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Board of Education
Napa Valley USD
January 16, 2020 7:00PM
Board Room 2425 Jefferson Street, Napa, Ca 94558

. Call to Order in Open Session at 5:30 PM (Procedural Item)
A. Public Comments on Closed Session - Notice is hereby given that a closed session of the Board of Education will be held under the general provisions of Govt. Code Section 54957. This opportunity is provided to allow the public to comment prior to the Board’s consideration (Govt. Code Section 54954.3 (Procedural Item)
B. Adjourn to Closed Session - The Board will hold a closed session to consider and/or take action upon any of the following items: (Procedural Item)
C. Closed Session Agenda (Procedural Item)Confidential agenda item.
C.1. Student Discipline - With respect to every item of business to be discussed in closed session pursuant to Ed. Code 35146 and 48912;20, Govt. Code Section 49060 and 49078 and the Family Rights and Privacy Act (U.S.C. Section 1232g): STUDENT MATTERS - Potential student expulsions and/or student re-entry. (Action Item)Confidential agenda item.
C.1.a. Suspended Expulsions- Number of Cases: 1 (Procedural Item)Confidential agenda item.
C.1.a.1. Recommendation to Suspend Expulsion for Student 01162020A (Action Item)Confidential agenda item.
C.1.b. Expulsions- Number of Cases: 7 (Procedural Item)Confidential agenda item.
C.1.b.1. Recommendation for Expulsion for Student 01162020B (Action Item)Confidential agenda item.
C.1.b.2. Recommendation for Expulsion for Student 01162020C (Action Item)Confidential agenda item.
C.1.b.3. Recommendation for Expulsion for Student 01162020D (Action Item)Confidential agenda item.
C.1.b.4. Recommendation for Expulsion for Student 01162020E (Action Item)Confidential agenda item.
C.1.b.5. Recommendation for Expulsion for Student 01162020F (Action Item)Confidential agenda item.
C.1.b.6. Recommendation for Expulsion for Student 01162020G (Action Item)Confidential agenda item.
C.1.b.7. Recommendation for Expulsion for Student 01162020H (Action Item)Confidential agenda item.
C.1.c. Re-Admitted Expulsions- Number of Cases: 0 (Procedural Item)Confidential agenda item.
C.2. Personnel (Procedural Item)Confidential agenda item.
C.2.a. Public Employee Discipline/Dismissal/Release/Assignments (Government Code Section 54956.8) (Procedural Item)Confidential agenda item.
C.2.b. Public Employee Appointment/Employment (Government Code Section 54957[b]) (Procedural Item)Confidential agenda item.
C.2.c. Public Employee Performance Evaluation (Government Code Section 54957[b]) (Procedural Item)Confidential agenda item.
C.3. Conference with Labor Negotiator pursuant to Section 54957[a]: Agency Negotiator: Dana Page, Assistant Superintendent. Name of organizations representing employees: Gayle Young NVEA; Edgar Ventura, CSEA #184; Lesley Walder, NAPS (Procedural Item)Confidential agenda item.
C.4. Conference on Real Property (Government Code 54956.8) (Procedural Item)Confidential agenda item.
C.4.a. Property: Vintage Farm/Van de Leur Property, 1185 Sierra Avenue, Napa, CA 94558; Agency Negotiators: Superintendent Rosanna Mucetti, Rob Mangewala, Assistant Superintendent of Business Services (Discussion Item)
C.5. Anticipated Litigation (Government Code Section 54956.9(b))- Number of Cases: 1 (Action Item)Confidential agenda item.
C.5.a. City of American Canyon existing Public Records Act request (Discussion Item)
C.6. Initiation of Litigation (Government Code Section 54956.9(d)) Number of cases: 0 (Action Item)Confidential agenda item.
C.7. Existing Litigation (Government Code Section 54956.9)- Number of cases: 0 (Action Item)Confidential agenda item.
C.8. Liability Claims- Number of Cases: 0 (Procedural Item)Confidential agenda item.
Quick Summary / Abstract:
Pursuant to Section 54956
D. Reconvene to Open Session - 7:00 PM (Procedural Item)
D.1. Report on Closed Session Items (Procedural Item)
D.2. Flag Salute (Procedural Item)
D.3. Announcement (Procedural Item)
Quick Summary / Abstract:

This meeting is recorded for live-streaming and archiving on the District YouTube channel.


