This meeting is recorded for live-streaming and archiving on the District YouTube channel.

Recognition of Students of the Month Sponsored by Napa Valley Education Foundation.

Background information on these items is provided to the Board prior to the meeting . A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by the Board member(s).

See attached listing.

See listing.

Approval of Consultant Services Contracts Under $15,000.00 listing.

Chapter 1209, Statutes of 1989 (AB-181) requires school districts provide a listing of schools serving new subdivisions.  Students from this subdivision may not necessarily attend the schools listed herein.  If there is not adequate space, at the below mentioned schools, the District will follow Ed Code and Board Policy to place students.

No financial impact.

Approval of Location of Schools Serving New Subdivision.

Chapter 1209, Statutes of 1989 (AB-181) requires school districts provide a listing of schools serving new subdivisions.  If there is not adequate space, at the below mentioned schools, the District will follow Ed Code and Board Policy to place students.

Name of Subdivision:            Development has not been named
Address:                                2005 & 2069 Wilkins Ave., Napa
Type of Unit: Townhomes:     Number of units: 10
Elementary School:               Phillips Elementary School, 1210 Shetler Ave, Napa
Middle School:                       Silverado Middle School, 1133 Coombsville Rd, Napa
High School:                          Napa High School, 2475 Jefferson St., Napa

No financial impact.

Approval of Location of Schools Serving New Subdivision.

This agreement, effective September 1, 2019 is between Napa Valley Unified School District and University of California, Davis, detailing the terms and responsibilities of both parties to provide student teaching experience to students completing a teaching credential program.

Student teaching shall be provided under the direct supervision and instruction of employees of the school district. Partnerships between the district and universities, to provide pre-service teaching, help build a pipeline for future certificated employees for our district specifically and the teaching profession in general.

There is no financial impact to the district.

Approval of the UC Davis Student Teaching Placement Agreement.

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations along with changes to assignments and requests for leave.

Approval of the Human Resources Personnel Document.

The consultant provided training and coaching for the Management Conference July 31 and August 1, 2019 and for Full Cabinet Retreat.  This is an amendment to the starting date of the approved consultant contract to provide restorative practices training and coaching support. The revised starting date is July 1, 2019 and a half day rate was added to agreement.

No fiscal impact.

Approval of the revised start date for the Restorative Practices contract.

NVUSD will provide supervised educational field experiences for USC graduate level social work students. This partnership will provide additional mental health support services for NVUSD students. The agreement is effective through July 31, 2022. Participating in this program will provide additional mental health support to NVUSD students and families at no cost to NVUSD.

No fiscal impact for NVUSD.

Approval of the Agreement with USC Suzanne Dworak-Peck School of Social Work.

This is an agreement to provide school counseling interns from Sonoma State University. The experience will benefit the Interns by providing practical, in the field, learning experiences. It will benefit NVUSD by providing additional counseling support to our students and families. The Interns will be supervised by NVUSD-employed school counselors. This agreement will benefit NVUSD by providing additional counseling support to our students and families at no cost to the district. 

No fiscal impact to NVUSD. 

Approval of the agreement with Sonoma State University. 

This is a consultant agreement between Elena Toscano and NVUSD for services and deliverables related to the Napa Valley Adult Education Consortium (NVAEC) for 2019-20.

Fiscal Impact: NTE $21,600 

Funding Source: Adult Education Program

Approval of consultant contract between Elena Toscano and NVUSD.

This MOU covers the shared activities and costs with regard to each party's implementation of the California Adult Education Program from July 1, 2019 through June 30, 2020. 

Continuation of the MOU originally approved in 2015 .

Cost is shared 50/50 between NVUSD and NVC. A fund of $35,000 has been established.

Funding Source:  Adult Education

Approval of MOU between NVUSD & NVC

This MOU documents the relationship and articulates roles and responsibilities between NVUSD, Napa Valley Adult Education and St. Helena School District (SHUSD) concerning the California Adult Education Program (CAEP) services provided to SHUSD by NVAE for 2019-20.

$2,525,748 is allocated to NVUSD/NVAE per the 2019-20 NVAEC CFAD.

Approval for MOU Between NVUSD, NVAE & St. Helena Unified School District.

