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Regular Board of Education Meeting
Beverly Hills USD
March 13, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. Settlement Approval OAH #2017120383 and OAH #2017120382
III.B. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Superintendent
III.F. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.G. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. SPOTLIGHT ON STUDENTS
V.A. Hawthorne School
VI. APPROVAL OF THE AGENDA
VII. REPORT OF CLOSED SESSION ACTION
VIII. AGENDA HEARING PERIOD-PUBLIC COMMENT
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Regular Board Meeting-2-27-2018
Attachments:
Regular Board Meeting Minutes 7.27.17
IX.A.2. Special Board Meeting-3-7-2018
Attachments:
Special Board Meeting Minutes 3.7.18
IX.A.3. Special Board Meeting Minutes-3-9-2018
Attachments:
Special Board Meeting Minutes 3.9.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
IX.C. Professional Services Agreement for Psychological Solutions
Rationale:
This Professional Services Agreement is entered into with Psychological Solutions to complete two comprehensive psycho educational evaluations of two students currently in residential facilities outside of California to determine the continued appropriate educational placement of these students.This contract is funded through the Student Services Department and is made for a not to exceed amount of $10,000 to complete the two evaluations and hold IEP meetings with the results of the evaluations.
 
Quick Summary / Abstract:
This contract is necessary to evaluate the continued need for Residential Placement for these two students. If the evaluation shows that the students no longer need this level of residential treatment, the District will be able to offer a step down placement for the students to access their education in California, and reunite the student with the family and home environment.
Attachments:
Psychological Solutions
IX.D. Approval-Professional Services Agreement - Pin Chen
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Pin Chen for the guest conductor for BHUSD middle school Honor Band/Orchestra. The financial impact will be $800 to be funded through the Educator Effectiveness Grant.
 
Attachments:
2017-18 PSA - Pin Chen
IX.E. Approval-Professional Services Agreement - Jermie Arnold
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Jermie Arnold for the guest conductor for BHUSD middle school Honor Band/Orchestra. The financial impact will be $800 to be funded through the Educator Effectiveness Grant.
 
Attachments:
2017-18 PSA - Jermie Arnold
IX.F. BHHS Out-of-County Trip: BHHS DECA International Career Development Competition; April 20-25, 2018; Atlanta, Georgia
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   - BHHS DECA International Career Development Competition - April 20 – 25, 2018 - Atlanta, Georgia
 
Attachments:
BHHS DECA - ICDC Atlanta Georgia
IX.G. BHHS Out-of-County Trip: BHHS Speech and Debate to CA High School Speech Association 2018 State Championship; April 19-23; San Joaquin, CA
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval:   - BHHS Speech and Debate to California HS Speech Association 2018 State Championship - April 19-23, 2018 -Mountain House HS in San Joaquin, CA
 
Attachments:
BHHS Speech & Debate 2018 State Championship
IX.H. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 031318
IX.I. Ratification of Purchase Order #15 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from February 17, 2018 through March 2, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $97,878.83 for the General Fund and $423,363.26 for the Bond Fund.
 
Attachments:
Board Report #15
Board Report Cover #15
IX.J. Cash Collection Report #15 for 2017-2018
Rationale:
The district has received cash and checks during the period of  February 19,2018 through March 6,2018 in the amount of $361,437.24. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #15
IX.K. Approval of Warrant Report #10 for 2017-2018
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending February 28, 2018 is $2,430,408.16 for payroll and $3,323,840.70 for commercial vendor/contractor payments for a total disbursement of $5,754,248.86.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant ACH Register Report #2
WARRANT REGISTER REPORT #10
Warrant Report #10
X. REPORTS
X.A. Superintendent's Report
X.B. Student Board Member Report
XI. HUMAN RESOURCES
XI.A. Approval of Resolution 2017-2018-023 Authorizing an Agreement with Keenan Financial Services to Design and Administer a Supplemental Early Retirement (SERP) for Eligible Classified Employees Provided there is Sufficient Employee Participation
Rationale:
Keenan Financial Services has designed a Supplemental Early Retirement Plan (SERP), a retirement incentive, that may encourage senior classified employees to retire early. The SERP would provide participating eligible employees with a monthly benefit of 75% of their final year salary. The program requires all employees to resign no later than June 30, 2018. To be eligible for the 75% program, classified employees must be employed by the District as of March 13, 2018 (Date of Board Adoption); be at least 55 years old with five years of service. All program employees must be eligible to retire under CALPERS/MetLife as of June 30, 2016.
 