D.4. Approval of Agenda (Procedural Item)
D.5. Recognition of Visitors & Employee Organizations (Procedural Item)
E. Recognition of Students of the Month (Procedural Item)
E.1. Valley Oak High School: November, Jonathan Rivas; December, Sammy Hernandez (Information Item)
Quick Summary / Abstract:

Recognition of Students of the Month Sponsored by Napa Valley Education Foundation.

E.2. New Technology High School: November, Annika Lindroos; December, Evangeline Anguiano (Information Item)
Quick Summary / Abstract:

Recognition of Students of the Month Sponsored by Napa Valley Education Foundation.

F. Public Comments on Non Agenda Items (Procedural Item)
Quick Summary / Abstract:
Members of the audience may address the Board on any school-related matter that is not on the agenda. The Board will not take action on any issue raised during this section of the agenda inasmuch as Board action is limited to posted agenda items. Speakers are requested to limit their comments to a maximum of three minutes.
G. Reports (Procedural Item)
G.1. Board of Education and Student Board Representative (Procedural Item)
G.1.a. Presentation by John Tuteur, Assessor-Recorder-County Clerk for Napa County regarding transitions to By-Trustee Area elections (Information Item)
Quick Summary / Abstract:

Presentation by John Tuteur, Assessor-Recorder-County Clerk for Napa County, regarding transitions to By-Trustee Area elections for 2022. 

Rationale:

Mr. Tuteur will be informing the the Napa Valley Unified School District about the process and the work he has conducted in the county regarding this matter for the Napa Valley Unified School District Board of Education to consider.

 
G.2. Superintendent and Executive Staff (Procedural Item)
H. Approval of Consent Agenda (Consent Agenda)
Quick Summary / Abstract:

Background information on these items is provided to the Board prior to the meeting . A common motion takes action without discussion on roll call vote unless discussion of item(s) is requested by the Board member(s).

H.1. General Services (Consent Item)
H.1.a. Approval of Consultant Services Contracts under $15,000.00 listing (Consent Item)
Rationale:

See attached listing by vendor.

 
Financial Impact:

See attached listing.

Recommended Motion:

Approval of Consultant Services Contracts under $15,000.00 listing.

Attachments:
Consultant Services List
H.1.b. Field Trips (Long Distance, Overnight, Water Activity) (Consent Item)
Rationale:
In adherence to administrative regulation 6153 regarding school-sponsored trips, the Napa Valley Unified School District requires district personnel to seek board approval in advance for all trips involving overnight travel, trips over 100 miles from the district, or trips by commercial air and commercial water transportation.
 
Financial Impact:

See attached list for the cost of each unique field trip.

Recommended Motion:

 Approval of field trips for elementary and secondary students as specified.

Attachments:
Field Trip Request Listing
H.2. Business and Operations (Consent Item)
H.2.a. SPC 9.1-20 Annual Developer Fee Report For Fiscal Year 2018-19 (Consent Item)
Rationale:

State Government Code Section 66001 & 66006 requires public agencies, which levy development fees, to submit to the governing board an annual report.  Attached is the annual analysis, for fiscal year 2018-19, of the developer fee account (Fund 25) for the District.

 
Financial Impact:

Not applicable.

Recommended Motion:

Approval of the Annual Developer Fee Report 2018-19.

