This meeting is recorded for live-streaming and archiving on the District YouTube channel.

Background information on these items is provided to the Board prior to the meeting . A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by the Board member(s).

See attached listing by vendor.

See attached listing.

Approval of Consultant Contracts under $15,000.00 listing

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations along with changes to assignments and requests for leave.

Approval of the Human Resources Personnel Document.

The Students Data Privacy Addendum is to be incorporated with the existing agreement between Educational Consulting Services, Inc.(ECS) and the District. ECS provides consulting services and coordination for our Saturday School Attendance Recovery program. ECS staff requires access to the District's Aeries Student Information System to provide the services described in the agreement. The Addendum will ensure that ECS complies with all applicable regulations by limiting the scope of access to the system and by prohibiting the disclosure of any personally identifiable information to any other party.
 

Addition of a Student Data Privacy Addendum to the agreement between Educational Consulting Services (ECS) and Napa Valley Unified School District.

No fiscal impact for NVUSD.

Approval of the Student Data Privacy Addendum.

This agreement between Simmons University and NVUSD is to cooperate in the planning, implementation, administration, and evaluation of a program of clinical education and training in social work for graduate students of the University who are enrolled in SocialWork@Simmons, the online School of Social Work MSW program. Interns will provide increased access to mental health services in NVUSD schools.

There will be no financial impact for NVUSD. 

Approval of agreement with Simmons University.

This is an MOU to provide social worker interns from California State University, Sacramento. The experience will benefit the interns by providing practical, in the field, learning experiences. It will benefit NVUSD by providing additional social and emotional support to our students and families. The interns will be supervised by NVUSD-employed social workers and provide increased access to mental health services in NVUSD schools.

There will be no financial impact for NVUSD.

Approval of MOU with California State University, Sacramento

S.H. Cowell Foundation has awarded a $250,000  renewal grant to align and enhance academic support for Latino students in NVUSD at the following schools:  McPherson ES; Phillips ES; Shearer ES; Silverado MS; Napa HS.

Fiscal impact: $250,000 grant to NVUSD

Approval of S.H. Cowell Foundation Grant Award for 2019-2020.

Rabinder Mangewala and consultants will provide a presentation of the district's financials, historical enrollment trends and the future enrollment projections based on demographic data.  This information will help inform the district's decision whether or not to build the new, proposed middle school in American Canyon. The presentation will include a focus on historic, verifiable enrollment data and demographic projections specific to American Canyon.

Not Applicable

Less than fully credentialed teachers are assigned a support provider. The financial impact to the District is the annual stipend of $1,500 for the support provider.

Approval of the Request to Hire Teacher Less than Fully Credentialed.

The Local Control Accountability Plan now includes the LCFF Budget Overview for Parents.  The intent of the overview is to provide parents and community members with information about district funding, both LCFF and other funds.

The LCFF Budget Overview for Parents is now part of the Local Control Accountability Plan (LCAP).

Approval of the LCFF Budget Overview for Parents.

Sylvan Learning Center will provide individual or small group instruction in Math and English Language Arts to historically underserved students at both elementary and secondary schools across the district.

Fiscal Impact:  $67,642

Funding Source:  District Title I - $10,000

                             District Supplemental - $15,000

                             Migrant Education - $35,000 

                             Indian Education - $7,642  

Approval of Sylvan Learning Center Contract.

Amendment to NVUSD and On The Move contract, to increase services at Willow Elementary for the Napa Valley Parent University Site Coordinator.

Fiscal impact:  Increase $13,420 (total amount $27,720)

Funding Source:  Magnet Grant

Approval of Amendment between NVUSD and On The Move.

Jay Rawson Leininger for Inspector of Record (IOR) services associated with the four Finishing Kitchens at the following schools:  Shearer Elementary School, McPherson Elementary School, and the two succeeding kitchens, not yet approved by the Division of the State Architect (DSA), which are Browns Valley Elementary School, and Vichy Elementary School.  It is required by the State of California, Department of General Services, Division of the State Architect (DSA) that this project have continuous inspection. The IOR is certified by DSA to inspect projects on behalf of DSA, for compliance with the plans and specifications previously approved by DSA for the Finishing Kitchens Project. The IOR also coordinates with the other specialty inspection services needed for items such as soils, structural reinforcement or concrete as needed. This item includes a formal proposal letter and associated backup.

