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Board of Education
Napa Valley USD
June 13, 2019 7:00PM
Board Room 2425 Jefferson Street, Napa, Ca 94558

. Call to Order in Open Session - 5:30 PM (Procedural Item)
A. Public Comments on Closed Session - Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board’s consideration (Govt. Code Section 54954.3) (Procedural Item)
B. Adjourn to Closed Session - The Board will hold a closed session to consider and/or take action upon any of the following items: (Procedural Item)
C. Closed Session Agenda (Procedural Item)Confidential agenda item.
C.1. Student Discipline - With respect to every item of business to be discussed in closed session pursuant to Ed. Code 35146 and 48912;20, Govt. Code Section 49060 and 49078 and the Family Rights and Privacy Act (U.S.C. Section 1232g): STUDENT MATTERS - Potential student expulsions and/or student reentry (Action Item)Confidential agenda item.
C.1.a. Suspended Expulsions (Action Item)Confidential agenda item.
C.1.a.1. Suspended expulsion for student 6132019B (Action Item)Confidential agenda item.
C.1.b. Agreement Regarding Disciplinary Timelines (Action Item)Confidential agenda item.
C.1.c. Expulsions (Action Item)Confidential agenda item.
C.1.c.1. Expulsion for student 6132019C (Action Item)Confidential agenda item.
C.1.c.2. Expulsion for student 6132019E (Action Item)Confidential agenda item.
C.1.d. Re-Admitted Expulsions (Action Item)Confidential agenda item.
C.1.d.1. Readmission after expulsion of student 6132019F (Action Item)Confidential agenda item.
C.1.d.2. Readmission after expulsion for student 6132019G (Action Item)Confidential agenda item.
C.2. Personnel (Action Item)Confidential agenda item.
C.2.a. Public Employee Appointment - Pursuant to Section 54957[b] - Superintendent, Teacher(s), Administrator(s), Classified Management, and Classified Position(s) (Action Item)Confidential agenda item.
C.2.a.1. Public Employee Appointment: Executive Director of Human Resources (Action Item)
Rationale:

Staff will present the recommended candidate for Executive Director of Human Resources, effective July 1, 2019.  The Board will report action in open session.


 
C.2.a.2. Public Employee Appointment: Assistant Principal of Napa High School (Action Item)
Rationale:

Staff will present the recommended candidate for Assistant Principal of Napa High School, effective July 1, 2019.  The Board will report the action in open session.


 
C.2.a.3. Public Employee Appointment: Executive Director of Fiscal Services (Action Item)
Rationale:

Staff will present the recommended candidate for Executive Director of Fiscal Services, effective July 1, 2019. The Board will report the action in open session.


 
C.2.a.4. Public Employee Appointment: Assistant Principal of Harvest Middle School (Action Item)
Rationale:

Staff will present the recommended candidate for Assistant Principal of Harvest Middle School, effective July 1, 2019. The Board will report the action in open session.


 
C.2.b. Public Employee Discipline/Dismissal/Release/Assignments (Government Code Section 54956.8) (Action Item)Confidential agenda item.
C.2.c. Public Employee Performance Evaluation (Government Code Section 54957[b]): Superintendent Evaluation (Action Item)Confidential agenda item.
C.3. Conference with Labor Negotiator pursuant to Section 54957[a]: Agency Negotiator: Dana Page, Interim Assistant Superintendent. Name of organizations representing employees: Gayle Young NVEA; Daniel Mason, CSEA #184; Corinne Gomez, NAPS (Procedural Item)Confidential agenda item.
C.4. Conference on Real Property (Government Code 54956.8) (Procedural Item)Confidential agenda item.
C.5. Conference with Legal Counsel (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:


C.6. Anticipated Litigation (Government Code Section 54956.9(b)) (Action Item)Confidential agenda item.
C.6.a. Number of Cases: 0 (Action Item)Confidential agenda item.
C.7. Existing Litigation (Government Code Section 54956.9) Number of cases: 0 (Action Item)Confidential agenda item.
C.8. Initiation of Litigation (Government Code Section 54956.9(d)) Number of cases: 0 (Action Item)Confidential agenda item.
C.9. Liability Claims (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
Pursuant to Section 54956
D. Reconvene to Open Session - 7:00 PM (Procedural Item)
D.1. Report on Closed Session Items (Procedural Item)
D.2. Flag Salute (Procedural Item)
D.3. Announcement (Procedural Item)
Quick Summary / Abstract:
This meeting is recorded for live-streaming and archiving on the District YouTube channel.
D.4. Approval of Agenda (Action Item)
D.5. Approval of Minutes for May 9, 2019 (Action Item)
Attachments:
Meeting Minutes of May 9, 2019
D.6. Recognition of Visitors & Employee Organizations (Procedural Item)
E. Public Comments on Non Agenda Items (Procedural Item)
Quick Summary / Abstract:
Members of the audience may address the Board on any school-related matter that is not on the agenda. The Board will not take action on any issue raised during this section of the agenda inasmuch as Board action is limited to posted agenda items. Speakers are requested to limit their comments to a maximum of three minutes.
F. Reports (Procedural Item)
F.1. Board of Education and Student Board Representative (Procedural Item)
F.2. Superintendent and Executive Staff (Procedural Item)
F.3. Facilities and Bond Program Update (Procedural Item)
G. Approval of Consent Agenda (Consent Agenda)
Quick Summary / Abstract:

Background information on these items is provided to the Board prior to the meeting. A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by Board member(s).



G.1. Business and Operations (Consent Item)
G.1.a. Consultant Services Contracts under $10,000 (Consent Agenda)
Rationale:

See attached listing for breakdown by vendor

 
Recommended Motion:

Approval of Consultant Contracts under $10,000.

Attachments:
Contract Listing 6.13.19
G.1.b. Facility Use Agreement between Napa Valley Unified School District and Napa Boys & Girls Club (Consent Item)
Rationale:

The District and the Napa Boys and Girls Club wish to continue with the Facilities Use Agreement for the gym located at 1515 Pueblo Ave., Napa.  The District primarily uses the site for assemblies and other student activities.  

 
Financial Impact:

Not applicable.



Recommended Motion:

Staff recommends approval of the Facilities Use Agreement with Napa Boys and Girls Club.

Attachments:
Facilities Use Agreement with Boys & Girls Club
G.1.c. MOU Between CalPERS and NVUSD (Consent Item)
Rationale:

NVUSD's employee, Rob Feckner, is a CalPERS elected Board Member.  For the 2019-20 year, CalPERS will reimburse NVUSD for 92% of the replacement cost for said employee.


 
Financial Impact:

District cost of employee will be the 8% of salary / benefits. CalPERS will be billed quarterly for the 92% reimbursement rate (monthly)

Total employee cost:                  $9,174.01

CalPERS reimbursement:          $8,440.09

District cost:                                $  733.92


General Fund

Attachments:
CalPERS MOU
G.1.d. Contract for e-Rate Compliance Services with CSM Consulting, Inc. (Consent Item)
Quick Summary / Abstract:

Agreement between NVUSD and CSM Consulting, Inc. for e-Rate consultancy services from July 1, 2019 through June 30, 2020.

Rationale:

NVUSD desires to have a consultant prepare documentation, forms and applications regarding Federal Communications Commission (FCC) E-Rate program. CSM Consulting, Inc. is duly qualified to provide the services the District requires including: E-Rate applications and filing, acting as the District's main point of contact with the Schools and Library Division (SLD), and advising the District on E-Rate compliance including updates on rules or regulatory changes as applicable.


 
Financial Impact:

Base Contract Amount - $16,000

An amount equal to 6% of Category Two applications submitted during the contract term not to exceed a total amount of $10,000

One time cost for fiscal year 2019-20 of $4,000 for completion and follow up of prior year outstanding applications.