Attachments:
Annual Developer Fee Report for FY 18-19
H.2.b. Amendment to Consulting Services Contract with Disario and Associates (Consent Item)
Rationale:

The Board approved a 2019-20 Consultant Services Contract with Disario and Associates at the June 20, 2019 board meeting.  Disario and Associates provide consulting to the Superintendent and Executive Cabinet in the areas of school business, facilities and other consulting as directed by the Superintendent.  The original contract was in the amount of $100,000.  It is requested that the Disario contract be increased by $75,000.

 
Financial Impact:

Funding source: General Fund, Measure H.   Financial Impact: Not to exceed $175,000.


Recommended Motion:

Approval of Amendment to Consulting Services Contract with Disario and Associates

Attachments:
Disario and Associates AMENDMENT
H.3. Human Resources (Consent Item)
H.3.a. 2020-2021 Student Calendar (Consent Item)Was edited within 72 hours of the Meeting
Rationale:

The 2020-2021 Student Calendar has three additional days added to this school year allowing for possible PSPS/fires school closures.  

If there are no school closures due to PG&E PSPS shut offs or fires, then additional days will become breaks during the second semester.

By January 11, 2021, the district will confirm and communicate the status of these days with staff and families.

 A committee of mixed stakeholders including teachers, staff and parents, will convene at the beginning of next school year to redesign the calendar for 2021-22 and beyond. 

 
Recommended Motion:

Approval of the 2020-2021 Student Calendar.

Attachments:
2020-2021 Student Calendar
H.3.b. Contract for Consultant Services with Julie Herdell for Canyon Oaks Elementary School (Consent Item)
Rationale:

Julie Herdell will be providing the services of Substitute Principal at Canyon Oaks Elementary School for the duration of the school year.  Commencing on January 6, 2020 and ending on or about June 5, 2020.

 
Financial Impact:

 Paid out of district's current allocated general funds for site principal .

Recommended Motion:

Approval of Contract for Consultant Services for Julie Herdell.

Attachments:
Herdell Contract for Consultant Services
H.3.c. Human Resources Personnel Document (Consent Item)
Rationale:

The following Personnel Document reports details of Certificated, Classified, Adult Education and Coaches employment and terminations along with changes to assignments and requests for leave of absences.

 
Recommended Motion:

Approval of the Human Resources Personnel Document.

Attachments:
Certificated
Classified
Coaches
H.4. Instructional Services (Consent Item)
H.4.a. Extension to Contract for Services with ProCare Therapy (Consent Item)
Quick Summary / Abstract:


Rationale:

This is an extension to the already approved assignment for a Certified Occupational Therapy Assistant through a contract with ProCare Therapy.  The assignment was approved at the October 24, 2019 Board meeting for October 14, 2019 through December 31, 2019.  

The extension is for January 13, 2020 through January 31, 2020 and is needed to meet the needs of students as identified through their Individual Education Plans at sites where the district Occupational Therapist is on medical leave and whose medical leave has been extended.

ProCare Therapy is a Non-Public Agency supporting schools in staffing both healthcare and school professional positions for special education and health care needs.

The Master Contracts for all Non-Public Agencies are approved through the Napa County Special Education Local Plan Area (SELPA) prior to being released for Districts.  The SELPA works as part of the Bay Area Consortium to establish rates for Non-Public Agencies and establish terms within the Master Contracts.  Districts are then able to set Individual Service Agreements with Non-Public Agencies to meet their needs.

 
Financial Impact:

Fiscal Impact: $7,192.50.  Funding Source: Special Education.

Recommended Motion:

Approval of extension of contract with ProCare Therapy for a Certified Occupational Therapy Assistant to meet the needs of students as identified through their Individual Education Plans at sites where the district Occupational Therapist is out on medical leave and whose leave has been extended.

Attachments:
ProCare Therapy Client Assignment Confirmation
ProCare Therapy Client Assignment Confirmation (Extension)
H.5. School Planning and Construction (Consent Item)
H.5.a. SPC 26.114-17 Amendment to Cornerstone Earth Group’s Contract for River School (Consent Item)
Rationale:

Cornerstone Earth Group requires an amendment of additional services to complete the Preliminary Endangerment Assessment (PEA) Workplan for the River Project.  This work is necessary in order to apply for State Facilities Funding through the Office of Public School Construction for construction of new classroom buildings on the River Campus.

