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Board of Education
Napa Valley USD
August 22, 2019 7:00PM
LOCATION: American Canyon High School - Theater 3000 Newell Drive, American Canyon, CA 94503

A. Call to Order in Open Session - 5:00 PM (Procedural Item)
B. Public Comments on Closed Session - Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board’s consideration (Govt. Code Section 54954.3) (Procedural Item)
C. Adjourn to Closed Session - The Board will hold a closed session to consider and/or take action upon any of the following items: (Procedural Item)
D. Closed Session Agenda (Procedural Item)Confidential agenda item.
D.1. Student Discipline - With respect to every item of business to be discussed in closed session pursuant to Ed. Code 35146 and 48912;20, Govt. Code Section 49060 and 49078 and the Family Rights and Privacy Act (U.S.C. Section 1232g): STUDENT MATTERS - Potential student expulsions and/or student reentry (Action Item)Confidential agenda item.
D.1.a. Suspended Expulsions- Number of Cases: 0 (Procedural Item)Confidential agenda item.
D.1.b. Expulsions- Number of Cases: 2 (Procedural Item)Confidential agenda item.
D.1.b.1. Recommendation for Expulsion for student 8222019A (Action Item)Confidential agenda item.
D.1.b.2. Recommendation for Expulsion for student 8222019C (Discussion Item)Confidential agenda item.
D.1.c. Re-Admitted Expulsions- Number of Cases: 1 (Procedural Item)Confidential agenda item.
D.1.c.1. Re-Admission for student 8222019B (Action Item)Confidential agenda item.
D.1.d. Student Record Expungement- Number of Cases: 0 (Procedural Item)Confidential agenda item.
D.2. Personnel (Procedural Item)Confidential agenda item.
D.2.a. Public Employee Appointment - Pursuant to Section 54957[b] - Superintendent, Teacher(s), Administrator(s), Classified Management, and Classified Position(s) (Action Item)Confidential agenda item.
D.2.a.1. Public Employee Appointment: Chief Technology Officer (Action Item)Confidential agenda item.Was edited within 72 hours of the Meeting
D.2.b. Public Employee Discipline/Dismissal/Release/Assignments (Government Code Section 54956.8) (Discussion Item)Confidential agenda item.
D.2.c. Public Employee Performance Evaluation (Government Code Section 54957[b]) (Procedural Item)Confidential agenda item.
D.3. Conference with Labor Negotiator pursuant to Section 54957[a]: Agency Negotiator: Dana Page, Assistant Superintendent. Name of organizations representing employees: Gayle Young NVEA; Edgar Ventura, CSEA #184; Corinne Gomez, NAPS (Discussion Item)Confidential agenda item.
D.4. Conference on Real Property (Government Code 54956.8) (Discussion Item)Confidential agenda item.
D.4.a. Pine Ridge, 2319 Big Ranch Road, Napa, CA, APN 038-240-007 and Van Winden Property, APN 038-240-019; Agency Negotiators: Superintendent Rosanna Mucetti, Dominic Dutra of 3D Strategies, Kelly Rem of Lozano Smith LLP; Negotiating parties: Napa Valley Unified School District and the Van Winden family; Under negotiation: Price and terms. (Procedural Item)Confidential agenda item. (Discussion Item)Confidential agenda item.
D.5. Conference with Legal Counsel-Anticipated Litigation (Government Code Section 54956.9(b))- Number of Cases: 2 (Discussion Item)Confidential agenda item.
Quick Summary / Abstract:

D.5.a. Mediated Settlement Special Education student (Action Item)Confidential agenda item.
D.5.b. City of American Canyon existing Public Records Act request (Discussion Item)Confidential agenda item.
D.6. Conference with Legal Counsel-Existing Litigation (Government Code Section 54956.9)- Number of cases: 2 (Action Item)Confidential agenda item.
Quick Summary / Abstract:

D.6.a. Mediated Settlement OAH Case No. 2019070142 (Action Item)Confidential agenda item.
D.6.b. Appeal of Fiscal Year 2016-2017 Audit Findings 1 & 3 by Napa Valley Unified School District, EAAP Case No. 18-12, OAH Case No. 2019041047 (Action Item)Confidential agenda item.
D.7. Initiation of Litigation (Government Code Section 54956.9(d)) Number of cases: 0 (Action Item)Confidential agenda item.
D.8. Liability Claims (Pursuant to Section 54956) (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:


E. Reconvene to Open Session - 7:00 p.m. (Procedural Item)
E.1. Report on Closed Session Items (Procedural Item)
E.2. Flag Salute (Procedural Item)
E.3. Announcement (Procedural Item)
Quick Summary / Abstract:

This meeting is recorded for live-streaming and archiving on the District YouTube channel.