Recommended Motion:

Staff recommends approval of the contract for e-Rate Compliance Services with CSM Consulting, Inc.



Attachments:
Contract for E-Rate Compliance Services
References for CSM Consulting, Inc.
G.1.e. Annual Subscription for ParentSquare (Consent Item)
Rationale:
Approval of ParentSquare contract renewal for 2019-20 school year to provide communications office with notification services and a unified communication platform for NVUSD students, parents, and staff.

ParentSquare is an auto-communications platform used for attendance, outreach, and emergency communications for the District including all schools in the form of phone calls, e-mails, text messages, and mobile application.

Coverage Terms - 7-1-19 through 6-30-19

Subscription Fee - $56,407.50



 
Financial Impact:

$56,407.50 for FY 2019-20 Technology Budget General Fund


Recommended Motion:

Staff recommends approval of the subscription renewal.


Attachments:
Parent Square Order Form
G.2. Human Resources (Consent Item)
G.2.a. Approval of the Human Resources Personnel Document (Consent Item)
Rationale:

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coach employment and terminations, along with changes to assignments and requests for leave.


 
Recommended Motion:

Staff recommends the approval of the Human Resources Personnel Document.

Attachments:
10DOCUMENT.CERT
1DOCUMENT.CLASS
2DOCUMENT.CLASS
31DOCUMENT.CLASS
58DOCUMENT.CERT
COACHES
COACHES
G.2.b. NAPS (Napa Association of Pupil Services) Collective Bargaining Agreement July 1,2019 to June 30,2022 (Consent Item)
Rationale:

Negotiations have been completed between the NVUSD and the Napa Association of Pupil Services (NAPS), representing Speech Language Pathologists, Psychologists and Social Workers, on a new Collective Bargaining Agreement for the period of July 1, 2019-June 30, 2022.   Changes are summarized in the attached matrix. This tentative agreement has been ratified by NAPS membership. We are hereby submitting the proposed Collective Bargaining Agreement for Board approval.


 
Financial Impact:

N/A

Recommended Motion:

Staff recommends the approval of the NVUSD/NAPS Collective Bargaining Agreement effective July 1, 2019 to June 30, 2022.


Attachments:
NAPS-NVUSD CBA Re-Openers
NAPS/NVUSD Collective Bargaining Agreement
G.3. Instructional Services (Consent Item)
G.3.a. Contract for Consultant Services with Dr. James Bylund (Consent Item)
Rationale:

Dr. James Bylund is being contracted to complete an Individual Educational Evaluation (IEE) consistent with the Napa County Special Education Local Plan Area (SELPA).

The contract for consultant services and IEE policy and procedures are attached.


 
Financial Impact:

The financial impact for 2019-20 is not to exceed $5,000.00

The funding source will be Special Education funds.

Recommended Motion:

Staff recommends the approval of Dr. James Bylund's contract for consultant services to conduct an Independent Educational Evaluation beginning July 1, 2019 and be completed by September 30, 2019.

Attachments:
Contract for Consultant Services - Bylund
Napa County SELPA Policy and Procedures - IEE
G.3.b. Contract for Services with The Speech Pathology Group, Inc (Consent Item)
Rationale:

Napa Valley Unified School District's Special Education department is contracting with The Speech Pathology Group, Inc., a non public agency, to provide the services of Speech Language Pathologists due to staffing shortages.

Services for students are based upon eligibility through Individual Education Plans.

 
Financial Impact:

The Financial Impact for 2019-20 is $161,020.00

The funding source will be Special Education Funds.


Recommended Motion:

Staff recommends the approval of the agreement between Napa Valley Unified School District's Special Education Department and The Speech Pathology Group, Inc. to provide the services of Speech Language Pathologists due to staffing shortages.

Attachments:
Agreement - NVUSD and SPG
G.3.c. Aldea Day Adolescent Program for Treatment Agreement (Consent Item)
Rationale:

Aldea provides mental health support services for the high school special education program serving students identified with emotional disturbance.

Aldea Day Adolescent Program for Treatment (ADAPT) is a self-contained program for which case coordination as well as counseling is provided.

 
Financial Impact:

The financial impact for 2019-20 is not to exceed $455,000.00

The funding source will be Special Education/Mental Health Services.

Recommended Motion:

Staff recommends the approval of Aldea Day Adolescent Program for Treatment (ADAPT) agreement for 2019-2020.


Attachments:
ADAPT Agreement 2019-20
G.3.d. Contract for services between the Napa Valley Unified School District and Therapy Travelers (Consent Item)
Rationale:

Napa Valley Unified School District's Special Education Department is contracting with Therapy Travelers, a non public agency, to provide Occupational Therapist's and Speech Language Pathologist's services due to staffing shortages during the Extended School Year session.

Services to students are based upon eligibility through Individual Education Plans.

This contract is for ongoing services.


 
Financial Impact:

The financial impact for 2019-20 is $25,700.00

The funding source will be Special Education funds.

Recommended Motion:

Staff recommends the approval of the agreements with Therapy Travelers for two Speech Language Pathologists and one Occupational Therapist for services provided during the Extended School Year session.



Attachments:
Therapy Travelers
G.3.e. Agreement between Napa STEM and the Napa Valley Unified School District for Browns Valley Elementary (Consent Item)
Rationale:

This agreement with Napa STEM is to provide Science and Robotics instruction to Browns Valley students.


 
Financial Impact:

Cost $22,500 paid through Browns Valley parent Club


Recommended Motion:

Staff recommends approval of agreement between Napa STEM and Browns Valley Elementary.


Attachments:
BV-Napa STEM 2019-2020
G.3.f. Approval of AVID Excel agreement for program support and implementation at Harvest middle school (Consent Item)
Rationale:

Approval of AVID Excel agreement with Harvest Middle School. AVID Excel supports second language learners enrolled in AVID classes.

 
Financial Impact:

$970.00

Site Base Funds

Recommended Motion:

Staff recommends the approval of the agreement.

Attachments:
HMS AVID Excel agreement 19-20
G.3.g. Contract between NVEF and Napa County's MHSA (Consent Item)
Rationale:

The goal of this contract is to pilot the Understanding the Mental Health Needs of the American Canyon Filipino Community Innovation Project. 

 
Attachments:
NVEF-MHSA Innovation Project
G.3.h. Contract between NVEF and Napa County HHS's PEI project (Consent Item)
Rationale:

The goal of this contract is to work with appropriate staff to support the implementation of the Student Assistance program using the nine core components of a SAP program as a guideline.

 
Recommended Motion:

Approval of this contract is recommended.

Attachments:
NVEF-PEI Project
G.3.i. MOU between NVUSD and NEWS (Consent Item)
Rationale:

NEWS will provide healthy relationships, education and intervention services to address teen dating violence, domestic violence, and residual trauma from past experiences. 

 
Recommended Motion:

NVUSD staff recommends the approval of this MOU.

Attachments:
NVUSD-NEWS
G.3.j. MOU between NVUSD and Lorraine Crockford (Consent Item)
Rationale:

Contractor will provide school based services based upon staffing and resources such as to include individual counseling to assigned students at no cost to NVUSD.

 
Financial Impact:

No cost to NVUSD.

Recommended Motion:

Staff recommends the approval of this MOU.

Attachments:
MOU with Lorraine Crockford
G.3.k. MOU between NVUSD and USC'Suzanne Dworak-Peck School of Social Work (Consent Item)
Rationale:

NVUSD and contractor commit themselves to cooperative efforts in provision of supervised educational field experiences for students.