 
Financial Impact:
Original Contract: $49,400
Amendment #1: 13,500
Total: $62,900 

Fiscal Impact: $13,500.     Funding Source: Measure H.

Recommended Motion:

Approval of amendment to Cornerstone Earth Group’s Contract for River School.

Attachments:
SPC 26.114-17 Cornerstone Earth Group Amend - River
H.5.b. SPC 26.113-17 Amendment for Inspector of Record Services at River School (Consent Item)
Rationale:

C.R. Flores, Inc requires amendment to the existing contract for Inspector of Record (IOR) services.  The amendment is specifically associated with the River Middle School Measure H Project.  IOR services will be extended to cover the completion of the project and associated close-out activities between January 2020 through June 2020. 

It is required by the State of California, Department of General Services, Division of the State Architect (DSA) that this project have continuous inspection.  The IOR is certified by DSA to inspect projects on behalf of DSA, for compliance with the plans and specifications previously approved by DSA.  The IOR also coordinates with the other specialty inspection services needed for items such as soils, structural reinforcement or concrete.  The IOR's duration of services is based upon the duration of the project.  At the time the IOR submits a proposal, the general contractor has not yet submitted their schedule and therefore the IOR's duration and fee has the potential to change. 

 
Financial Impact:

Fiscal Impact: $25,000     Funding Source: Measure H

Recommended Motion:

Approval of amendment to C.R. Flores, of Napa, for Inspector Of Record services at River Middle School.

Attachments:
SPC 26.113-17 C.R. Flores Amend - River
H.5.c. SPC 18.4-20 Amendment to Add Reimbursable Expenses to Contract for TLCD Architecture for the design of Campus Refresh Multi-Campus Improvement (Consent Item)
Rationale:

Amendment to add reimbursable expenses to contract with TLCD Architecture for the Campus Refresh Multi-Campus Improvements (seismic, roofing, paint & security) that was Board approved on 12/12/19.

 
Financial Impact:

Contract Amount $893,120

Amend #1 (Reimbursable Expense) $20,000

Total Contract $913,120

Fiscal Impact: $20,000.    Funding Source: Measure H and Fund 35


Recommended Motion:
Approval of amendment to add reimbursable expenses to contract with TLCD Architecture to provide design services for Campus Refresh Multi-Campus Improvements (seismic, roofing, paint & security).
Attachments:
SPC 18.4-20 TLCD Amend Add Reimb - Campus Refresh
H.5.d. SPC 18.3-20 Hazmat Testing for Campus Refresh Multi-Campus Improvements (Consent Item)
Rationale:

Pyramid Environmental to perform hazmat asbestos building materials and lead-based paint survey testing for Campus Refresh Multi-Campus Improvements (seismic, roofing, paint & security) at the following sites:

Northwood Elementary 
Napa Valley Language Academy
Bel Aire Elementary
Alta Heights Elementary

 
Financial Impact:

Fiscal Impact: $15,000      Funding Source: Fund 35

Recommended Motion:

Approval Hazmat Testing for Campus Refresh Multi-Campus Improvements.

Attachments:
SPC 18.3-20 Pyramid Environmental - Campus Refresh
H.5.e. SPC 29.97-17 Notice of Completion to JL Modular for Design-Build for Modular Buildings at Irene Snow Elementary (Consent Item)
Rationale:

The Notice of Completion (NOC) is filed by the District upon completion of the project.  By filing the NOC with the County of Napa, the District puts all involved parties on notice that the project has been completed.  This document mitigates the owner's risk against liens being filed against their property as it reduces the time frame within which contractors must act upon any payment grievances.

 
Recommended Motion:

Approval of Notice of Completion to JL Modular, of Santa Rosa, for the Design-Build for Modular Building at Irene Snow Elementary School Measure H Project. 