E.4. Approval of Agenda (Procedural Item)
E.5. Approval of Minutes (Procedural Item)
E.5.a. Board Meeting Minutes - June 13, 2019 (Action Item)
Recommended Motion:




Attachments:
Meeting Minutes June 13, 2019
E.5.b. Board Meeting Minutes - June 20, 2019 (Action Item)
Attachments:
Meeting Minutes June 20, 2019
E.5.c. Special Board Meeting Minutes - July 16, 2019 (Action Item)
Attachments:
Special Board Meeting Minutes July 16, 2019
E.6. Recognition of Visitors & Employee Organizations (Procedural Item)
F. Public Comments on Non Agenda Items (Procedural Item)
Quick Summary / Abstract:
Members of the audience may address the Board on any school-related matter that is not on the agenda. The Board will not take action on any issue raised during this section of the agenda inasmuch as Board action is limited to posted agenda items. Speakers are requested to limit their comments to a maximum of three minutes.
G. Reports (Procedural Item)
G.1. Board of Education and Student Board Representative (Procedural Item)
G.2. Superintendent and Executive Staff (Procedural Item)
G.3. Facilities and Bond Program Update (Procedural Item)
H. Approval of Consent Agenda (Consent Agenda)
Quick Summary / Abstract:

Background information on these items is provided to the Board prior to the meeting . A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by the Board member(s).

H.1. Consultant Service Contracts Under $15,000.00 (Consent Item)
Rationale:

See attached listing by vendor.

 
Financial Impact:

See attached listing.

Recommended Motion:

Approval of Consultant Contracts under $15,000.00 listing

Attachments:
Consultant Services List
H.2. Human Resources (Consent Item)
H.2.a. Human Resources Personnel Document (Consent Item)
Rationale:

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations along with changes to assignments and requests for leave.

 
Recommended Motion:

Approval of the Human Resources Personnel Document.


Attachments:
Certificated
CLASSIFIED
H.3. Instructional Services (Consent Item)
H.3.a. Student Data Privacy Addendum to Educational Consulting Services (ECS) contract (Consent Item)
Quick Summary / Abstract:





Rationale:

The Students Data Privacy Addendum is to be incorporated with the existing agreement between Educational Consulting Services, Inc.(ECS) and the District. ECS provides consulting services and coordination for our Saturday School Attendance Recovery program. ECS staff requires access to the District's Aeries Student Information System to provide the services described in the agreement. The Addendum will ensure that ECS complies with all applicable regulations by limiting the scope of access to the system and by prohibiting the disclosure of any personally identifiable information to any other party.
 

Addition of a Student Data Privacy Addendum to the agreement between Educational Consulting Services (ECS) and Napa Valley Unified School District.




 
Financial Impact:

No fiscal impact for NVUSD.


Recommended Motion:

Approval of the Student Data Privacy Addendum.


Attachments:
ECS Consultant Agreement
Student Data Privacy Addendum
H.3.b. Clinical Affiliation Agreement with Simmons University (Consent Item)
Quick Summary / Abstract:



Rationale:

This agreement between Simmons University and NVUSD is to cooperate in the planning, implementation, administration, and evaluation of a program of clinical education and training in social work for graduate students of the University who are enrolled in SocialWork@Simmons, the online School of Social Work MSW program. Interns will provide increased access to mental health services in NVUSD schools.




 
Financial Impact:

There will be no financial impact for NVUSD. 

Recommended Motion:

Approval of agreement with Simmons University.


Attachments:
Clinical Affiliation Agreement with Simmons University
H.3.c. Social Worker Intern Agreement with California State University, Sacramento (Consent Item)
Quick Summary / Abstract:






Rationale:

This is an MOU to provide social worker interns from California State University, Sacramento. The experience will benefit the interns by providing practical, in the field, learning experiences. It will benefit NVUSD by providing additional social and emotional support to our students and families. The interns will be supervised by NVUSD-employed social workers and provide increased access to mental health services in NVUSD schools.



