Staff will present the recommended candidate for Assistant Superintendent of Human Resources, effective July 1, 2019.

Staff will present the recommended candidate for the Assistant Superintendent of Business Services, effective July 1, 2019.

Staff will present the recommended candidate for Assistant Superintendent of Operational Services, effective July 1, 2019.

Staff will present the recommended candidate for the Principal position at Harvest Middle School, effective 2019-20 school year. The board will take action in open session.

Staff recommends approval of Special Board Meeting Minutes - May 3, 2019.

Staff recommends the approval of Consultant Contracts under $10,000 listing

This is a 60 month lease for one Pitney Bowes Sendpro C400 Series Mail Machine for Vintage High School.  This machine will provide the site with new equipment and upgrades to allow for internet based account management.

 Lease payment = $114.62

 Approximate yearly expenditures:

     2018-19      $   229.24 (2 months)

     2019-20      $ 1,375.44

     2020-21      $ 1,375.44

     2021-22      $ 1,375.44

     2022-23      $ 1,375.44

     2023-24      $ 1,146.20 (10 months)

Pricing is fixed for duration of contract.

General fund- Vintage High School site based funds

Staff recommends approval of the Pitney Bowes Sendpro C400 Mail Machine for Vintage High School.

The Consolidation Application requires approval by the District Advisory Council for Title I, the District Bilingual Advisory Council and Board of Trustees.  California Department of Education (CDE) sends out two releases each year for Data Collection (Spring and Fall).  Consolidated Application programs include:

Title I, Part A (Basic Grant & Neglected)

Title II, Part A (Teacher Quality)

Title III, Part A (LEP Students)

Approval of application will continue District receipt of these funding sources which are primarily directed at our lower achieving students and teacher quality improvements.  

Staff recommends approval of the 2019-20 Consolidated Application for Reporting System (CARS)

The End-of-Year Budget Transfer Resolution allows the District to make transfers between the designated fund balance or the unappropriated fund balance and any expenditure classification or classifications, or balance any expenditure classifications of the budget of the District for the year as necessary to permit the payment of obligations of the District, incurred during that school year.

The End-of-Year Budget Transfer permits the District to make payment of District obligations that incurred that school year. There is no financial impact in terms of cost or expenditures.

Staff recommends the approval of the End-Of-Year-Budget Transfer for the 2018-19 fiscal year.

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations, along with changes to assignments and requests for leave.

Staff recommends the approval of the Human Resources Personnel Documents.

California Interscholastic Federation (CIF) representatives for American Canyon High School, Napa High School and Vintage High School are approved annually by the Board of Education to ensure that league representatives are designated by the school district's governing board and these representatives will be the only persons voting on issues at the league and section levels.

No financial impact.

Staff recommends approval of  CIF representatives.

The Office of School Planning and Construction recommends the approval of the attached requests for adjustment to basic services by Quattrocchi Kwok Architects (QKA), for the River Middle School Project.  This item includes four requests for adjustment and revised total (highlighted in yellow).  

The current architectural services contract for this project bases the fee for architectural services on the construction bid/contract.  Therefore, when the contract award for construction is higher than anticipated, the fee for the design team also increases.  Additionally, Change Orders (not caused by design errors) also require fee adjustments to compensate the design team for additional work, per contract. 

The installation of a grass play field and paved running track was not in the original scope of work for this project.  However, the school site required a track and play field for programmatic needs.  Staff decided to eliminate the synthetic turf field and is requesting design options for both a traditional asphalt track and a track with synthetic coating, which differs from the original plans. Staff has requested additional design services to accomplish this scope of work. 

Staff has worked with legal counsel and is now utilizing a lump sum contract format for future architectural services, which will reduce instances of contract amendments during construction.

 Amendment #5: $519,187  -  Funding is from Measure H

This amount is within the allocated contingency. 

The Office of School Planning & Construction recommends contract amendment #1 for Consolidated Engineering Labs (CEL) for the River Middle School Measure H Project. 

Special inspection and testing lab firms provides laboratory analysis and ensures compliance on structural elements, including but not limited to concrete, steal, rebar.  

