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Regular Board of Education Meeting
Beverly Hills USD
May 08, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. Settlement Agreement - Student #15325
III.B. Settlement Agreement - Student #16797
III.C. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.D. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.E. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.F. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Subdivision (d)(1) of Section 54956.9): Karen Christiansen v. Beverly Hills Unified School District Case No. BC 420456 Claim of Strategic Concepts and Karen Christiansen
III.G. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.H. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. SPOTLIGHT ON STUDENTS
V.A. Beverly Hills High School
VI. APPROVAL OF THE AGENDA
VII. REPORT OF CLOSED SESSION ACTION
VIII. ACCOMMODATIONS AND RECOGNITION
VIII.A. Introduce the 2018 Apple Award Recipients
Rationale:
Congratulations to the 2018 Apple Award Recipients: Administrator: Chris Hertz Certificated: Josh Glass-BHHS Ali Norman-Franks-BHHS Katina Vallens-Beverly Vista Jocelyn Bresnick-El Rodeo Jory Lindsay-Hawthorne Belinda Maisterra-Horace Mann Emmanuelle Rousseaux-BV/ER/HAW/HM Classified: Linda Omansky
 
VIII.B. Approval of Resolution 2017-2018-032-National PTA Teacher Appreciation Week-MAY 7-11, 2018
Rationale:
Approval of the attached Resolution 2017-2018-032, which proclaims the week of May 7-11, 2018 as Teacher Appreciation Week is requested. The week is set aside to honor our outstanding teacher staff. It is through their efforts that the excellence of our educational program is maintained.
 
Attachments:
Resolution 2017-2018-032-Teacher Appreciation Week
VIII.C. Approval of Resolution 2017-2018-033-Classified School Employee Appreciation Week-May 20-26, 2018
Rationale:
Board vote is required for approval of the attached Resolution #2017-2018-033 proclaiming May 20-26, 2018 be Classified School Employee Week. This special week is set aside to recognize the many valuable contributions made by our classified employees to our schools. These employees include our secretaries, clerks, instructional assistants, custodians, maintenance personnel, food service workers, and other support service employees. Their efforts help to provide a safe and effective learning environment for our students. Maintaining a program of educational excellence involves a partnership of all employees. Our classified employees play a significant role in creating an outstanding educational program. These dedicated individuals deserve recognition and thanks for the outstanding work they are doing for the community and for the children enrolled in the Beverly Hills Unified School District.
 
Attachments:
Resolutio2017-2018-033 Classified School Employee Week
IX. AGENDA HEARING PERIOD-PUBLIC COMMENT
X. STAFF PRESENTATIONS
X.A. Presentation by Terry Tao re: Construction of Parking at Beverly Hills High School
Rationale:
There have been some questions raised concerning budgeting for construction of parking on Beverly Hills High School Campus. A presentation is being made to address options and areas that were considered for construction of parking.
 
Attachments:
BHUSD Parking Options 5.8.18
XI. CONSENT CALENDAR*
XI.A. Approval Board Meeting Minutes
Rationale:

 
XI.A.1. Regular Board Meeting-4-24-2018
Attachments:
Regular Board Meeting Minutes 4.24.18
XI.A.2. Special Board Meeting-5-1-2018
Attachments:
Special Board Meeting Minutes 5.1.18
XI.B. Personnel Reports
XI.B.1. Certificated Personnel Report-RevisedWas edited within 72 hours of the Meeting
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report - Revised
XI.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
XI.C. Approval of Professional Services Agreement with Share911/OnScene Technologies
Rationale:
Our schools need an internal communication system during a lockdown that is more robust than Remind and that allows for Police monitoring and two-way communication updates. The cost annually is $6,700.
 
Attachments:
PSA OnScene Inc - Share911
XI.D. Approval to Renew the Property and Casualty Claims Administration Services Agreement with Keenan & Associates
Rationale:
Keenan & Associates will continue to provide the District with the following services (please see attached Exhibits A-1 thru A-4: Administrative Services Adjustment Services Investigative Services Additional Investigative Services
 
Attachments:
Keenan Property and Claims - 2018-2021
XI.E. Approval-Professional Services Agreement - Janet Roston
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Janet Roston to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Janet Roston
XI.F. Approval-Professional Services Agreement - Neaz Kohani
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Neaz Kohani to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19.
 
Attachments:
Professional Services Agreement Betwee Beverly Hills USD and Neaz Kohani
XI.G. Approval-Professional Services Agreement - Dorcas Roman
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Dorcas Roman to choreograph one piece for the 2019 Dance Company Concert, including rehearsals 8-13-18 to 5-30-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Dorcas Roman
XI.H. Approval of BHHS Math - Probability & Statistic textbook adoption
Rationale:
Following a thorough analysis of the textbooks and all online support materials for the Statistics and Probability class by the high school math department and the high school administration, the department selected "STATISTICS AND PROBABILITY WITH APPLICATIONS, 3rd EDITION" as the textbook for the Statistics & Probability course. It includes a print and online e-book and has a digital suite of online programs for both teachers and students. It also offer an online homework option (SaplingLearning) with this edition of the textbook. The cost of this adoption is $21,505 to funded out of the textbook Lottery Funds.
 
