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Board of Education
Napa Valley USD
December 12, 2019 7:00PM
Board Room 2425 Jefferson Street, Napa, Ca 94558

A. Call to Order in Open Session at 5:00 PM (Procedural Item)
B. Public Comments on Closed Session - Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board’s consideration (Govt. Code Section 54954.3) (Procedural Item)
C. Annual Organization of the Board of Education: Election of Governing Board Officers for 2020 (Action Item)
C.1. Nomination of the President (Action Item)
C.2. Nomination of Vice President (Action Item)
C.3. Nomination of Clerk (Action Item)
C.4. Appointment of Superintendent as Secretary to the Board of Education (Action Item)
C.5. Seating of the new governing board officers (Action Item)
D. Adjourn to Closed Session - The Board will hold a closed session to consider and/or take action upon any of the following items: (Procedural Item)
E. Closed Session Agenda (Procedural Item)Confidential agenda item.
E.1. Student Discipline - With respect to every item of business to be discussed in closed session pursuant to Ed. Code 35146 and 48912;20, Govt. Code Section 49060 and 49078 and the Family Rights and Privacy Act (U.S.C. Section 1232g): STUDENT MATTERS - Potential student expulsions and/or student re-entry. (Action Item)Confidential agenda item.
E.1.a. Suspended Expulsions- Number of Cases: 0 (Action Item)Confidential agenda item.
E.1.b. Expulsions- Number of Cases: 7 (Action Item)Confidential agenda item.
E.1.b.1. Recommendation for Expulsion for Student 12122019A (Action Item)Confidential agenda item.
E.1.b.2. Recommendation for Expulsion for Student 12122019B (Action Item)Confidential agenda item.
E.1.b.3. Recommendation for Expulsion for Student 12122019C (Action Item)Confidential agenda item.
E.1.b.4. Recommendation for Expulsion for Student 12122019D (Action Item)Confidential agenda item.
E.1.b.5. Recommendation for Expulsion for Student 12122019E (Action Item)Confidential agenda item.
E.1.b.6. Recommendation for Expulsion for Student 12122012F (Action Item)Confidential agenda item.
E.1.b.7. Recommendation for Expulsion for Student 12122019G (Action Item)Confidential agenda item.
E.1.c. Re-Admitted Expulsions- Number of Cases: 1 (Action Item)Confidential agenda item.
E.1.c.1. Recommendation for Readmission for Student 12122019H (Action Item)Confidential agenda item.
E.1.d. Student Record Expungement- Number of Cases: 0 (Action Item)Confidential agenda item.
E.2. Personnel (Action Item)Confidential agenda item.
E.2.a. Public Employee Appointment - Pursuant to Section 54957[b] - Superintendent, Teacher(s), Administrator(s), Classified Management, and Classified Position(s) (Action Item)Confidential agenda item.
E.2.b. Public Employee Discipline/Dismissal/Release/Assignments (Government Code Section 54956.8) (Action Item)Confidential agenda item.
E.2.c. Public Employee Appointment/Employment (Government Code Section 54957[b]) (Action Item)Confidential agenda item.
E.2.c.1. Appointment of the Executive Director of Fiscal Services (Action Item)
Rationale:

Staff will present the recommended candidate for Executive Director of Fiscal Services, effective January 1, 2020. The Board will report the action in open session.

 
E.2.d. Public Employee Performance Evaluation (Government Code Section 54957[b]) (Discussion Item)Confidential agenda item.
E.2.d.1. Superintendent midterm evaluation for the 2019-2020 year (Discussion Item)
E.3. Conference with Labor Negotiator pursuant to Section 54957[a]: Agency Negotiator: Dana Page, Assistant Superintendent. Name of organizations representing employees: Gayle Young NVEA; Edgar Ventura, CSEA #184; Lesley Walder, NAPS (Discussion Item)Confidential agenda item.
E.4. Conference on Real Property (Government Code 54956.8) (Action Item)Confidential agenda item.
E.4.a. Property: Vintage Farm/Van de Leur Property, 1185 Sierra Avenue, Napa, CA 94558; Agency Negotiators: Superintendent Rosanna Mucetti, Rob Mangewala, Assistant Superintendent of Business Services, Dominic Dutra of 3D Strategies; Negotiating parties: Napa Valley Unified School District and Castle Companies, Inc.; Under negotiation; Price and terms of potential sale of property. (Discussion Item)
E.5. Anticipated Litigation (Government Code Section 54956.9(b))- Number of Cases: 0 (Action Item)Confidential agenda item.
E.6. Initiation of Litigation (Government Code Section 54956.9(d)) Number of cases: 0 (Action Item)Confidential agenda item.
E.7. Existing Litigation (Government Code Section 54956.9)- Number of cases: 1 (Discussion Item)Confidential agenda item.
E.7.a. Martha Borrayo vs. Napa Valley Unified School District (Information Item)Confidential agenda item.
E.8. Liability Claims- Number of Cases: 0 (Action Item)Confidential agenda item.
Quick Summary / Abstract:
Pursuant to Section 54956
F. Reconvene to Open Session - 7:00 p.m. (Procedural Item)
F.1. Report on Closed Session Items (Procedural Item)
F.2. Flag Salute (Procedural Item)
F.3. Announcement (Procedural Item)
Quick Summary / Abstract:

This meeting is recorded for live-streaming and archiving on the District YouTube channel.


F.4. Approval of Agenda (Procedural Item)
F.5. Approval of Minutes (Procedural Item)
F.5.a. Approval of Minutes: November 14, 2019 (Procedural Item)
Attachments:
Meeting Minutes 11-14-19
F.6. Recognition of Visitors & Employee Organizations (Procedural Item)
G. Public Comments on Non Agenda Items (Procedural Item)
Quick Summary / Abstract:
Members of the audience may address the Board on any school-related matter that is not on the agenda. The Board will not take action on any issue raised during this section of the agenda inasmuch as Board action is limited to posted agenda items. Speakers are requested to limit their comments to a maximum of three minutes.
H. Reports (Procedural Item)
H.1. Board of Education and Student Board Representative (Procedural Item)
H.2. Superintendent and Executive Staff (Procedural Item)
H.2.a. Recognition of Robert Mondavi Winery for their contributions to the Napa High and Vintage High School music programs (Information Item)
Quick Summary / Abstract:
Karen O'Neill and Kathy Magner from Robert Mondavi Winery will present a donation to the Napa and Vintage High School music programs.  A representative from each program will be in attendance.  The presentation is on behalf of the 50th anniversary of the Margrit Mondavi Concert series that takes place each summer at Robert Mondavi Winery.  The Mondavis donate the proceeds to the music programs each year. The donation is facilitated through the Education Foundation.  