This contract amendment will allow CEL to complete the special inspection services through the end of the project.  Additional services from special inspection firms are common as the special inspection firm does not have access to the contractor's construction schedule at the time they submit their initial proposal.  The timing is such that Division of State Architecture (DSA) requires the District to submit the project form stating all parties who will be inspecting the project prior to commencement of construction.  While the contractor may have twenty to forty days from the day of construction commencement to submit their construction schedule outlining their activities.  Initial proposals are based on the special inspection firm's estimate of how the construction activities may be scheduled.  These additional services will cover special inspection services through the end of the project.

 Amendment #1: $75,000.00

Original Contract $115,375.96 
Amend #1             $ 75,000.00 
Total                      $190,375.96 

The Office of School Planning & Construction recommends contract amendment #1 for River Middle School Measure H Project, to Consolidated Engineering Labs (CEL), of San Ramon.

The Office of School Planning and Construction recommends the approval to contract with Cornerstone Earth Group for Step-Out Sampling at the River Middle School project site.  Cornerstone Earth Group has conducted the Preliminary Endangerment Assessment (PEA) in accordance with the requirements dictated by the Department of Toxic Substance Control (DTSC).  The PEA process is a requirement for potential state funding.  The PEA evaluates the site for potential toxic substances.  During this process elevated concentrations of organochlorine pesticides (two locations), lead (one location) and arsenic (one location) were discovered.  These findings are in very limited locations.  In order to understand the extent of these elevated levels and plan for how to mitigate them, Cornerstone Earth Group must perform "Step-Out Sampling".  As the name denotes, further tests will be performed in increments "stepping out" form the original elevated location. 

$11,250

Funding is from Measure H 

The Office of School Planning and Construction recommends the approval of contract with Cornerstone Earth Group, of Walnut Creek, for Step-Out Sampling at the River Middle School project site.

Staff has worked with legal counsel and is now utilizing a lump sum contract format for future architectural services, which will reduce instances of contract amendments during construction. 

Amendment #4R1, 5, 6 & 7: $117,940.00.

Funding is from Measure H.

The amount is within the allocated contingency.

The Office of School Planning and Construction recommends approval of amendments 4R1, 5, 6 & 7 for Irene Snow School Measure H Project, to TLCD Archetiecure of Santa Rosa. 

The Office of School Planning and Construction recommends the approval of the attached requests for adjustment to basic services by Quattrocchi Kwok Architects (QKA), for the New Central Kitchen.  This item includes two requests for adjustment and revised total (in yellow).

The current architectural services contract for this project bases the fee for architectural services on the construction bid/contract.  Therefore, when the contract award for construction is higher than anticipated, the fee for the design team also increases.  Additionally, Change Orders (not caused by design errors) also require fee adjustments to compensate the design team for additional work, per contract.  Staff has worked with legal counsel and is now utilizing a lump sum contract format for future architectural services, which will reduce instances of contract amendments during construction.

Amendment #2: $269,030.00 

Funding is from Measure H 

This amount is within the allocated contingency.

The Office of School Planning and Construction recommends approval of amendment #2 for Central Kitchen Measure H Project to Quattroccki Kwok Architects (QKA) of Santa Rosa.  

The Office of School Planning and Construction recommends the approval of the attached requests for adjustment to basic services by Quattrocchi Kwok Architects (QKA), for the Willow Elementary School Measure H Project.  This item includes three requests for adjustment and revised total (in yellow).

The current architectural services contract for this project bases the fee for architectural services on the construction bid/contract.  Therefore, when the contract award for construction is higher than anticipated, the fee for the design team also increases.  Additionally, change orders (not caused by design errors) also require fee adjustments to compensate the design team for additional work, per contract. Staff has worked with legal counsel and is now utilizing a lump sum contract format for future architectural services, which will reduce instances of contract amendments during construction.

Amendment #6,7 & 8: $524,383

Funding is from Measure H.

The amount is within the allocated contingency. 

The Office of School Planning and Construction recommends approval of these amendments for Willow Elementary School Measure H Project to Quattrocchi Kwok Architects (QKA) of Santa Rosa.

Fernando Cisneros, Vintage High School senior and current student school board member, will be recognized for his year of service on the Napa Valley Unified School District school board.