Attachments:
BHHS Statistics & Probability textbook proposal
XI.I. Approval of the contract with Hobsons/Naviance: College and Career Readiness curriculum for 6th-12th Grades
Rationale:
Naviance is a college and career readiness program that our district has adopted in 2016 to support grades 6-12 college and career readiness. The curriculum is delivered through our School Counselors. The program assists our students with career discovery, post-secondary options (Colleges/Universities/Scholarships), and social-emotional learning activities. Ed Services worked with Hobsons (owner of Naviance) to secure us a discounted rate for the next 3 years. This pricing provides our School Counselors with curriculum and individual student log-ins.
 
Attachments:
BHUSD Naviance Sales Order Form
XI.J. BHHS Out-of-County Trip: BHHS Skills USA National Championship and Leadership Conference; June 24-30, 2018; Louisville, Kentucky
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval: BHHS Skills USA National Championship and Leadership Conference June 24-30, 2018 Kentucky Exposition Center, Louisville, KY
 
Attachments:
BHHS Skills USA National Championship 2018
XI.K. Declaration of Surplus, Obsolete, Salvage Parts, Equipment & Metal - Oil Well Site
Rationale:
Pursuant to Education Code Sections 17545-17546, the Board of Education has the authority to sell, auction, donate, or otherwise dispose of District owned furniture, equipment, or materials no longer considered usable or needed or are otherwise considered obsolete by a unanimous vote of members present. If the Board of Education determines that the property is worth no more than $2,500 or that the property is of insufficient value to defray the costs of arranging a sale, the said property may be sold, donated, or disposed of without advertising based on the unanimous vote of the board members present. The Contractor secured to Plug and dismantle the oil well site, ARB , will sale for salvage any metal, parts or Equipment, that has value and will distribute the proceeds back to the District. We currently do not have estimate of potential proceeds.
 
XI.L. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 050818
XI.M. State Controller's Office Certification of 2016-17 Audit
Rationale:
After completing its review, the State Controller's Office certifies that our 2017 Annual Audit conforms to the reporting standards contained in the audit guide for K12 LEA, and various State and Federal Compliance guidelines.
 
Attachments:
SCO Certification Letter for 2017 District Financial Audit
XI.N. Ratification of Purchase Order #19 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from April 16, 2018 through April 27, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $348,783.09 for the General Fund and $3,229,286.49 for the Bond Fund.
 
Attachments:
Board Report #19
Board Report Cover #19
XI.O. Cash Collection Report #19 for 2017-2018
Rationale:
The district has received cash and checks during the period of  April 24,2018 through April 30,2018 in the amount of $393,121.70. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #19
XI.P. Approval of Warrant Report #12 for 2017-2018
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending April 30,2018 is $2,447,346.37 for payroll and $2,654,068.50 for commercial vendor/contractor payments for a total disbursement of $5,101,414.87.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant ACH Register Report #4
WARRANT REGISTER REPORT #12
Warrant Report #12
XII. REPORTS
XII.A. Superintendent's Report
XII.B. Student Board Member Report
XII.C. BHEF Report-Cindy Trost and Jeannine Ramer
XIII. HUMAN RESOURCES
XIII.A. Approval to Hire Security Officers
Rationale:
The District announced a need of 5 Security Officer positions to address the issue of school safety and security at each of the school sites. The District has a high priority to ensure that district facilities, policies and practices are completely addressing the safety needs of our students and community.
 
Attachments:
Security Officer Job Description
XIII.B. Approval of the Classified Supplemental Early Retirement Program (SERP)
Rationale:
The Board of Education opened the SERP retirement window for Supplemental Employee Retirement Plan (SERP) on March 13, 2018. The Classified staff were invited to Group Orientation Meetings and/or individual counseling meetings. The window for the SERP retirement closed on April 24, 2018. The SERP received ten (10) classified employee retirement/resignations. They each submitted letters of resignation pending proof of savings to the District. It is estimated that the District might see a savings of $119,022.
 
Attachments:
Classified SERP Final Cost Analysis 2018
XIV. BUSINESS AND FINANCE
XIV.A. Approval of Ratification of Agreement for Lozano Smith, LLP
Rationale:
Ratification of agreement with Lozano Smith, LLP to provide legal services as requested.
 
Attachments:
Lozano Smith
XV. PLANNING AND FACILITIES
XV.A. Approval to Award an Agreement to FastTrack Construction for Horace Mann Phase 4 Site Work.
Rationale:
Seven contractors were prequalified to bid on the Horace Mann Phase 4 Site Work Project. The advertisement for bid No. 17-18/007 was published on March 29 & 30 and April 5 & 6, 2018. Five contractors attended the pre bid walk and expressed their intent to bid, and four bids were received on April 25, 2018. 1. Fast Track Construction $2,080,000 2. C.S. Legacy $2,574,347 3. 2H Construction $2,644,000 4. AP Construction $2,774,000 The bid submissions have been reviewed and determined to be complete and responsive. The lowest responsible responsive bidder is Fast Track Construction in the amount of $2,080,000.
 