$85 per hour for DSA Class I Project Inspection

Not to Exceed $142,500

Fund 21, Measure H

This amount is within the allocated budget for this project. 

Approval of Jay Leininger Division of State Architecture Inspector of Record Services for Four Finishing Kitchens.

Approval of change order #5 for the Central Kitchen Measure H Project to S.W. Allen Construction, Inc.  This change order covers a multitude of unforeseen conditions, but the bulk of the change order encompasses costs associated with the provision of new gas and electrical services to the site.  In addition, but related, is the extended general conditions for S.W. Allen Construction, Inc..  Due to the number of unforeseen conditions encountered during the modernization of the older building, as well as difficulties experienced with new gas and power services, the completion date of the project was extended.  

Final Change Order #5 $233,032.43 (5.13% of original contract)

Measure H 

The total cumulative Change Orders for Central Kitchen Measure H Project are in the amount of $675,260.43, 14.9% of original contract, which are within the allocated amount of contingency budgeted.  

Approval of change order #5, for the Central Kitchen Project, to S.W. Allen Construction, Inc. of Sonoma.

Commissioning is the process of ensuring the building mechanical systems and components are designed, built, tested, and operate according to the District’s requirements. It is often referred to as acceptance testing.  Commissioning is currently a requirement for new non-residential buildings over 10,000 sq. ft. in size under California’s 2016 Energy Standards, Title 24 Part 6. It is also a best practice for any new buildings and for modernization to existing buildings to be commissioned dependent on the complexity of the systems within the building. 

As a third-party, the Commissioning Agent can study the designed system and test to make sure the installation and equipment within the system are at optimum performance, as designed.

The scope of commissioning services includes: Heating, Ventilating and Air-Conditioning (HVAC) systems, Domestic Hot Water and Plumbing Systems, and Electrical Lighting Systems and Lighting Controls. 

Increment #1: $23,500

Increment #2: $7,380

Reimbursables: $1,500

$32,380

Fund 21, Measure H

Approval of Elichler Associates, Inc. commissioning services for River School. 

Additional consulting service hours required for several projects including, but not limited to: demographic analysis, school facility funding program, mitigation agreement analysis with Schreder and Associates contract for the 2018-19 year.  The original contract was approved at the June 21, 2018 board meeting.

Amendment: $23,932.90, Contract Total: $256,357.90

Fund 21, Measure H 
Fund 25, Developer Fees

Quattrocchi Kwok Architects to provide architectural services for the relocation of one relocatable classroom building from Northwood Elementary to West Park Elementary.   The portable moved was a sensory room/special education office space.  The move was necessitated because of the consolidation of special education programs at one school site (West Park ES). 

It is required by the State of California, Department of General Services, Division of the State Architect (DSA) that this scope of work be designed by a licensed architect and approved by DSA. This item includes a formal proposal letter. 

Fees: $25,300

Reimbursables: $500

Total: $25,800

Fund 25, Developer Fees

Approval of Quattrocchi Kwok Architects for architectural services for one relocatable at West Park Elementary School.

Technology Staff is recommending approval for the purchase of network equipment necessary for LAN and wireless services for River Middle School.  This equipment will ensure that River Middle School's new campus will have state of the art network equipment and necessary technology infrastructure consistent with what has been provided at Napa Valley Unified School District schools under Measure H.

Purchase will be made from CDWG in the amount of $160,353.53

Equipment being purchased consists of:

Aruba switches, Management Module, Transceiver Modules, Wireless Access Points and Cables

Total Amount:

$160,353.53

Funding:

Allocated for in the Measure H Budget

Approval of this purchase of network equipment for the River Middle School Project

Appraisal of Four (4) Napa Valley Unified School District Properties:

Mt. George International School
1019 Second Ave., Napa, California 94558

Yountville Elementary School
6554 Yount St., Yountville CA 94599

Alta Heights Elementary School
15 Montecito Blvd., Napa, California 94559

West Park Elementary School
2315 West Park Ave., Napa, California 94558

The analysis prepared in the appraisals of each property will be a data source for the 7-11 District Advisory Committee, in the upcoming meetings/process for discussion around potential small school closures.

$16,000 - General Fund

Approval of the contract with David Vargas to appraise the four (4) Napa Valley Unified School District properties.