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Regular Board of Education Meeting
Beverly Hills USD
February 13, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/EDC, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-2:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-2:00 P.M.
III.A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent
III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.C. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (d)(1) of Section 54956.9): Beverly Hills Unified School District v. Federal Transit Administration, et al., USDC Case No. CV 12-9861-GW(SS)
III.D. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (d)(1) of Section 54956.9): Beverly Hills Unified School District v. Los Angeles County Metropolitan Transportation Authority (LASC Case No. BS 137606)
III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. SPOTLIGHT ON STUDENTS
V.A. Beverly Hills High School-Career Ed
VI. APPROVAL OF THE AGENDA
VII. REPORT OF CLOSED SESSION ACTION
VIII. AGENDA HEARING PERIOD-PUBLIC COMMENT
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Regular Board Meeting-1.30.2018
Attachments:
Regular Board Meeting Minutes 1.30.18
IX.A.2. Special Board Meeting-2.6.2018
Attachments:
Special Board Meeting Minutes 2.6.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
IX.C. BHHS Out-of-County Trip: BHHS Spring National High School Journalism Convention; San Francisco, CA; April 11-14, 2018
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   - BHHS Journalism team to Spring National High School Journalism Convention - March 2-5, 2018 / San Francisco, CA
 
Attachments:
BHHS Journalism Spring convention
IX.D. Approval of Amendment to Professional Services Agreement - David Lee
Rationale:
At this time, the Board is asked to approve an amendment to the agreement with David Lee. Funding Source: 75050 Performing Arts Spring Musical ASB Account Consultant shall provide the following services: Piano Accompaniment for all BHHS musical rehearsals, additional rehearsals, and performances. Fee not to exceed $3,000 from January 2018-March 2018.
 
Attachments:
PSA Amendment David Lee 2.13.18
PSA David Lee
IX.E. Approval of Service Agreement with Kurt Holland to provide professional development to Science teachers
Rationale:
Over the course of the year, the District provide a variety of professional development services to the teachers. At this time, the Board is asked to approve the Service Agreement with Kurt Holland to provide professional development to teachers regarding Next Generation Science Standards including: instructional practices, alignment of life science and physical science courses, and the three course model. Fee Not to exceed $3,500.00 to be funded out of the Educator Effectiveness Grant.
 
Attachments:
2017-18 Consultant service agreement - K Holland
IX.F. Professional Services Agreement for Psychological Solutions
Rationale:
This Professional Services Agreement is entered into with Psychological Solutions to complete two comprehensive psycho educational evaluations of two students currently in residential facilities outside of California to determine the continued appropriate educational placement of these students.This contract is funded through the Student Services Department and is made for a not to exceed amount of $10,000 to complete the two evaluations and hold IEP meetings with the results of the evaluations.
 
Quick Summary / Abstract:
This contract is necessary to evaluate the continued need for Residential Placement for these two students. If the evaluation shows that the students no longer need this level of residential treatment, the District will be able to offer a step down placement for the students to access their education in California, and reunite the student with the family and home environment.
Attachments:
PSA Psychological Solutions
IX.G. Approval of Elevator Maintenance and phone monitoring Services with GMS Elevator Services, Inc.
Rationale:
The administration advertised for request for Proposals for elevator maintenance services. No proposals were submitted. GMS Elevator Services, Inc. was contacted and submitted a proposal for a three year contract.
 
Attachments:
Contract
IX.H. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 021318
IX.I. Ratification of Purchase Order #13 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from January 20, 2018 through February 3, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $229,680.90 for the General Fund,and $81,472.97 for the Bond Fund.
 
Attachments:
Board Report #13
Board Report Cover #13
IX.J. Cash Collection Report #13 for 2017-2018
Rationale:
The district has received cash and checks during the period of  January 26,2018 through February 1,2018 in the amount of $268,479.77. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #13
IX.K. Approval of Warrant Report #9 for 2017-2018
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending January 31, 2018 is $2,448,364.84 for payroll and $4,991,042.28 for commercial vendor/contractor payments for a total disbursement of $7,439,407.12.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant ACH Register Report #1
WARRANT REGISTER REPORT #9
Warrant Report #9
X. REPORTS
X.A. Superintendent's Report
X.A.1. Presentation-What is a Learning Management System (LMS)?Was edited within 72 hours of the Meeting
Attachments:
LMS Presentation 2.13.18
X.B. Student Board Member Report
XI. EDUCATIONAL SERVICES
XII. HUMAN RESOURCES
XIII. TECHNOLOGY
XIII.A. Approval of Resolution 2017-2018-14 to Execute a Request for Proposal (RFP) for DISTRICT WIDE LEARNING MANAGEMENT SYSTEM (Pursuant to Public Contract Code Section 20118.2 et seq)
Rationale:
Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, due to these services, products and materials undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations, it is in the District’s best interest to procure a District Wide Learning Management System in accordance with Public Contract Code section 20118.2. On the advice of the District’s legal counsel, it is necessary for the use of procurements based on factors other than just price to be supported by a Board Resolution.
 
