Staff will present the recommended candidate for Principal of New Technology High School, effective 19-20 school year.  The board will take action in open session.

Staff will present the recommended candidate for Assistant Principal of Harvest Middle School, effective 2019-20 school year.  The board will report action in open session.

Staff will present the recommended candidate for Assistant Principal of American Canyon Middle School, effective 2019-20 school year.  The board will report action in open session.

Staff will present the recommended candidate for Assistant Principal of New Technology High School, effective 2019-20 school year.  The board will take action in open session.

This meeting is recorded for live-streaming and archiving on the District YouTube channel.

Background information on these items is provided to the Board prior to the meeting . A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by the Board member(s).

See attached listing by vendor.

Approval of Consultant Contracts under $15,000.00 listing.

In adherence to administrative regulation 6153 regarding school-sponsored trips, the Napa Valley Unified School District requires district personnel to seek board approval in advance for all trips involving overnight travel, trips over 100 miles from the district, or trips by commercial air and commercial water transportation.

See attached list for the cost of each unique field trip.

Approval of field trips for elementary and secondary students as specified.

Technology Staff is recommending approval of a 3 year agreement with Granicus. This service will provide public access to historical Board Agenda live in-meeting functions. Pushing of documents, indexing of event, creation of minutes.

This is to be paid in 3 separate installments in the amount of $3,500.00

Fiscal Year:  2019 to 2020

Fiscal Year: 2020 to 2021

Fiscal Year: 2021 to 2022

This agreement is to be paid $3,500.00 per year for 3 years.

Total amount committed:  $10,500.00 

Funding:

Technology General Fund

Lozano Smith attorneys provides NVUSD with legal services in matters related to property, bidding, and construction. 

Not to exceed $75,000

Measure H Fund 21

Staff recommends the approval of the agreement for legal services with Lozano Smith Attorneys at Law.

Renewal of Microsoft Volume Licensing with Softchoice Corporation. The district is receiving California Education Technology Professionals Association guaranteed best price.

Licensing will support all district owned computers.

This is year 2 of a 3 year contract initially approved April 5, 2018

Term: August 1, 2019 to July 31, 2020

Total amount:

$69,168.80

Funding:

Technology General Fund

The Technology Department recommends approval for this renewal.

Staff is recommending the continued annual servicing of the American Canyon High School HVAC system by the vendor Bell Products due to the complexity of the HVAC system at ACHS.  NVUSD HVAC staff does not have the required expertise to maintain the Geo-Thermal system that was installed when the school was built.  The proposed service continues the biannual (December 2019 and June 2020) required system wide review.  Any repairs would be billed separately for time and materials at the discount rate in the proposal. 

The financial impact for 2019 is the following: $48,544.00 Total General Fund 

December 2019 payment: $ 24,272.00

June 2020 Payment: $24,272.00

Staff recommends the approval of Bell Products ACHS HVAC service proposal.

Staff is recommending the Change Order #1 submitted by Alpha G Painting for the current summer painting projects at Shearer and McPherson. 

Summary Change at McPherson School:  $17,797.00
-$10,000.00 Dry Rot Retention
$7,797.00 Increase request

Summary Change at Shearer School: $33,902.30
-$10,000.00 Dry Rot Retention
$23,902.30 Increase request

Total increase for Change Order #1: $31,699.30 additional funds requested

The fiscal impact for the MDM project is $31,699.30 from fund 14.

Staff recommends the approval of Alpha G Painting change order request.

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations along with changes to assignments and requests for leave.

Staff recommends the approval of the Human Resources Personnel Document.

Staff will present the 2019-20 salary schedule for all staff.  The updated salary schedule will reflect calendar changes for both Certificated and Classified employees, Phase IV of the Classified re-classifications along with the annual Classified re-class.

Staff recommends the approval of the 2019-20 salary schedules.

AVID (Advancement Via Individual Determination) is a nonprofit that changes lives by helping schools shift to a more equitable, student-centered approach. The AVID program supports educators focused on closing the opportunity gap, so they can prepare all students for college, careers, and life. When schools partner with AVID, they receive professional development, a suite of resources, and ongoing support to implement college readiness.