This MOU is between NVUSD, NVAEC & Calistoga Joint Unified School District (CJUSD) to document the relationship and articulate roles and responsibilities concerning the California Adult Education Program (CAEP) services provided for CJUSD by Napa Valley Adult Education.

$2,525,748 has been allocated to NVUSD/NVAEC for 2019-20.

Approval of MOU Between NVUSD/NVAEC & Calistoga Joint Unified School District.

The Napa Valley Adult Education School is requesting this contract with Monica Howard to teach the Certified Nursing class beginning September 13, 2019 and to be completed by June 30, 2020.

Fiscal Impact: $24,040

Funding Source: Adult Education Program

Approval of contract between Monica Howard and the Napa Valley Adult School.

The Napa Valley Adult Education School is requesting this contract with Eric Magnani to teach the Culinary and Introduction to Hospitality classes beginning September 13, 2019 and to be completed by June 30, 2020.

Funding Amount:   not to exceed $19,772.

Funding Source: Adult Education Program

Approval of the contract between Eric Magnani and the Napa Valley Adult Education School.

MOU between Napa County and NVUSD to provide English as a Second Language (ESL) classes at Napa County Library.

Not applicable

Approval of MOU between Napa County and NVUSD for ESL Class at Napa County Library

MOU Between NVUSD & Opus One for Workplace Training Institute to provide English as a Second Language( ESL) course for employees.

Not applicable

Approval of MOU Between NVUSD & Opus One for Workplace Training Institute for ESL Employee Course

MOU between NVUSD & the American Canyon Chamber of Commerce for Workplace Training Institute providing courses in English as a Second Language (ESL).

Not applicable

Approval of MOU Between NVUSD & American Canyon Chamber of Commerce for Workplace Training Institute

MOU Between NVUSD & Solano Napa Counties Electrical Workers Joint Apprenticeship & Training Trust to provide a program related and supplemental instruction for Program Sponsor's apprentices

No fiscal impact to NVUSD.

Approval of MOU Between NVUSD & Solano Napa Counties Electrical Workers Joint Apprenticeship & Training Trust to provide a program of related and supplemental instruction for Program Sponsor's apprentices.

List of discipline designees and teachers-in-charge at school sites for the 2019-2020 school year.

No fiscal impact.

Approval of discipline designees and teachers-in-charge at school sites for the 2019-2020 school year.

The Notice of Completion (NOC) is filed by the District upon completion of the project.  By filing the NOC with the County of Napa, the District puts all involved parties on notice that the project has been completed.  This document mitigates the owner's risk against liens being filed against their property as it reduces the time frame within which contractors must act upon any payment grievances.  

Approval of Notice of Completion for Willow Elementary School.

This item is for Geotechnical services for the construction of the New Napa Junction Elementary School.  Division of the State Architect (DSA) form 103 lists the scope of work for which geotechnical services are required for a specific project including but not limited to verification of foundation excavation depths, verification of use of proper materials for soil compaction tests and field density tests on trenching and associated backfill of trenches.  As Miller Pacific was the geotechnical engineer of record for the design phase, and has the most detailed knowledge of the project conditions, staff recommends their selection to perform the associated testing that responds to the report Miller Pacific drafted during the project design.  

$56,800 Measure H funds

Approval of Geotechnical Construction Observation & Testing for the New Napa Junction Elementary School to Miller Pacific Engineering Group.

This item is for the City of Napa fee for an additional water connection.  The new design of the Irene Snow Elementary School includes additional connections to the City water service main line, located in Foster Road.  These additional connections for water service are due to the new design and differing water needs.  The City of Napa charges a fee for each additional connection point to their water service.  The existing connection was a 2” water line to feed the campus.  The new design requires one 3” water line and one 2” water line to feed the campus. 

Connection Fee: $62,207

Meter Fee: $4,651

Total: $66,858 Measure H funds 

Approval of the City of Napa Water Fees for Snow Elementary School.

Per the California Uniform Public Construction Cost Accounting Act (CUPCCAA),  District staff shall report a listing of the construction contracts issued under the “Informal” and “Formal” contract thresholds for CUPCCAA.  The following list is for the Board’s review and ratification.  

See attached. 

Approval of California Uniform Public Construction Cost Accounting Act (CUPCCAA) Listing.  