Dr. Rosanna Mucetti, Napa Valley Unified School District Superintendent, will be presenting her proposal to the school board for restructuring the executive cabinet in order to maximize organizational efficiency and effectiveness. The restructuring proposal is based upon her first year assessment of the school district's strengths, needs, and areas of growth along with a vision for successfully implementing the goals and key initiatives of the district's three year strategic plan.

Dr. Rosanna Mucetti, Napa Valley Unified School District Superintendent, will be presenting her proposal to the school board for restructuring the executive cabinet in order to maximize organizational efficiency and effectiveness. The restructuring proposal is based upon her first year assessment of the school district's strengths, needs, and areas of growth along with a vision for successfully implementing the goals and key initiatives of the district's three year strategic plan.

The proposal includes a shift of roles and responsibilities at the senior management level. Some of the highlights of the restructuring proposal include the following:

• The traditional business and operations division will be split. The new organizational structure includes a business division and an operational division. 
• The business division will include fiscal services, accounting, payroll, purchasing, technology, data management, enrollment, and attendance.
• This restructuring shifts technology, data management, and enrollment from where they currently sit in the instructional division to the newly defined business services division.
• The operational division will include maintenance, grounds, operations, school planning and construction, food services and transportation services.
• The proposal does not include adding new, additional staff. However, the proposal does involve restructuring that necessitates both reassigning and expansion of supervision and responsibility.
• As stated, this proposal focuses on the executive management team. Next year will be a year of assessment and evaluation on how to best efficiently organize the middle management layer of the district management team based on the new senior level organizational structure.

One of the major functions of the Board of Education is to determine policies of operation for the Napa Valley Unified School District (NVUSD). NVUSD has had several outdated policies that needed revision. NVUSD worked in partnership with the California School Boards Association (CSBA) during this past year to develop and propose the attached revised policies which are the most current and compliant according to legal code and best practices in the state of California for public school systems.

In formulating policies, the board, acting through its executive officer, the superintendent of schools, solicits the assistance of staff to develop and revise policies. Proposals or amendments of board policy are adopted only after a thorough review. They are first introduced in writing (called “first reading”) during a school board meeting as being requested during this current meeting, Thursday, 5/23.

The attached policies represent a cooperative study by the board, administration, and appropriate school personnel. The board assumes sole responsibility and authority for the enclosed policies. These policies stand as written until proposals or amendments are approved by the board. 

All of these policies have been developed in terms for the purposes of the Napa Valley Unified School District. It is the aim in policy development to continue the improvement of the program of instruction and school district performance toward better meeting the educational needs of our students. The goal is that these policies will serve as a guide to all the personnel of the NVUSD schools. The board will be take action and be asked to approve these revised CSBA vetted policies at the upcoming board meeting on Thursday, June 13, 2019 after this initial review.

All policies will be recommended for approval at the June 13, 2019 board meeting.

NVUSD would like to recognize and acknowledge the Napa County Office of Education Employees of the Year for 2019.

NVUSD would like to recognize and acknowledge the Napa County Office of Education Employees of the Year for 2019.

JoAnn Clark- Teacher of the Year 2020 

Shannon Hattyar, Finalist, Willow Elementary School

Napa County Classified School Employees of the Year 2019

Dave Gevas - NVUSD Maintenance & Operations

Chris Jenkins - Napa High School Support Services

Linda Kaddas - Willow Elementary School Paraeducator

Marie McMurray - Vintage High School Office Manager

Presentation by District English Learner Advisory Committee (DELAC) parent representatives, Elizabeth Martinez, Veronica Contreras, Norma Ortiz.  Introduction by Dr. Sarah Williams, Director of Assessment and Innovation.

As a district advisory, it is the role of DELAC representatives (and/or their designees) to apprise the Governing Board of stakeholder learning, interests, and outcomes. 