 
Recommended Motion:

NVUSD staff recommends approval of this MOU

Attachments:
MOU with USC' School of Social Work
G.3.l. MOU with Mentis (Consent Item)
Rationale:

Mentis will provide school based services based upon staffing and resources to include individual and group counseling to assigned students at no cost to NVUSD.

 
Financial Impact:

No cost to NVUSD.

Recommended Motion:

NVUSD staff recomends the approval of this MOU with Mentis.

Attachments:
Mentis MOUS
G.3.m. Agreement between Success For All Foundation and the Napa Valley Unified School District for Phillips Elementary (Consent Item)
Rationale:

Approval of agreement between Success For All and Phillips Elementary to provide professional developmental for teachers and reading instructional materials.



 
Financial Impact:

Cost of $10,900.00 to be paid through Phillips Magnet Grant funds


Recommended Motion:

Staff recommends approval of agreement between Succes For All and Phillips Elementary.

Attachments:
Success For All Foundtion
G.3.n. Agreement between Connie Rodriguez and the Napa Valley Unified School District for Browns Valley Elementary (Consent Item)
Rationale:

Approval of agreement between Connie Rodriguez and Browns Valley Elementary for art enrichment classes provided to all students during the year.

 
Financial Impact:

Cost not to exceed, $10,000 and paid through Browns Valley Family Club

Recommended Motion:

Staff recommends approval of the agreement between Connie Rodriguez and Browns Valley Elementary.


Attachments:
Browns Valley agreement with Connie Rodriguez
G.3.o. Agreement between On The Move and NVUSD (Consent Item)
Rationale:

Approval of agreement between On The Move and NVUSD outlines the collaboration and agreements to provide Family Resource Centers, Parent University, and Leadership Academy (for youth leadership development).

Family Resource Centers:  Phillips ES, McPherson ES, Shearer ES

Parent University: Snow ES, Willow ES

Leadership Academy: Phillips ES, Shearer ES, McPherson ES, Silverado MS, Harvest MS, Napa High

 
Financial Impact:

Cost to NVUSD $130,700.00  District Supplemental

Cost to Phillips Elementary $15,000.00  Site Magnet Funds

Cost to Shearer Elementary $5,000.00  Super Saturday Funds

Cost to Willow Elementary $14,300.00  Site Magnet Funds



Recommended Motion:

Staff recommends the approval of agreement between On The Move and NVUSD.

Attachments:
OTM-agreement 2019-2020
G.3.p. MOU between NVUSD and Teens Connect (Consent Item)
Rationale:

Teens Connect will run initial discussion groups to capture information from students about stress levels, potential mental illness and support needed.

 
Recommended Motion:

NVUSD staff recommends approval of this MOU

Attachments:
MOU - Teens Connect
G.4. School Planning and Construction (Consent Item)
G.4.a. Addendum to Schreder and Associates Consultant Contract (Consent Item)
Rationale:

Staff requests approval of the attached addendum to the 2018-19 Schreder & Associates School Facilities Program contract, increasing the contract by 120 hours ($19,800).  The original contract was approved at the June 21, 2018 board meeting.

Original School Facilities Program:     $74,250         

Addendum (120 hours):                      $19,800

Total School Facilities Program:         $94,050

 
Financial Impact:

Fund 21

Recommended Motion:

Staff recommends approval of the addendum to the School Facilities Program contract with Schreder & Associates.

Attachments:
Schreder and Associates School Facilities Prog Addendum
G.4.b. SPC 38.39-16: Chaudhary & Associates, Inc. - Napa Junction Property (Consent Item)
Rationale:

Chaudhary & Associates will provide civil engineering services for the development of the remaining property at the site of the New Napa Junction Elementary School.  The New Napa Junction Elementary School requires approximately 10 acres for the school itself.  The District intends to obtain a Planned Development (DP) approval/entitlement from the City of American Canyon for residential lots, as depicted on the attached Exhibit  A (Draft), within the remainder of the property consisting of 4.28 gross acres immediately east of the elementary school.   These civil engineering services will assist the District and its consultants in finalizing the layout and utility service for the planned development and coordinating with the City of American Canyon for compliance.  This items includes formal proposal letter and associated backup. 


 
Financial Impact:

$39,520

Measure H

This amount is within the allocated budget for the project.


Recommended Motion:

The Office of School Planning and Construction recommends approval civil engineering services to Chaudhary of Napa, for the New Napa Junction Measure H Project.



Attachments:
Exhibit A-RemainderParcel-LotLayout
SPC 38.39-16 Chaudhary - New Napa Junction
G.4.c. SPC 38.38-16 M & M Project Inspection - New Napa Junction Elementary School (Consent Item)
Rationale:

M&M Project Inspection for Inspector of Record (IOR) services associated with the new Napa Junction Elementary School.  It is required by the State of California, Department of General Services, Division of the State Architect (DSA) that this project have continuous inspection.  The IOR is certified by DSA to inspect projects on behalf of DSA, for compliance with the plans and specifications previously approved by DSA for the New Napa Junction Elementary School Projcet.  The IOR also coordinates with the other specialty inspection services needed for items such as soils, structural reinforcement or concrete.  This item includes a formal proposal letter and associated backup.  



 
Financial Impact:

$95 per hour for DSA Class I Project Inspection

$70 per hour for DSA Class III Assistant

Not to Exceed $474,930

Measure H 

This amount is within the allocated budget for this project. 

Recommended Motion:

The Office of School Planning and Construction recommends approval of M & M Project Inspection, of Napa, for inspector of record services for the New Napa Junction Elementary School Measure H Project. 

Attachments:
SPC 38.38-16 Contract for Consultant Services - M & M Project Inspection - New Napa Junction
G.4.d. SPC 3.2-20: Frye's Consulting - District Wide (Consent Item)
Rationale:

This issuance of a 12-month contract to Frye's Consulting for Construction Management services associated with the Measure H Capital Improvement Program and all other projects District-Wide.  Frye's Consulting will continue their current services to the District, assisting with the management of construction projects.  At the construction project level, Frye's Consulting assists the District with coordination between all involved parties (contractor, architect, inspection, etc.), coordinates move-in/out, etc.  This item includes a formal proposal letter, associated backup and list of standard services. 




 
Financial Impact:

$105 per hour

Not to exceed $218,000

Funding is from:

21, Measure H

01, General Fund

35, School Facility Program Fund

25, Developer Fee Fund

40, Special Reserve Fund



Recommended Motion:

The Office of School Planning and Construction recommends approval of construction management services to Frye's Consulting of Napa for Projects District Wide. 


Attachments:
Frye's Consulting Contract 2019-20
H. Presentations and Discussion Items (Discussion Item)
H.1. Business & Operations (Discussion Item)
H.1.a. Public Hearing 2019-20 Budget (Discussion Item)
Quick Summary / Abstract:
The Public Hearing for the Budget must occur at the same board meeting as the Public Hearing for the Local Control Accountability Plan.  The actual final adoption of the District's 2019-20 Budget is scheduled for the June 20, 2019 agenda.

Attached are the required SACS forms that are required for public review.

The final budget will consist of State SACS forms, a Budget Narrative and Summary.



Rationale:


 
Recommended Motion:

Staff will recommend approval of the 2019-20 Budget at the June 20, 2019 board meeting.

Attachments:
2019-20 Budget Board Presentation
2019-20 Budget Public Hearing Document
H.2. Instructional Services (Discussion Item)
H.2.a. Public Hearing and Presentation of the Local Control Accountability Plan (LCAP) (Discussion Item)
Quick Summary / Abstract:

The California Local Control Funding Formula (LCFF) requires a Local Control Accountability Plan (LCAP) which describes district goals, the actions and services toward accomplishing the goals, the funds allocated to each action/service, and the metrics we will review to determine progress.  Annually, the district must consult with a variety of stakeholder groups including: parents, teachers, managers, community members, bargaining units and students. The LCAP is updated annually to address progress toward goals, community input and funding levels.  The LCAP is presented to the Board of Education for Public Hearing.  Upon approval by the NVUSD Board of Education (June 20, 2019), the district’s plan will be submitted to the Napa County Office of Education for approval.

