Board of Education Regular Meeting
Alvord USD
September 02, 2021 4:00PM
District Office Board Room
9 KPC Parkway, Corona, CA 92879
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| A quorum is expected with Mrs. Carolyn M. Wilson, Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, and Mr. Robert Schwandt in attendance. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Lizeth Vega, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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Your Superintendent recommends approval of Consent Agenda items 7.a.1. through 7.e.2.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Special Board Meeting of August 12, 2021. |
Meeting Minutes 8-12-21
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of August 19, 2021. |
Meeting Minutes 8-19-21
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| Ratify change order No. 1 through No. 7 between Leonida Builders, Inc. and Alvord Unified School District for various tasks outlined below in the breakdown of change orders. |
On March 4, 2021, the Board of Education approved Contract C3013435 in the amount of $3,600,000.00 for culinary arts project at La Sierra High School
Change Order No. 1: Unforeseen utilities were discovered under the existing slab. Address handicap issues between interior and exterior slab. Additional block needed to fill in at two exterior windows. This was required by DSA
Amount: $21,739.98
Change Order No. 2: Additional equipment not included in the plans require new electrical services.
Amount: $2,728.11
Change Order No. 3: existing electrical distribution panel is not compatible with the new panel. A new panel is required.
Amount: $5,592.99
Change Order No. 4: new roof drains would not fit into the existing framing. DSA required the District to add additional structural framing members
Amount: $2,128.78
Change Order No. 5: additional plumbing work for a new floor drain and fire riser
Amount: $6,365.81
Change Order No. 6: additional gas line and vented pipe is required for new pieces of equipment
Amount: $4,110.16
Change Order No. 7: While removing the slab it was discovered to be 12” thick instead of 4” thick. This required additional labor and dump fee.
Amount: $1,440.76
Contract Number: C3013435
Original Contract Amount: $3,600,000.00
Total Change Orders: $44,106.59
Total Percent Increase to Contract: 1.23%
Revised Contract Amount: $3,644,106.59 Board ratification of this item will allow Leonida Builders, Inc. to proceed for services. FISCAL IMPACT: $44,106.59 (Building Fund) |
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Approve agreement between Quality Teleservices, Inc. (QTI) and Alvord Unified School District for repairs to public address (PA) system at La Sierra High School, effective September 3, 2021 through June 30, 2022. This expenditure will be included in the 2021-2022 budget. Amended on 9/2/2021.
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The current PA System at La Sierra High School is outdated and parts are no longer manufactured for it. There are several places where the speakers are no longer working and areas where students cannot hear announcements or bells.
QTI has provided these services in the past and has proven to be a reliable vendor. The Valcom is an all-in-one system that provides building to building communications, an all-call paging system and a bell system. Board approval of this item will allow QTI to proceed with services.
Contract Template III will be used for this agreement, which was board approved on August 20, 2021.
FISCAL IMPACT: Not to Exceed $118,000.00 (Deferred Maintenance) |
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Board ratification is requested for Purchase Order List Number 03 for the period of 07/31/2021 to 08/13/2021
Number of District Purchase Orders submitted is: 74
RATIONALE:
#B1006968 - #B1006994
#P2058567 - #P2058614
FISCAL IMPACT: $1,493,085.35 (Various Funds) |
Purchase Order List Number 03
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| Approve the 2021/2022 Master Signature List for district bank accounts. |
A master list of those approved to sign on all district bank accounts is maintained by Business Services. This list is updated as needed and submitted for board approval. Once this approval is obtained, signature cards are updated and submitted to the appropriate banking institutions.
The attached list reflects authorized signers on bank accounts for the district.
FISCAL IMPACT: None |
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Revised Bank Signature List
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| Board approval is requested to reduce the size of the School Site Councils of Alvord Continuation High School and Alvord Alternative Continuation High School from twelve members to six members with the following member category reductions: from four teachers to one; from six parents, community members, and pupils to three. |
Alternative and Continuation High Schools, by design, have small student populations that are continuously changing as new students enroll in credit recovery programs and other students are eligible to return to a comprehensive high school in the district. This movement makes recruiting, and keeping, parent members to serve on the school site council challenging because when a student returns to their comprehensive high school, their parents’ engagement follows. In order to stay in compliance with California Education Code 65000 - 65001, the composition of each School Site Council at the Alternative and Continuation High Schools will be as follows: one principal; one teacher, selected by the teachers; one school staff member representing the other school personnel, selected by the other school personnel; two parents or community members selected by parents and one pupil selected by the pupils. This reduction in size reduces the probability of the School Site Councils losing parent or community council members and falling out of compliance.