Attachments:
Learning Management System (LMS) Resolution
XIII.B. Approval of Resolution 2017-2018-16 to Execute a Request for Proposal (RFP) for RESOLUTION FOR STRUCTURED CABLING INFRASTRUCTURE PROJECT FOR HIGH SCHOOL WIRELESS TO SUPPORT 1-to-1 (Pursuant to Public Contract Code Section 20118.2 et seq)
Rationale:
Due to the highly specialized and unique nature of technology, telecommunications, related equipment, software, and services, due to these services, products and materials undergoing rapid technological changes, and in order to allow for the introduction of new technological changes into the operations, it is in the District’s best interest to procure a Structured Cabling Infrastructure Project for High School Wireless to support 1-to-1 in accordance with Public Contract Code section 20118.2. On the advice of the District’s legal counsel, it is necessary for the use of procurements based on factors other than just price to be supported by a Board Resolution.
 
Attachments:
Wireless Cabling_High School_Resolution
XIV. BUSINESS AND FINANCE
XIV.A. Discussion: June 2018 Bond Election & Parcel Tax Considerations
Attachments:
Presentation: June 2018 Bond Election & Parcel Tax
XIV.B. Approval of Ratification of Agreement for Solomon Law, APC
Rationale:
Ratification of agreement with Solomon Law, APC to conduct a workplace independent investigation.
 
Attachments:
Solomon Law Agreement
XV. PLANNING AND FACILITIES
XV.A. Approval of Amendment No. 23 to the Agreement with DLR Group for Architectural Services at Beverly Hills High School
Rationale:
On December 18, 2013, the District entered into an Agreement with DLR Group for Architectural and Engineering Services for the Modernization of Beverly Hills High School. Since that time the Board has approved amendments to that Agreement for additional services. Several of those amendments cover work that has been, at the request of the District, rendered idle or cancelled without using the full contracted fee. DLR has proposed to cancel these components of the related amendments so that the unused fees become available to the District for other uses. The projects/scopes are listed on Attachment A. If, in the future, the District elects to restart any of these scopes, a new amendment can be developed for the work.
 
Attachments:
Exhibit A Project List
XV.B. Approval of Amendment No. 24 to the Agreement with DLR Group for Architectural Services for Beverly Hills High School.
Rationale:
On December 18, 2013, the District entered into an Agreement with DLR Group for Architectural and Engineering Services for the Modernization of Beverly Hills High School. Additional design services have been requested to relocate the media space from Building B2 to Building B1 and add classrooms to the redesign of Building B2. This redesign would allow additional classrooms to be included in the construction of Building B2.
 
XVI. BOARD POLICIES
XVI.A. First Reading of NEW Board Policy 3513.4, Drug and Alcohol Free Schools
Rationale:
New policy prohibits the possession, use, or sale of drugs or alcohol by any person on district property and addresses enforcement and discipline for violations of this policy. Policy also reflects NEW LAW (Proposition 64, 2016) which prohibits any person from possessing, smoking, or ingesting cannabis on school grounds while children are present.
 
Attachments:
BP3513.4 - Drug and Alcohol Free Schools
XVI.B. Second Reading and Approval of Revised Board Policy-BP5131.2-Bullying
Attachments:
Bullying Board policy review
XVII. PROFESSIONAL AND OFFICIAL BUSINESS
XVII.A. Selection of Candidates for the California School Boards Association (CSBA) Delegate Assembly
Rationale:
We have received a ballot from the California School Board Association (CSBA) for the election of representatives to CSBA's Delegate Assembly.  There are eight (8) vacancies as indicated on the ballot and eleven candidates.  Ballots must be postmarked on, or before, Monday, March 15, 2018.                     
 
Attachments:
2018 Delegate Assembly Ballot
XVII.B. Discussion-School Building Security (Fobs)
XVIII. COMMUNICATION FROM THE BOARD MEMBERS
XIX. FUTURE BOARD MEETINGS
XIX.A. Regular Board Meeting-Tuesday, February 27, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIX.B. Regular Board Meeting-Tuesday, March 13, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XX. ADJOURNMENT

Published: February 9, 2018, 4:48 PM

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