Recommended Motion:

No action is requested at this time.  Staff will request approval of the Local Control Accountability Plan at the June 20, 2019 Board Meeting.


Attachments:
2019-2022 Local Control Accountability Plan
Local Control Accountability Plan (LCAP) Public Hearing
H.2.b. Introduction of High School Core and Supplementary Instructional Material Recommendations for English, Career Tech Education, and Mathematics (Discussion Item)Was edited within 72 hours of the Meeting
Rationale:

The Advisory Board for Curriculum recommends the adoption of the following core high school instructional materials:

  • Digital Media Concepts and Applications (for CTE533 - P CTE Multimedia Productions 1 and CTE534 - P CTE Advanced Multimedia Productions)
  • Engineering Fundamentals, An Introduction to Engineering (for CTE558 - P CTE Principles of Engineering/Robotics)
  • Introduction to Community Health (for CTE817 - P CTE Sports Medicine
  • Precalculus (for new course - CC401 [NVC Math 106] - College Algebra)
  • Trigonometry (for new course - CC401 [NVC Math 108] - College Trigonometry)
  • Calculus Early Transcendentals (for new course - CC401 [NVC Math 120] - College Calculus 1 and CC401 [NVC Math 121] - College Calculus 2);

and the following supplementary high school instructional materials:

  • December Sky (for EN244 - American Studies and the Ethnic Experience)
  • Harvest of Empire: A History of Latinos in America (for new course - P Ethnic Studies)
  • Homegoing (for new course - P Ethnic Studies)
  • If You've Forgotten the Names of the Clouds, You've Lost Your Way (for new course - P Ethnic Studies)
  • Many Californias: Literature from the Golden State (for new course - P Ethnic Studies)
  • Multi-Cultural Literacy: Opening the American Mind (for new course - P Ethnic Studies)
  • Multitude: Cross-Cultural Readings for Writers (for new course - P Ethnic Studies)
 
Financial Impact:

Estimated cost:

$35,660.42 - District Lottery 

$1,958.90 - Site Funding

Recommended Motion:

None at this time. The Advisory Board for Curriculum will recommend the approval of these core and supplementary high school instructional material adoptions at the June 20th's Board Meeting.






Attachments:
Signature Approval Form - Calculus Early Transcendentals
Signature Approval Form - December Sky
Signature Approval Form - Digital Media Concepts and Applications
Signature Approval Form - Engineering Fundamentals, An Introduction to Engineering
Signature Approval Form - Harvest of Empire: A History of Latinos in America
Signature Approval Form - Homegoing
Signature Approval Form - If You've forgotten the Names of the Clouds-You've Lost Your Way
Signature Approval Form - Introduction to Community Health
Signature Approval Form - Many Californias-Literature from the Golden State
Signature Approval Form - Multi-Cultural Literacy-Opening the American Mind
Signature Approval Form - Multitude: Cross Cultural Readings for Writers
Signature Approval Form - Precalculus
Signature Approval Form - Trigonometry
H.3. School Planning & Construction (Discussion Item)
H.3.a. SPC. 10.4-19 Citizens' Bond Oversight Committee (CBOC) Measure H Annual Report for fiscal year 2017-2018, presented by CBOC Chairperson Kevin Brooks. (Discussion Item)
Quick Summary / Abstract:

Presentation of Citizens' Bond Oversight Committee (CBOC) Measure H Annual Report for fiscal year 2017-2018, presented by CBOC Chairperson Kevin Brooks.  


Rationale:

Presentation of Citizens' Bond Oversight Committee (CBOC) Measure H Annual Report for fiscal year 2017-2018, presented by CBOC Chairperson Kevin Brooks.  Pursuant to Article 3.3 of the Committee's Bylaws and in compliance with the State of California's Constitution, the CBOC shall issue an annual report covering the prior fiscal year.  The purpose of the CBOC is to inform the public on the expenditure of bond proceeds; review expenditures of bond proceeds to ensure funds are only spent for the purposes set forth in the bond language; issue an annual report summarizing the CBOC's proceedings and confirming compliance in the use of expenditures.


 
Attachments:
NVUSD Measure H 2017-18 BOC Annual Report 6.13.18
I. Action Items (Action Item)
I.1. General Services (Action Item)
I.1.a. Global adoption of the revised Napa Valley Unified School District Board Policies: Index 12-18 Napa Valley USD- 0000 Series: Philosophy, Goals, Objectives, and Comprehensive Plans 1000 Series: Community Relations 2000 Series: Administration 3000 Series: Business and Noninstructional Operations 4000 Series: Personnel 5000 Series: Students 6000 Series: Instruction 7000 Series: Facilities 9000 Series: Board Bylaws (Action Item)
Rationale:

One of the major functions of the Board of Education is to determine policies of operation for the Napa Valley Unified School District (NVUSD). NVUSD has had several outdated policies that needed revision. NVUSD worked in partnership with the California School Boards Association (CSBA) during this past year to develop and propose the attached revised policies which are the most current and compliant according to legal code and best practices in the state of California for public school systems.

In formulating policies, the board, acting through its executive officer, the superintendent of schools, solicits the assistance of staff to develop and revise policies. Proposals or amendments of board policy are adopted only after a thorough review. They were first introduced in writing (called “first reading”) during the school board meeting on Thursday, May 23, 2019.

The attached policies represent a cooperative study by the board, administration, and appropriate school personnel. The board assumes sole responsibility and authority for the enclosed policies. These policies stand as written until proposals or amendments are approved by the board. 

All of these policies have been developed in terms for the purposes of the Napa Valley Unified School District. It is the aim in policy development to continue the improvement of the program of instruction and school district performance toward better meeting the educational needs of our students. The goal is that these policies will serve as a guide to all the personnel of the NVUSD schools. The board is being asked to take action and approve these revised CSBA vetted policies Thursday, June 13, 2019.


 
Recommended Motion:

Staff recommends approval of the Global adoption of the revised Napa Valley Unified School District Board Policies .



Attachments:
Index 12-18 Napa Valley USD2
0000-0510 Napa Valley USD
1000-1700 Napa Valley USD
2000-2230 Napa Valley USD
3000-3470 Napa Valley USD
3510-3600 Napa Valley USD
4000-4112.6 Napa Valley USD
4112.61-4119.43 Napa Valley USD
4121-4156.2 Napa Valley USD
4156.3-4161.9 Napa Valley USD
4200-4261.3 Napa Valley USD
4300-4331 Napa Valley USD
5000-5123 Napa Valley USD
5125-5138 Napa Valley USD
5141-5144 Napa Valley USD
5144.1-5148.3 Napa Valley USD
6142.92-6146.5 Napa Valley USD
6151-6162.6 Napa Valley USD
6162.8-6200 Napa Valley USD
7000-7310 Napa Valley USD
9000-9400 Napa Valley USD
I.1.b. Agreement for the CSBA Good Beginnings Governance Workshop Part II (Action Item)
Rationale:

This workshop is part II of the two part series of governance training that was started on Friday, May 3, 2019 that provides customized support to assist school governance teams in strengthening their leadership skills, improving their organizational effectiveness and keeping district efforts focused on learning and achievement of students. 

The workshop is based on CSBA’s four building blocks of effective governance: 1) unity of purpose,  2) roles and responsibilities, 3) positive governance team culture (norms), and 4) supportive structures and process (protocols).




