Board of Education Regular Meeting
Alvord USD
November 18, 2021 4:00PM
District Office Board Room
9 KPC Parkway, Corona, CA 92879
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| A quorum is expected with Ms. Lizeth Vega, Dr. Joanna Dorado, Mrs. Julie A. Moreno, Mr. Robert Schwandt, and Mrs. Carolyn M. Wilson in attendance. |
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes per speaker or twenty minutes per topic. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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| Lizeth Vega, President |
At approximately 8:30 p.m., the Board of Education will determine which of the remaining agenda items can be considered and acted upon prior to 9:00 p.m., and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end no later than 9:00 p.m.
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Board, staff and audience.
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At this time, the Board of Education welcomes public comment. Members of the audience have an opportunity to speak to any item on the Agenda or regarding subjects or concerns that do not appear on the Agenda. The chair reserves the right to limit speaking time to three minutes per speaker or twenty minutes per topic. Government Code Section 54954.2 and Education Code Section 35145.5 prohibits the Board of Education from discussing or acting upon matters not on the Agenda; therefore, Board members may (1) acknowledge receipt of the information; or (2) refer the matter to staff with no direction as to action or priority.
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Your Superintendent recommends approval of Consent Agenda items 7.a.1. through 7.e.1.
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All items listed under the Consent Agenda are considered by the Board to be routine and will be enacted upon by the Board in one motion. There will be no discussion of these items prior to the time the Board votes on the motion unless members of the Board request specific items to be discussed and/or removed from the Consent Agenda.
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| Board approval is requested for the Adoption of minutes for Regular Board Meeting of November 4, 2021. |
Meeting Minutes 11-4-2021
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| Board approval is requested for the Adoption of minutes for Special Board Meeting of October 28, 2021. |
Meeting Minutes 10-28-21
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| Amend agreement between DLR Group | BakerNowicki and Alvord Unified School District to increase the agreement amount for the Culinary Arts Project at La Sierra High School. |
On July 18, 2019 the Board of Education approved an agreement with BakerNowicki (item 7.b.5) to provide conceptual design and planning services for the La Sierra Culinary Arts Project and due to unforeseen circumstances the project’s completion date has been extended and therefore an increase is needed.
Board approval of this item will allow DLR Group | BakerNowicki to continue with services.
FISCAL IMPACT: Increase $30,000.00 (Capital Projects Fund)
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DLR Group | BakerNowicki Extension Proposal
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| Approve deductive change order No. 22 between Leonida Builders, Inc. and Alvord Unified School District for a credit to the contract due to the deletion of roofing from the scope of work on the Culinary Arts Project at La Sierra High School. |
On March 4, 2021, the Board of Education approved Contract No. C3013435 in the amount of $3,600,000.00 for culinary arts project at La Sierra High School. Change Orders 1-7 were board approved on September 2, 2021 and Change Order 8-21 were board approved on November 4, 2021.
Change Order No. 22: FC & Sons Roofing will perform roofing repairs at the 300 building therefore a deduction will be applied to Leonida Builders, Inc. contract. (Board of Education approved FC & Sons Roofing Contract No. C3013072 on October 7, 2021)
Amount: (credit) $53,000.00
Contract Number: C3013435
Original Contract Amount: $3,600,000.00
Total Change Orders No. 1 through No. 7: $44,106.59
Total Change Orders No. 8 through No. 21: $98,256.67
Total Change Order No. 22: (Credit) $53,000.00
Total Percent Increase to Contract: 2.48%
Revised Contract Amount: $3,689,979.31
FISCAL IMPACT: Credit ($53,000.00) (County Schools Facilities Fund) |
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| Approve agreement between Service Master Restore and Alvord Unified School District to provide custodial services to cover absences and vacancies in the Operations Department not covered by existing staff. This agreement will be effective November 19, 2021 through June 30, 2022. |
Service Master Restore will provide custodial services on an as needed basis to cover absences and vacancies. Service Master Restore has assisted many school districts with these types of services and have had a tremendous impact to maintaining a safer environment. Service Master Restore is qualified to provide these services. This agreement will be for the 2021-2022 school year.
Board approval of this item will allow Service Master Restore to provide these services.
FISCAL IMPACT: Not to Exceed $160,000.00 (ESSER Federal Stimulus) |
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ServiceMASTER Restore EMT Proposal
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Board ratification is requested for Purchase Order List Number 08 for the period of 10/16/2021 to 10/29/2021.