The district supports AVID membership for the following schools:

American Canyon High School       American Canyon Middle School

Harvest Middle School                    Irene Snow Elementary School

Napa High School                           Napa Valley Language Academy

Northwood Elementary School        Redwood Middle School

Shearer Elementary School            Silverado Middle School

Vintage High School                       West Park Elementary

Funding Amount:  $46,978.00

Funding Source:  District Supplemental;  Site Funds (NVLA)

Approval of contract for services provided through the AVID annual membership.

Based on an individual agreement, compensatory education in academics and speech and language services for student will be provided by Haynes Family of Programs, Inc. - S.T.A.R. Academy, a state certified Non-Public Agency.

Academic services will be provided by a credentialed teacher or licensed Speech and Language Pathologist.

Services commenced in 2019 and are to be completed by June 30, 2022 and are not to exceed a cost of $17,000.00

The contract for consultant services for 2018-2019 was sent to the Board for approval at the April 4, 2019 meeting.  

Fiscal Impact:  Not to exceed $17,000

Funding Source:  Special Education

Approval of contract for consultant services with Haynes Family of Program, Inc. - S.T.A.R. Academy to provide compensatory education in academics and speech and language services for student.

Zum Services, Inc. provides specialized transportation for students with exceptional needs in situations where riding the bus is not an option.  Drivers are fingerprinted and are provided with training in working with students with exceptional needs.  Trips are monitored through an application that is provided both to the District and the family.

This service agreement provides transportation to home for six students for the 2019-2020 school year.  

The financial impact for 2019-2020 is $64,800.00

The funding source will be Special Education Funds.

Approval of the contract with Zum Services, Inc. to provide transportation for six students with exceptional needs for the 2019-2020 school year.

Verde Design is requesting additional service to evaluate four additional sites as part of the investigation phase of the the synthetic turf replacement project (phased over multiple years).  The four additional school sites are the remaining district sites that were previously excluded from the first evaluation: Harvest Middle School, Redwood Middle School, American Canyon Middle School and the field at Memorial Stadium. 

The work for this additional service will include site visits to each of the four sites to observe field conditions, a site observation report documenting site visit findings and four additional field graphic.

Original Contract: $108,050

Amendment #1: $8,500

Total: $116,550

Measure H 

Approval of Amendment #1 to Verde Designs. 

Approval of change order #5 to BHM Construction, Inc, for River School. Change order #5 includes costs associated with unforeseen existing conditions such as unsuitable soils and existing underground piping that impacted the installation of the new underground work.  In several locations on the River site, we have encountered soils that cannot be compacted to meet the soils engineer’s standard requirements. This is due to the types of soils found on site and excessive moisture. These locations require removal of soils and import of suitable soils to construct buildings pads.  Also, while installing new underground piping and infrastructure, existing, abandoned piping was encountered that obstructed the installation of new piping. Where obstructions occurred, the existing piping was removed, trenches filled and re-compacted.   

Other costs included in this Change order are for the addition of security camera infrastructure for future installations and AV/audio installations at the Gymnasium and Multipurpose Building that were not included in the original scope of the project.  Finally, there are credits for the removal of tack wall from the project scope, exterior speakers that were deemed unnecessary, elimination of cubbie cabinets in favor of backpack racks and the elimination of musical instrument storage. The specified instrument storage cabinets are not compatible with the current River School music program which utilizes percussion instruments solely for the program.   We will use existing instrument storage shelving will be used for the music program.

Chang Order #5 $96,698 (0.5% of original contract)

Measure H

The total cumulative change orders for River Middle School Project are in the amount of $972,239, 5.1% of the original contract, which are within the allocated amount of contingency budgeted

Approval of Change Order 5 to BHM Construction, Inc. for River School Measure H Project. 

Approval of Change Order #7 on the El Centro Elementary School Modernization and New Construction Project (Willow Elementary) for BHM Construction Inc. 

This change order marks the end of the change order process for this contract and addresses all outstanding Change Order conditions on the project. 

The Change Orders include costs to provide a point of sale (POS) system for the Multi-Purpose room for food services; adjustments to the salad bar to to create a serving height more suitable to the age of the students (originally ordered incorrect size (too tall) and required an adjustment prior to use); concealment of exposed fire sprinkler piping, additional concrete and tree demolition required by the City Of Napa during the improvements to El Centro Avenue.  The bulk of this change order is the extended general conditions costs for the Contractor.  These costs were made necessary due to the additional scope of play field construction being added to the scope of the project.  Play field construction could not be performed concurrently with the base scope due to the interim campus occupying a portion of the new play field area.