H.3. Facilities and Bond Program Update (Procedural Item)
I. Approval of Consent Agenda (Consent Agenda)
Quick Summary / Abstract:

Background information on these items is provided to the Board prior to the meeting . A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by the Board member(s).

I.1. General Services (Consent Item)
I.1.a. Approval of Consultant Services Contracts under $15,000.00 listing (Consent Agenda)
Rationale:

See attached listing by vendor.

 
Financial Impact:

See attached listing.


Recommended Motion:

 Approval of Consultant Services Contracts under $15,000.00 listing.

Attachments:
Consultant Services List
I.1.b. Field Trips (Long Distance, Overnight, Water Activity) (Consent Item)
Rationale:

In adherence to administrative regulation 6153 regarding school-sponsored trips, the Napa Valley Unified School District requires district personnel to seek board approval in advance for all trips involving overnight travel, trips over 100 miles from the district, or trips by commercial air and commercial water transportation.

 
Financial Impact:

 See attached list for the cost of each unique field trip.

Recommended Motion:

Approval of field trips for elementary and secondary students as specified

Attachments:
Field Trip List, 12-12-19
I.2. Business and Operations (Consent Item)
I.2.a. Location of Schools Serving a Sub-Division (Consent Item)
Rationale:

Chapter 1209, Statutes of 1989 (AB-181) requires school districts provide a listing of schools serving new subdivisions.  Students from this subdivision may not necessarily attend the schools listed herein.  If there is not adequate space, at the below mentioned schools, the District will follow Ed Code and Board Policy to place students.

Name of Subdivision:  Canyon Estates

Address:                      Newell Drive, American Canyon

Type of Unit:                Planned development lots: Number of units: 35

Elementary School:     Canyon Oaks Elementary, 475 Silver Oak Tr., American Canyon

Middle School:             American Canyon Middle School, 300 Benton Way, American Canyon

High School:                American Canyon High School, 3000 Newell Dr., American Canyon

 
Financial Impact:

No Financial Impact.

Recommended Motion:

Approval of Location of Schools Serving New Subdivision.

I.3. Human Resources (Consent Item)
I.3.a. Human Resources Personnel Document (Consent Item)
Rationale:

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations along with changes to assignments and requests for leave of absences.

 
Recommended Motion:

Approval of the Human Resources Personnel Document.

Attachments:
Adult Education
Certificated
Classified
Coaches
I.4. Instructional Services (Consent Item)
I.4.a. Memorandum of Understanding between Napa Valley Unified School District and the County of Napa (Consent Agenda)
Rationale:

Cal OES XB Program:  In 2016, Napa Valley Unified School District (NVUSD) was awarded a 3 year grant from California Office of Emergency Services (Cal OES) Bullying and School Violence Advocacy (XB) Program in the amount of $300,000 to address the serious challenges of bullying and school violence in our middle schools. We have the opportunity to renew some of this grant funding for one additional year (Jan 2020 to Dec 2020) in the amount of $154, 067, through a non-competitive application process only current grant recipients are asked to apply for.  

This round of (XB) Program funds will allow us to bring an additional community mental health resource on board through Mentis and expand our XB program mental health support component. These services will be housed at three elementary schools and at River School. As in the previous application, direct services will continue to be provided through three main avenues: 1) Education & Outreach; 2) Criminal Justice Advocacy and 3) Counseling & Mental Health Support. 

The XB Program and services will continue to be housed through our NVUSD Wellness Program under the supervision of the Director of Student Services, in partnership with the following community based partners: Mentis, Napa Police Department, Napa District Attorney Office and Napa County Office of Education. The attached Operational Agreements/MOUs describe in detail the services and supports that will continue to be provided to NVUSD students and families if funding is awarded. We request approval for the additional calendar year.


 
Financial Impact:

No financial impact.

Recommended Motion:

Approval of this Memorandum of Understanding between Napa Valley Unified and the County of Napa (Cal OES). 

Attachments:
MOU with County of Napa (CalOES).
I.4.b. Memorandum of Understanding between Napa Valley Unified School District and Napa County Office of Education (Consent Item)
Rationale:

This Memorandum will serve as the Operational Agreement as required pursuant to the California Governor's Office of Emergency Services ("Cal OES") Bullying & School Violence Advocacy (XB) Program for Grant period January - December 2020.

 
Financial Impact:

No financial impact for Napa Valley Unified School District. 

Recommended Motion:

Approval of this Memorandum of Understanding between Napa Valley Unified School District and Napa County Office of Education. 

Attachments:
MOU with Napa County Office of Education.
I.4.c. Memorandum of Understanding between the Napa Valley Unified School District and Napa Police Department (Consent Item)
Rationale:

This memorandum will serve as the Operational Agreement as required pursuant to the California Governor's Office of Emergency Services ("Cal OES") Bullying & School Violence Advocacy (XB) Program for Grant period January - December 2020.

 
Financial Impact:

No financial impact to Napa Valley Unified School District. 

Recommended Motion:

Approval of Memorandum of Understanding between Napa Valley Unified School District and Napa Police Department.



Attachments:
MOU with Napa Police Department.
I.4.d. Memorandum of Understanding between Napa Valley Unified School District and MENTIS (Consent Item)
Rationale:

This memorandum will serve as the Operational Agreement as required pursuant to the California Governor's Office of Emergency Services ("Cal OES") Bullying & School Violence Advocacy (XB) Program for Grant Period January - December 2020.

 
Financial Impact:

No financial impact for Napa Valley Unified School District. 

Recommended Motion:

Approval of Memorandum of Understanding between Napa Valley Unified and MENTIS. 

Attachments:
MOU with MENTIS
I.4.e. Contract Between Parise Shepherd and Napa Valley Adult Education (Consent Item)
Rationale:

Contract Between Parise Shepherd and Napa Valley Adult Education to teach the Certified Nursing Assistant class and clinical for the 2019-20 year.

 
Financial Impact:

Fiscal Impact:  $15,025.00.  Funding Source:  CTE.

