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Regular Board of Education Meeting
Beverly Hills USD
April 10, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.C. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.D. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. SPOTLIGHT ON STUDENTS
V.A. El Rodeo School
VI. APPROVAL OF THE AGENDA
VII. REPORT OF CLOSED SESSION ACTION
VIII. AGENDA HEARING PERIOD-PUBLIC COMMENT
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Regular Board Meeting-3-27-2018
Attachments:
Regular Board Meeting Minutes 3.27.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
IX.C. Approval of Williams Uniform Complaint Quarterly Report Summary - Third Quarter (January 1, 2018 - March 31, 2018)
Rationale:
The Williams Uniform Complaint Quarterly Report Summary must be presented to the Board of Education for approval each quarter (October 20, 2017; January 19, 2018; April 20, 2018; and July 20, 2018). Upon approval by the Board of Education, the report is then forwarded to the Los Angeles County Superintendent for approval. Attached is the report summary for January 1, 2018 - March 31, 2018. All schools in California are affected by new laws that are the result of the Williams lawsuit settlement. Known as the "Williams legislation," the laws seek to ensure that all students have equal access to the basics of a quality education: textbooks, safe and decent school facilities and qualified teachers. The laws focus on the state's lowest-performing schools, defined as those ranked in deciles 1-3 of the 2003 base Academic Performance Index. Williams creates an expanded role for the county superintendent of schools to monitor and report on low-performing schools. In Los Angeles County, Superintendent and his staff at LACOE are responsible for: - Conducting annual visits of the county's 600 low-performing schools. - Determining whether students have access to sufficient instructional materials and whether buildings are safe, clean and functional. - Monitoring whether teachers have proper classroom assignments and certifications. - Verifying the accuracy of School Accountability Report Cards relevant to instructional materials and facilities maintenance. - Reporting to the governing board of each school district, the county board of education and the county board of supervisors on the state of these schools.
 
Attachments:
3rd Quarter UCP Summary Report 2017-18
IX.D. Approval-Professional Services Agreement - Jill Myers
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Jill Myers to provide research paper reader services for the High School English Dept. as needed. The consultant will read and edit research papers for the 10th grade Honors and 11th grade English teachers. Their primary focus will be on correcting grammar and syntax errors, 3-15-18 to 5-31-18. Funding Source: English Department Endowment
 
Attachments:
Professional Services Between Beverly Hills USD and Jill Myers
IX.E. Approval-Professional Services Agreement - Mary Ann Baum
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Mary Ann Baum to provide research paper reader services for the High School English Dept. as needed. The consultant will read and edit research papers for the 10th grade Honors and 11th grade English teachers. Their primary focus will be on correcting grammar and syntax errors, 3-15-18 to 5-31-18. Funding Source: English Department Endowment
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Mary Ann Baum
IX.F. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation Lisat 4.10.18 (Revised)
IX.G. Ratification of Purchase Order #17 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from March 20, 2018 through March 30, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $263,300.75 for the General Fund and $195.28 for the Cafeteria Fund.
 
Attachments:
Board Report #17
Board Report Cover #17
IX.H. Cash Collection Report #17 for 2017-2018
Rationale:
The district has received cash and checks during the period of  March 19,2018 through March 29,2018 in the amount of $18,287.00. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
BHUSD Cash Collections Report #17
IX.I. Approval of Warrant Report #11 for 2017-2018
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending March 31,2018 is $2,475,510.73 for payroll and $2,973,858.48 for commercial vendor/contractor payments for a total disbursement of $5,449,369.21.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant Register ACH Report #3
Warrant Register Report # 11
Warrant Report # 11
X. REPORTS
X.A. Superintendent's Report
X.B. Student Board Member Report
XI. HUMAN RESOURCES
XI.A. Approval of the Certificated Supplemental Early Retirement Program (SERP)
Rationale:
The Board of Education opened the SERP retirement window for Supplemental Employee Retirement Plan (SERP) on January 16, 2018. The Certificated staff were invited to Group Orientation Meetings and/or individual counseling meetings. The window for the SERP retirement closed on February 5, 2018. The SERP received twelve (12) certificated employee retirement/resignations. They each submitted letters of resignation pending proof of savings to the District. It is estimated that the District might see a savings of $1,173,508 over a period of five (5) years.
 
Attachments:
Certificated SERP Final Analysis 2018
XI.B. Approval of the Certificated Supplemental Early Retirement Program (SERP) December 2018
Rationale:
The Board of Education opened the SERP retirement window for Supplemental Employee Retirement Plan (SERP) on January 16, 2018. The Certificated staff were invited to Group Orientation Meetings and/or individual counseling meetings. The window for the SERP retirement closed on February 5, 2018. The SERP received one (1) certificated employee retirement/resignations deferred to December 2018.
 