A summary of the 2018-19 Unaudited Actual Report will be presented.

Michael Pearson, Assistant Superintendent of Operational Services, will present facilities information related to current and future capacity of all the schools in American Canyon. 

During the August 22, 2019 Board meeting, Rob Murray presented demographic analysis for Napa Valley Unified School District (NVUSD).  The study analyzes each community served by NVUSD and identifies shifts in population, current and projected residential development projects and their anticipated impact on enrollments by site, updated resident projection sand enrollment projections to determine areas of growth and future facility needs or potential attendance area modifications, and review of various historical enrollment trends.  The study also demonstrates student migration trends, as NVUSD serves many students who chose to attend a different school than their neighborhood school.  Migration and shifts in populations affect the ability of the District to house students, thereby affecting capacity, which also is analyzed by site for the study.

No financial impact to the District.

Approval of the Demographic Analysis and Facility Capacity Study.

Resolution 20-03 is requested to close Special Reserve Fund 17 and transfer the balance to the General Fund.  The Special Reserve is not longer required.  

Not applicable

Approval of Resolution 20-03 Close Special Reserve Fund 17.

In accordance with the Resolution 20-04,  California Education Code, the Business Office is presenting the annual Gann Limit Report for approval.  The GANN Limit Report is included in the Unaudited Actual Report.

No financial impact.

Approval of Resolution 20-04 GANN Limit Report.

The Business Office is submitting the Financial Reports that reflect the 2018-19 Unaudited Actual data for approval.  There will be a brief presentation and an analysis of the General Fund Ending Balance in the presentation section.

No financial impact.

Approval of the Unaudited Actual Report.

An election was held in the Napa Valley Unified School District (the “District”) on June 7, 2016 for the issuance and sale of general obligation bonds of the District for various purposes in the maximum amount of $269,000,000 (the “Measure H”).  The District has previously issued two series of bonds under Measure H in an aggregate principal amount of $150,000,000.  On May 9, 2019, the District approved the issuance of the third and final series of bonds under Measure H in an amount not-to-exceed $119,000,000 (the “Bonds”) on a competitive basis.  The Board now desires to approve the form of a Preliminary Official Statement (POS) and authorize the preparation of a final Official Statement in connection with the issuance of the Bonds.

The General Obligation Refunding Bond (GOB) allows the District funding to continue the facilities program.

Approval of Resolution 20-05.

Requesting Board approval to apply to the Commission on Teacher Credentialing for a Provisional Internship Permit (PIP) or Variable Term Waiver (VTW) for these certificated assignments, in order to have California Commission on Teacher Credentialing authorization for school year 2019-2020, while candidates complete coursework and testing necessary for a California credential.

Depending on the assignment and the authorization applied for, the Commission on Teacher Credentialing, requires that a mentor teacher be assigned to the less than fully credentialed teacher. Mentor teachers aka support providers, are paid an annual stipend of $ 1,500 for supporting these educators.

Approval of the Request to Hire Teacher Less than Fully Credentialed.

Contractor will provide Spanish instruction to support the International Baccalaureate primary years program, K-5th grade at Mt. George Elementary School.

Fiscal impact: No Cost to the school district, paid directly through Mt George parent club.

Approval of agreement with Marisol Angel.

Chris Hattich will provide science instruction in the school garden with hands on projects and experiences. He will provide instruction in science focused on nature, using the school garden as a living classroom at Mt. George Elementary School.

Fiscal Impact:  None to the district, paid directly through Mt. George parent club.

Approval of contract for services with Chris Hattich.

This purchase expands the impact of the SSEA (arts integration) grant to our secondary schools by addressing the musical instrument inventory needs at each site with an emphasis on large instruments. This purchase will fill gaps in our current instrument inventory.

Fiscal Impact:  $141,560.00

Funding Source:  Student Success and Academic Enrichment (SSAE) Grant

Approval of Woodwind and Brass Instrument Purchase for secondary instrumental/music programs.

Contractor will teach music to K-3rd grade, 1 day a week through songs, movement and musical games at Browns Valley Elementary School.

Fiscal Impact: None to NVUSD, paid directly through Browns Valley parent club.

Funding:  Browns Valley Parent Club

Approval of contract for services with Marie Butler.