Recommended Motion:

Approval of contract between Parise Shepherd and NVUSD/NVAE. 



Attachments:
Contract between Parise Shepherd at NVAE
I.5. Operational Services (Consent Item)
I.5.a. Surplus Vehicle (Consent Item)
Rationale:

Vehicle was involved in an accident, is unable to be repaired and deemed salvage by the insurance company.  Vehicle currently is parked in the transportation yard.  Space is needed for active vans and transit buses.

Model and Make: Toyota Prius;  Vehicle Number: 60S;  VIN: JTDKB20V853088979;  License Plate: 1217807.

 
Recommended Motion:

Approval to surplus Toyota Prius 60S.

I.6. School Planning and Construction (Consent Item)
I.6.a. SPC 29.96-17 Change Order #3 to JL Modular, Inc. for the Design-Build Modular Buildings at Snow Elementary School (Consent Item)
Rationale:

JL Modular Change Order #3 includes costs to add the Pelican  Heating, Ventilation, and Air Conditioning (HVAC) control system to all modular buildings.  This is a change that was made during the design process, but never charged to the District.

Additionally, there are emergency chlorination of the entire campus costs.  This work was performed the weekend prior to school starting and was done to ensure that the entire campus water piping system was free of contamination and clean for students to use.  There are some minor costs for repairing of damage caused during the move-in process and costs for deepened footings required by Division of the State Architect (DSA).  

Finally, there are costs associated with the modification of Building A to comply with California Department of Education (CDE) requirements.  These changes were made to facilitate NVUSD obtaining additional funding from the State (approximately $8.5 million dollars) for the replacement of Irene Snow Elementary School.


 
Financial Impact:

Fiscal Impact $89,520.12 (0.8% of the original contract).  Financial Source: Measure H.
 
The total cumulative change orders for the Design-Build Modular Buildings at Snow Elementary School Project are in the amount of $480,501.28, 4.2% of the original contract, which are within the allocated amount of contingency budgeted.

Recommended Motion:

Approval of Change Order #3 to JL Modular, Inc. of Santa Rosa,  for the Design-Build Modular Buildings at Snow Elementary School Project.

Attachments:
SPC 29.96-17 JLM CO3 - Snow
I.6.b. SPC 26.109-17 Change Order #7 to BHM Construction, Inc. for the Modernization and New Construction at River School (Consent Item)
Rationale:

Change Order #7 to BHM Construction, Inc. for the River School Project includes several owner initiated changes that include, creating a soffit to hide exposed fire sprinkler piping, the addition of openings in the gymnasium that improved flow and access at the gym, relocation of soils to create off-street parking and address neighbor complaints, the addition of gutters and downspouts to the lunch shelter,  the addition of the Pelican Heating, Ventilation, and Air Conditioning (HVAC) control system to existing Building C,  the modifications of conduit installation to facilitate some landscaping changes, additional wall protection in the gymnasium,  installation of Intermediate Distribution Frame (IDF) racks in Building C and sharing of costs to replace flooring in two classrooms. 

Also included are minor design errors or omissions that include the installation of a gas seismic valve not indicated on the contract drawings, a stair nosing detail that was not clearly depicted on the drawings and the monitoring of fire sprinkler backflow piping. There is a single unforeseen condition associated with Change Order #7 and that change is the relocation of unforeseen underground gas piping.  

The largest monetary impact in this Change Order was the sports field redesign.  The original contract scope included a synthetic turf field and synthetic track.  However, the synthetic turf itself was not a part of the contract and was to be supplied and installed at NVUSD expense outside of the contract.  This would have equated to costs in excess of $1M.  The redesign of the field will push the project beyond the scheduled completion date, which generated extended general conditions for the contractor.  However, the field redesign will leave the District with a more cost-effective, easier to maintain finished product at a savings of about $1M.

 
Financial Impact:

Fiscal Impact:$292,253 (1.5% of the original contract).  Financial Source: Measure H.

The total cumulative change orders for the Modernization and New Construction at River School Project are in the amount of $1,459,860, 7.6% of the original contract, which are within the allocated amount of contingency budgeted.
Recommended Motion:
Approval of Change Order #7 to BHM Construction, Inc., of Napa,  for the Modernization and New Construction at River School Project.
Attachments:
Change Order #7 to BHM Construction, Inc. River School Project.
I.6.c. SPC 29.95-17 Arntz Builders, Inc. Change Order #8 for Campus Renovation at Irene Snow Elementary School (Consent Item)
Rationale:

Change Order #8, to Arntz Builders, Inc. for the Campus Renovation at Irene Snow Elementary School Project includes credits for the originally designed handrail, which was changed to reduce costs and increase the durability and stamped asphalt.  Stamped asphalt was removed to facilitate future patching of the surface, should it be required.  

There are three changes associated with changes to the bid set of plans vs. the Division of the State Architect (DSA) approved set of plans.  These changes are associated with roofing attachments and Americans with Disabilities Act (ADA) access at a gate east of the multi-use building.  Within this change order there are costs for several unforeseen conditions.  These include the installation of a structural posts, modifications to air supply duct, costs to remove failing underlayment in the library building, sewer blockage and the lowering of an existing conduit in the parking lot to facilitate grading.  

The two largest cost impacts from unforeseen conditions was the complete replacement of a ramp that was poured in the summer of 2018 due to native soil failure and the off-haul of excess spoils that were generated by the numerous soils issues that have been experienced on the site.  Some changes are associated with improved maintenance, site safety and functionality issues. 

The largest portion of Change Order #8 are associated with modifications that were made to comply with California Department of Education (CDE) and additional costs associated with Foster Road improvements that were required by the City of Napa.  Some of the City requirements were triggered by our changes to the site in an effort to comply with CDE demands. These changes associated with CDE allowed the District to successfully obtain millions in funding from the state for the Snow School replacement.

 
Financial Impact:

Fiscal Impact: $669,577 4.4% of the original contract).  Financial Source: Measure H.

The total cumulative change orders for the Campus Renovation at Irene Snow Elementary School, Measure H Project are in the amount of $2,036,873.37, 13.2% of the original contract.


Recommended Motion:

Approval of Change Order #8 to Arntz Builders, Inc., of Petaluma, for the Campus Renovation at Irene Snow Elementary School Project.