 
Financial Impact:

Total Cost:  $2,700, plus reasonable travel expenses General Fund 



Recommended Motion:

The Office of the Superintendent recommends approval of agreement between the California School Board Association (CSBA) and the Napa Valley Unified School District (NVUSD) to conduct a one (1) day workshop on Tuesday, July 16, 2019 from 3:00 pm to 6:00pm presented by CSBA consultant Luan Rivera.

Attachments:
CSBA Governance Consulting Agreement
I.1.c. Contract with School Loop for district web services (Action Item)
Rationale:

School Loop is part of Strategic Plan Goal 3: Robust Communication, Community Engagement and Advocacy. Specifically - Goal 3.2.c - provide effective school site websites, parent communication and social media.

School Loop is a website platform currently used by NVUSD. Coverage Term: July 1, 2019 through June 30, 2020.

 
Financial Impact:

$30,000 for Fiscal Year 2019-20


Recommended Motion:

Staff recommends approval of the School Loop contract.


Attachments:
School Loop Agreement 2019-2020
I.2. Business and Operations (Action Item)
I.2.a. Resolution 19-30 Authorizing the Execution and Delivery of Documents Relating to the Sale and Delivery of a Lease/Purchase Agreement (Action Item)
Rationale:

It has been determined that it is in the best interest of the District to finance its purchase of various pieces of equipment through the preparation, sale and delivery of a Lease/Purchase Agreement (the “Lease”) between the District and the Public Property Financing Corporation of California (the “Corporation”).  The Board of Education (the “Board”) is being asked to approve the Resolution permitting the sale of the Lease and authorizing the forms of the legal documents described below.

 
Financial Impact:

The District would cause the execution and delivery of the Lease to a private lender, as the Purchaser of the Lease (the “Purchaser”).  The maximum amount authorized to be borrowed would be $3,000,000.  The cost of delivering the Lease is currently estimated at approximately $120,000.

Recommended Motion:

Staff recommends the approval of Resolution 19-30 Authorizing the Execution and Delivery of Documents relating to the Sale and Delivery of a Lease/Purchase Agreement.

Attachments:
Resolution 19-30 Lease/Purchase Agreement
I.2.b. SPC 3.1-20: Van Pelt Construction Services - Measure H (Action Item)
Rationale:

Van Pelt Construction Services (VPCS) will continue their current services to the District, assisting with the management of Measure H on both a program level, as well as management of individual active construction projects.  At the program level VPCS assists the District in budget allocations, long-term planning, schedule tracking, community coordination, etc.  At the construction project level, VPCS assists the District with coordination between all involved parties (contractor, architect, inspection, etc.), tracks the budget for the specific project, coordinates move-in/out, etc.  This item includes a formal proposal letter, fee breakdown information and a list of standard services.

 
Financial Impact:

Not to exceed: $3,126,722

Measure H 

Recommended Motion:
The Office of School Planning & Construction recommends the issuance of a 12-month contract to Van Pelt Construction Services (VPCS), for both Program Management and Construction Management services associated with the Measure H Capital Improvement Program.  
Attachments:
Van Pelt Construction Services 2019-20
I.2.c. Charter School Financial and Operational Agreement and Facilities Use Agreement between Stone Bridge School and Napa Valley Unified School District (Action Item)
Rationale:

As the charter authorizer,  annual agreements between the district and charter schools define elements outside the scope of the founding charter petition. The Fiscal and Operational Agreement (MOU) defines the  services provided to and the relationship between the district and charter school.   The Facility Use Agreement (FUA) under Prop 39 addresses the use of facilities by the charter school.

 
Financial Impact:

No cost to NVUSD



Recommended Motion:

Staff recommends approval of both the Operational and Financial Agreement (MOU) and the Facilities Use Agreement (FUA) between Stone Bridge School and NVUSD for the 19-20 school year.

Attachments:
19-20 Facility Use Agreement Between Stone Bridge School and NVUSD
19-20 Financial and Operational MOU Between Stone Bridge School and NVUSD
I.2.d. Charter School Facilities Use Agreement between Napa Valley Language Academy and Napa Valley Unified School District (Action Item)
Rationale:

As the charter authorizer, annual agreements between the district and charter schools define elements outside the scope of the founding charter petition.  The Facility Use Agreement (FUA) under Prop 39 addresses the use of facilities by the charter school.

 
Financial Impact:

No cost to NVUSD

Recommended Motion:

Staff recommends approval of the Facility Use Agreement (FUA) between Napa Valley Language Academy and NVUSD for the 19-20 school year.

Attachments:
19-20 Facility Use Agreement Between NVLA and NVUSD
I.2.e. Acceptance of River Middle School relinquishment of charter and transition to traditional school (Action Item)
Rationale:

On May 20, 2019 the River School Board of Directors voted unanimously to voluntarily relinquish River School's charter at the end of the 2018-29 school year and transition to a traditional public school commencing in the 2019-20 school year.  The Transition Memorandum of Understanding between the River School Board of Directors and Napa Valley Unified School District established agreements for the 19-20 school year. 




 
Financial Impact:
No cost to NVUSD

Recommended Motion:

Staff recommends approving the Transition MOU between River Middle School Board of Directors and the Napa Valley Unified School District and to authorize the Superintendent to take necessary steps to implement the agreement.

Attachments:
River MOU 6.13.19
River School Foundation Board Agenda, May 20 2019
I.2.f. Approval of Agreements between Napa Valley Education Foundation, On The Move, Napa Valley Vintners and NVUSD for capitol funding for a Family Resource Center on the new Napa Junction facility (Action Item)Was edited within 72 hours of the Meeting
Rationale:

The Napa Valley Vintners have awarded the Napa Valley Unified School District $1,000,000 to construct a Family Resource Center (FRC) on the campus of Napa Junction.  The attached two MOUs address the condition to receive the grant funds.   Grant funds for facilities will be distributed through the Napa Valley Education Foundation in the role of grant coordinator as defined in the attached MOU between NVUSD and NVEF.  As a condition of the grant, Vintners stated On The Move (OTM) as the agency operating the Family Resource Center.  The MOU between NVUSD and OTM define the operating agreements for the FRC.  Upon board approval of these MOUs, funding will be released to NVEF.


 
Recommended Motion:

Staff recommends approval of the MOU between NVEF and NVUSD, NVV and NVUSD, and OTM and NVUSD to construct and operate a Family Resource Center on the campus of the new Napa Junction.

Attachments:
Letter of Agreement FRC 6.13.19
MOU for the FRC at the new Napa Junction
I.3. Human Resources (Action Item)
I.3.a. Resolution to Eliminate Classified Positions for the 2019-2020 school year (Action Item)
Quick Summary / Abstract:


Rationale:

In consideration of  the District's budget, expenses and projected staffing needs for Classified personnel for the 2019-2020 school year, the Office of Human Resources is recommending  elimination of certain positions due to lack of work/lack of funds. Cost savings to be determined.

 
Financial Impact:

N/A

Recommended Motion:

Staff recommends  approval of the Resolution to Eliminate Classified Positions.

Attachments:
Resolution to Eliminate Classified Positions
I.4. Instructional Services (Action Item)
I.4.a. Approval of Agreement between Hanover Research and Napa Valley Unified School District (Action Item)
Rationale:

The Instructional Support Services is requesting the approval of an agreement between Hanover Research and Napa Valley Unified School District. 

Hanover Research provides custom research and analytics through a cost-effective model that helps clients in the corporate, education, and healthcare sectors make informed decisions, identify and seize opportunities, and heighten their effectiveness.