Final Change Order #7 $304,783 (2.61% of the original contract)

Measure H 

The total cumulative change orders for El Centro Elementary School Modernization and New Construction (Willow Elementary) Measure H Project are in the amount of $3,296,367, which is 28.4% of original contract and is within the adjusted amount of contingency budgeted, which was updated in the April 25, 2019 NVUSD Measure H Implementation Plan.

Approximately one third (9.72%) of the cost of cumulative change orders (28.4%) is the added scope of the play field construction ($1.129 million or 9.72%).  The play field construction was originally planned to be performed as a separate contract.  The remaining 18.68% of the cumulative change orders are related to the original contract and scope.

Approval of the final change order #7 for the El Centro Elementary School Modernization and New Construction (Willow Elementary) to BHM Construction, Inc of Napa. 

The purpose of the 7-11 District Advisory Committee is to advise the governing board (NVUSD Board of Education), based on community input, regarding the use or disposition of school buildings, space, or property that is not needed for school purposes (Education Code Section 17388). This brief presentation will outline the process the district implemented for selection of committee membership.

The purpose of the 7-11 District Advisory Committee is to advise the governing board (NVUSD Board of Education), based on community input, regarding the use or disposition of school buildings, space, or property that is not needed for school purposes (Education Code Section 17388). 

The District must also, after community input (through the 7-11 District Advisory Committee), bring the decision to close one or more schools to the governing board for approval.

The District's governing board’s basic responsibilities include adopting a fiscally responsible budget based on the District’s vision and goals and regularly monitoring the fiscal health of the District. The Board is authorized to establish and finance any program or activity that is not in conflict with, inconsistent with, or preempted by law. (Ed. Code, § 35160.) The Legislature has found that school districts have diverse needs unique to their individual communities and that districts should have the flexibility to create their own unique solutions. (Ed. Code, § 35160.1.) Inherent in this authority is the ability to close a school when circumstances of declining enrollment and economic necessity demand it. As set forth below, to close a school, the District must: (1) seek community input, (2) consider potential environmental impacts, and (3) notify California Department of Education (“CDE”) of the closure.

The Education Code provides very limited guidance on the school closure process. However, the first step in permanently closing a school is to seek community input through the 7-11 District Advisory Committee process. Education Code section 17387 provides, in pertinent part: It is the intent of the Legislature to have the community involved before decisions are made about school closure or the use of surplus space, thus avoiding community conflict and assuring building use that is compatible with the community's needs and desires. 

Process to convene a 7-11 Committee

The most conservative option is to utilize the process for evaluation of surplus property set forth in Education Code section 17387, et seq., which requires the School Board to appoint an advisory committee (“7-11 District Advisory Committee”) to evaluate and advise the board on the matter. The advantage to this approach is that it forecloses any argument that the District is not receiving adequate community input. Also, if the District follows this approach, it can utilize the same Committee for the school closure process and any subsequent sale or lease of property. The 7-11 Committee must be appointed by the School Board, and must consist of between seven and eleven members who are representatives of each of the following (Ed. Code, § 17388-17389):

• The ethnic, age group, and socioeconomic composition of the District.

• The business community, such as store owners, managers, or supervisors.

• Landowners or renters, with preference to be given to representatives of neighborhood
  associations.

• Teachers or Administrators.

• Parents of students.

• Persons with expertise in environmental impact, legal contracts, building codes, and land
  use planning, including, but not limited to, knowledge of the zoning and other land use
  restrictions of the cities and counties in which surplus space and real property is located.

There are no specific legal requirements regarding the manner in which the District must seek membership on the Committee. There are many options, including advertising or hand-selecting members. The district staff reviewed the applications received and will make a recommendation to the governing board based on meeting the statutory requirements for composition of the 7-11 District Advisory Committee and other factors.

Once convened, the 7-11 District Advisory Committee would meet; seek community input through public hearings; receive information from district staff regarding general information in relation to the District’s budget and financial status, facilities plan, District demographics and other public policy considerations; and make a recommendation to the Board regarding potential school closures. 