Attachments:
SPC 29.95-17 Arntz CO8 - Snow
I.6.d. SPC 15.31-17 GMH Builders, Inc. Change Order #1 for Finishing Kitchens Phase #1, Shearer and McPherson Elementary Schools (Consent Item)
Rationale:

Change Order #1, to GMH Builders, Inc. for Phase 1 of the Finishing Kitchens at Shearer Elementary School and McPherson Elementary School includes several changes associated with an unforeseen concrete slab that was removed, the replacement of an outdated electrical panel, changes to the fire alarm system at McPherson, and equipment.  This also includes the procurement and installation of additional kitchen equipment.

 
Financial Impact:

Fiscal Impact: $77,719 (5.4% of the original contract).  Financial Source: Measure H.

The total cumulative change orders for the Finishing Kitchens at Shearer and McPherson Elementary Schools, Measure H Project are in the amount of $77,719, 5.4% of the original contract, which are within the allocated amount of contingency budgeted.

Recommended Motion:

Approval of Change Order #1 to GMH Builders, Inc., of Sonoma, for the Finishing Kitchens Phase #1 Project.

Attachments:
SPC 15.31-17 GMH CO1 - Finishing Kitchens P1 MP & SR
I.6.e. Ratification of California Uniform Public Construction Cost Accounting Act (CUPCCAA) Listing (Consent Item)
Rationale:

Per the California Uniform Public Construction Cost Accounting Act (CUPCCAA), District staff shall report a listing of the construction contracts issued under the “Informal” and “Formal” contract thresholds for CUPCCAA. The following list is for the Board’s review and ratification.

 
Financial Impact:

See attached for each item via the listings.

Recommended Motion:

Ratification of California Uniform Public Construction Cost Accounting Act (CUPCCAA) Listing.


Attachments:
CUPCCAA Listings 12.12.19
SPC 21.41-17 Atlas Peak - Vintage Farm Form 02
SPC 21.41-17 Atlas Peak - Vintage Farm Invoice
SPC 21.42-17 Atlas Peak - Vintage Farm Form 02
SPC 21.42-17 Atlas Peak - Vintage Farm Invoice
SPC 21.43-17 Napa Electric - Vintage Farm Form 02
SPC 21.43-17 Napa Electric - Vintage Farm Invoice
SPC 27.37-17 Van Winden Landscaping - Central Kitchen Form 02
SPC 27.37-17 Van Winden Landscaping - Central Kitchen Invoice
SPC 7.5-20 Atlas Peak - WP Relo Fire Hydrant Form 02
SPC 7.5-20 Atlas Peak - WP Relo Fire Hydrant Invoice
SPC 7.8-20 Global Modular - Relocatables Form 02
SPC 7.8-20 Global Modular - Relocatables Invoice
J. Presentations and Discussion Items (Discussion Item)
J.1. General Services (Discussion Item)
J.1.a. Discussion of Board Monthly Stipend Increase as part of Annual Organizational Meeting (Discussion Item)
Quick Summary / Abstract:


Rationale:
As part of its annual organizational meeting, the Napa Valley Unified School Board will discuss and consider an increase of the monthly stipend for governing board members. 

Pursuant to Education Code Section 35120, for a district the size of the Napa Valley Unified School District, Governing Board members who attend all board meetings (unless excused) are entitled to compensation in a sum not to exceed $400 per month.  The Governing Board may increase this monthly stipend on an annual basis in an amount not to exceed 5%. 

Napa Valley Unified School District Governing Board members are currently paid a monthly stipend of $400 per month, which has not been increased in more than 20 years.  An increase of 5% would adjust the monthly stipend for Governing Board members to $420 per month.

The board of education will discuss the potential increase at this meeting and whether to make it a routine discussion and practice moving forward as part of its annual organizational meeting.
 
Financial Impact:

This action item will result in an adjustment of $20 per month in the stipends available to Board members for attendance at Board meetings.  Sufficient funds in the amount of $1,680 are available in the General Fund for this annual expenditure.

Recommended Motion:



J.2. Business & Operations (Discussion Item)
J.2.a. Presentation on 2019-20 First Interim Report (Discussion Item)
Rationale:
AB-2861 (Chapter 1150, 1986) requires the Napa Valley Unified School District to submit interim fiscal reports.  The First Interim Report reflects budget adjustments and actual receipt of revenue and District expenditures through October 31st.  Attached are the summary State SACS reports for the General Fund, Charter Schools, Adult Ed and other funds.

 
Recommended Motion:



Attachments:
First Interim 2019-2020 Presentation
J.3. Instructional Services (Discussion Item)
J.3.a. Introduction of Middle School Supplementary Instructional Material Recommendation for English (Information Item)Was edited within 72 hours of the Meeting
Rationale:

Instructional Support Services recommends the adoption of the following supplementary middle school instructional material:

New Kid (for English courses) 

 
Financial Impact:

Fiscal Impact: $2,330.  Funding Source: Site funds.

Recommended Motion:

None at this time.  Instructional Support Services will recommend the approval of this supplementary instructional material adoption during the January 16th Board Meeting.

Attachments:
Request for Instructional Material Adoption Information Form - New Kid
K. Action Items (Action Item)
K.1. General Services (Action Item)
K.1.a. Adoption of the Board of Education Regular Board Meeting Calendar for the 2020-2021 school year (Action Item)
Rationale:

The purposed of this item is to establish dates for the regular session board of education meetings for the 2020-2021 school year as part of its annual organizational meeting.

The Governing Board of the Napa Valley Unified School District adopts a meeting calendar at the annual organizational meeting in December for the upcoming year. Regular meetings of the Board are called to order according to the published time, usually 5:30 pm, with an open session section of the meeting beginning at 7:00 pm. Regular board meetings are held in the Board Room at 2425 Jefferson Street Napa, CA 94558 unless otherwise noted via the posted agenda.

