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Regular Board of Education Meeting
Beverly Hills USD
April 24, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.C. CONFERENCE WITH LEGAL COUNCIL-EXISITNG LITIGATION EEOC Case No. 480-2018-01098
III.D. PUBLIC EMPLOYEE APPOINTMENT/EMPLOYMENT Title: K-8 Counselor (2.0 FTE), Title: Lead Teacher/Administrator-Moreno High School (.2 FTE), Title: Director of District Athletics/JPA
III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD-PUBLIC COMMENT
VIII. STAFF PRESENTATIONS
VIII.A. Facilities - Measure E Performance Audit - Moss Adams
Attachments:
Measure E Final Performance Audit
VIII.B. Facilities - Measure E Bond Building Fund Financial Audit - Moss Levy
Attachments:
BHUSD Measure E Financial Audit Report
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Regular Board Meeting-4.10.2018
Attachments:
Regular Board Meeting Minutes 4.10.18
IX.A.2. Special Board Meeting-4.12.2018
Attachments:
Special Board Meeting Minutes 4.12.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
IX.C. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 042418
IX.D. Ratification of Purchase Order #18 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from April 2, 2018 through April 13, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $562,624.64 for the General Fund, $8,403.24 for the Cafeteria Fund and $39,605.00 for the Bond Fund.
 
Attachments:
Board Report #18
Board Report Cover #18
IX.E. Cash Collection Report #18 for 2017-2018
Rationale:
The district has received cash and checks during the period of  March 29,2018 through April 11,2018 in the amount of $93,961.21. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #18
IX.F. BHHS Watchtower Yearbook - Jostens Summer Yearbook Workshop at University of San Diego; July 23-26, 2018
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval: - BHHS Watchtower Yearbook - Jostens Summer Yearbook Workshop - July 23-26, 2018 -University of San Diego, CA
 
Attachments:
BHHS Yearbook - Jostens Summer workshop
IX.G. Approval to Cancel the Request for Request For Proposal Learning Management System (LMS)
Rationale:
Previously, the Board approved Resolution 2017-2018-14 for DISTRICT WIDE LEARNING MANAGEMENT SYSTEM (Pursuant to Public Contract Code Section 20118.2 et seq) and therefore, qualify for procurement in accordance with Public Contract Code Section 20118.2(d).The goal of facilitating an LMS process was to provide a competitive means for vendors to represent their products to district stakeholder groups. The due date for vendor proposal submission was Friday, April 20, 2018 at 10:00 am. The Technology Department received four proposals from vendors with two proposals being unresponsive. The goal was to receive several quality proposals in order to ensure that a wide field of LMS solutions are available for review. For this reason, the Technology Department respectfully request that the Board approve cancelling the LMS RFP process. Instead, staff would contact individual vendors with the goal of increasing the number of vendors from which we would ultimately select the an LMS.
 
IX.H. Approval of Contract for Nastec International, Inc.
Rationale:
Immediate and substantial security changes are needed to address physical security vulnerabilities and identifiable physical gaps. Nastec will furnish uniformed armed security officers at all five (5) BHUSD schools through June 1, 2018.
 
Attachments:
Nastec Security Contract
X. REPORTS
X.A. Superintendent's Report
X.B. Student Board Member Report
XI. HUMAN RESOURCES
XII. BUSINESS AND FINANCE
XII.A. Los Angeles County Office of Education Second Interim Letter
Rationale:
The Los Angeles County Superintendent of Schools (County Superintendent) has completed a review of the Beverly Hills Unified School District's (District) 2017-18 Second Interim Report. The County Superintendent's analysis of the data provided indicates that the District should be able to meet its financial obligations for the current and two subsequent years. The Los Angeles County Superintendent of Schools concurs with the District’s positive certification.
 
Attachments:
BHUSD 2017-18 Second Interim Letter
XII.B. Rejection of Claim No. 547654
Rationale:
Administration respectfully recommends that the Governing Board approve the rejection of Claim No. 547654. Notices will be sent to the appropriate parties informing them that their claim has been presented to the Beverly Hill Unified School District Board of Education and is being rejected by operation of law.
 
XIII. PLANNING AND FACILITIES
XIII.A. Approval of Rental Agreement with Sterling Venue Ventures for The Saban Theatre at the Beverly Hills Performing Arts Center
Rationale:
The Peterson Theatre is unavailable as a consequence of the modernization of Beverly Hills High School. In order to provide a venue for the Beverly Hills High School Music Department’s Band and Orchestra Spring Concerts, the rental of a local theater is required. The concerts are scheduled for May 15 and 16, 2018. The District has reached out to Sterling Venue Ventures to rent the Saban Theatre for these two nights for a fee of $5,000.00. The Peterson Theatre will be unavailable for at least 2017-18 and 2018-19 and possibly longer. Future Board items will request authorization to provide a venue for the BHHS Music Department as needed.
 