None

The Napa Valley Unified School District is establishing an adhoc branding committee. The adhoc committee will work on district branding given the district's plans to distribute more intentional communications like bond annual reports, enrollment brochures, enrollment ads, and strategic plan annual reports, etc. in alignment wih Goal #3 of our strategic plan: Robust Communication, Community Engagement and Advocacy. This will be an adhoc committee of 7-10 people who will contribute to shaping a new district brand that will be adopted districtwide and can be used within all of our marketing tools and communication channels.

The branding adhoc committee dates are the following:

Not applicable

The superintendent recommends the approval of the appointment of Trustees Jankiewicz, Gracia, and Gonzalez to the NVUSD adhoc branding committee.

The CAL-Card is a Bank Purchasing Card offered in California through National Association of State Procurement Officials (NASPO) tax-funded agencies.  Historically, the District has used American Express (AMEX).  More and more vendors are choosing not to accept the AMEX card.  The CAL-Card offers greater ability and flexibility in purchases and travel related purchases.  At this point in time, the District will request cards for the following:

Superintendent, Assistant Superintendents, Executive Director of Finance and the Purchasing Agent.

Site General Fund

Approval to participate in the CAL-Card program.

NVUSD is a member of North Bay Schools Insurance Authority (NBSIA), a Joint Powers Authority (JPA) providing member school districts and county offices of education with indemnity and insurance services authorized by its JPA Agreement, including a liability indemnity program in which the District currently participates.  The District's 2019-20 Auto Liability and General Property and Liability premium increased substantially.   Increasing the deductible from $1,000 to $5,000 will help reduce this increase.  

General Fund

Approval of Resolution 20-01 Authorizing Change In Liability Deductible from $1,000 to $5,000

Facilities, Maintenance and Operations (FMO) staff is requesting the approval of the disposition of the twenty seven (27) vehicles listed in the attachment as surplus.  The district's investment in modernization of the work fleet within our maintenance department allows for the release of the oldest, most inefficient and/or damaged vehicles.  All accessories have been removed for retention where needed on the more updated vehicles purchased.

The oldest vehicle is a 1977 Ford F600 boom truck which was just involved in a rear end accident in May 2019.  The most current vehicle is O26: a ford E350 Van used daily on the district mail route to all sites within NVUSD and the county offices. 

Financial benefit of the dispostion includes: reduced fuel costs, disposal of assets by vehicle cost/salvage, and reduced maintenance costs for ongoing service.  Vehicles will be either, sold, donated or scrapped.

Staff recommends the approval of FMO 16.01.19 vehicle disposition.

Facilities, Maintenance and Operations (FMO) staff is requesting the approval of the proposed maintenance service agreement for the district pools.  American Canyon High School, Napa High School, and Vintage High School will be serviced twice (2) per year due to heavier use. Harvest Middle School, Silverado Middle School and Redwood Middle School heaters will be serviced once (1) per year.

Below are some of the actions that will take place at the school sites.

Typical Middle School Service (1x/year): Log heater inlet, outlet and delta temperatures; inspect flame and heat exchanger; disassemble heater, inspect and clean gas manifolds (upper cabinet and fans); De-soot and or clean heat exchanger and inspect for irregularities; clean and inspect the combustion chamber and inspect refractory materials for cracks or irregularities; clean burners and reinstall new gaskets; test and set gas manifold pressures and combustion chamber air pressure; test and set inlet water and delta temperatures; inspect boost pump, bearing assembly, and 3-way automatic valve.  

Typical High School Service (2x/year):  Log heater inlet, outlet and delta temperatures; inspect flame and heat exchanger; disassemble heater, inspect and clean gas manifolds (upper cabinet and fans); De-soot and or clean heat exchanger and inspect for irregularities; clean and inspect the combustion chamber and inspect refractory materials for cracks or irregularities; clean burners and reinstall new gaskets; test and set gas manifold pressures and combustion chamber air pressure; test and set inlet water and delta temperatures; inspect boost pump, bearing assembly, and 3-way automatic valve.  

Annual maintenance all systems:  Install new air filter and deliver supply of air filters; replace hot surface igniters and flame sensors.

All terms and conditions detailed in attached proposals.

