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Regular Board of Education Meeting
Beverly Hills USD
January 30, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
Rationale:
Potential litigation with student 14233 and student number 15462
 
III.A. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957 Confidential agenda item.
III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.C. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (d)(1) of Section 54956.9): Beverly Hills Unified School District v. Federal Transit Administration, et al., USDC Case No. CV 12-9861-GW(SS)
III.D. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (d)(1) of Section 54956.9): Beverly Hills Unified School District v. Los Angeles County Metropolitan Transportation Authority (LASC Case No. BS 137606)
III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD-PUBLIC COMMENT
VIII. PROFESSIONAL AND OFFICIAL BUSINESS
VIII.A. Discussion and Approval of Reconfiguration Plan
Attachments:
FFST BOE Presentation 1.23.18 Final
Superintendent & Cabinet Recommendation for Reconfiguration 1.23.18
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Regular Board Meeting-1-16-2018
Attachments:
Regular Board Meeting Minutes 1.16.18
IX.A.2. Special Board Meeting-1-23-2018
Attachments:
Special Board Meeting Minutes 1.23.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
IX.C. Approval-Professional Services Agreement - Carmen Fernandez Doane-Barkan
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Carmen Fernandez Doane-Barkan to provide a ballroom dancing program including a final performance and open demonstration to all Horace Mann 5th grade students for 10 weeks from 1-16-18 to 5-31-18.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Carmen Fernandez Doane-Barkan
IX.D. Agreement for Use of School Property Between the Beverly Hills Unified School District and the Beverly Hills Education Foundation
Rationale:
Approval of the agreement between the Beverly Hills Unified School District and the Beverly Hills Education Foundation for the rental and use of facilities to operate summer programs.
 
Attachments:
BHEF Summer School Rental Agreement 1.30.18
IX.E. Approval of 2017-2018 Safe School Plans
Rationale:
At end of the 1997 legislative session, the California Legislature enacted Senate Bill 187 (Chapter 736, Hughes, Comprehensive School Safety Plans). SB 187 makes school districts and county offices of education (COE) responsible for the development of “comprehensive school safety plans” in each of the schools for which the district or COE is responsible. The State Legislature’s intent in enacting SB 187 is to “…unite all existing statutes that relate to school safety and ensure compliance with their provisions by including the requirements of school safety provisions in each school’s comprehensive school safety plan.” SB 187 then lists (in Education Code, section 35294.2) the required elements of this comprehensive school safety plan. The plan requires, at a minimum: #1-Assessing the current status of school crime #2-Identifying safe school strategies and programs #3-Addressing the school’s procedures for complying with existing laws relating to school safety, which shall include the development of all the following: a-Child abuse reporting procedures consistent with Penal Code section 11164 et seq. b-Disaster response procedures c-Suspension and expulsion policies pursuant to Education Code, section 48900 et seq. d-Procedures for notifying teachers of dangerous pupils pursuant to Ed. Code 49079 e-Sexual harassment policy pursuant to Education Code, section 212.6(b) f-School-wide dress code prohibiting gang-related apparel pursuant to Ed. Code 35183 g-Procedures for safe ingress to, and egress from, school h-Procedures to ensure a safe and orderly environment conducive to learning i-Rules and procedures on school discipline adopted pursuant to Education Code 35291
 
Attachments:
BHHS Safe School Plan 2017-2018 - Public Version
BV Safe School Plan 2017 -2018 - Public Version
ER Safe School Plan 2017 -2018 - Public Version
Haw Safe School Plan 2017 -2018 - Public Version
HM SSP 2017-2018 - Public Version
IX.F. Amendment to PSA with American Language Services and Student Services/Child Welfare and Attendance
Rationale:
Child Welfare and Attendance has had more interpreting needs than historically needed. We anticipate more costs. Our original PSA was for $2,000, however an additional $3,000 may be needed. In all we are encumbering $5,000.
 
Attachments:
Amendment to PSA with American Language Services
IX.G. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 013018
IX.H. Ratification of Purchase Order #12 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from January 5, 2018 through January 19, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $84,620.13 for the General Fund,and $10,630.77 for the Bond Fund.
 
Attachments:
Board Report #12
Board Report Cover #12
IX.I. Cash Collection Report #12 for 2017-2018
Rationale:
The district has received cash and checks during the period of  January 2,2018 through January 22,2018 in the amount of $43,857.84. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #12
X. REPORTS
X.A. Superintendent's Report
X.B. Student Board Member Report
XI. BUSINESS AND FINANCE
XI.A. Donation - Field Turf, Beverly Hills AYSO Region 76
Rationale:
The Beverly Hills Unified District through the Joint Powers Agreement (JPA) with the City of Beverly Hills, has a partnership with the American Youth Soccer Organization (AYSO) Region 76 Beverly Hills. The AYSO identified along with the District that the turf at Beverly Vista was in serious need of repair and graciously agreed to help share in the costs of the replacement of the field. The AYSO Region 76 Beverly Hills has committed to giving the District an initial $250,000 and an additional $50,000 within five years. The AYSO is presenting $20,000 of the $50,000 donation as agreed upon last year.
 
XI.B. Rejection of Claim No. 549310
Rationale:
A claim for property and liability damages has been received by the District.
 
XI.C. Rejection of Claim No. 549023
Rationale:
A claim for damages has been received by the District for a minor through counsel.
 
XII. BOARD POLICIES
XII.A. Second Reading and approval of Revised BP 5145.7 and AR 5145.7-Sexual Harassment
Attachments:
Revised Board Policy AR51457 Sexual Harassment second
Second Reading BP 51457 Sexual Harassment
XII.B. Second Reading and approval of Revised BP 1312.3 and AR 1312.3-Uniform Complaint Procedures
Attachments:
AR 13123
Revised Board Policy Uniform Complaint BP13123
XII.C. Board Policy First Reading revised Board Policy- BP5131.2 - Bullying
Attachments:
Bullying Board policy review
XIII. COMMUNICATION FROM THE BOARD MEMBERS
XIV. FUTURE BOARD MEETINGS
XIV.A. Regular Board Meeting-Tuesday, February 13, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIV.B. Regular Board Meeting-Tuesday, February 27, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XV. ADJOURNMENT

Published: January 26, 2018, 4:33 PM

The resubmit was successful.