Quick Summary / Abstract:
As the administrator of the Supplemental Early Retirement Program, Keenan Financial will assist the District in the initial design, perform plan communication and enrollment and conduct all ongoing administration of the program. Keenan Financial will hold orientation meetings at District locations to provide information regarding the program to eligible employees and will be available for questions throughout the enrollment period (see attached timeline). The District will fund the SERP through the purchase of a fixed annuity from one of the Keenan Financial superiorly rated insurance companies. The fixed annuity guarantees the cost of the program and is easier to budget. Keenan Financial has implemented more than 350 Supplemental Early Retirement Plans with public agencies throughout the State of California and this District in 2008, 2011, 2016 and 2017.
Attachments:
01 Classified SERP Resolution 2017-2018-023
02 Classified SERP 2017-2018 Year-End Timeline
03 Classified SERP District Summary 2017-2018
XI.B. Approval to Hire a District Director of School Safety
Rationale:
The District announced a need of a District Director of School Safety position, reporting directly to Superintendent of Schools, to address the issue of school safety and security at each of the school sites. The District has a high priority to ensure that district facilities, policies and practices are completely addressing the safety needs of our students and community. The District Director of School Safety will serve as the law enforcement and fire department liaison with the City, overseeing our school safety plans, staff trainings, and school emergency drills. In this new position, the duties will expand to also include direct oversight of the physical and procedural safety measures in place at each of our schools to ensure the highest standards are being met.
 
Attachments:
District Director of School Safety Job Description
XII. BUSINESS AND FINANCE
XII.A. Davis Demographics Presentation
Attachments:
Davis Demographics Presentation - 022718
XII.B. Rejection of Claim No. 551169
Rationale:
A claim for damages has been received by the District from legal counsel on behalf of a minor.
 
XII.C. Approval of 2017-18 Second Interim Report with a Positive Certification
Rationale:
Pursuant to Education Code Sections 35035(g), 42130, and 42131, the Board of Education must certify the District's ability to meet its financial obligations for the current fiscal year and for two subsequent fiscal years, known as Interim Reports. The District is required to submit this budget report using the state approved financial reporting software. The report includes a budget for each financial fund maintained by the District, along with supplemental forms reporting average daily attendance, cash flow projections, multi-year projection and the criteria and standards budget evaluation documents to meet the reporting criteria.
 
Quick Summary / Abstract:
The Second Interim Report includes Board Approved Budget and Expenditures through January 31, 2018 and updated projections reflecting changes in revenue and expenditures for the 2017-18FY and two subsequent years. Supplemental forms provided are Multi-Year Projections, Average Daily Attendance, Cashflow Worksheet and the Criteria and Standards Review.
Attachments:
2017-18 Second Interim
2017-2018 Second Interim Presentation
XIII. PLANNING AND FACILITIES
XIII.A. Ratification of Agreement with Quality Fence, Inc., to Install Temporary Security Fencing for the Beverly Hills High School Modernization Site.
Rationale:
On May 20, 2016, the Board of Education adopted Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute Agreements under $45,000. The Resolution requires these agreements to be ratified by the Board of Education. This agreement is for Quality Fence, Inc., to install fencing along the east frontage of Beverly Hills High School with gates for automobiles and pedestrians. The Superintendent authorized the work on March 2, 2018.
 
Attachments:
180302 Quality Fence Proposal and CUPCCAA Award
XIV. COMMUNICATION FROM THE BOARD MEMBERS
XV. FUTURE BOARD MEETINGS
XV.A. Regular Board Meeting-Tuesday, March 27, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XV.B. Regular Board Meeting-Tuesday, April 10, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVI. ADJOURNMENT

Published: March 9, 2018, 4:32 PM

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