Number of District Purchase Orders submitted is: 116
RATIONALE:
#B1007047 - #B1007053
#P2059017- #P2059127
FISCAL IMPACT: $450,950.27 (various funds) |
Purchase Order List Number 08
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Board ratification is requested for the meal services agreement between Riverside County Superintendent of Schools and Alvord Unified School District Child Nutrition Services. This agreement provides meals to the RCOE Special Education programs at Foothill Elementary, Hillcrest High School, La Granada South, Norte Vista High School, and Phillip M. Stokoe Elementary for the period of July 1, 2021, through June 30, 2022.
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The Child Nutrition Services Department has provided breakfast and lunch meals to the RCOE Special Education program for many years. Alvord Unified School District is reimbursed for meals by the Riverside County Superintendent of Schools. This item is a ratification as the Child Nutrition Services Department recently received the Special Education Feeding Program Contract from RCOE for the 2021/22 School Year.
Board ratification of this item will allow Child Nutrition Services to proceed with services.
FISCAL IMPACT: None (cost is being reimbursed) |
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RCOE Special Education-AUSD Contract
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| Board approval is requested to amend the contract between Riverside County Superintendent of Schools and Alvord Unified School District Child Nutrition Services to provide meals for Head Start programs for the 2021-2022 fiscal year. |
On August 20, 2020, the Board of Education approved a contract with Riverside County Superintendent of Schools and Alvord Unified School District Child Nutrition Services, Item 7.c.9., for Revenue $101,221,000.00 (Revenue to Child Nutrition Fund) and Revenue $83,988.00 (Reimbursement from Riverside County Superintendent of Schools for employees and other expenses) to provide meal service to Bryant Park, Arlanza, Collett, La Granada and Stokoe Head Start programs for the period of September 1, 2020 through August 31, 2023.
This item is brought forth to amend the original cost to include the increase to classified wages for the Food Service Worker Head Start positions.
FISCAL IMPACT:
Original: Revenue $ 83,988.00 (Reimbursement from Riverside County Superintendent of Schools for employees and other expenses)
Increase: Revenue $ 110,440.00 (Reimbursement from Riverside County Superintendent of Schools for employees and other expenses) |
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RCOE Amended Contract
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| Accept the Gifts & Donations to various school sites and programs of the Alvord Unified School District in the amount of $5,909.07 for the period of October 1, 2021 – October 31, 2021. |
Gift Donations - October 2021
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| Receive Report of Receipts for October 1, 2021 – October 31, 2021, in the amount of $1,208,215.65. This amount includes routine deposits for reimbursements, health and welfare contributions, donations and grant funds received. |
The District’s Report of Receipts reflects monies received, which includes deposits for reimbursements, health and welfare contributions, donations, and grant funds received. The enclosed financial report is the monthly update of the District’s Report of Receipts for October 1, 2021 – October 31, 2021. FISCAL IMPACT: As reported in body of memo |
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Report of Receipts - October 2021
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| Board ratification is requested for a professional services agreement between Port View Preparatory Schools, Inc. and Alvord Unified School District to provide behavioral and speech assessments, for an Alvord special needs student. This includes comprehensive testing, observation, and report. The results will be shared in an IEP meeting during the 2021-2022 school year. |
The Alvord Special Education Department contracts with non-public schools, such as Port View Preparatory Schools, Inc., to provide specialized educational services to Alvord students needing a specialized placement in order to access their Free Appropriate Public Education (FAPE). Riverside County SELPA develops the contracts with the non-public schools as part of their agreement with their Local Educational Agencies (LEA-Districts). If a service or assessment is needed that is not covered under Riverside County SELPA’s Master Contract, the Local Educational Agency (LEA-District) must develop their own contract with the non-public school.
One of our students currently attending Port View Preparatory School is due for their Eligibility Evaluation (Required three-year re-evaluation). The District’s School Psychologist and Speech/Language Pathologist have very limited access to Port View Preparatory Schools, Inc. to complete the necessary assessments and observations required to complete the evaluations. Port View’s restrictions to outside providers, per COVID-19 Guidance, also limits access to this student. Port View Preparatory School have the appropriate, credentialed staff able to conduct these assessments. Their fee is within the range of other similar providers.
Board ratification of this item will allow Port View Preparatory Schools, Inc. to provide the required Three-Year Eligibility Evaluations for an Alvord student attending the school as required by Education Code.