Attachments:
SPC 29.97-17 JLM NOC - SW
I. Presentations and Discussion Items (Discussion Item)
I.1. Business & Operations (Discussion Item)
I.1.a. Presentation of the 2018-19 Annual District Financial and Measure H Bond Audit Reports (Financial and Performance) (Discussion Item)
Quick Summary / Abstract:

The Business Office and Auditors from Chavan and Associates will present the 2018-19 Annual Financial Reports.  Auditors from Chavan and Associates, LLP will summarize the 2018-19 financials and will be available to answer Board questions.

Attachments:
2018-19 Measure H Audit Report
2018-2019 NVUSD Audited Financial Statement
Napa Valley Audit 2018-2019
I.1.b. Bond Finance Presentation (Discussion Item)
Quick Summary / Abstract:

Rabinder (Rob) Mangewala, Assistant Superintendent of Business Services will present a summary of Napa Valley Unified School District outstanding debt with a focus on General Obligation Bonds.  

Financial Impact:

Not applicable

Attachments:
NVUSD Bond Presentation 1-16-20
I.2. Instructional Services (Discussion Item)
I.2.a. 2019 California Accountability Dashboard Presentation (Information Item)
Quick Summary / Abstract:

Instructional Services will present the Board of Education with a presentation of the California Department of Education Dashboard indicators for 2019.  The California School Dashboard is the school/district accountability system for the State of California. The Dashboard is comprised of the following indicators: Academic Performance (English/Language Arts and Mathematics), English Learner Performance, Suspension Rate, Graduation Rate, College and Career Readiness and Chronic Absenteeism.


Attachments:
2019 Dashboard Review for NVUSD Board Jan 2020
J. Action Items (Action Item)
J.1. Business and Operations (Action Item)
J.1.a. 2018-19 Annual District Financial and Measure H Bond Audit Reports (Financial and Performance) (Action Item)
Rationale:

Chavan and Associates, LLP have completed the 2018-19 annual audit reports for both the District Financials and Measure H Bond (financial and performance) and issued an unmodified report.  There were no findings.

 
Financial Impact:

Not applicible.

Recommended Motion:

Approval of the 2018-19 Annual District Financial and Measure H Bond Audit Reports (Financial and Performance).

Attachments:
2018-19 Measure H Audit Report
2018-2019 NVUSD Audited Financial Statements
J.1.b. Request for Allowance of Attendance Because of Emergency Conditions J-13A Waiver (Action Item)
Rationale:

October 9, 10, 28, 2019 all schools within the Napa Valley Unified School District were closed due to power shutdowns by Pacific Gas and Electric Company due to high winds and potential fire hazard.  On October 29, 2019 specific sites remained closed: American Canyon High School, American Canyon Middle School, Canyon Oaks, Donaldson Way, Napa Junction, Browns Valley, West Park and Yountville.  California Department of Education (CDE) requires a waiver be submitted to obtain approval of attendance and instructional time under Education Code Section 41422. 

 
Financial Impact:

The District could lose approximately $3,786,161 in ADA due to the school closures. 


Recommended Motion:

Approval of Request For Allowance of Attendance Because of Emergency Conditions J13-A Waiver.

Attachments:
J-13A Waiver
J.1.c. Board Monthly Stipend Increase (Action Item)
Rationale:

At the annual organizational meeting, December 12, 2019, discussion was held in regards to an increase to the monthly stipend for governing board members. Pursuant to Education Code Section 35120, for a district the size of the Napa Valley Unified School District, Governing Board members who attend all board meetings (unless excused) are entitled to compensation in a sum not to exceed $400 per month.  The Governing Board may increase this monthly stipend on an annual basis in an amount not to exceed 5%. An increase of 5% would adjust the monthly stipend for governing board members to $420 per month. Increase to be effective January 1, 2020.

