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Regular Board of Education Meeting
Beverly Hills USD
June 07, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills, CA Hyatt Regency Vancouver 655 Burrad Street Vancouver, BC V6C 2R7, Canada

I. OPEN SESSION-4:00 P.M.Was edited within 72 hours of the Meeting
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-4:00 P.M.Was edited within 72 hours of the Meeting
III.A. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.C. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.D. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.E. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD-PUBLIC COMMENT
VIII. ACCOMMODATIONS AND RECOGNITION
VIII.A. Approval of Resolution #2017-2018-037-Student Board Member
Rationale:
Approval of the attached Resolution #2017-2018-037, recognizing Mr. Jonathan Artal for his outstanding service on behalf of the students of the Beverly Hills Unified School District.
 
Attachments:
Resolution No. 2017-2018-037 Student Board Member
IX. STAFF PRESENTATIONS
IX.A. 2016 and 2017 Annual Reports of the Citizens' Oversight Committee (COC)
Rationale:
Annual Reports of the Citizens' Oversight Committee (COC) year ending June 30, 2016 and year ending June 30, 2017.
 
Attachments:
2016 Annual report
2017 Annual Report
IX.B. Discussion on effects to portable housing at Beverly Hills High School and Preliminary Logistics Information on moving portable housing-presented by Terry Tao
Rationale:
A preliminary presentation addressing concerns over noise, vibration and health effects associated with placing the construction lay down area on the back fence line of the High School campus. Metropolitan Transportation Administration plans on utilizing the neighboring property from 2020 through 2027 as a construction lay down and entry point for the subway that extends from Century City to the anticipated Rodeo Station. This presentation will frame the discussion for a later, more detailed discussion at the July 2018 Board meeting.
 
Attachments:
Preliminary Concerns with MTA Construction Laydown Area 6.7.18
X. CONSENT CALENDAR*
X.A. Approval Board Meeting Minutes
Rationale:

 
X.A.1. Regular Board Meeting-5.21.2018
Attachments:
Regular Board Meeting Minutes 5.21.18
X.A.2. Special Board Meeting-5.24.2018
Attachments:
Special Board Meeting Minutes 5.24.18
X.B. Personnel Reports
X.B.1. Certificated Personnel Report - RevisedWas edited within 72 hours of the Meeting
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report Revised
X.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
X.C. Approval-Professional Services Agreement - David Lee
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with David Lee to serve as primary performance and accompanist for choral music activities including, but not limited to concerts, festival, retreats and tours, classroom rehearsals, student lunch rehearsals at Beverly Hills High School for 8-13-18 to 5-31-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and David Lee
X.D. Approval of Amendment to Professional Service Agreement for David Finnigan
Rationale:
The District engaged David Finnigan, on September 12, 2017, to render his services as a Head Coach for the Beverly Hills High School Speech and Debate Team. At this time, the Board is asked to approve an amendment to the original agreement with David Finnigan to include his extra work for coaching the Middle School Speech and Debate Team. Additional compensation shall be in an amount of not-to-exceed $2,500.00 to be funded out of Ed Services General Fund.
 
Attachments:
Amendment - David Finnigan's PSA
Original PSA - David Finnigan
X.E. Approval to Renew Contract with School Services of California for the 2018-2019 Fiscal Year
Rationale:
School Services of California (SSC) provides assistance with issues of school finance, legislation, school budgeting, general fiscal issues, along with mandated cost services to school districts. Participation with SSC provides access to Fiscal Report, access to major school finance and policy issues on a current basis, a reduced rate at finance conferences and workshops, and twelve free consulting hours. The information obtained from SSC is very valuable in keeping the district current on financial impacts with school budgets. School Services of California provides financial consulting services to school districts throughout the state. They work very closely with the State's Department of Finance, the Department of Education, the Controllers Office, and the Legislature in protecting the interests of school districts from the financial impacts of the state budget.
 
Attachments:
School Services of California - 18-19
X.F. Approval of the Memorandum of Understanding with Be GLAD LLC.
Rationale:
The development of teachers' instructional skills is a key component of the Hawthorne School's Title 1 plan. Be Glad training will help teachers perfect instructional strategies that facilitate students' academic language skills and critical thinking in mathematics. This Memorandum of Understanding for services will provide Hawthorne administrator and Title 1 teachers training in the Project GLAD (Guided Language Acquisition Design) model and strategies for two days in the summer. This will help Hawthorne School actualize agreed-upon goals to help teachers perfect their craft. This is the same program that we were able to launch at Horace Mann in fall of 2017 utilizing Title 1 funds. We are able to extend it to Hawthorne this year. Fee not-to-exceed total $12,000.00 to be funded from Hawthorne Title 1 funds.
 
Attachments:
Be GLAD MOU for Hawthorne School
X.G. Approval of Board Meeting dates from June 2018-June 2019
Rationale:
The meeting dates for 2018-2019 must be approved by the Board of Education at a public meeting. The Beverly Hills Unified School District Board of Education meets on the second and fourth Tuesday of each month.
 
Attachments:
Board Meeting Dates June 2018-June 2019
X.H. BHHS Out-of-County Trip: BHHS Madrigal Singers Retreat, Idyllwild Pines Camp and Conference Center; August 24-26, 2018; Idyllwild, CA
Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-County Activity request for Board approval: BHHS Madrigal Singers Retreat August 24-26, 2018 Idyllwild Pines Camp and Conference Center, CA
 
Attachments:
BHHS Madrigal Singer Retreat
X.I. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 060718
X.J. Ratification of Purchase Order #21 2017/2018
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from April 30, 2018 through May 11, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $398,897.12 for the General Fund and $484,685.85 for the Bond Fund.
 