Contract Template – Non-Construction Consultant Services Agreement, will be used for this contract, which was Board Approved on August 20, 2020. FISCAL IMPACT:
Not to exceed $10,000.00 (General Fund/Restricted-COVID-19-Resource 3212) |
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Agreement
Rate Sheet
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| Amend agreement between All City Management Services, Inc. and Alvord Unified School District to provide a trained crossing guard for Loma Vista Middle School, from November 29, 2021 through June 30, 2022. |
All City Management Services, Inc. has been providing our schools with crossing guards for several years. They are efficient in assisting us by adding additional crossing guards when needed.
It has been determined that an additional crossing guard is needed at the intersection of Western Avenue and Arlington Avenue to assist with students crossing Arlington Avenue. Board approval to amend this agreement will allow All City Management Services, Inc. to provide one additional crossing guard starting November 29, 2021 through June 30, 2022. FISCAL IMPACT: An increase of $10,748.40 to the current 2021-22 Contract ($127,764.00) for a total fiscal impact of $138,512.40 (General Fund/Unrestricted) |
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All City Management Services-Crossing Guard
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| Board approval is requested for an agreement between Angela Taylor and Alvord Unified School District to provide professional development services to support the Early Childhood Program. This agreement would be effective November 19, 2021 through June 30, 2023. |
Retired teacher on special assignment and former kindergarten teacher, Angela Taylor, has worked closely with establishing programs and supporting teachers as they transition to full-day programs. She served as the task force lead and on-going support in developing strategies, schedules, and curriculum for full-day kindergarten, transitional kindergarten, as well as supporting State preschool programs. Working closely with Alvord’s teacher on special assignment and staff her expertise would be invaluable as the district prepares to implement full-day kindergarten and TK and strengthen its Early Childhood Education Program.
Under this agreement, Ms. Taylor would support the Early Childhood Program with curriculum development, teacher in-service, and teacher support. Her services would also include teacher mentoring, designing of activities and room environments and practices to best serve Preschool and Transitional Kindergarten students, and researching resources and programs that align with state standards and frameworks.
Board approval of this agreement would allow Angela Taylor to provide professional development services to support the Early Childhood Program.
Contract Template III Agreement, which was Board approved on August 20, 2020, will be used for this agreement.
FISCAL IMPACT: Not to exceed $5,000.00 (General Fund/Restricted - Title II-A) |
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Proposal
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Board approval is requested for the agreement between Riverside County Superintendent of Schools and Alvord Unified School District for CTE instructors extra-duty hours during the 2021-2022 school year. |
This agreement will allow RCOE CTE teacher, Mark Porter, additional hours for site leadership and department chair meetings. This agreement is not to exceed 15 hours for the 2021-2022 school year. The agreement was received from RCOE on November 1, 2021. RCOE teachers cannot be paid on district personnel action forms and must have a contract for additional hours. FISCAL IMPACT: $929.54 (General Fund / Unrestricted, Site Discretionary Budget) |
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21-22 RCOE IN70361 M.Porter Site
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Board approval is requested for the Memorandum of Understanding between the Riverside County Superintendent of Schools and Alvord Unified School District for use of facilities at Norte Vista High School. |
This MOU will allow RCOE the use the welding room at Norte Vista High School for evening adult classes. RCOE will provide industry standard equipment for the room that our CTE students in the AG Mechanics pathway can utilize. This agreement was received from RCOE on November 1, 2021. FISCAL IMPACT: None |
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21-22 RCOE MOU1528 Welding
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| Board approval is requested for a Data Sharing Agreement between Alvord Unified School District and Curriculum Associates, LLC to provide diagnostic and instruction export data to eduCLIMBER. The term of this agreement would be November 19, 2021 through June 30, 2022. |
Under this agreement, Alvord Unified School District would authorize Curriculum Associates to provide diagnostic and instruction export data to eduCLIMBER. This sharing of data would allow Curriculum Associates and eduCLIMBER to better provide services to Alvord Unified School District. The sharing of data is at the request of Alvord Unified School District, and Alvord Unified School District would consent to the provision of such data to eduCLIMBER by Curriculum Associates by a secure means.
Board approval of this agreement would establish a data sharing partnership between Alvord Unified School District, Curriculum Associates and eduCLIMBER during the 2021-2022 school year.
FISCAL IMPACT: None |
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Agreement
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| Board approval is requested for a Data Sharing Agreement between Alvord Unified School District and Curriculum Associates, LLC to provide diagnostic and instruction export data to Education Analytics. The term of this agreement would be November 19, 2021 through June 30, 2022. |
Under this agreement, Alvord Unified School District would authorize Curriculum Associates to provide diagnostic and instruction export data to Education Analytics. This sharing of data would allow Curriculum Associates and Education Analytics to better provide services to Alvord Unified School District. The sharing of data is at the request of Alvord Unified School District, and Alvord Unified School District would consent to the provision of such data to Education Analytics by Curriculum Associates by a secure means.