 
Financial Impact:

There will be no financial impact for NVUSD.

Recommended Motion:

Approval of MOU with California State University, Sacramento



Attachments:
California State University, Sacramento
H.3.d. S.H. Cowell Foundation Grant Award for 2019-2020 (Consent Item)
Rationale:

S.H. Cowell Foundation has awarded a $250,000  renewal grant to align and enhance academic support for Latino students in NVUSD at the following schools:  McPherson ES; Phillips ES; Shearer ES; Silverado MS; Napa HS.




 
Financial Impact:

Fiscal impact: $250,000 grant to NVUSD


Recommended Motion:

Approval of S.H. Cowell Foundation Grant Award for 2019-2020.

Attachments:
SH Cowell Grant award #19-01557 brd mtg 8.22.19
I. Presentations and Discussion Items (Discussion Item)
I.1. Presentation of NVUSD budget information, historical enrollment trends and future enrollment projections based on demographic data with a focus on American Canyon schools (Discussion Item)Was edited within 72 hours of the Meeting
Quick Summary / Abstract:

Rabinder Mangewala and consultants will provide a presentation of the district's financials, historical enrollment trends and the future enrollment projections based on demographic data.  This information will help inform the district's decision whether or not to build the new, proposed middle school in American Canyon. The presentation will include a focus on historic, verifiable enrollment data and demographic projections specific to American Canyon.




Rationale:
Rabinder Mangewala and consultants will provide a presentation of the district's financials, historical enrollment trends and the future enrollment projections based on demographic data.  This information will help inform the district's decision whether or not to build the new, proposed middle school in American Canyon. The presentation will include a focus on historic, verifiable enrollment data and demographic projections specific to American Canyon.


 
Financial Impact:

Not Applicable

J. Action Items (Action Item)
J.1. Human Resources (Action Item)
J.1.a. Request to Hire Teacher Less Than Fully Credentialed (Action Item)
Quick Summary / Abstract:



Rationale:
Requesting Board approval to apply to the Commission on Teacher Credentialing for a Provisional Internship Permit (PIP) or Variable Term Waiver (VTW) for this certificated assignment in order to have a California Commission on Teacher Credentialing authorization for school year 2019-2020 while candidate completes coursework and testing necessary for a California credential.

 
Financial Impact:

Less than fully credentialed teachers are assigned a support provider. The financial impact to the District is the annual stipend of $1,500 for the support provider.

Recommended Motion:

Approval of the Request to Hire Teacher Less than Fully Credentialed.


Attachments:
Request to Hire Teacher Less than Fully Credentialed
J.2. Instructional Services (Action Item)
J.2.a. Local Control Funding Formula (LCFF) Budget Overview for Parents (Action Item)
Quick Summary / Abstract:

The Local Control Accountability Plan now includes the LCFF Budget Overview for Parents.  The intent of the overview is to provide parents and community members with information about district funding, both LCFF and other funds.




Rationale:

The LCFF Budget Overview for Parents is now part of the Local Control Accountability Plan (LCAP).





 
Financial Impact:

Fiscal Impact:  The overview is provided at no cost to NVUSD.   
Funding Source:  Local Control Funding Formula





Recommended Motion:

Approval of the LCFF Budget Overview for Parents.




Attachments:
2019 LCAP Budget Overview for Parents - English
2019 LCAP Budget Overview for Parents - Spanish
J.2.b. Sylvan Learning Center Contract (Action Item)
Rationale:

Sylvan Learning Center will provide individual or small group instruction in Math and English Language Arts to historically underserved students at both elementary and secondary schools across the district.



 
Financial Impact:

Fiscal Impact:  $67,642

Funding Source:  District Title I - $10,000

                             District Supplemental - $15,000

                             Migrant Education - $35,000 

                             Indian Education - $7,642  

Recommended Motion:

Approval of Sylvan Learning Center Contract.


Attachments:
Sylvan Learning Contract 19-20
J.2.c. Amendment to Contract between NVUSD and On The Move (Action Item)
Rationale:

Amendment to NVUSD and On The Move contract, to increase services at Willow Elementary for the Napa Valley Parent University Site Coordinator.