Under the agreement, Hanover Research will provide Napa Valley Unified School District a one year (July 1, 2019 - June 30, 2020) custom membership subscription that includes:

  • Dedicated research advisor
  • Tailored research requests including all core research methodologies (survey, data, secondary)
  • Unlimited access to the online research library (1000+ studies), data lab, and proprietary dashboards
  • Weekly and monthly syndicated updates
 
Financial Impact:

Cost: $43,000 (includes $3,000 discount)

Funding: District Base (747)

Recommended Motion:

Staff recommends the approval of the agreement between Hanover Research and Napa Valley Unified School District.

Attachments:
Letter of Agreement with Hanover Research
I.4.b. Approval of Services Contract between Precision Translations and Napa Valley Unified School District (Action Item)
Rationale:

The Instructional Support Services Division recommends the approval of the services contract between Precision Translations and Napa Valley Unified School District for translation of school/district documents and student Individualized Educational Plans (IEP's).  Services will be provided from July 1, 2019 through June 30, 2020.

 
Financial Impact:

Total cost: $69,300 (12 equal monthly payments of $5,775)

Funding: 50% District Base/747 and 50% SPED/754

Recommended Motion:

Staff recommends the approval of the contract between Precision Translations and Napa Valley Unified School District.





Attachments:
2019-20 Services Contract - Precision Translations
I.4.c. Contract for services between the Napa Valley Unified School District and the Math Learning Center (Action Item)
Rationale:

The Math Learning Center provides onsite math coaching and consulting in support of the NVUSD/NapaLearns Accelerate Math teacher professional learning program. Onsite coaching will take place for the following schools: Alta Heights, Snow, Yountville, West Park, and Northwood during the following dates: September 9-13, January 13-17, and March 16-20 2019-2020.
 

The Accelerate Math program was created by NVUSD and NapaLearns starting in the 2017-18 school year to support elementary school teachers with the implementation of the Bridges Math program. In 2017-18 - four schools participated: Snow, Yountville, West Park, and Northwood. In 2018-19 Alta Heights joined the program. In all there are 60 teachers in grades K-5 participating. The program also requires the active participation of administrators at each school. Through onsite coaching provided by Pia Hansen with the Math Learning Center, and ongoing teacher support (through coaching, modeling lessons, and consulting with teachers) provided by NVUSD teachers Barb Corna and Jessica Mautner, teachers have opportunities to develop a growth mindset as math learners and teachers. 


 
Financial Impact:

2019-20 Math Learning Center Workshop Contract is $15,000.

 

No fiscal impact to the district. Funding is provided by NapaLearns

Recommended Motion:

Staff recommends approval of the agreement between the Math Learning Center and NVUSD.


Attachments:
MLC Workshop Contract
MLC Workshop Contract page 2
I.4.d. Contract Between Pia Hansen Consulting and Napa Valley Unified School District (Action Item)
Rationale:

Approval of the contract with Pia Hansen Consulting to provide professional development for teachers and administrators focused on the implementation of Bridges Math curriculum for grades transitional kindergarten (TK) through 5.

Workshop dates: August 1, 2019, October 8-11, 2019, and March 11-13, 2020

 
Financial Impact:

Total cost not to exceed $18,000

Funding: District Supplemental (0003/747)


Recommended Motion:

Staff recommends the approval the contract between Pia Hansen Consulting and Napa Valley Unified School District.


Attachments:
Professional Learning Contract between Pia Hansen Consulting and NVUSD
I.4.e. Approval of agreement between Pia Hansen Consulting and Phillips Elementary (Action Item)
Rationale:

Approval of agreement between Pia Hansen Consulting and Phillips Elementary to provide professional development and coaching focused on Math Instruction to teachers.  Pia Hansen is a certified trainer of Bridges math curriculum which was adopted for use in grades TK-5.

 
Financial Impact:

Magnet site funds: $10,000.00

Recommended Motion:

Staff recommends the approval of agreement between Pia Hansen and Phillips Elementary.

Attachments:
Pia Hansen Consulting
I.4.f. Approval of agreement between Chris Hattich and the Napa Valley Unified School District for Vichy Elementary (Action Item)
Rationale:

Approval of agreement between Chris Hattich, a garden and science consultant, and Vichy Elementary to illustrate natural and life science systems in the garden through hands-on projects.


 
Financial Impact:

No Financial cost to NVUSD.  Vichy parent club cost $10,500.00

Recommended Motion:

Staff recommends the approval of agreement between Chris Hattiach and Vichy Elementary.

Attachments:
VY- Chris Hattich brd mt 6.13.19
I.4.g. Approval of agreement between Napa STEM and Vichy Elementary (Action Item)
Rationale:

Approval of agreement between Napa STEM and Vichy Elementary to provide Science, Technology, Engineering and Mathematics integrated lessons.  Students learn basic computer skills and keyboarding, coding and  robotics, Google platform applications, movie-making and creating soundtracks.

 
Financial Impact:

No cost to NVUSD.  Vichy parent club to pay consultant directly $28,0055.00 for the year.


Recommended Motion:

Staff recommends the approval of agreement between Napa STEM and Vichy Elementary.


Attachments:
Agreement between Napa STEM and NVUSD
I.4.h. Approval of agreement between Pia Hansen and the Napa Valley Unified School District for McPherson Elementary (Action Item)
Rationale:

Approval of agreement between Pia Hansen Consulting and McPherson Elementary for professional development and coaching of teachers.  Pia Hansen is a certified trainer of the Bridges math curriculum adopted for grades TK-5.


 
Financial Impact:

$12,000.00 out of site supplemental funds


Recommended Motion:

Staff recommends the approval of agreement between Pia Hansen Consulting and McPherson Elementary.

Attachments:
Pia Hansen Consulting
I.4.i. Approval of contract between Napa Valley Unified School District and Ginger Geftakys (Action Item)
Rationale:
The contractor will provide arts integration training relative to the implementation of the Arts Education Master Plan. Contractor will provide four days of teacher professional development in arts integration to grades TK-1 (2 days) and Grades 2-3 (2 days).

 
Financial Impact:

Funding:  $5,500 from Base and $6,000 from Arts Integration Grant.

Recommended Motion:

Staff recommends the approval of contract between Napa Valley Unified School District and Ginger Geftakys.

Attachments:
Contract - Ginger Geftakys 6-13-19
I.4.j. Memorandum of Understanding between NapaLearns and the Napa Valley Unified School District for the 2019-2020 school year (Action Item)
Quick Summary / Abstract:

2019-20 Memorandum of Understanding with NapaLearns in the amount of $125,000

Rationale:

NapaLearns partners with the District in the promotion of inquiry based learning, math literacy in grades K12, CSTEM with computing and robotics, and teacher training and coaching. Napa Learns in partnership with NVUSD will provide:

1. A third year of CSTEM with Computing and Robotics in grades 6-12. 

2. A third year of Accelerate Math professional learning and coaching for teachers and principals in grades K-5 at Alta Heights, Northwood, West Park, Yountville, and Snow elementary schools.

Funding provides training, licenses, materials and supplies with UC Davis CSTEM center. Funding also provides mathematics instruction coaching and training for teachers in grades K-5 at 5 elementary schools (Alta Heights, Northwood, West Park, Yountville, and Snow). Coaching support is provided by the Math Learning Center (Bridges Math) and by (2) NVUSD academic specialists participating with the Accelerate Math program.


 
Financial Impact:

Napa Learns Funding in the amounts of:

$25,000 for CSTEM with Computing and Robotics

$100,000 for Accelerate Math Program

Recommended Motion:

Staff recommends approval of the NVUSD/NapaLearns MOU for fiscal year 2019-20.