Attachments:
Saban Contract
XIII.B. Ratification of Lease Agreement Extension for the William Scotsman, Inc. Relocatable Buildings used for Interim Housing for the El Rodeo School Modernization project.
Rationale:
On April 14, 2015, the Board of Education authorized leasing relocatable buildings for interim housing for up to three years during the modernization of El Rodeo and Hawthorne Schools. No buildings were acquired for Hawthorne School. For El Rodeo School, forty-two buildings were acquired on various dates, i.e., November 30, 2015, December 29, 2015, and June 29, 2016, each for a 24-month lease term. On October 23, 2017, the leases on the buildings were extended administratively until May 29, 2020.
 
XIII.C. Ratification of Lease Agreement Extension for the William Scotsman, Inc., and Approval of an Additional Extension to the Lease Agreement used for Interim Housing for the Horace Mann School Modernization project.
Rationale:
On January 26, 2016, the Board of Education approved leasing relocatable buildings from William Scotsman, Inc., for up to 18 months beginning March 2016, for interim housing for the Horace Mann School Modernization Project. Five buildings were leased on various dates, i.e., July 28, 2016, August 22, 2016, and August 28, 2016, for a term of 14 months. The lease agreement was extended administratively until May 27, 2018. The relocatable buildings are scheduled to be removed from the site on or before June 27, 2018. That schedule requires an additional extension of the lease agreement until June 27, 2018.
 
XIII.D. Approval of a Geotechnical Services Agreement with Leighton Consulting, Inc., for the Horace Mann Phase 4 Site Work project.
Rationale:
On November 11, 2016, the Board of Education approved an agreement with Leighton Consulting, Inc., for geotechnical testing, materials testing, and special inspection services for the Horace Mann School Modernization Project. The Horace Mann Phase 4 Site Work Project is scheduled to begin May 2018. This work will also require geotechnical services. Because of its work on the Horace Mann Modernization project, Leighton Consulting, Inc., is familiar with the school site and has provided a proposal in the amount of $76,300 for the geotechnical testing, materials testing, and special inspection performed, as required, on a time and materials basis for the Horace Mann Phase 4 Site Work project.
 
Attachments:
Leighton HM P4 Proposal
XIII.E. Approval of Materials Testing and Inspection Services Agreement with RMA Group for the Beverly Hills High School B1/B2 project.
Rationale:
On April 26, 2016, the Board of Education approved RMA Group as one of four materials testing and inspection firms qualified to provide services for the District’s modernization projects. RMA Group has submitted a project specific proposal for the Beverly Hills High School B1/B2 project, to be performed on a time and materials basis estimated in the amount of $388,190.00 for testing and inspection to extend throughout the duration of this project. Inspections by RMA Group will include, but will not be limited to, testing, inspections, and special inspections for all materials except those related to soils and geotechnical.
 
Attachments:
180328 Fee Schedule
180328 RMA Proposal
XIII.F. Approval of a Geotechnical Services Agreement with Leighton Consulting, Inc., for the Beverly Hills High School B1/B2 project.
Rationale:
On November, 23, 2016, the Board of Education approved an agreement with Leighton Consulting, Inc., for geotechnical testing, materials testing, and special inspection services at the Beverly Hills High School Site. The Beverly Hills High School B1/B2 Project is scheduled to begin in June 2018. This work will require geotechnical and environmental testing and monitoring services. Because of Leighton Consulting, Inc.’s previous work at Beverly Hills High School, the firm is familiar with the technical aspects of the school site and has provided a proposal in an amount of $145,812.00. This work will be performed as required on a time and materials basis for the Beverly Hills High School B1/B2 Project.
 
Attachments:
B12 Leighton Proposal
XIII.G. Ratification of the CUPCCAA Award to Relocate Temporary Shoring of Building B2 for the Beverly Hills High School B1/B2 Project.
Rationale:
On May 20, 2016, the Board of Education passed Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute Agreements under $45,000. The Resolution requires these awards to be ratified by the Board of Education. This award was to relocate the existing shoring at Building B2 to allow for improved access during upcoming construction. Vertical Access, Inc., the company that performed the original work during the demolition and abatement of B2, was asked to relocate the shoring to improve access for the upcoming construction. The proposal for this work was procured using CUPCCAA for a total cost of $22,000.00.
 
Attachments:
Vertical Access Agreement
XIV. PROFESSIONAL AND OFFICIAL BUSINESS
XIV.A. Discussion-Protocols for students who become ill on school trips
XV. COMMUNICATION FROM THE BOARD MEMBERS
XVI. FUTURE BOARD MEETINGS
XVI.A. Regular Board Meeting-Tuesday, May 8, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVI.B. Regular Board Meeting-Monday, May 21, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII. ADJOURNMENT

Published: April 20, 2018, 5:40 PM

The resubmit was successful.