Attachments:
Certificated SERP Final Analysis December 2018
XI.C. Approval of Resolution #2017-2018-030 Regarding Layoff of Classified Personnel
Attachments:
Resolution 2017-2018-030 Regarding Layoff of Classified Personnel
XII. TECHNOLOGY
XII.A. Approval of Emergency Resolution No. 2017-2018-031: Health and Safety of Students and Staff at Beverly Hills High School, Paging System
Rationale:
In accordance with Public Contract Code Sections 1102 and 20113, our District is seeking the approval of the County Office of Education to waive the requirement for competitive bids as a result of emergency conditions. An emergency exists when repairs, alterations, work, or improvement is necessary to any facility of public schools to permit the continuance of existing school classes, or to avoid danger to life or property, the school board may, by unanimous vote, with the approval of the county superintendent of schools, make a contract in writing on behalf of the district for the performance of labor and furnishing of materials of supplies for the purpose without advertising for or inviting bids. Nothing in this section shall eliminate the need for any bonds or security otherwise required by law. The cost of this work is $116,602.23. The scope includes installation of category cabling into existing conduit, installation of new paging speakers, programming and configuration and final system testing. There were 300 speakers installed throughout the campus which includes one in every classroom, one outside every classroom and in all corridors and common areas at the high school.
 
Quick Summary / Abstract:
In February of 2018, due to recent national events surrounding school campus safety, District Staff assessed and identified that the High School Paging System did not work properly throughout several areas of the campus. This posed a major safety and security risk to staff and students unable to properly hear lockdown alerts or other public safety announcements. District staff have determined that this condition qualifies as an emergency defined by PCC 20113 “permitting the continuance of existing school classes or to avoid danger to life or property”. The District installed a new IP based paging system head end in 2015 with new speakers in some parts of the campus through its bond modernization project but was not able to use these funds to replace the bulk of the existing old speaker’s campus wide. The existing analog speakers, cabling and amps are 25 years or older. The urgency of this project is largely contributed to the assessment that determined that there is a large number of these older speakers not working. The District has sought installation services from Digital Network Group (DNG) for complete replacement of existing 25 year old paging speakers with newer units. By leveraging the newer IP based system saves the District on the cost of specialized wiring and amp replacement. Digital Network is one of a few available qualified contractors of this product in greater Los Angeles and has specific experience installing this system for the District in the past including at the High School, El Rodeo, and Horace Mann. Due to the urgency of this project, these unique qualities make DNG the best fit for this emergency project. The cost of this work is $116,602.23. The scope includes installation of category cabling into existing conduit, installation of new paging speakers, programming and configuration and final system testing.
Attachments:
Emergency Resolution No. 2017-2018-031
XIII. PLANNING AND FACILITIES
XIII.A. Acceptance of Beverly Hills HS Temporary Security Fencing project by Quality Fence and Authorization to File a Notice of Completion
Rationale:
The Board of Education’s designee approved a CUPCCAA Agreement with Quality Fence Co., Inc. on March 2, 2018, for the installation of the Temporary Security Fence Project. The Board of Education Ratified the Agreement on March 13, 2018. This work has now been completed.
 
XIII.B. Acceptance of Horace Mann School Bldg A Structured Cabling Project by Vector USA, and Authorization to File a Notice of Completion.
Rationale:
The Board of Education Approved an Agreement with Vector USA on July 26, 2017, for the installation of the structured cabling infrastructure at Horace Mann School. The Board of Education Amended the Agreement on November 15, 2017. This work has now been completed.
 
XIV. PROFESSIONAL AND OFFICIAL BUSINESS
XIV.A. 2018 CSBA Delegate Assembly "Run Off" Election
Rationale:
The members of the Delegate Assembly Election Committee met on March 27 to count and certify the ballots for membership on the CSBA Delegate Assembly. A tie vote resulted in a run-off in Region 24. The Board is asked to vote for no more than 1 candidate: Maggie Bove-LaMonica (Hermosa Beach City SD) or Dora Sandoval (Little Lake City SD) The ballot must be returned no later than Monday, April 30, 2018.
 
Attachments:
2018 Delegate Run Off Ballot
XIV.B. Discussion-Reconfiguration
XV. COMMUNICATION FROM THE BOARD MEMBERS
XVI. FUTURE BOARD MEETINGS
XVI.A. Regular Board Meeting-Tuesday, April 24, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVI.B. Regular Board Meeting-Tuesday, May 8, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII. ADJOURNMENT

Published: April 6, 2018, 4:36 PM

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