Service Proposal FMO 12.01.19 totaling $19,191.00 is funded by the General Fund O1.

Staff recommends the approval of FMO 12.01.19 Knorr Systems Inc. District Pool Maintenance

There is no financial impact to the District to mentor student teachers.

Approval of the Pacific Union College Directed Teaching Agreement.

There is no financial impact to the District to mentor student teachers.

Approval of the National University Student Teaching & Practicum Agreement

Approval of San Francisco State Internship Agreement for Special Education Teachers

This MOU is between Sonoma County Office of Education, serving as the LEA for the North Coast Teacher  Intern and Induction Program (“Program”) and Napa Valley Unified School District (“District”). The term of the MOU commences on July 1, 2019 and terminates on June 30, 2020.

The Program will provide and coordinate services and support to guide participating teachers in meeting California credential requirements through the university based Intern Program.

Fee for Service per Intern is $2,500. Funds will be credited to the district to offset the cost of the mentor stipend at the rate of $800 per eligible intern teacher.

Funding Source: Title II A, Teacher Improvement

Ratification of Sonoma COE for North Coast Intern Program Memorandum of Understanding

Requesting Board approval to apply to the Commission on Teacher Credentialing for a Provisional Internship Permit (PIP) or Variable Term Waiver (VTW) for this certificated assignment in order to have a California Commission on Teacher Credentialing authorization for school year 2019-2020 while candidates complete coursework and testing necessary for a California credential.

Approval of the Request to Hire Teacher Less than Fully Credentialed.

This implementation plan outlines the programs and services provided to Migrant-eligible students in Napa Valley Unified District. The complete District Service Agreement (DSA) can be found and reviewed in the cell labeled, "Links" provided in the attachment.

The Migrant Ed Program (MEP) is a federally funded program, authorized under ESSA Part C of Title I. It is designed to support high quality and comprehensive educational programs for migrant children (1,250 students) to help reduce the educational disruption and other problems, resulting from repeated moves. NVUSD's MEP is funded through the Region, located in Butte County. No actual funds exist in NVUSD accounts. Services are reimbursed. This implementation plan outlines the District Service Agreement (DSA) with the Region, defining services, projected costs, and instructional purposes. All of the services listed; Regular Year, Summer School, School Readiness Regular Year, School Readiness Summer School, Other Health and the Parent Advisory Counsel (PAC), are federally-mandated elements comprising the entirety of the DSA. Costs are subject to change, given teacher and student participation, as all services are in addition to the academic core. Budget Revisions are completed at the quarter, to adjust funding for services, as needed. The total allotment for this grant is $658,962, including $79,510 targeted for School Readiness (ages 3 & 4). These funds serve approximately 1,300 NVUSD, Migrant-eligible students. 

Fiscal Impact:  No cost to Napa Valley Unified School District.

Approval of the 2019-20 Migrant Education Implementation Plan

Ratification of agreement between TechSmart and Napa Valley Unified School District (NVUSD) for educational course materials for Coding in Python 1 and Coding in Python 2 as part of the curriculum for the computer science course (MA212) at Vintage High School. 

No financial cost to Napa Valley Unified School District.

Staff recommends the approval of the ratification of the agreement with TechSmart.

An amendment to a three year contract is needed between Napa Valley Unified School District (NVUSD) and the California Department of Rehabilitation known as the Transition Partnership Program (TPP).

TPP serves Special Education students in the area of vocational instruction and work training opportunities and has served students in NVUSD since 1988.

Due to the changes in management in Business Services, we were required to do a new authorization of signers for monthly reimbursement invoices.  In addition, it updates personnel costs and the indirect rate.

The term of the agreement is July 1, 2018 through June 20, 2021.

The amendment does not change the financial impact of the original contract renewal completed last year and approved by the Board on August 9, 2018.

There is no net financial impact for 2019-20.

Approval of the amendment to the three year contract between Napa Valley Unified School District and the California Department of Rehabilitation known as the Transition Partnership Program.

The contractor will provide art integration training relative to the implementation of the Arts Education Master Plan and the Student Success and Academic Enrichment (SSAE) grant.  Contractor will provide 5 days of teacher professional development in arts integration at four elementary schools (Donaldson Way, Phillips (2 days), Willow and Northwood) and one day of staff development for Cool School and Boys & Girls Club.