FISCAL IMPACT: None |
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| Board approval is requested for an agreement between 5-Star Student and Alvord Unified School District for Norte Vista High School. The term of this agreement shall be from August 1, 2021 through July 31, 2022. |
5-Star Students is a web application currently used by students at Norte Vista High School to conduct in-house surveys and polls for events throughout the school year. The program will be used to keep track of student points for the Houses program at Norte Vista High School.
Under this agreement, students would be granted access to 5-Star Students’ web-based software, mobile apps, and support services for the duration of the term.
Board approval of this agreement would make it possible for students at Norte Vista High School to access 5-Star Students web-based platform during the 2021-2022 school year.
FISCAL IMPACT: $1,550.00 (Unrestricted/General Fund, Site Discretionary) |
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Agreement
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| Board approval is requested for an agreement between Music Theatre International and Alvord Unified School District to obtain licensing rights to Little Shop of Horrors (Broadway Version) for Norte Vista High School’s performance at the Norte Vista Performing Arts Center. The term of the agreement would be September 2, 2021 through June 30, 2022. |
Norte Vista High School would like to obtain the production licensing rights to Little Shop of Horrors (Broadway Version) for their school performance at the Norte Vista Performing Arts Center. Under this agreement, Music Theatre International would prove licensing rights and materials for the students to use in the performances being held April 8, 2022 through April 16, 2022.
Board approval of this agreement would allow Norte Vista High School to purchase the production licensing rights to Little Shop of Horrors (Broadway Version) from Music Theatre International during the 2021-2022 school year.
FISCAL IMPACT: Not to exceed $3,840.00 (Unrestricted/General Fund, Site Discretionary) |
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Agreement
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| Board approval is requested for an agreement between Music Theatre International and Alvord Unified School District to obtain licensing rights to Seussical Jr. for Norte Vista High School’s performance at the Norte Vista Performing Arts Center. The effective date of this agreement would be September 3, 2021 through June 30, 2022. |
Norte Vista High School would like to obtain the production licensing rights for Seussical Jr. for their school performance at the Norte Vista Performing Arts Center. The production would be for the feeder elementary schools of Norte Vista High School with Loma Vista Middle School students participating in the production. Theatre International would provide licensing rights and materials for the students to use in the performances being held March 2, 2022 through – March 5, 2022. Board approval of this agreement would allow Norte Vista High School to purchase the production licensing rights to Seussical Jr. from Music Theatre International during the 2021-2022 school year FISCAL IMPACT: Not to exceed $2,277.12 (Norte Vista ASB General Funds) |
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Agreement
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| Board approval is requested for an agreement between SOS Entertainment and Alvord Unified School District for Disc Jockey services to be performed at La Sierra High School’s Homecoming Dance on September 11, 2021. |
La Sierra High School would like to hold their annual Homecoming Dance on September 11, 2021. Under this agreement, SOS Entertainment would provide professional DJ services that would include musical entertainment and equipment.
Board approval of this agreement will allow SOS Entertainment to provide Disc Jockey services to be performed at La Sierra High School’s Homecoming Dance on September 11, 2021.
FISCAL IMPACT: $3,075.00 (La Sierra High School ASB funds) |
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Agreement
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| Board approval is requested for an agreement between Rosetta Stone Ltd. and Alvord Unified School District for language learning software and services for English learners from September 1, 2021 through August 31, 2022. |
The District has contracted with Rosetta Stone Ltd. in the past for online access to language lessons for our English learner students. English Language Support Services offers this online language software to students emerging in English fluency. This resource supports school curriculum and programs for English Language Development (ELD). Board approval of this agreement will allow Rosetta Stone Ltd., to integrate technology in the classroom and give students access to online resources for building English language proficiency. FISCAL IMPACT: Not to exceed $8,625 (General Fund/Unrestricted - LCFF - English Learners) |
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Service Agreement
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| Board approval is requested for an agreement between Rosetta Stone Ltd. and Alvord Unified School District for language learning software and services for immigrant students from September 1, 2021 through August 31, 2022. |
The District has contracted with Rosetta Stone Ltd. in the past for online access to language lessons for our immigrant students. English Language Support Services offers this online language software to students new to the country and/or emerging in English fluency. This resource supports school curriculum and programs for English Language Development (ELD). Board approval of this agreement will allow Rosetta Stone Ltd., to integrate technology in the classroom and give students access to online resources for building English language proficiency. FISCAL IMPACT: Not to exceed $11,500 (General Fund/Restricted - Title III Immigrant) |
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Service Agreement
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| Board approval is requested for a memorandum of understanding (MOU) between the California Association for Bilingual Education (CABE) and Alvord Unified School District to outline the details and responsibilities in regards to Project 2Inspire licensing. The term of this MOU would be September 3, 2021 through June 30, 2022. |
Years of research demonstrate that when schools form partnerships with parents, students stay in school, like school more, enroll in more rigorous coursework, and enter college or university at higher rates. CABE's Project2Inspire facilitates parent empowerment workshops to build parent capacity to authentically engage with their child's school. Project2Inspire develops the leadership skills of parents, helps parents guide the academic success of their children, and supports parents in their support of students' academic, social emotional, and personal success.