Board approval of this agreement would establish a data sharing partnership between Alvord Unified School District, Curriculum Associates and Education Analytics during the 2021-2022 school year.
FISCAL IMPACT: None |
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Agreement
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| Board approval is requested for an agreement between Hillcrest High School and School House Photo LLC. to provide school photos, athletic photos, ID cards, and yearbook materials to Hillcrest High School for the 2022-2023 school year. |
This will be Hillcrest High School’s first year working with School House Photo LLC to provide photography services, IDs, and yearbook resources. All pictures would be pre-ordered and prepaid by the families interested in placing an order. School House Photo LLC would provide identification photos for Aeries, ID cards, and an ID card replacement printer to be used during the school year.
Board approval of this agreement would allow Hillcrest High School to proceed with photography services provided by School House Photo LLC during the 2022-2023 school year.
FISCAL IMPACT: None |
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Agreement
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| Board approval is requested to amend the increased work year for one Campus Supervisor II position that was previously approved at the November 4th Board meeting. |
At the November 4th Board meeting, an increase was approved to go from a 96-day work year to a 111-day work year for the Campus Supervisor II position for the Adult Education program. The work year increase should have been 132-days. Board approval of this amendment will provide the additional days to support the needs of the Adult Education program.
FISCAL IMPACT: $4,825.00.00 (General Fund/Restricted – Adult Education) |
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Trustee, Mrs. Julie Moreno, Board Clerk, will report on any actions taken by the Board following consideration in Closed Session. |
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Staff recommends setting the Regular Board Meeting scheduled on Thursday, December 16, 2021, as the date of the Annual Organizational Meeting of the Governing Board of the Alvord Unified School District. |
In accordance with the Education Code, the Governing Board of each school district shall hold an Annual Organizational Meeting. This year, the Annual Meeting must be held between December 10 and December 25, 2021. Alvord Unified School District is required to notify the Riverside County Superintendent of Schools on or before November 17, 2021, of the day, time and place of the Annual Organizational Meeting. The Office of the Riverside County Superintendent of Schools has been notified that due to receiving the annual Organizational Meeting documents at a later date than customary, Alvord Unified School District’s Annual Organizational Meeting date will be approved at the second Regular Board Meeting in the month of November, which is Thursday, November 18, 2021.It is recommended that the regularly scheduled meeting on December 16, 2021, be established as the Annual Organizational Meeting. FISCAL IMPACT: None |
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1. RCOE Communication
2. Education Code Section 5017
3. Education Code Section 35023
4. Education Code Section 35143
5. Education Code Section 72000
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| “Notice of Public Hearing” was published on Alvord Unified School District's website to make the public aware of the 2020-2021 Annual and Five Year Report for Fiscal Year 2020/2021 and its availability for public inspection prior to the Board of Education meeting in compliance with Government Code Sections 66006 and 66001. |
| A Public Hearing is being held to provide the public and interested parties an opportunity to give input on the Annual and Five Year Report for Fiscal Year 2020-2021 prior to the Board of Education taking action. |
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Notice of Public Hearing
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| Board approval is requested for adoption of Resolution No. 20 – Annual and Five-Year Report for Fiscal Year 2020-2021. |
Government Code Sections 66006 and 66001 requires compliance to maintain a separate capital facilities account of Reportable Fees. This account allows for expenditures to be utilized for construction and/or modernization of district facilities.
With the adoption of this Resolution, Alvord Unified School District will make public the Annual and Five-Year Report containing information and proposed findings regarding the collection and expenditures of Reportable Fees.
FISCAL IMPACT: None |
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1. Annual and Five Year Report-Final
2. Notice of Public Hearing
3. Resolution No. 20
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| Emily M. Devor, Ed.D. |
Emily M. Devor, Ed.D., Director III, Elementary Education, will provide a presentation on the Educators Effectiveness Block Grant (EEBG). The EEBG are funds provided to school districts in an equal amount per full-time equivalent certificated staff and full-time equivalent classified staff count, from the 2020-2021 school year. The FTE calculations are based on the data submitted through the California Longitudinal Pupil Achievement Data Systems and classified staff data submitted through the California Basic Education Data System as of October 2020. The funds may be expended within the 2021-2022 fiscal year to the 2025-2026 fiscal year. The funds shall coordinate and supplement with Title II funds already received by the school district.
