |
The Board of Education will review the proposed revisions to the listed Board Policies and Administrative Regulations. Board Bylaw 9310 entitled “Board Policies,” allows the Board to waive the second reading and adopt the proposed revisions at this time. If the Board desires further revisions, these Board Policies and Administrative Regulations will be brought back to the May 6, 2021 Board Meeting for a second reading.
Number BP/AR/E Title
0430 BP/AR Comprehensive Local Plan for Special Education
6141 BP Curriculum Development and Evaluation
6159.2 BP/AR Nonpublic, Nonsectarian School and Agency
Services for Special Education FISCAL IMPACT: None |
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1. Summary of Proposed Revisions
2. BP/AR 0430
3. BP 6141
4. BP/AR 6159.2
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| Board approval is requested for adoption of Resolution No. 46 – Elimination of One Classified Management Position. |
The Alvord Unified School District hereby recommends that the following classified management position – Manager, Child Nutrition Services, be reduced due to lack of work and/or lack of funds in accordance with Education Code Section 45117.
Approval of this item will allow the District to provide a sixty (60) day notice, pursuant to Education Code sections 45117, 45308, and 45298, to the classified management employee that may be affected by the elimination of such position, and inform affected employee of their bumping rights, if applicable.
FISCAL IMPACT: Savings of $169,221.00 (General Fund/Restricted - Cafeteria Fund) |
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Resolution No. 46 - Elimination of Classified Management Position
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| Pursuant to California Government Code 3547, California school districts are required to disclose the fiscal impact (if any) of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board. |
| Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed changes in the bargaining agreement between the District and AEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District. |
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Notice of Public Hearing - AEA Successor Agreement
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| Board approval is requested for acceptance of the proposed Successor Agreement for the Certificated Bargaining Agreement between the Alvord Educators Association (AEA) and Alvord Unified School District for the Certificated Bargaining Agreement, pursuant to the requirements of California Government Code Section 3547. |
Pursuant to California Government Code 3547, California school districts are required to disclose the fiscal impact (if any) of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board.
Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed changes in the bargaining agreement between the District and AEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District.
FISCAL IMPACT: None
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Notice of Public Hearing - AEA Successor Agreement
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| Pursuant to California Government Code 3547, California school districts are required to disclose the fiscal impact (if any) of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board. |
| Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed changes in the bargaining agreement between the District and AEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District. |
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Notice of Public Hearing - AEA Reopening Amendment MOU
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| Board approval is requested for the Amendment to Memorandum of Understanding (MOU) - School Reopening Instruction Guidelines and Safety Guidelines between Alvord Unified School District and the Alvord Educators Association. The original agreement was reached on July 14, 2020. The Amendment provides certificated bargaining unit members with a $50.00 per hour flat rate for working an additional hour Monday through Thursday for the remainder of the school year. The certificated staff will provide educational, social and emotional support to the students during the COVID-19 pandemic. |
California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board.
Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed tentative agreement between the District and AEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District.
FISCAL IMPACT: $2,071,293.00 (General Fund/Restricted – AB86 School Reopening) |
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Notice of Public Hearing: AEA Reopening MOU Amendment
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Board approval is requested for all management to receive compensation for additional hours to assist with reopening of schools due to the COVID-19 pandemic. |
All management will be compensated an additional 15 hours per month for April and May at a rate of $75.00 per hour for support of reopening schools from virtual to in-person. The hourly rate is an average of all management salaries.
FISCAL IMPACT: $215,110.00 (General Fund/Restricted - AB86 School Reopening) |
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| The Board will receive the third Quarterly Report on Williams Uniform Complaints for the period beginning January 2021 and ending March 2021. There were no complaints that were received in this time period. |
Education Code Section 35186 created a procedure for filing complaints concerning deficiencies related to instructional materials, conditions of facilities that are not maintained in a clean or safe manner or in good repair, and teacher vacancy or misassignment. Copies of the Williams Uniform Complaint Procedures are posted in English and Spanish in each classroom and school office. The Complaint Procedure Forms are kept in the principals’ offices and made available to the public upon request.
The District files with Riverside County Office of Education a Quarterly Report on Williams Uniform Complaints listing the number of complaints that have been received during that quarter, the number of complaints that have been resolved, and the number of complaints that remain unsolved. The attached Quarterly Report on Williams Uniform Complaints is presented for your information only.
FISCAL IMPACT: None |
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Third Williams Quarterly Report
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2021 Board Meeting Dates ~ Open Session 6:00 p.m. May 6 and 20, 2021 June 3 and 17, 2021 July 15, 2021 August 19, 2021 September 2 and 16, 2021 October 7 and 21, 2021 November 4 and 18, 2021 December 16, 2021 |
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Published: April 12, 2021, 2:51 PM
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