Complete agendas for each regular meeting are published at least 72 hours prior to the meeting, usually on Monday afternoon, and are available on the district website at: https://www.agendaonline.net/public/napavalley. Regular meetings of the Napa Valley Unified Board of Education for the 2020-2021 school year are scheduled as follows:

Thursday, August 6, 2020

Thursday, August 20, 2020

Thursday, September 10, 2020 (American Canyon)

Thursday, September 24, 2020

Thursday, October 15, 2020

Thursday, October 29, 2020 (Celebrating Our Schools) Non-Business Meeting

Thursday, November 12, 2020

Thursday, December 10, 2020 (Organizational Meeting)

Thursday, January 14, 2021 

Thursday, January 28, 2021

Thursday, February 11, 2021

Thursday, March 11, 2021 (American Canyon)

Thursday, March 25, 2021

Thursday, April 8, 2021 (Celebrating Our Schools) Non-Business Meeting

Thursday, April 22, 2021

Thursday, May 6, 2021

Thursday, May 27, 2021

Thursday, June 10, 2021

Thursday, June 24, 2021

 
Recommended Motion:

That the Board of Education establish the dates and time for Regular Session Board of Education Meetings for the 2020-2021 school year, as specified, with open session section of the meetings to commence at 7:00 PM. 


Attachments:
2020-21 Board Meeting Calendar
K.1.b. Adoption of the Napa Valley Unified Board of Education Governance Handbook (Action Item)
Rationale:

The Napa Valley Unified School District governance team, which includes the Superintendent and Board of Trustees, has been actively working on Goal #6 of the district's strategic plan, Strategic, Impactful Governance and Policy Implementation. As part of this critical governance improvement work, a new governance handbook was developed with the guidance of the California School Boards Association. 

This document reflects the governance team’s work on the creation of a framework for effective governance.  This process involves ongoing discussions and agreements about unity of purpose, roles, norms and protocols that enable the governance team to continue to perform its responsibilities in a way that best benefits all children. 

On May 3, 2019 and July 16, 2019, Napa Valley Unified School District Board of Trustees and Superintendent participated in workshops on Effective Governance with the California School Boards Association. This document reflects the governance team’s discussions about developing and sustaining a framework for effective governance and includes highlights of their conversations about unity of purpose, roles, norms and protocols that enable the governance team to continue to perform its responsibilities in a way that best serves all students.

The draft handbook was presented on November 14, 2019 for initial review and discussion and this final draft, after some proposed revisions, is being proposed for adoption at the board of education meeting on December 12, 2019.

 
Recommended Motion:

Approval of the final Napa Valley Unified Board of Education Governance Handbook.


Attachments:
NVUSD Governance Handbook December 2019
K.1.c. Establishment of board advisory committees (Action Item)
Rationale:

In accordance with Board Policy 9130, the Napa Valley Unified Board of Education will be establishing the following four board advisory committees for the upcoming year:

  • Curriculum and Student Support
  • Policy
  • Finance
  • Facilities and Technology

Board representatives will be assigned to each committee. A calendar of committee meeting dates will be made available at a later date via the district's website. A description of each committees is provided here:

CURRICULUM & STUDENT SUPPORT COMMITTEE: A primary goal of the Board of Education is to support student achievement by continuing to expand curriculum development, assessment systems, professional development opportunities, and programs that support student success for the organization. This committee works to ensure actions taken by District staff support the vision for student achievement and high quality teaching and learning. The committee meets quarterly.

POLICY COMMITTEE: The policy committee meets to review and update Board policies to ensure alignment with current mandates and state and federal requirements. The work of this committee ensures that district policies remain current and that updates are ongoing. This committee also considers new policies being proposed at the local level. The committee meets quarterly.

FINANCE: The goal of the Board of Education is to ensure fiscal solvency of the district and accountability by adopting and monitoring a budget that allows the District to effectively and efficiently achieve the results described in the vision for improving student achievement. The committee reviews the budget close for the previous year first interim, second interim, and the budget model proposed for adoption. The committee meetings center around the budget development calendar (Sept., Dec., March, and June) and thus call for quarterly meetings.

FACILITIES and TECHNOLOGY: The goal of the Board of Education is to ensure that district facilities and technology support classroom instruction as well as District operations. Because of the high demand of facilities and technology projects occurring within the district, this committee meets monthly. The calendar of meetings is set by the committee and is aligned with Board meeting dates to ensure that the facilities and technology project needs are met in a timely manner.

 
Recommended Motion:

Approval of the establishment of the identified four board advisory committees.

Attachments:
2020 Board Advisory Committees
Board Policy 9130
K.1.d. Board Member Liaisons and Representatives to Specified Committees for 2020 (Action Item)
Rationale:

School board members will be assigned to serve as liaisons and representatives to specified committees for 2020. 

 
K.1.d.1. Community Advisory Committee for Special Education (Action Item)
Rationale:

Each Special Education Local Plan Area (SELPA) shall establish a Community Advisory Committee for Special Education (CAC SE). The committee shall serve only in an advisory capacity. CAC SE responsibilities include recommending annual priorities to be addressed by the plan, assisting in parent education and in recruiting parents and other volunteers who may contribute to the implementation of the plan, encouraging community involvement in the development and review of the local plan, supporting activities on behalf of individuals with exceptional needs and assisting in parent awareness of the importance of regular school attendance. (Ed Code Sections 56190 and 56194)

Trustee Jose Hurtado served as the representative on this committee in 2019.


 
Recommended Motion:

Approval of a board representative for this committee for 2020 in addition to an alternate.

K.1.d.2. Budget Advisory Committee Representative (Action Item)
Rationale:

The Budget Advisory Committee (BAC) advises the Superintendent regarding budget development for each fiscal year. The Assistant Superintendent of Business Services will lead this committee in the spring which will include various stakeholder representatives. The BAC provides input as the district leads its budget development process and meets twice in the spring.

One representative from the board of education is needed for this committee. Trustee Jankiewicz served on the BAC in 2019.



 
Recommended Motion:
Approval of a board representative for this committee for 2020 in addition to an alternate.
K.1.d.3. City of Napa Liaison Representatives (Action Item)
Rationale:

Representatives of the City of Napa and the Napa Valley Unified School District meet 2-4 times a year to collaborate and discuss issues that impact both agencies in an effort to improve services and coordination of efforts for our community stakeholders.

Trustee Watter and Trustee Jankiewicz served as liaisons in 2019.

 
Recommended Motion:

Assignment of two board representatives for 2020.


K.1.d.4. City of American Canyon Liaison Representatives (Action Item)
Rationale:

Representatives of the City of American Canyon and the Napa Valley Unified School District meet 2-4 times a year to collaborate and discuss issues that impact both agencies in an effort to improve services and coordination of efforts for our community stakeholders.