Attachments:
NVUSD/NapaLearns MOU
I.4.k. Agreement between the New Tech Network and the Napa Valley Unified School District (Action Item)
Rationale:

Agreement provides access for staff (teachers, counselors, principals, etc.) to their resources and projects saved in Echo. This affords secondary teachers who are transitioning from Echo to Google Classroom and Aeries Grade Book time to migrate content they need from Echo to Google Classroom. This agreement will sunset on June 30, 2020 and will not be renewed.

 
Financial Impact:

$15,000 general fund


Recommended Motion:

Staff recommends approval of the New Tech Continuation Agreement between New Tech Network and NVUSD



Attachments:
New Tech Network Continuation Agreement
I.4.l. Adoption of New and Revised High School Course of Study Recommendations for English, Career Tech Education, and Mathematics (Action Item)
Rationale:

The Advisory Board for Curriculum recommends the adoption of the following new courses of study for high school:

  • P Ethnic Studies (1 year - English credit)
  • College Algebra (1 college semester - Mathematics credit - dual enrollment college course)
  • College Trigonometry (1 college semester - Mathematics credit - dual enrollment college course)
  • College Calculus 1 (1 college semester - Mathematics credit - dual enrollment college course)
  • College Calculus 2  (1 college semester - Mathematics credit - dual enrollment college course)

The Advisory Board for Curriculum recommends the adoption of the following revised courses of study for high school:

  • P CTE Multimedia Productions 1 [CTE533] - (1 year - Visual and Performing Arts credit)
  • P CTE Advanced Multimedia Productions [CTE534] - (1 year - Visual and Performing Arts credit)
  • P CTE Principles of Engineering & Robotics [CTE558] - (1 year - Elective credit)
  • P CTE Sports Medicine 3 [CTE817] - (1 year - Elective credit)
  • P CTE Manufacturing & Product Development 2 [CTE909] - (1 year - Elective credit)
  • P CTE Veterinary Science [CTE965] - (1 year - Life Science credit)




 
Financial Impact:

Not applicable

Recommended Motion:

The Advisory Board for Curriculum recommends the approval of the new and revised high school courses of study.


Attachments:
Outline & Signature Form - College Algebra
Outline & Signature Form - College Calculus 1
Outline & Signature Form - College Calculus 2
Outline & Signature Form - College Trigonometry
Outline & Signature Form - P CTE Advanced Multimedia Productions
Outline & Signature Form - P CTE Manufacturing & Product Development 2
Outline & Signature Form - P CTE Multimedia Productions 1
Outline & Signature Form - P CTE Principles of Engineering & Robotics
Outline & Signature Form - P CTE Sports Medicine 3
Outline & Signature Form - P CTE Veterinary Science
Outline & Signature Form - P Ethnic Studies
I.4.m. Agreement Between California Human Development and Napa Valley Adult Education (Action Item)
Rationale:

The approval of the agreement between Napa Valley Adult Education (NVAE) and California Human Development (CHD) to provide educational services that lead to greater participant self sufficiency.  CHD will refer eligible Farmworkers, pay for cost of training according to the Eligible Training Provider List (ETPL), and collaborate with NVAE to provide support with removing barriers to education. NVAE agrees to provide quality vocational training, instructional materials and communicate with CHD in support of students/clients.

 
Financial Impact:

California Human Development (CHD) will pay tuition to Napa Valley Adult Education (NVAE) for clients who are interested in trainings offered at NVAE.  NVAE is on the Eligible Training Provider List (ETPL). 

No cost to the District.

Recommended Motion:

Napa Valley Adult Education staff recommends the approval of this financial agreement between California Human Development and Napa Valley Adult Education.

Attachments:
Financial Agreement between California Human Development and Napa Valley Adult Education
I.4.n. Agreement between University of Texas and the Napa Valley Unified School District (Action Item)
Rationale:

The University of Texas, Austin, is partnering with Stanford University to continue the work of a national study focusing on supporting students in developing an academic and social emotional growth mindset; based on the research of Carol Dweck. The University of Texas, Austin, will provide professional development and other resources around growth mindset of students in exchange for access to data for research purposes. Data sharing guidelines are included in the agreement. These services will support students at Vintage High School in developing an academic and social emotional growth mindset


 
Financial Impact:

No cost to NVUSD.

Recommended Motion:

Staff recommends approval of the agreement with the University of Texas.


Attachments:
Vintage High School - Univ of Texas Agreement 19-20
I.4.o. Agreement between Hinge Education and NVUSD (Action Item)
Rationale:

The agreement between Hinge Education and NVUSD is to provide summer professional development opportunity for teachers focused on standards aligned project based learning.

 
Financial Impact:

$33,000 supplemental funds



Recommended Motion:

Staff recommends approval of agreement between Hinge Education and NVUSD.


Attachments:
Hinge- summer contract 7.29-7.31.19
I.4.p. Agreement between Hinge Education and NVUSD for 2019-2020 Professional Development (Action Item)
Rationale:

The Agreement between Hinge Education and NVUSD provides professional development for teachers focused on standards aligned project based learning during the 2019-2020 school year.

 
Financial Impact:

Cost to district, $170,500 paid through SH Cowell grant 



Recommended Motion:

Staff recommends the approval of agreement between Hinge Education and NVUSD for Professional Development in 2019-2020 school year.

Attachments:
Hinge- 2019-2020 contract
I.4.q. Agreement for Intern Supervision for Counseling Psychology (Action Item)
Rationale:

Napa Valley Unified School District participates with the following Universities, John F. Kennedy University, Wright Institute, California Institute of Integral Studies and Dominican University, in intern supervision for counseling psychology.  

Annually, Pam Walton, Licensed Marriage Family Therapist (District Mental Health Clinician) and Hannah Bales, Licensed Mental Health Clinician, supervise between four and eight interns who provide counseling services to identified students at Napa Valley Unified Schools.  


 
Financial Impact:

There is no financial impact for 2019-20.

Attachments:
CIIS Clinical Practicum
Dominican University Practicum Agreement
John F. Kennedy University Site Application
Wright Institute Supervised Fieldwork Agreement
I.4.r. Regional Center Consultant Agreement (Action Item)
Rationale:

The attached agreement documents a partnership between Michelle Hugo, an itinerant Education Specialist supporting students with moderate to severe disabilities, and North Bay Regional Center (NBRC).  

NBRC has developed a supplemental curriculum to support sex education for students with moderate to severe disabilities in our Post Secondary program (a program for students age 18-22 with moderate to severe disabilities who did not earn a high school diploma).

Ms. Hugo will be participating in training, lesson planning and a community of practice outside of her work day in conjunction with NBRC in the implementation of this curriculum.

Payment for participation outside of Ms. Hugo's contracted day will come directly from NBRC.

Parents will have an opportunity to preview the curriculum prior to participation and there will be an opt out notification to families.

 
Financial Impact:

There is no financial impact to Napa Valley Unified School District.


Attachments:
Agreement - NBRC for Michelle Hugo
I.4.s. Agreement between Chrystal Rose Spandaccino and the Napa Valley Unified School District for Browns Valley Elementary (Action Item)
Rationale:

Chrystal Rose Spandaccino will provide Browns Valley students with Next Generation Science Standards aligned instruction focused on botany, nutrition and garden science.

 
Financial Impact:

Cost to Browns Valley Parent Club, $17,000 paid through NVUSD payroll time sheets.  NVUSD will bill Browns Valley Parent Club.

Recommended Motion:

Staff recommends approval of the agreement between Chyrstal Rose Spandaccino and Browns Valley Elementary.