Attachments:
Board Report #21
Board Report Cover #21
X.K. Cash Collection Report #21 for 2017-2018
Rationale:
The district has received cash and checks during the period of  May 17,2018 through May 30,2018 in the amount of $3,178,019.44. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #21
XI. REPORTS
XI.A. Superintendent's Report
XI.B. Student Board Member Report
XII. HUMAN RESOURCES
XII.A. Approval of Resolution #2017-2018-044-RESOLUTION RESCINDING ELIMINATION OF CLASSIFIED SERVICES
Attachments:
Resolution No. 2017-2018-44 6.7.18
XIII. BUSINESS AND FINANCE
XIII.A. Engagement Letter from Moss, Levy and Hartzheim LLP to perform Financial Audit for Measure E for years ending June 30, 2016, 2017 and 2018.
Rationale:
A financial audit for Bond Funds is due to the no later than March 30 of each year. Moss, Levy and Hartzheim LLP is the selected firm to perform this audit as a result of RFP#2017-004. Attached is their engagement letter.
 
Attachments:
Engagement Letter for Measure E Financial Audit
XIV. PLANNING AND FACILITIES
XIV.A. Approval to Award an Agreement to Knowland Construction for DSA Inspector of Record Services for the Horace Mann Phase 4 Site Work Project.
Rationale:
On May 8, 2018, the Board approved the plan to move forward with the Phase 4 Site Work Project of the Measure E Modernization at Horace Mann School. All projects under the jurisdiction of the Division of the State Architect (DSA) are required to have a certified Inspector of Record (IOR) on site full time throughout the entire construction period. These Inspectors report to the Architect of Record and DSA but are contracted by the District. On March 1, 2016, submittals were received from 11 professional service firms that provide IOR services. After a thorough review, three (3) firms were selected as the best qualified for these services based on a pre-set scoring system. The firms selected were Knowland Construction Services, HBI Inspection Services, and Independent Construction. It was requested by the District that IOR David Cass of Knowland Inspection Services, who is currently recognized as the IOR on the project, continue to serve as the Inspector of Record for the Horace Mann Phase 4 Site Work Project.
 
Attachments:
May 2018 Knowland HM P4 Prop
XIV.B. Adoption of Resolution No. 2017-2018-043 Authorizing Reduction of Retention on the Agreement with 2H Construction for the Building A Modernization at Horace Mann
Rationale:
The Board of Education awarded a construction contract to 2H Construction for the Building A Modernization at Horace Mann on May 3, 2016. Five percent of the progress payments have been withheld as retention. Public Contract Code Section 9203 allows reduction of retention upon the determination by the Board of Education that over 50% of the project is complete and satisfactory progress is being made to complete the project. The Building A Modernization at Horace Mann is complete with the exception of minor punch list items.
 
Attachments:
Resolution No. 2017-2018-043
XIV.C. Acceptance of the Building A Modernization at Horace Mann as complete and authorization to file a Notice of Completion subject to punch list items.
Rationale:
On May 3, 2016, the Board of Education awarded a construction contract to 2H Construction for the Building A Modernization at Horace Mann. The project is now complete with the exception of the following punch list items: 1. DSA CCD No. 22--concrete core reinforcement--estimated value $17,500; and 2. Room 184 Water Heater Combustion Air Venting--estimated value $3,500.
 
XIV.D. Ratification of the Agreement with Quality Fence, Inc., to Install Additional Security Fencing at El Rodeo School.
Rationale:
On May 20, 2016, the Board of Education adopted Resolution No. 2015-2016-041, authorizing the Superintendent or his Designees to approve and execute Agreements under $45,000. The Resolution requires these agreements to be ratified by the Board of Education. This Agreement was for Quality Fence, Inc., to install security fencing just inside the main gate of El Rodeo School, allowing parents to congregate safely away from the street while waiting for the students to be dismissed from class. The Superintendent authorized the work on May 23, 2018.
 
Attachments:
180502 Quality Fence Proposal
180523 CUPCCAA Work Authorization
XV. BOARD POLICIES
XV.A. Second Reading & Approval of the Revised Board Policy BP 6174, Administrative Regulation AR 6174 , and Exhibit 6174: Education for English Language Learners
Rationale:
CSBA Updates require periodic updates to our Board Policies, Administrative Regulations, and Exhibits.  Attached are a revised Board Policy 6174, a revised Administrative Regulation 6174, and Exhibit: 6174 - Education for English Language Learners.
 
Attachments:
AR 6174 - Education for English Learners
BP 6174 - Education for English Learners
Exhibit 6174 - Education for English Learners
XVI. COMMUNICATION FROM THE BOARD MEMBERS
XVII. FUTURE BOARD MEETINGS
XVII.A. Regular Board Meeting-Tuesday, June 19, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII.B. Special Board Meeting-Thursday, June 21, 2018-10:00 AM-Administrative Office/Board Room, 255 South Lasky Drive, Beverly Hills CA
XVII.C. Regular Board Meeting-Tuesday, July 10, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVIII. ADJOURNMENT

Published: June 4, 2018, 4:41 PM

The resubmit was successful.