Fiscal Impact:  $18,000

Funding Source:  Student Success and Academic Enrichment (SSAE) grant

Staff recommends the approval of contract between Napa Valley Unified School District and Pilgrim Ventures.

The Napa Valley Adult Education School is requesting the approval of the contract with Adrian Guetter to teach culinary class at the Salvation Army beginning August 9, 2019 and to be completed by June 30, 2020.

A total cost basis not to exceed $18,900.

Funding Source:  Adult Ed. Block Grant Program - Career & Technical Education (6391/693)

Approval of the contract between Adrian Guetter and the Napa Valley Adult Education School.

Child Start will pay for materials and facility and outdoor space improvement not to exceed the amount of $12,500.00 The additional funds will support needed facility improvements to meet the health and safety requirements per the CA Community Care Licensing and Head Start Performance Standards.

Fiscal Impact:  No cost to NVUSD

Child Start to pay for materials and facility and outdoor space improvement not to exceed the amount of $12,500.00

Staff recommends the approval of the ratification of the agreement between Child Start Inc. and Napa Valley Adult Education/Napa Valley Unified School District Childcare.

Kelly Porter will be providing Movement, Dance and Aerobics classes twice a week for all classes at Northwood Elementary School.

Funding Amount:  Not to exceed $19,523.00

Funding Source: Northwood ES Parent Faculty Club (PFC)

Approval of agreement between NVUSD and Kelly Porter (NW).

Over the past year, the Napa Valley Unified School District Board of Trustees, district leadership team and staff have undergone a detailed and holistic review of the district’s budget in order to assess and remedy our current financial challenges as we face dramatic declining enrollment and subsequent declining revenues. This important work aligns with our district strategic plan Goal #4: Tactical, proactive and efficient asset management in which we articulate the benefit of stable and predictable funding. Our long term financial stability is essential so that we are capable of delivering on our educational promise to NVUSD students.

In NVUSD, similar to all districts in California, one of our major asset categories is real property which includes land and school facilities. It is our fiduciary responsibility to maximize these assets, ensuring they are utilized efficiently and effectively so we can continue to provide exceptional learning opportunities for all students. Given our current budget shortfall, we have reviewed and analyzed our assets to determine if opportunities exist to maximize their usage given our current financial situation. After reviewing financial and enrollment data, it is clear that we need to examine the possibility of closing and/or consolidating some of our smaller campuses as we aim to reduce annual operational costs. The four elementary school sites being discussed by the committee are: Alta Heights, Mt. George, West Park and Yountville. We have facilitated preliminary, open discussions in the community around this topic, and it is time to prioritize this work, and form a committee to delve deeper into this issue. The adopted budget for the district assumes two of the four small schools being closed as a means to maintaining fiscal solvency along with other budgetary assumptions/reductions. This committee will work collaboratively and proactively to understand the overall impact of small schools on the district’s budget and examine potential solutions.

The role of the 7-11 committee will include the following:

• The Committee will make a formal recommendation to the Board of Trustees regarding potential small school closures/consolidations and possible uses for the property if any schools are closed.  
• The Committee will have between 7 to 11 members, and be representative of the stakeholder community, including, parents, teachers, District administrators, the business community, and those with expertise in environmental issues, land use law and land use planning.
• The Committee will be provided with and will review attendance projections and school site capacity.
• The Committee will work with a real property consultants retained by the District to identify potential uses of vacant campuses.
• The Committee will review and consider legal constraints on the use of the properties, as described in California Education Code.
• The Committee will have an initial organizing meeting on August 20, 2019, and will then meet at least 3 additional times, or until the business of the committee is completed.
  
• The District announced the formation of the 7-11 Committee in July and invited community members to apply.

Recommended committee members:

None

Staff recommends that the board approve the identified citizens to serve on the 7-11 District Advisory Committee, also referred to as a 7-11 Committee, to advise the Board of Trustees on potential school closures and/or consolidations and on the use of real property no longer needed for school purposes.  (Education Code Section 17388)

The contract for services with 3D STRATEGIES INC. will provide consultation on real property matters and serve as the property negotiator for the Napa Valley Unified School District as the district implements decisions regarding its property assets. The contracts outline services for the following projects:

1) Lot line adjustment for New Farm; acquisition of the Chen & Feinstein properties; entitlement and sale of proposed residential subdivision at existing site.