A group of NVUSD students and staff have advocated that the board pass the attached resolution regarding climate change. The local branch of the Schools for Climate Action committee is made up of students and staff from several Napa Valley Unified School District schools, community members, and parents.  The Schools for Climate Action movement began in our neighboring school district in Sonoma, and has moved to include 43 school boards who have adopted a climate action resolution, with over 74 educational organizations adopting similar climate resolutions. We have staff and students interested in facilitating our school district's involvement in this movement since there is alignment with our district's strategic goals and key initiatives that prioritize student health & wellness, equity, timely and currently relevant standards-based education, sustainability, efficient asset management and student empowerment. 
 

Staff recommends the approval of the resolution #19-29 "A Call for Climate Change" resolution.

It is respectfully recommended the Board of Education adopt Resolution No. 19-30 Action to Honor LGBTQ+ Pride Month.

The attached schedule presents the dates for Napa Valley Unified School District board meetings for the 2019-2020 school year.

Approve the schedule of board meetings for 2019-2020 as proposed.

Facilities Maintenance and Operations (FMO) staff is requesting approval of the Notice to Award the summer painting project (FMO Major Deferred Maintenance 06.01.19) to Alpha G Painting based on low bid submission.  The FMO department opened submitted bids (Bid Analysis sheet is attached for review) in accordance with the bid package terms on Monday May 13, 2019 at 9:00 am and is requesting the Notice to Award (FMO MDM 06.03.19 Notice to Award) be signed and forwarded to the winning bidder.

Project Facilities, Maintenance and Operations Major Deferred Maintenance 06.01.19 Painting is being funded from Major Deferred Maintenance Fund 14.

Staff recommends the approval of Facilities, Maintenance and Operations Major Deferred Maintenance
06.03.19 Notice to Award.

On May 18, 2018, the Napa Valley Unified School District recorded a Grant Deed as Document Number 2018-0010531 in the Office of the County Recorder of the County of Napa for New American Canyon Middle School.  There was a minor error in the legal description attached with the Deed.  The District wishes to correct this error with Resolution 19-28.

Staff recommends approval of Resolution 19-28 Approving Correction Grant Deed and Certificate of Acceptance.

Dana Page is being recommended for the Assistant Superintendent of Human Resources position. The employment agreement establishing the terms, conditions and compensation for this position is attached to this agenda item.

Rabinder Mangewala is being recommended for the Assistant Superintendent of Business Services position. The employment agreement establishing the terms, conditions and compensation for this position is attached to this agenda item.

Michael J. Pearson is being recommended for the Assistant Superintendent of Operational Services position. The employment agreement establishing the terms, conditions and compensation for this position is attached to this agenda item.

PowerSchool's TalentEd "Perform" software platform is a comprehensive system designed to simplify and automate a consistent evaluation process for all employees.  This software platform will enable Human Resources to streamline some of the current manual processes and ensure that employees have an easy to use, collaborative and efficient evaluation process. This expenditure supports Goal 2.2.b of the Strategic Plan, "Develop the skills of our workforce through systematic training and a consistent evaluation process."

First year cost will be $34,625.00. Annual ongoing fees total : $27,500. Subsequent yearly fees uplifted by 3.0% in each following year. 

Cost will be paid out of General Fund.

Staff recommends approval of the PowerSchool proposal for services.

Addition of a new sport, varsity Lacrosse for boys and girls, at Napa and Vintage High Schools.

The estimated start-up cost for launching a  varsity lacrosse program at both Napa and Vintage High Schools is approximately $114,000.  Community partners have agreed to make a significant contribution to these start up costs through fundraising and donation efforts.

Staff recommends approving the addition of Lacrosse at Napa and Vintage High Schools.

Approval of agreement between the Regents of the University of California, Lawrence Hall of Science (LHOS) and Napa Valley Unified School District (NVUSD) for K-12th grade science program design and implementation.  Staff of the Lawrence Hall of Science will work with  teachers, teacher leaders and principals on the implementation of the Next Generation Science Standards.  Agreement includes three session dedicated to district planning, three sessions of leadership seminars, and three days of teacher  professional development.

$45,000.00

District Supplemental

Staff recommends approval of agreement.