 
Financial Impact:

Fiscal impact:  Increase $13,420 (total amount $27,720)

Funding Source:  Magnet Grant



Recommended Motion:

Approval of Amendment between NVUSD and On The Move.

Attachments:
On The Move amendment brd mtg 8.22.19
OTM - approved contract 6.13.19
J.3. School Planning & Construction (Action Item)
J.3.a. SPC 15.21-17: Jay Leininger Inspection Services for Four Finishing Kitchens (Action Item)
Rationale:

Jay Rawson Leininger for Inspector of Record (IOR) services associated with the four Finishing Kitchens at the following schools:  Shearer Elementary School, McPherson Elementary School, and the two succeeding kitchens, not yet approved by the Division of the State Architect (DSA), which are Browns Valley Elementary School, and Vichy Elementary School.  It is required by the State of California, Department of General Services, Division of the State Architect (DSA) that this project have continuous inspection. The IOR is certified by DSA to inspect projects on behalf of DSA, for compliance with the plans and specifications previously approved by DSA for the Finishing Kitchens Project. The IOR also coordinates with the other specialty inspection services needed for items such as soils, structural reinforcement or concrete as needed. This item includes a formal proposal letter and associated backup.



 
Financial Impact:

$85 per hour for DSA Class I Project Inspection

Not to Exceed $142,500

Fund 21, Measure H

This amount is within the allocated budget for this project. 




Recommended Motion:

Approval of Jay Leininger Division of State Architecture Inspector of Record Services for Four Finishing Kitchens.


Attachments:
SPC 15.21-17 Jay Rawson Leininger - Finishing Kitchens
J.3.b. SPC 29.88-17: Change Order #5 for Central Kitchen Project to S.W. Allen Change Construction, Inc. (Action Item)
Rationale:

Approval of change order #5 for the Central Kitchen Measure H Project to S.W. Allen Construction, Inc.  This change order covers a multitude of unforeseen conditions, but the bulk of the change order encompasses costs associated with the provision of new gas and electrical services to the site.  In addition, but related, is the extended general conditions for S.W. Allen Construction, Inc..  Due to the number of unforeseen conditions encountered during the modernization of the older building, as well as difficulties experienced with new gas and power services, the completion date of the project was extended.  




 
Financial Impact:

Final Change Order #5 $233,032.43 (5.13% of original contract)

Measure H 

The total cumulative Change Orders for Central Kitchen Measure H Project are in the amount of $675,260.43, 14.9% of original contract, which are within the allocated amount of contingency budgeted.  





Recommended Motion:

Approval of change order #5, for the Central Kitchen Project, to S.W. Allen Construction, Inc. of Sonoma.

Attachments:
SPC 29.88-17 Central Kitchen Change Order 7 - S.W. Allen
J.3.c. SPC 26.106-17: Elichler Associates, Inc. Commissioning Services for River School (Action Item)
Rationale:

Commissioning is the process of ensuring the building mechanical systems and components are designed, built, tested, and operate according to the District’s requirements. It is often referred to as acceptance testing.  Commissioning is currently a requirement for new non-residential buildings over 10,000 sq. ft. in size under California’s 2016 Energy Standards, Title 24 Part 6. It is also a best practice for any new buildings and for modernization to existing buildings to be commissioned dependent on the complexity of the systems within the building. 

As a third-party, the Commissioning Agent can study the designed system and test to make sure the installation and equipment within the system are at optimum performance, as designed.

The scope of commissioning services includes: Heating, Ventilating and Air-Conditioning (HVAC) systems, Domestic Hot Water and Plumbing Systems, and Electrical Lighting Systems and Lighting Controls. 






 
Financial Impact:

Increment #1: $23,500

Increment #2: $7,380

Reimbursables: $1,500

$32,380

Fund 21, Measure H



Recommended Motion:

Approval of Elichler Associates, Inc. commissioning services for River School. 


Attachments:
SPC 26.106-17 Eichler Associates - River School
J.3.d. SPC 1.23-19 Amendment #2 to Schreder and Associates (Action Item)
Rationale:

Additional consulting service hours required for several projects including, but not limited to: demographic analysis, school facility funding program, mitigation agreement analysis with Schreder and Associates contract for the 2018-19 year.  The original contract was approved at the June 21, 2018 board meeting.