While DCG Commercial (project manager Dominic Dutra) was previously selected through a public Request for Proposal that was released by the District on January 5, 2016 (REQUEST FOR QUALIFICATIONS (RFQ) No. BS-1 6-02 FOR REAL ESTATE PROFESSIONAL COMMERCIAL BROKERAGE SERVICES), this contract expired on September 3, 2018.  Mr. Dutra has since left DCG and opened a new brokerage, 3D Strategies, Inc. and has continued to lead this effort.  To maintain continuity, Mr. Dutra and 3D Strategies are proposing to carry this project to its logical and successful conclusion.  

2) 7-11 District Advisory Committee Services 

The Committee must be empowered to make informed decisions regarding the District’s needs for the potential sites through a thorough understanding of each sites’ characteristics and current and future uses. 3D STRATEGIES, INC. will prepare a summary of the sites for the Committee’s review, discussion and potential inclusion into the Committee’s recommendation to the Board. This process will allow the Committee to discuss and determine the best option for each site regarding the surplus status in order to further the District’s core beliefs and mission of providing high quality education.

1) Lot line adjustment for New Farm; acquisition of the Chen & Feinstein properties; entitlement and sale of proposed residential subdivision at existing site.

Consulting services at $295 hourly not to exceed $5,900 per month. 2) standard fee of
6% of purchase price pd as follows: Chen and Feinstein parcels ~ fee of 5% of purchase price pd by district for said parcels; Vintage Village/Van de Leur Property fee of 6% shall be shared 50/50 with any payment required to be paid to a cooperating broker of a buyer who is selected by the district and successfully completes the acquisition of the property. The fee shall be reduced to 5% if not payment is required to a cooperating broker.

2) 7-11 District Advisory Committee Services

Fee of Four Thousand Five Hundred Dollars ($4,500) per month for the preparation, facilitation and reports for the 7-11 Advisory Committee including all meeting activities (including application development and completion of the Final Advisory Report for Board consideration.

Expert management at each public Committee meeting, and all travel expenses with an overall, not to exceed amount of $25,000. 

$1,440,789

Measure H 

Approval to Award Contract for Finishing Kitchen Modernization Project at Shearer Elementary School and McPherson Elementary School to GMH Builders, Inc. of Sonoma. 

Approval to call for bids for the River School Field Project.  

The scope of work to build the athletic fields at River School was included in the original contract with the General Contractor, with the exception of artificial turf.  The artificial turf procurement and installation is estimated to cost in excess of $1 million and is the responsibility of NVUSD. 

Due to the constraints of the property, a regulation size soccer field and track is not possible at this site.  Staff has assessed all options for this site and determined that a natural turf (grass) field is more suitable for this campus and grade level.

The original scope to build the athletic field would be credited back to NVUSD by the General Contractor and would be bid separately in order to allow the General Contractor to complete their work and close out their contract, as well as giving School Planning and Construction the opportunity to develop a design that aligns with the goals for the campus/project.  

Funding from Measure H.   

Approval to Call for Bids for River School Field Project. 

Approval of the disposition of surplus assets of kitchen items at the Ridgeview Kitchen on Harvest Middle School Campus.  The District's investment in the construction of the New Central Kitchen at Menlo Avenue allows for the release of the oldest most inefficient and or damaged kitchen items. Attached is the list of surplus items with asset numbers if available. 

Financial benefit of the disposition of surplus assets is reduced maintenance cost. Items will be either sold, donated or scrapped. 

Approval of the disposition of surplus assets kitchen equipment at the Ridgeview Kitchen.

Required by the State Water Resource Control Board, Stormwater Specialist, Inc. will provide Storm Water Pollution Prevention Plan (SWPPP) for the construction of the New Napa Junction Elementary School. They work with Legally Responsible Person (LRP) to upload the SWPPP and  Permit Registration Documents (PRDs) onto State Water Resource Control Board Stormwater Multiple Application and Report Tracking System (SMARTS) system. 

This is a State requirement, there are significant penalties for not complying with the SWPPP or State regulations. Any person who violates these regulations may be subject to fines of $37,500 per day of violation or imprisonment. 