The Advisory Board for Curriculum recommends the adoption of the following new courses of study for high school:

P CTE Intermediate Digital Design Lab (1 year - Visual Performing Arts credit)

P CTE Advanced Digital Design Lab (1 year - Visual Performing Arts credit);

and the following revised courses of study for high school:

P CTE Game Design and Special Effects (CTE552 - Visual Performing Arts credit)

P CTE Intermediate Graphic Design & Printing Arts  (CTE827 - Visual Performing Arts credit)

P CTE Advanced Graphic Design & Printing Arts (CTE831 - Visual Performing Arts credit)

P CTE Sports Medicine 1 (CTE992 - Life Science credit)

P CTE Animal Science (CTE825 - Elective credit)

P CTE College and Career Readiness (CTE501 - Elective credit)

CTE Machining, Manufacturing & Product Development 1 (CTE908 - Elective credit)

Not applicable

The Advisory Board for Curriculum recommends the approval of the new and revised high school courses of study.

NVEF will provide support in implementing the Legacy Youth Project for the 2019-2020 school year. 

$244,000.00

District Supplemental

Staff recommends the approval of the contract.

Napa County Office of Education applied for a Career Technical Education Incentive Grant (CTEIG) as part of a consortium with the Napa County Office of Education, Napa Valley Unified School District and Calistoga Joint Unified School District. The consortium was awarded $481,002.00 and requires one dollar to two dollars matching fund ratio. The matching fund contribution to the program from NVUSD in the amount of $500,000.00 will pay for teacher salaries, curriculum development, professional development, and work-based learning activities for students.

$500,000.00 in matching funds from the general fund

Staff recommends approval of the grant application.

This partnership will offer and expand dual enrollment (taking college courses while in high school) opportunities for high school students who may not already be college bound or who are underrepresented in higher education, with the goal to develop seamless pathways from high school to college.

The College and Career Access Pathways (CCAP) agreement opens access to college classes at high school campuses taught during the school day and that are only open to NVUSD high school students.

Instructional materials and textbooks.

Funding: Lottery

Not to exceed $15,000

Naviance is a comprehensive college and career readiness solution that helps districts and schools align student strengths and interests to postsecondary goals, improving student outcomes and connecting learning to life. The software program assists students in applying for college and making college choices. The agreement will also provide strategic and project consultation services to the leadership team at Napa Valley Unified School District.

$42,702.61

District supplemental funding

Staff recommends the approval of the Naviance agreement.

The Advisory Board for Curriculum recommends the adoption of the following supplementary high school instructional materials:

The Hate U Give (for EN137 - P English 9)

Long Way Down (for EN137 - P English 9)

Poetry Speaks Who I Am (for EN137 - P English 9)

The Poet X (for EN137 - P English 9)

The Best We Could Do (for EN129 - P English 10)

I Am Not Your Perfect Mexican Daughter (for EN129 - P English 10)

Estimated cost:  $24,134.71

Vintage High School Site Supplemental Funds  

The Advisory Board for Curriculum recommends the approval of these supplementary high school instructional material adoptions.

This complete audit will be utilized when planning and scoping projects under the Safety/Security portion of the Measure H Bond Program, as well as inform decisions made by Technology and Maintenance staff in the future.

Estimate $200,000 - Measure H 

The Office of School Planning and Construction recommends approval to call for Request for RFP for Security Audit Services.

he Office of School Planning and Construction request the approval of Change Order #4 to S.W. Allen on the Central Kitchen Measure H Project.  Change Order #4 includes several items that are considered 'Unforeseen Conditions'.  These items include removal and replacement of caulking at all exterior windows, leveling of existing concrete floors that settled over the years, removal of additional contaminated soils and dry-rot repairs.  Additionally, there are owner initiated changes such as the addition of pot fillers at the kettles, replacement of an existing, dilapidated gate and fence.  Finally, there were some minor design omissions associated with plumbing and electrical that needed to be added to the project scope.

 Original Contract:    $ 4,541,779.00

Change Order #1     $    163,949.00

Change Order #2     $    171,705.00

Change Order #3     $       40,065.00

Change Order #4     $      64,839.00

Total Contract:          $ 4,982,337.00

Change Order #4 in the amount of $64,839.00 is 1.4% of original contract.

The total cumulative Change Orders for Central Kitchen Measure H Project are in the amount of $440,558.00, 9.7% of original contract, which are within the allocated amount of contingency budgeted.  