Trustee Schunk and Trustee Martin served as liaisons in 2019.

 
Recommended Motion:

Staff recommends the assignment of two board representatives for 2020.

K.1.d.5. Town of Yountville Liaison Representatives (Action Item)
Rationale:

Representatives of the Town of Yountville and the Napa Valley Unified School District meet 2-4 times a year to collaborate and discuss issues that impact both agencies in an effort to improve services and coordination of efforts for our community stakeholders.

Trustee Gracia and Trustee Jankiewicz served as liaisons in 2019. 

 
Recommended Motion:
Staff recommends the assignment of two board representatives for 2020.

K.1.d.6. Curriculum and Student Support Committee (Action Item)
Rationale:

A primary goal of the Board of Education is to support student achievement by continuing to expand curriculum development, assessment systems, professional development opportunities, and programs that support student success for the organization. This committee works to ensure actions taken by District staff support the vision for student achievement and high quality teaching and learning. The committee meets quarterly.

3 board representatives will be needed for this advisory committee. The lead assigned staff representative to this committee will be the Assistant Superintendent of Instructional Support Services. 

 
Recommended Motion:

Assignment of three board representatives for this advisory committee.

K.1.d.7. Policy Committee (Action Item)
Rationale:

The policy committee meets to review and update Board policies to ensure alignment with current mandates and state and federal requirements. The work of this committee ensures that district policies remain current and that updates are ongoing. This committee also considers new policies being proposed at the local level. The committee meets quarterly.

3 board representatives will be needed for this advisory committee. The lead assigned staff representative to this committee will be the Superintendent. 

 
Recommended Motion:
Assignment of three board representatives for this advisory committee.
K.1.d.8. Finance Committee (Action Item)
Rationale:

The goal of the Board of Education is to ensure fiscal solvency of the district and accountability by adopting and monitoring a budget that allows the District to effectively and efficiently achieve the results described in the vision for improving student achievement. The committee reviews the budget close for the previous year first interim, second interim, and the budget model proposed for adoption. The committee meetings center around the budget development calendar (Sept., Dec., March, and June) and thus call for quarterly meetings.

3 board representatives will be needed for this advisory committee. The lead assigned staff representative to this committee will be the Assistant Superintendent of Business Services.

 
Recommended Motion:

Assignment of three board representatives for this advisory committee.

K.1.d.9. Facilities and Technology Committee (Action Item)
Rationale:

The goal of the Board of Education is to ensure that district facilities and technology support classroom instruction as well as District operations. Because of the high demand of facilities and technology projects occurring within the district, this committee meets monthly. The calendar of meetings is set by the committee and is aligned with Board meeting dates to ensure that the facilities and technology project needs are met in a timely manner.

3 board representatives will be needed for this advisory committee. The lead assigned staff representatives to this committee will be the Assistant Superintendent of Business Services and the Assistant Superintendent of Operational Services.

 
Recommended Motion:

Assignment of three board representatives for this advisory committee.

K.1.e. Signature Authorizations (Action Item)
Rationale:

Annual action authorizing administrators to sign documents on behalf of the Board.

 
Financial Impact:

Not applicable.

Recommended Motion:

Approval of Signature Authorizations.

Attachments:
1. Superintendent
1.a Superintendent
2. Asst Supt Business
2.a. Asst Supt Business
3. Asst Supt HR
3.a. Asst Supt HR
4. Asst Supt Instruction
4.a. Asst Supt Instruction
5. Asst Supt Operational
5.a. Asst Supt Operational
K.1.f. Register of Official Signatures of Governing Board Members (Action Item)
Rationale:

Education Code 42633 requires that the signautres of the members of the governing board of a school district authorized to sign orders in its name must be on file in the office of the County Superintendent of Schools. 

 
Financial Impact:

Not applicable.

Recommended Motion:

Approval of Register of Official Signatures of Governing Board Members.

Attachments:
Register of Official Signatures
K.2. Business and Operations (Action Item)
K.2.a. Purchase of Security Cameras, Management software and hardware, and installation services for River Middle School (Action Item)
Rationale:

Purchase of 27 security cameras, infrastructure, and installation for River Middle School, which includes Phase 1 of server and storage hardware infrastructure for the Measure H District Wide Security Camera Project.  The scope of work is planning to include the following: 

  • Installation of 27 Panasonic security cameras
  • 9 additional cable runs to support the additional cameras needed for proper coverage of the site
  • Purchasing of 27 cameras
  • Purchasing of Qognify video management system (software) and licensing for 5 years
  • Purchase of system hardware consisting of Storage enclosure and servers to run video management system servers

In an effort to provide a safe and secure learning and working environment for our students and staff, we are working towards implementing a District wide security cameras system. In the first step towards achieving this goal, we are focusing on River Middle School as the initial site of deployment and implementation.
Ultimately, this camera security system will allow the District to manage all sites from a single point of access (single windowpane) and provide permissible access for designated staff (Principals, Security personnel, specific District staff). The cameras will offer high definition coverage with infrared capabilities for night vision and recording and will offer historical footage for up to 4 weeks.  

PROCUREMENT METHODS:  In order to secure all equipment through approved alternative bidding methods, two procurement methods were obtained, PEPPM and CMAS. 

Pennsylvania Education Purchasing Program for Microcomputers (PEPPM):  PEPPM is a national technology bidding and purchasing cooperative administered by the Central Susquehanna Intermediate Unit (CSIU), established in 1982. The CSIU staff solicits bids on popular lines of hardware, software, and services satisfying legal bid requirements. PEPPM aggregates buyers and demand in states across the country to get the lowest prices for technology products.  LEAs can then release purchase orders for technology products without having to solicit their own bids.  

ASG

  • Cameras - PEPPM Price List 11-13-2019 $23,546.00

 California Multiple Award Schedule (CMAS):  The State of California establishes multiple award agreements in accordance with Public Contract Code Sections 10290 et seq. and 12101.5 (effective January 1994).  A multiple award is an award to two or more contractors for the same products and/or services at the same or similar prices.  Because of this, all pricing, products and/or services offered must have been previously bid and awarded on a Federal GSA schedule.  A CMAS vendor is one that has been awarded these specific type of government contracts called the California Multiple Award Schedule.  This procurement method allows Districts to take advantage of the pricing already vetted/established by other state agencies.  That same pricing can be used for the same products in a different district.  