The funds are intended to be spent on professional development for staff (certificated or classified) who work or interact with students. There are up to 10 areas of focus in the grant. This presentation will share the 10 focus areas, methods of input to identify professional development needs, and a draft of the expenditure plan.
The EEBG plan shall be presented in a public meeting of the governing board before its adoption in a subsequent public meeting. FISCAL IMPACT: Current Allocation of $3,919,222.00 (General Fund/Restricted Program) |
EEBG 2021 - Expenditure Plan
EEBG Presentation
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| In accordance with Government Code 3547, all initial proposals for exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records. |
After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt its initial proposal.
Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. |
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Notice of Public Hearing - Sunshine CSEA and its Alvord Chapter 339 Initial Proposals
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| Board acceptance is requested of the initial proposals from California School Employees Association and its Alvord Chapter 339 for the 2021-2022 School Year. |
In accordance with Government Code 3547, all initial proposals for exclusive representatives and of public school employers, which relate to matters within the scope of representation, shall be presented at a public meeting of the public school employer and thereafter shall be public records.
After the public has had the opportunity to express itself, the public school employer shall, at a meeting which is open to the public, adopt its initial proposal.
Meeting and negotiating shall not take place on any proposal until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.
Per Article XXI – Term, there may be reopeners on Article VI – Wages and Benefits and two (2) additional articles to be selected by each party.
California School Employees Association and its Alvord Chapter 339 has an interest in reopening:
• Article VI – Wages and Benefits
CSEA reserves the right to open different topics during the successor agreement negotiations, subject to the appropriate notice requirements under the law and CSEA policies.
FISCAL IMPACT: None |
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Notice of Public Hearing - Sunshine CSEA and its Alvord Chapter 339 Initial Proposals
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| Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed tentative agreement between the District and CSEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District. |
| Pursuant to California Government Code 3547, California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board. |
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NOTICE OF PUBLIC HEARING - Appendix B Me Too Settlement
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| Board approval is requested for acceptance of the Alvord Unified School District and California School Employees Association and its Alvord Chapter 339 (CSEA) Tentative Agreement Proposal for the Appendix B – Wages “Me Too” Settlement pursuant to the requirements of California Government Code Section 3547. |
This agreement provides for a 5.07% salary increase for the 2021-22 school year. The agreement will close out salary negotiations for the 2021-2022 school year.
Pursuant to California Government Code 3547, California school districts are required to disclose the fiscal impact of any negotiated agreement, and conduct a public hearing so that members of the public may be given the opportunity to provide input prior to ratification by the Board.
Public notice was posted ten (10) days prior to this public hearing in order to give interested parties an opportunity to review the proposed tentative agreement between the District and CSEA. This Public Hearing is for the purpose of receiving input from the public regarding the tentative agreement, its provisions and economic impact on the District.
FISCAL IMPACT: $2,067,638.00 (General Fund/Unrestricted and Restricted) |
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NOTICE OF PUBLIC HEARING - Appendix B Me Too Settlement
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| The facilities report will provide a brief overview of projects completed, status of work orders and safety measures update. This information will be presented to the Board for discussion at the second meeting of each month. |
The following is a list of items that will be presented on this report:
2022 Graduation - Multi-Site Discussion
The attached report contains additional details and photos. This does not include any projects currently underway.
FISCAL IMPACT: None |
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Facilities Update - October 2021
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| The Average Daily Attendance (ADA) Comparison is updated monthly to demonstrate current data and analyze the reasonability of the P-2 ADA projections. This information will be presented to the Governing Board at the second meeting of each month. |
Average Daily Attendance Report
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| Dusty Nevatt |
Dusty Nevatt, Chief Business Officer, will provide a short presentation of updates to the district's general fund budget since the 2021/22 Budget was adopted in June 2021. The 2021/22 First Interim Budget & Financial Report will be presented at the December 2021 for board approval. |
2021-22 Budget Update
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2021 Board Meeting Dates - Open Session 6:00 p.m.
December 16, 2021 2022 Proposed Board Meeting Dates ~ Open Session 6:00 p.m.
January 20, 2022
February 10, 2022
March 3 and 17, 2022
April 14, 2022
May 5 and 19, 2022
June 9 and 23, 2022
July 14, 2022
August 18, 2022
September 1 and 15, 2022
October 6 and 20, 2022
November 3 and 17, 2022
December 15, 2022 |
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Published: November 15, 2021, 3:42 PM
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