Under this agreement, Project2Inspire will provide licensing for two Awareness Level courses, consisting of 12 ninety-minute sessions for 25 parent participants, and will facilitate one Mastery Level course consisting of 12 three hour sessions for 25 participants, with critical knowledge of the California educational system and how it affects students and families. Awareness Level licensing allows Alvord district parents who have been previously trained to facilitate the discussions in a peer-to-peer model. The objective is to develop and refine the leadership knowledge and skills of our parent-leaders to create and sustain family-school community engagement in supporting student achievement. Through these efforts, parents will have robust conversations and be given action steps to raise the academic achievement of their students and reduce the educational gap of our most at-promise students.
Board approval of this memorandum of understanding will allow CABE to provide virtual Family Engagement Workshops during the 2021-2022 school year.
FISCAL IMPACT: Not to exceed $5,720.00 (General Fund/Restricted, Title I Family Engagement Funds) |
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Agreement
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| Board approval is requested to revise the Management Salary Schedule to reflect changes to management staffing. |
The District would like to make the following adjustments to the management salary schedule to reflect the management staffing change:
• Deletion of Director I, Budget and Finance title
• Deletion of Manager, Child Nutrition Services
• Title Change – Coordinator, Mental Health Outreach and Support
The attached Management Salary Schedule has been revised to show revisions in red.
FISCAL IMPACT: None |
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Revised Management Salary Schedule
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| Board approval is requested for a Memorandum of Agreement for Student Teaching with Pacific Oaks College. |
Board approval is requested for a Memorandum of Agreement for Student Teaching with Pacific Oaks College to provide a directed teaching training program to students of the university in the schools of the Alvord Unified School District.
The District shall provide to the students of the University educational field practice experience in schools, classes or other appropriate sites of the District under the direct supervision of certified employees of the District.
This agreement shall be for the term of three years from the date of signature when executed by both parties.
FISCAL IMPACT: None |
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Memorandum of Agreement - Pacific Oaks College
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Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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Board approval is requested for adoption of annual Resolution No. 8 - Attendance Awareness Month. |
Alvord Unified School District will stand with the nation in recognizing September 2021 as "Attendance Awareness Month" and commit to focusing on reducing chronic absenteeism, to give all children an equitable opportunity to learn, grow, and thrive academically, emotionally, and socially.
The proposed Resolution No. 8, affirms Alvord USD's commitment to participate in Attendance Awareness Month. FISCAL IMPACT: None |
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Resolution No. 8- Attendance
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| Board approval is requested for the adoption of Resolution No. 9, designating September 15, 2021 – October 15, 2021 as Hispanic Heritage Month. |
By adopting Resolution No. 9, Alvord Unified School District will celebrate the history and contributions of our Latinx Americans in United States History. This resolution is one of the ways that our District will participate in this statewide recognition. FISCAL IMPACT: None |
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Resolution No. 9 - Hispanic Heritage Month
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| Board approval is requested to adopt Resolution No. 10, an annual resolution for Suicide Prevention Week to coincide with World Suicide Prevention Day, September 10, 2021. |
Suicide Prevention Week is recognized across the United States and provides the opportunity to educate our community about warning signs and how best to help the most in need. Alvord Unified School District encourages the District's schools, students, parents, and community members to support a range of activities designed to increase awareness of the importance of positive care for ourselves and others. FISCAL IMPACT: None |
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Resolution No. 10 - Suicide Prevention Week
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| Board approval is requested for the addition of one 8.0-hour, 12-month Secretary II position for the Human Resources department. |
The Human Resources department has experienced an increased workload due to the COVID-19 pandemic. The department has had to revamp traditional hiring processes to make sure the proper safety protocols are followed.
FISCAL IMPACT: $75,776.00 (General Fund/Restricted – CARES Act) |
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| Board approval is requested for the addition of one 8.0-hour, 12-month Clerk Typist II position for the Student Services department. |
There has been an increase in the department's workload due to the COVID-19 pandemic and the return to full in-person learning. The need for additional clerical help is evident by the increase in COVID related activities such as contact tracing, fielding phone calls, and supporting school sites and families. Additionally, we are in need of clerical assistance to support COVID related student attendance issues and the implementation of re-engagement strategies/MTSS supports.
FISCAL IMPACT: $67,343.00 (General Fund/Restricted – CARES Act) |
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2021 Board Meeting Dates ~ Open Session 6:00 p.m.
September 16, 2021
October 7 and 21, 2021
November 4 and 18, 2021
December 16, 2021
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Published: August 27, 2021, 5:09 PM
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