ASG

  • Video Management Systems (VMS) - CMAS #: 3-18-84-0069A $75,548.000
  • Video Storage - CMAS #: 3-17-70-3491A $73,400.00 

Walker Telecomm, Inc.

  • Installation and Technical Services - CMAS #: 3-18-70-2897J $28,080.00

 
Financial Impact:

Fiscal Impact: $230,934.82.  Measure H Technology

  • ASG (Cameras, Infrastructure, Professional Services) - $202,854.82
  • Walker Telecom (cabling and camera installation) - $28,080.00 
Recommended Motion:
Approval to purchase security cameras, video management software, backend hardware, licensing, and installation services.
Attachments:
ASG Proposal to Napa Valley USD
WalkerTelecom_SecurityCameras
K.2.b. 2019-20 First Interim Report (Action Item)
Rationale:
AB-2861 (Chapter 1150, 1986) requires the Napa Valley Unified School District to submit interim fiscal reports.  The First Interim Report reflects budget adjustments and actual receipt of revenue and District expenditures through October 31st.  Attached are the summary State SACS reports for the General Fund, Charter Schools, Adult Ed and other funds.
 
Financial Impact:

Not applicable.

Recommended Motion:

Approval of 2019-20 First Interim Report.

Attachments:
First Interim Final 12.10.19
K.3. Human Resources (Action Item)
K.3.b. Request to Hire Teacher Less Than Fully Credentialed (Action Item)
Rationale:

Requesting Board approval to apply to the Commission on Teacher Credentialing for a Provisional Internship Permit (PIP) for this certificated assignment in order to have a California Commission on Teacher Credentialing authorization for school year 2019-2020, while candidate completes coursework and testing necessary for a California credential.

 
Financial Impact:

Less than fully credentialed teachers are required to be assigned a support provider.  The support provider receives a stipend of $1,500, paid out of the Title IIA Teacher Improvement Fund.

Recommended Motion:

Approval of the Request to Hire Teacher Less than Fully Credentialed

Attachments:
Request to Hire Teacher Less than Fully Credentialed
K.3.c. Educational Management Solutions Contract for Consultant Services (Action Item)
Quick Summary / Abstract:



Rationale:

Human Resources is seeking to retain the services of Education Management Solutions to complete a comprehensive classification and compensation study for up to 55 classified position titles based upon the most current, legally compliant and defensible data collection and function based job description design processes.  All project phases including design, data collection and analysis, findings and presentation is anticipated to be completed by June 30, 2020.

Accurate, defensible, legally compliant and understandable job information and compensation structures provide the basis for almost all Human Resource decisions. As staffing and work is reallocated to reflect the changing needs and resources of the districts, strategic job description realignment will be an ongoing need.  Along with the study of these particular positions, as part of the proposal, EMS will offer software access, training to HR staff and consulting on better procedures to build internal capacity for ongoing adjustments.

 
Financial Impact:

Financial impact: $39,995.00.  Funding Source: General Fund (HR)

Recommended Motion:

Approval of  Educational Management Systems Contract for Consulting Services.

Attachments:
EMS Contract for Consultant Services
K.3.d. Resolution 20-18 Local Assignment Options for Teacher Assignments 2019-2020 (Action Item)
Rationale:

Education Code and Title 5 Regulations provide local employing agencies with teacher assignment options that are available when local employing agencies are unable to assign a certificated employee with the appropriate credential. These options, know as Local Assignment Options, require teacher consent and Board approval. These Local Assignment Options provide the schools the flexibility to provide sections and in some cases, courses to the meet the needs of students.    For the majority of our middle school teachers who hold a multiple subject teaching credential, they are compliant for the subject areas assigned, however, the assignment settings that are authorized on a multiple subject teaching credential are self-contained or middle school core. Middle schools that are now on a block schedule do not meet the definition of middle school core. 

Submitted for approval are the assignments for elementary, middle school, and high teachers, whose credentials do not authorize one or more periods they are teaching.

 
Financial Impact:

There is no financial impact.

Recommended Motion:

Approval of Local Assignment Options for Teacher Assignments.

Attachments:
Local Assignment Options
Resolution 20-18 Local Assignment Options
K.4. Instructional Services (Action Item)
K.4.a. Single Plans for Student Achievement for Middle and High Schools (Action Item)
Rationale:

The Instructional Support Services Division requests the approval of the Single Plans for Student Achievement (SPSA) for middle and high schools. The SPSA is a comprehensive document providing details about the school’s planned actions and expenditures to support student outcomes and overall performance, and how these actions connect to the District’s Local Control Accountability Plan (LCAP), which lays out goals for the entire District. 

The annual process of developing, reviewing, and updating the SPSA is conducted with each school’s School Site Council (SSC), a collaborative, advisory group made up of school staff, parents, community members, and, at the secondary level, students. Development of the SPSA is the Council’s primary responsibility, and offers schools and their respective communities an opportunity to:

  • Be part of a collaborative and inclusive school support and growth process
  • Review and analyze state and local student achievement, attendance, and climate data
  • Engage the community in providing input to identify and develop school improvement priorities             
  • Build relationships geared toward a mutual goal of supporting the success of all students
  • Celebrate and highlight the work of the schools in building performance and growth

Each year, the School Site Council and the local governing board approve the Single Plans for Student Achievement (SPSA).

 
Financial Impact:

Funding Source:  None     

Fiscal Impact:  None


Recommended Motion:
Approval of Single Plans for Student Achievement for Middle and High Schools

Attachments:
2019-20 SPSA - American Canyon High School
2019-20 SPSA - American Canyon Middle School
2019-20 SPSA - Harvest Middle School
2019-20 SPSA - Napa High School
2019-20 SPSA - New Technology High School
2019-20 SPSA - Redwood Middle School
2019-20 SPSA - River Middle School
2019-20 SPSA - Silverado Middle School
2019-20 SPSA - Valley Oak High School
2019-20 SPSA - Vintage High School
K.5. School Planning & Construction (Action Item)
K.5.a. SPC 18.2-20 Contract for TLCD Architecture for the design of Multi-Campus Improvement (Seismic, Roofing, Paint & Security) (Action Item)
Rationale:

Contract with TLCD Architecture to provide design services for Multi-Campus Improvements (seismic, roofing, paint & security) at  the following sites:

  • Northwood Elementary
  • Alta Heights Elementary
  • Bel Aire Elementary
  • Napa Valley Language Academy

  The scope of design is planned to include the following:

  • Replace roofing throughout campus, with the exception of areas where roofing system is relatively new and/or in good condition.  
  • In areas receiving new roofing, HVAC units to be replaced, on an as needed basis in accordance with their age and operability, with consideration to how they are impacted by roof replacement.
  • Campus-wide new exterior paint.
  • Address leaking or damaged doors and windows, on an as need basis.  
  • Address Structural elements as it relates to areas impacted by the roofing work, on an as needed basis.
  • Fencing installation 

This work will address critical safety issues at these campuses where structural/roof/window/door conditions are impacting the environment within the classrooms and support facilities.  Associated work will help to modernization the facilities as well.