The main purpose of SWPPPs is to minimize stormwater pollution and implement Best Management Practices (BMPs).  When stormwater drains away from a surface, it accumulates debris, sediments, chemicals, and more as it flows over land and impervious surfaces. SWPPPs are a requirement of the 1972 amendments to the Federal Water Pollution Control Act (the Clean Water Act) through the National Pollutant Discharge Elimination System (NPDES). SWPPPs address a facility’s pollutants and identify the Best Management Practices (BMPs) the facility is using to reduce those pollutants in stormwater.

$33,220 

Measure H 

Approval of Stormwater Specialist, Inc. to monitor stormwater for the construction of the New Napa Junction Elementary School. 

Biological Survey & Monitoring services provided by Monk & Associates.  These services follow the recommendations put forth in the approved Final Environmental Impact Report (FEIR) and Notice of Applicability from the Regional Water Quality Control Board (RWQCB) at the construction of the New Napa Junction Elementary School.  

Monk & Associates will provide initial surveys and monitoring of wildlife species, identified in the FEIR, as potentially impacted.  They will also monitor the implementation of the conditions of project approval for the RWQCB.  As this firm contributed to the drafting of the FEIR and applications to the RWQCB, they are best suited to follow up with the subsequent surveys and monitoring.  The process and approvals associated with the FEIR and RWQCB applications are required by state and local regulations, to be approved during design of the project and implemented during construction.  

$106,734.29

Measure H 

Approval of Monk & Associates Biological Survey & Monitoring services for New Napa Junction Elementary. 

RSA is a consulting firm that provides civil engineering and surveying.  RSA is working on the Vintage Farm Project / Van de Leur site, providing civil engineering & land survey services for the completion of the sale / land swap of the PineRidge and Van de Leur property.  This work is required as a condition of the sale / land swap.  Work preformed includes preparing and processing the Lot Line Adjustment Application, attending meetings with NVUSD, reviewing site evaluation results and sewer easements, and preparing roadway and right-of-way exhibits.

$27,120.67

Measure H / Fund 40

Approval of RSA Consulting Civil Engineering & Survey services for the Vintage Farm / Van de Leur site. 

Approval to  award of contract to Lathrop Construction Associates for Phase #1 Civil Package (site work) for the New Napa Junction Elementary School.  This item represents the commencement of construction at the new Napa Junction site.  

Per Board approval on March 21, 2019, Lathrop was selected as the Lease Lease-Back contractor for the New Napa Junction Elementary School Project and entered into contract with the District for pre-construction services.  As such, Lathrop conducts the bidding of subcontractor trade packages.  Bids for the Civil (site work) portion of the project were accepted on July 25, 2019.  The Civil portion of the work would commence upon Board of Education approval.  Bidding of all remain subcontractor trades would happen concurrent to the Civil work.  Staff will return for board approval of all remaining scope of work (Phase #2) in approximately October, immediately commence that work, so as to align with the preparation done in Phase #1.     

Measure H 

This amount is within the allocated amount of contingency budgeted.  

Required by the State Water Resource Control Board, Stormwater Specialist, Inc. will provide Storm Water Pollution Prevention Plan (SWPPP) for the construction of the New Napa Junction Elementary School. Stormwater Specialists work with Legally Responsible Person (LRP) to upload the SWPPP and Permit Registration Documents (PRDs) onto State Water Resource Control Board Stormwater Multiple Application and Report Tracking System (SMARTS) system. 

Staff requests approval of consultant services for this work due to the complex requirements by the State and significant penalties for not complying with the SWPPP or State regulations. Any person who violates these regulations may be subject to fines of $37,500 per day of violation or imprisonment. 

The main purpose of SWPPPs is to minimize stormwater pollution and implement Best Management Practices (BMPs).  When stormwater drains away from a surface, it accumulates debris, sediments, chemicals, and more as it flows over land and impervious surfaces. SWPPPs are a requirement of the 1972 amendments to the Federal Water Pollution Control Act (the Clean Water Act) through the National Pollutant Discharge Elimination System (NPDES). SWPPPs address a facility’s pollutants and identify the Best Management Practices (BMPs) the facility is using to reduce those pollutants in stormwater.

$26,840

Measure H 

N/A