 
Financial Impact:

Funding Source: General Fund.   Financial Impact: $1,680 annually.  

Recommended Motion:

Approval of board monthly stipend increase.

J.1.d. NVUSD Board Room upgrade Phase II (Action Item)
Rationale:

NVUSD records all board meetings online.  The audio and video hardware and software are in need of repair and upgrade.  The purpose of this request is to repair and upgrade the hardware and software used for the NVUSD board room.  The scope of work is planning to include the following: Update cabling to HDMI standards for all media connections, update control panels, purchase and installation of 3 cameras for speaker coverage, purchase and installation of A/V management system(software/hardware), installation of 2 flat screens providing improved visibility for attendees, provide an efficient board room experience for our staff and community.  Completion of this second phase of work will also allow for better visibility for attendees and a streamlined process for board room operation.

 
Financial Impact:

Funding Source: Measure H.  Fiscal Impact: $105,998.31.  ASG(Cameras, TV’s, and A/V Equipment) - $79,223.31 (Bid threshold for equipment as of 1/1/2020 is $95,200).  Melzak Media(installation and professional services) - $26,775.00 (Bid threshold through CUPCCAA is $60K).

Recommended Motion:

Approval of Board Room upgrade Phase II.

Attachments:
ASG Proposal
Melzak Media Proposal
J.1.e. Consulting Services Contract with Cecile Nunley (Action Item)
Rationale:

Cecile Nunley will provide consulting services to Business Services and provide staff support in the areas of school business and finance.

 
Financial Impact:

Funding Source:  General Fund     Financial Impact: Not to exceed $75,000.

Recommended Motion:

Approval of Consulting Services Contract with Cecile Nunley.

Attachments:
Nunley, Cecile Consulting Contract
J.2. Instructional Services (Action Item)
J.2.a. Adoption of Middle School Supplementary Instructional Material Recommendation for English (Action Item)
Rationale:

Instructional Support Services recommends the adoption of the following supplementary middle school instructional material that was introduced at the December 12th Board Meeting:  New Kid (for English courses).

 
Financial Impact:

Fiscal Impact: $2,330.  Funding Source: Site funds

Recommended Motion:

Approval of this supplementary instructional material adoption.

Attachments:
Request for Instructional Material Adoption Information Form - New Kid
J.3. Operational Services (Action Item)
J.3.a. Facilities, Maintenance and Operation(FMO) Major Deferred Maintenance (MDM) 06.06.19 Notice of Completion (Action Item)
Rationale:

Facilities, Maintenance and Operation (FMO) staff is requesting approval of the Notice of Completion for FMO MDM 06.01.19 Painting Shearer and McPherson sites.  The Major Deferred Maintenance project has been successfully completed and the Business Services Office is requesting signature on the Notice of Completion attached to close the MDM contract as complete for the following contractor:  FMO MDM 06.01.19 Painting Alpha G Painting.

 
Financial Impact:

Financial Impact: authorize the final payment held in retention from the project bid and acceptance based on the contract terms.

Recommended Motion:

Approval of FMO MDM 06.06.19 Notice of Completion.

Attachments:
FMO MDM 06.06.19 Notice of Completion
K. Board Representatives Reports (Information Item)
K.1. City of Napa Liaison Representatives (Information Item)
K.2. City of American Canyon Liaison Representatives (Information Item)
L. Additional Suggestions & Comments from Board Members and Superintendent (Information Item)
M. Future Agenda Items (Information Item)
N. Adjournment (Information Item)
Disability Information:
In compliance with the American with Disabilities Act, if special assistance is needed to participate in the meeting, contact the District at 707-253-3512. Notification forty-eight hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. The Napa Valley Unified School District is committed to providing accessibility for all. If you experience difficulty accessing content on our website, please contact the NVUSD Communications Office at communications@nvusd.org or (707)259-7525. A staff member will help you resolve the issue or provide the information in an alternative format.

Published: January 10, 2020, 11:49 AM

The resubmit was successful.