XV.B. Approval to Award an Agreement to GA Technical Services for Horace Mann Electrical and Low Voltage Disconnect Project.
Rationale:
The interim housing at Horace Mann is going to be removed, so on April 23, 2018, 28 C-10 license holders were contacted to bid. Of the 28, six contractors attended the pre bid walk and expressed their intent to bid .Three bids were received on May 1, 2018, following CUPCCAA procurement procedures for the Horace Mann Electrical and Low Voltage Disconnect Project. 1. GA Technical Services $27,350 2. Edgar Garza Construction $49,148 3. AGI $68,389.94 These bids have been reviewed and determined to be complete and responsive. The lowest responsive responsible bidder is GA Technical Services at $27,350.
 
XV.C. Approval to Award an Agreement to Edgar Garza Construction for Horace Mann Multipurpose Room and Selective Demo Project.
Rationale:
Fifteen B license holders were contacted on April 17, 2018, and one bid was received on May 1, 2018, following CUPCCAA procurement procedures for the Horace Mann Multipurpose Room Sports Flooring and Selective Demolition Project. 1. Edgar Garza Construction $39,569 The submission has been reviewed and determined to be complete and responsive.
 
XV.D. Approval of Agreement with King Office Services for Horace Mann School Moving and Storage Project.
Rationale:
The new classrooms at Horace Mann School are ready to be occupied, and moving services are required to relocate classroom items and furniture from the interim housing and other classrooms to new locations. Work includes rental of bins, packing items, relocation of boxes, storage, and unpacking once items have been relocated. In April 2018 a request for pricing to move, store, and relocate items was requested from three moving and storage companies. The prices received were: 1. King Office Services $14,613 2. 1-2-3 Moving and Storage $21,375
 
Attachments:
King Proposal
XV.E. Approval to Award An Agreement to Creative Cooling Technologies for Beverly Hills High School EVAPO Cooling Tower Refurbishment and Maintenance.
Rationale:
The Beverly Hills High School cooling tower is approximately 12 years old and in need of refurbishing. When the work is completed, it will increase efficiency and prolong the life and maintain indefinitely the cooling equipment. A Call for Bid was placed through legal advertisement as required by Public Contract Code, and also posted on the District's website. Vendors were also contacted to obtain potential bidders. Bid packages were requested and two vendors responded prior to the close of bids on Wednesday March 14, 2018. 1. Creative Cooling Technologies, Inc. $111,457 2. Factory Authorized Services $126,559
 
XV.F. Approval of Agreement with Spectra Historic Construction for Beverly Hills High School B1 & B2 for Masonry Restoration Mockups.
Rationale:
The Modernization of buildings B1, B2, B3 & B4 at the Beverly Hills High School campus will involve the restoration and refinishing of the exterior masonry surfaces constructed in the 1920s. In order to develop the most appropriate restoration system from a cost and life-cycle standpoint, the facilities staff and design team recommend a series of sample mock ups be prepared for adhesion testing and aesthetics. Spectra Historic Construction is a specialist that has submitted a proposal for $5,484.50 to complete a brick restoration mock up, a new block veneer mock up, and straight restoration to one area of chipped and damaged ornamental concrete.
 
Attachments:
Proposal from Spectra for Mockups
XV.G. Approval of Construction Services Agreement Amount for Phase 3-1A with ProWest Constructors for Beverly Hills High School Buildings B1 and B2 Modernization Project.
Rationale:
On November 14, 2017, the Board of Education awarded a contract to ProWest Constructors for Preconstruction and Lease-Leaseback Services for the Beverly Hills High School, Buildings B1 and B2 Modernization Project, utilizing a Lease-Lease Back (LLB) Guaranteed Maximum Price Contract (GMP) approach. ProWest Constructors has submitted a Guaranteed Maximum Bid for the Phase 3-1A Scope of Work for $14,358,999 to provide Construction and Modernization services as outlined in the Construction Services Agreement for selective demolition, erosion control, lead paint abatement, micro-piles and reinforcing, concrete restoration for core repairs, spall repairs and crack injection, fiber-reinforced polymer (FRP) composite, structural steel, and metal decking. Phase 3-1B consists of the rebidding of the structural concrete and framing scopes of work. It is anticipated that the GMP for these scopes will be ready for consideration in June 2018. Phase 3-1C consisting of the remaining trade scopes of work is anticipated to be ready for consideration in July 2018. The final Project GMP will be based on the summation of Phases 3-1A, 3-1B and 3-1C pricing.
 
Attachments:
ProWest CSA SL SSL
ProWest LLB Resolution
XVI. COMMUNICATION FROM THE BOARD MEMBERS
XVII. FUTURE BOARD MEETINGS
XVII.A. Regular Board Meeting-Monday, May 21, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII.B. Regular Board Meeting-Thursday, June 7, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII.C. Regular Board Meeting-Tuesday, June 19, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVIII. ADJOURNMENT

Published: May 4, 2018, 4:45 PM

The resubmit was successful.