Funding is from Measure H

The Office of School Planning and Construction recommends approval of Change Order #4 for Central Kitchen Measure H Project to S.W. Allen of Sacramento. 

As per Education Code 17545-17555 and Board Policy BP 3270, the Governing Board shall declare those items determined no longer to be useful to the District.  Items listed below are beyond the end of their useful life and have no tangible financial value.  

The Office of School Planning and Construction requests approval to surplus the following portable classroom buildings, currently used as temporary housing for the Irene Snow Elementary School Campus. 

At the conclusion of the project, the following portables will be either taken by local organizations or demolished by the general contractor for the project.  These buildings have been utilized by the District since the 1990’s.  They have been moved multiple times and are at the end of their useful (cost-effective) lifecycle as school facilities. 

The Office of School Planning and Construction recommends the approval to declare surplus of eighteen (18) relocatables at Snow Elementary School.

The Office of School Planning and Construction requests approval to call for Requests for Qualification & Proposals (RFQ/P) for a District Wide Clock-Bell-Paging System Modernization Project.

Staff is requesting to implement Design-Build as the delivery method for this project.  The Design-Build methodology selects a team including both design and contracting professionals.  The same team evaluates the District's needs and budget, then works to design and construct the project under one contract.  Considering the varied existing conditions at each campus, having a single team providing both design and construction will help to customize the work to each campus and manage the scope.

Funding is from Measure H Technology bucket and is estimated to be $4.5 - $5.0 million.

The Office of School Planning & Construction recommends the approval to call for Requests for Qualification & Proposals (RFQ/P) for a District Wide Clock-Bell-Paging System Modernization Project.

The Napa Valley Unified School District is making an application to the State Allocation Board (SAB) for funding to construct classrooms on the new River Middle School.  The application requests approval of funding for pupils in the project by utilizing elementary school grade pupil grant eligibility to construct the middle school classrooms.  

The Office of School Planning & Construction recommends that the Board of Trustees conduct a public hearing to receive comment and following the public hearing, the Board of Trustees adopt Resolution #19-26, acceptance of the use of approximately 154  K-6 pupil grants for new construction funding for the construction of additional classrooms on new River Middle School and approval of the housing plan to house 154 K-6 pupils and transfer new construction grants from the elementary school level (K-6) to the middle school level (7-8) to build the additional classrooms on new River Middle School.

The Technology Department is requesting Board Approval to purchase equipment necessary to establish a "Visitor Sign-In Kiosk" at each school site office.  Purchase/s will be made from the following vendors in the amount of ~$21,019.67.

CDWG:

• 30 ea. iPad counter-top kiosk
• 30 ea. Label printer with labels and label tape

Apple:

• 30 ea. iPads

This purchase supports Measure H around site security.

Total Amount:

$21,019.67

Funding:

Measure H

The Technology Department and School Planning and Construction recommend approval of this purchase.

The Office of School Planning and Construction request approval to purchase an additional Lunch Shelter for Irene Snow Elementary School, from Park Associates Inc. doing business as NSP3 through piggyback National Purchasing Partners Contract #570.  This request for additional funds covers the scope required for the supply and erection of an additional lunch shelter and Irene Snow Elementary School.  The additional shelter will be used to facilitate additional outdoor seating for lunch, shade for outdoor teaching periods and shade during outdoor play exercises for our special needs students.

$56,540.93 - Measure H 

The Office of School Planning and Construction recommends approval to purchase additional lunch shelter for Irene Snow Elementary School from NSP3 of Redding through piggyback National Purchasing Partners Contract #570. 

Enrollment reports for months seven, eight and nine.  The exhibit presents the 2018-19 enrollments along with that of same period in the prior year.

State funding for schools is based on the Revenue Limit multiplied times Average Daily Attendance (ADA).  ADA is less than enrollment due to absences that are not eligible for apportionment purposes.  State aid for school is calculated on ADA from July 1 through the last school month ending on or before April 15.

Napa County Treasurer's Investment Report is sent to the Board on a quarterly basis for information.  The effective rate of return for the period ending March 31, 2019 was 2.204%.

Next Regular Meeting: Thursday, June 13, 2019