Napa Valley Adult Education recommends the adoption of the following new courses of study:

* Building Plan Reading (Introduction to Building & Construction)

* Construction Math (Introduction to Building & Construction)

* Building & Construction (Introduction to Building & Construction)

Not applicable

Approval of new Adult Education courses of study

NVUSD and NCOE successfully partnered in writing the Learning Communities for School Success Program (LCSSP) grant through CDE. NVUSD, as the lead agency, was awarded $1.8 million over three years to support evidence-based, non-punitive programs and practices to keep our most vulnerable pupils in school. The programs and practices identified in the grant complement and enhance the actions and services identified in NVUSD’s LCAP and Strategic Plan Goals. 

As part of the grant, NVUSD will provide NCOE $47,805 toward the Community and Family Liaison position. This person will work with our Student Engagement Lead to gather and run data, provide referral support to parents and students in qualifying programs such as special education and alternative education. This position will also provide support to foster and homeless youth in NVUSD and throughout Napa County.

Additionally, NVUSD will provide NCOE with $25,000 to use for California Healthy Kids Survey implementation support, recognition at the Heron Ropes Course for students with most improved attendance, and to provide nine AmeriCorps mentors at high need elementary and middle school sites in NVUSD.

NVUSD students and families will benefit from the additional layers of support provided by the Community and Family Liaison, recognition program, and mentorship resulting in higher levels of school engagement (attendance) of our most vulnerable groups of students.

Amount: $72,805

Funding Source: LCSSP Grant

Approval of this MOU with Napa County Office of Education.

EquoLogic Group has provided services to the District related to obtaining reimbursement from the State of California Underground Storage Tanks Reimbursement Fund.  EquoLogic applied for $595,433 which $314,387 was approved and a $10,000 deductible was applied before the payment of $304,387 was issued to the District.  EquoLogic will attempt an appeal on behalf of the District for a portion of the remaining $245,056.  In the event that any additional funds are recovered, EquoLogic is requesting an increase in the contingency fee from 20% to 30%.  EquoLogic will receive no compensation if no additional money is received by the District.  

Fees are paid out of revenue received, 30% of total funds received in the appeal process.  

$245,056.00 - Appeal 
      x     30% 
  $73,516.00 - Max Fee 
$171,539.20 - Max Net Revenue 

Our funding consultant, EquoLogic, estimates an opportunity of capturing 15-30% revenue on the remaining portion that is being submitted for the appeal. 

Authorizing this contract puts no liability on Board, as payment is contingent upon receiving funding.

Approval of consulting services by EquoLogic for the appeal and funding application through the State Water Resource Control Board.

This item is for construction inspection and materials testing as required by the Division of the State Architect (DSA).  DSA form 103 lists all the types of inspections for which special inspection is required for a specific project, including by not limited to: soils compaction tests, inspection of cast in place concrete, concrete batch plant inspection and inspection of steel fabrication.  

An RFP was issued on August 1, 2019 requesting proposals for special inspection.  The RFP included the project documents, DSA 103 form and additional project information.  Four firms submitted proposals which included their fees for the work and their qualifications as a firm and particular staff members.  All firms were deemed responsive and qualified to provide inspection. The Office of School Planning and Construction has reviewed all proposals received and compared costs for all items including hourly rates, show up time rates, sample pickup rates, escalation percentages and total estimate  amounts.  

Based on the analysis of the proposals, it is recommended to award the scope of work for special inspection services for the construction of the New Napa Junction Elementary School to Construction Testing Services (CTS). 

$108,747 Measure H funds

Approval of Construction Testing Services for the New Napa Junction Elementary School.

Based on enrollment projections and budget shortfalls, district staff is recommending the cancellation of the project and removal of the new middle school in American Canyon from the 2019 NVUSD Updated Implementation Plan. Upon approval, repurposing of the allocated bond dollars will be carefully assessed in accordance with the provisions of the Measure H bond and specific use will be determined at a later date as other analyses are completed. 

Not applicable

Approval to cancel the new middle school in American Canyon project and removal from the 2019 NVUSD Updated Implementation Plan. 

Items under this section do not require board action.

In compliance with charter authorizer responsibilities, NVUSD Board of Education must review our charter schools' meeting minutes.

No fiscal impact