Attachments:
BV-Chrystal Rose Contract 2019-2020
I.4.t. Bay Area Air Quality Management District will provide grant funds to Valley Oak High School for environmental education and participation in habitat restoration at the Oxbow Park Preserve (Action Item)
Rationale:

The Bay Area Air Quality grant will provide the funding for students and staff to plant trees to create an edible orchard at Valley Oak High School and work on habitat restoration at the Oxbow Park Preserve in Napa.

 
Financial Impact:
Grant amount is $2,300.58.

Attachments:
Bay Area Air Quality Grant, VOHS 18-19 19-20
I.4.u. Memorandum of Understanding between Napa County Office of Education (NCOE) and Napa Valley Unified School District (NVUSD) for Career Technical Education programming (Action Item)
Rationale:

The MOU between NCOE and NVUSD is for the reimbursement of costs related to programs and services provided to NVUSD by NCOE's College and Career Readiness program. This includes items such as sub costs, extra teacher pay, field trips, supplies, equipment and salary reimbursement for the work based learning coordinator and CTE teachers.



 
Financial Impact:

$1,077,547.24 Funding Source: Career Technical Education 9-12 Grade Span Base Funding

Recommended Motion:

Staff recommends approval of the MOU between NCOE and NVUSD.

Attachments:
19-20 NCOE NVUSD MOU - CTE
I.5. School Planning & Construction (Action Item)
I.5.a. SPC 26.101-17: BHM Construction Change Order #4 - River Middle School (Action Item)
Rationale:

The majority of change order #4 to BHM Construction Inc., for the River Middle School Measure H Project are cost associated with changes between the bid set of drawings and the Division of the State Architect (DSA) approved set of drawings, governing the grading and underground utility work at the site. 

Additionally, there are fire alarm changes that were a result of "lessons learned" on previous projects as well as replacement of some aged fire alarm devices.  In addition to the aforementioned changes, there are costs associated with adding openings and doors in the gymnasium to improve flow, access and student safety. 

Finally, this change order includes costs for a new canopy on Building E and some modifications to the Instrument Storage room to facilitate casework installation. The existing canopies were planned to remain on campus, but upon the start of the project, the condition of the canopies had deteriorated to the point that they required replacement.  The casework was modified to be more conducive to the instruments and needs of the music program.


Original Contract:    $ 19,191,800.00
Change Order #1:   $      460,382.00
Change Order #2:   $      168,308.00
Change Order #3:   $      (98,364.00)
Change Order #4:  $      345,215.00
Total Contract:        $  20,067,341.00


 
Financial Impact:

Change order #4 in the amount of $345,215 is 1.8% of the original contract. 

The total cumulative change orders for River Middle School Project are in the amount of $875,541, 4.6% of the original contract, which are within the allocated amount of contingency budgeted.

Funding is from Measure H. 


Recommended Motion:

The Office of School Planning and Construction recommends approval of change order #4 for River Middle School Measure H Project to BHM Construction, Inc. of Napa. 

Attachments:
River Charter - BHM - CO-04 - Cover - PCO Covers - Signed
I.5.b. SPC 29.84-17: Arntz Builders Inc. Change Order #5 - Irene Snow (Action Item)
Rationale:

Change order #5 to Arntz Builders Inc. (ABI) is for the Irene Snow Measure H Project.  A large portion of this change order includes the amount to demolish, dismantle and relocate the interim campus.  The relocation of the portables within the temporary campus was originally noted in the drawings to be completed by the District outside of the General Contractor's contract.  The disconnect of utilities was to be done by the General Contractor.  The District has chosen to surplus the portable buildings rather than relocate them.  This calls for demolition.  As we have with other items, out of scope for the General Contractor, we are adding this to the General Contractor's scope of work.  This allows them to effectively coordinate the disconnect and the demolition, to best fit the schedule for completion of the entire project.

Additionally, there are costs associated with numerous unforeseen underground obstructions that created a need to modify contract work.  The unforeseen underground obstruction required the contractor to perform work during off-hours to avoid school operations and create alternative paths of travel for students, staff and parents. 

Original Contract:   $ 15,383,093.00
Change Order #1:  $      213,145.37
Change Order #2:  $      301,449.00
Change Order #3:  $      107,855.00
Change Order #4:  $      179,700.00
Change Order #5: $      255,126.00
Total Contract:        $ 16,440,368.37


 
Financial Impact:

Change order #5 in the amount of $255,126 is 1.66% of the original contract. 

The total cumulative change orders for Irene Snow Project are in the amount of $1,057,275.37 of the original contract, which are within the allocated amount of contingency budgeted. 

Funding is from Measure H. 


Recommended Motion:

The Office of School Planning and Construction recommends approval of change order #5 for Irene Snow Measure H Project to Antz Buildings Inc. of Petaluma. 

Attachments:
Snow Project - Arntz - Cover - CO-05 - Covers - Signed
I.5.c. SPC 12.1-20 Award of Contract to Verde Design for Landscape Architect-Civil Engineering Services on Fields Replacement Project (Action Item)
Rationale:

The District needs to retain a Landscape Architect/Civil Engineer to assist in preparation of a Request for Proposals, procurement, preparation of Division of the State Architect (DSA) documentation, and construction administration for Phase I Artificial Fields Replacement Projects.

The District Facilities team has been monitoring the condition of all of the District’s fields and has identified four fields with artificial turf surfaces which need to be replaced as soon as possible.  These fields surfaces have become worn through intensive school and community use and are at or beyond their useful service life.  The fields proposed for replacement in Phase I are:  Napa High School, Vintage High School, Silverado Middle School, and American Canyon Middle School. 

The School Planning and Construction team previously prepared and circulated a Request for Qualifications and Proposals (RFQP) for Civil Landscape firms.  Verde Design responded to the RFQP and was approved by the Board as a Qualified Firm for projects, on April 25, 2019, with a specialty in sports fields.  Verde Design provided a proposal for services, dated May 29, 2019, which is attached. 





 
Financial Impact:

The proposal for services includes at Total Fee Base, as well as two options for additional services.  Staff recommends moving forward with the Total Base Fee of $84,550, as well as the Additive Optional DSA work for $23,500.  This will total $108,050.  This information is covered in the Professional Compensation section of the proposal. 

Funded by Measure H 



Recommended Motion:

The Office of School Planning and Construction recommends approval to award a contract for professional services with Verde Design, Inc. for RFP development, procurement assistance, DSA Submittal and coordination, and construction administration on the Phase I Artificial Turf Fields Replacement project. 


Attachments:
SPC 12.1-20 Award of Contract to Verde Design for Landscape Architect-Civil Engineering Services on Fields Replacement Project
I.5.d. SPC 12.2-10 Approval to Call for Request for Proposal (RFP) for California Multiple Award Schedule (CMAS) Contractor (Action Item)
Rationale:

Call for Request for Proposals (RFP) for California Multiple Award Schedule (CMAS) procurement to replace up to four existing synthetic fields within the District.  A CMAS Contractor is a vendor that has been awarded a specific type of government contract called the California Multiple Award Schedule.  This procurement method allows for Districts to take advantage of the pricing already vetted/established by other state agencies.  That same pricing can be used for the same products in a different district.  This RFP will request CMAS pricing from synthetic field providers.  Staff can then determine best value for the District and move forward with procurement and installation.

 
Financial Impact:

Estimated $3,100,000

Funded by Measure H 

Recommended Motion:

The Office of School Planning and Construction recommends approval to call for RFP for CMAS Contractors.  



J. Additional Suggestions & Comments from Board Members and Superintendent (Information Item)
K. Future Agenda Items (Information Item)
L. Adjournment (Procedural Item)
Quick Summary / Abstract:

Next Regular Meeting:  Thursday, June 20, 2019

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Published: June 7, 2019, 4:14 PM

The resubmit was successful.