 
Financial Impact:

Amendment: $23,932.90, Contract Total: $256,357.90

Fund 21, Measure H 
Fund 25, Developer Fees






Recommended Motion:
Approval of amendment #2 to Schreder & Associates.

Attachments:
Addendum Schreder and Associates
J.3.e. SPC 7.3-20: Quattrocchi Kwok Architects Architectural Services for One Relocatable at West Park Elementary School. (Action Item)
Rationale:

Quattrocchi Kwok Architects to provide architectural services for the relocation of one relocatable classroom building from Northwood Elementary to West Park Elementary.   The portable moved was a sensory room/special education office space.  The move was necessitated because of the consolidation of special education programs at one school site (West Park ES). 

It is required by the State of California, Department of General Services, Division of the State Architect (DSA) that this scope of work be designed by a licensed architect and approved by DSA. This item includes a formal proposal letter. 



 
Financial Impact:

Fees: $25,300

Reimbursables: $500

Total: $25,800

Fund 25, Developer Fees



Recommended Motion:

Approval of Quattrocchi Kwok Architects for architectural services for one relocatable at West Park Elementary School.



Attachments:
SPC 7.3-20 QKA - WP Relo
J.3.f. SPC 26.102.17 Measure H, River Middle School Network Equipment (Action Item)
Rationale:

Technology Staff is recommending approval for the purchase of network equipment necessary for LAN and wireless services for River Middle School.  This equipment will ensure that River Middle School's new campus will have state of the art network equipment and necessary technology infrastructure consistent with what has been provided at Napa Valley Unified School District schools under Measure H.

Purchase will be made from CDWG in the amount of $160,353.53

Equipment being purchased consists of:

Aruba switches, Management Module, Transceiver Modules, Wireless Access Points and Cables

 
Financial Impact:

Total Amount:

$160,353.53

Funding:

Allocated for in the Measure H Budget

Recommended Motion:

Approval of this purchase of network equipment for the River Middle School Project

Attachments:
CDWG Quotation for River Middle School
J.3.g. Appraisal of Four (4) Napa Valley Properties (Alta Heights, Mt. George, West Park and Yountville) for the purpose of the 7-11 District Advisory Committee Process. (Action Item)
Rationale:

Appraisal of Four (4) Napa Valley Unified School District Properties:


Mt. George International School
1019 Second Ave., Napa, California 94558

Yountville Elementary School
6554 Yount St., Yountville CA 94599

Alta Heights Elementary School
15 Montecito Blvd., Napa, California 94559

West Park Elementary School
2315 West Park Ave., Napa, California 94558

Properties are currently improved with school structures and their adaptability to alternative uses is limited. Each of the properties is expected to be appraised as vacant land based on the highest and best use of each property. Factors such as prospective zoning, demolition costs, and time for approvals will also be considered. Each of the properties is within a somewhat dissimilar neighborhood and each will be evaluated separately and sales utilized will reflect each properties individual market and property factors. 

The analysis prepared in the appraisals of each property will be a data source for the 7-11 District Advisory Committee, in the upcoming meetings/process for discussion around potential small school closures.


 
Financial Impact:

$16,000 - General Fund


Recommended Motion:

Approval of the contract with David Vargas to appraise the four (4) Napa Valley Unified School District properties.

Attachments:
Proposal for Appraisals of Four District Properties
K. Board Representatives Reports (Information Item)
K.1. Special Education Community Advisory Council (CAC) (Information Item)
K.2. City of Napa Liaison Representatives (Information Item)
K.3. City of American Canyon Liaison Representatives (Information Item)
K.4. Town of Yountville Liaison Representatives (Information Item)
L. Additional Suggestions & Comments from Board Members and Superintendent (Information Item)
M. Future Agenda Items (Information Item)
N. Adjournment (Information Item)
Disability Information:
In compliance with the American with Disabilities Act, if special assistance is needed to participate in the meeting, contact the District at 707-253-3512. Notification forty-eight hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. The Napa Valley Unified School District is committed to providing accessibility for all. If you experience difficulty accessing content on our website, please contact the NVUSD Communications Office at communications@nvusd.org or (707)259-7525. A staff member will help you resolve the issue or provide the information in an alternative format.

Published: August 16, 2019, 4:27 PM

The resubmit was successful.