 
Financial Impact:

Fiscal Impact: $893,120.  Financial Source: Measure H and Fund 35.

Recommended Motion:
Approval of contract with TLCD Architecture to provide design services for Multi-Campus Improvements (seismic, roofing, paint & security).
Attachments:
SPC 18.2-20 TLCD Multi-Campus
K.5.b. SPC 15.30-17 Award of Contract for Finishing Kitchen Modernization Project at Browns Valley Elementary School and Vichy Elementary School to Arntz Builders, Inc. (Action Item)
Rationale:

The Browns Valley Elementary School and Vichy Elementary School campuses represent the second phase of kitchen modernizations within the Measure H Bond Program.  These projects will convert existing spaces into finishing kitchens that align with the updated food service program serviced out of the Central Kitchen - Measure H Project.  These projects will allow for food to be assembled and heated on site.

On October 21, 2019 the Office of School Planning and Construction held a job walk for the Finishing Kitchens at Browns Valley and Vichy.  Ten (10) general contractors attended.  Of the ten (10) general contractors, seven (7) submitted bids at the bid opening held on November 14, 2019.  The low bid received was Arntz Builders, Inc. of Petaluma with a bid of $1,756,656.  This work is scheduled to begin early January 2020 and complete by mid 2020.  See attached bid analysis for all bids received.


 
Financial Impact:

Fiscal Impact: $1,756,656.  Financial Source: Measure H.

Recommended Motion:

Approval to Award Contract for Finishing Kitchen Modernization Project at Browns Valley Elementary School and Vichy Elementary School to Arntz Builders, Inc. of Petaluma.

Attachments:
SPC 15.30-17 Arntz Contract - Finishing Kitchens P2 BV & VY
SPC 15.30-17 Bid Results - Finishing Kitchens P2 BV & VY
K.5.c. Resolution No. 20-17 Support of Proposition 13, The Public Preschool, K-12, and College Health and Safety Bond Act of 2020 (Action Item)
Rationale:

On March 3, 2020, Proposition 13 (AB 48, O'Donnell) ("Proposition") the $15 Billion Public Preschool, K-12, and College Health and Safety Bond Act of 2020 is on the ballot in California for voters to decide on the Public Preschool, K-12, and College Health and Safety Bond Act of 2020.  The Proposition provides $5.2 Billion in Modernization Funds, $2.8 Billion in New Construction Funds, $500 Million for Career Technical Education Facilities and $500 Million for Charter Schools. 

The Proposition will provide renovation and upgrade existing classroom, construction of new classrooms to accommodate growth, Career Technical Education facilities to provide job training, prioritizes health and life safety hazard projects including seismic, testing and remediation of lead levels in water at school sites, disaster assistance, replacement of 50-year-old buildings, and assistance for small school districts.

The Proposition increases state matching amounts for low-wealth districts with state modernization share up to 65% from 60% and state new construction share up to 55% form 50%.  It will increase bond capacity from 1.25% to 2% for elementary and high school districts and from 2% to 4% for K-12 Unified districts. 

The Proposition will not raise State taxes; will reduce the need for additional local property taxes, assist with health and safety projects, and include Disaster Assistance for school districts.

 
Recommended Motion:

Adoption of Resolution 20-17, support of Proposition 13, the Public Preschool, K-12, and College Health and Safety Bond Act of 2020. 

Attachments:
Resolution 20-17 Support of Prop 13
K.5.d. Public Hearing and Approval of Resolution No. 20-19, approving Conveyance of Easement to Pacific Gas and Electric Company (PG&E) (Action Item)
Rationale:
Pacific Gas and Electric Company (“PG&E”) has requested that the District convey to PG&E an easement for public utility purposes, including, but not limited to, electric, gas, and communications facilities, over an area of land on the District’s Napa High School site of approximately 90 square feet, in exchange for payment of $2,500.  The purpose of the Easement is for PG&E to install SCADA equipment that will allow PG&E to remotely monitor gas flow in nearby high pressure gas lines, promoting public safety.  In order to convey the easement, the District is required to comply with a two-step process under Education Code sections 17556, et seq.  The Board already completed the first step in the process on November 14, which was to adopt a Resolution by 2/3 vote of all of its members, declaring its intention to dedicate or convey the easement to PG&E.  (Ed. Code, § 17557).  The next step is to hold a public hearing and consider adoption of a second Resolution approving conveyance of the Easement, which is what the Board is now being asked to do.  The proposed easement grant deed is attached to the Resolution, subject to minor changes that may be negotiated by District staff and legal counsel related to protection of the District and its property.


 
Financial Impact:
PG&E will pay the District $2,500 in exchange for conveyance of the Easement.
Recommended Motion:
After holding a public hearing, it is recommended that the Board approve Resolution No. 20-19, Resolution Approving Conveyance of Easement to Pacific Gas and Electric Company.
Attachments:
Reslution 20-19 Exhibit 1 ~ Utility Easement
Resolution 20-19 PGE Easement
L. Additional Suggestions & Comments from Board Members and Superintendent (Information Item)
M. Future Agenda Items (Information Item)
N. Adjournment (Information Item)
Disability Information:
In compliance with the American with Disabilities Act, if special assistance is needed to participate in the meeting, contact the District at 707-253-3512. Notification forty-eight hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. The Napa Valley Unified School District is committed to providing accessibility for all. If you experience difficulty accessing content on our website, please contact the NVUSD Communications Office at communications@nvusd.org or (707)259-7525. A staff member will help you resolve the issue or provide the information in an alternative format.

Published: December 6, 2019, 2:14 PM

The resubmit was successful.