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Regular Board of Education Meeting
Beverly Hills USD
July 10, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
Attachments:
Geo-Instruments Amendment #1
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (1 case) - OAH Case No. 2018030525
III.B. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD-PUBLIC COMMENT
VIII. CONSENT CALENDAR*
VIII.A. Approval Board Meeting Minutes
Rationale:

 
VIII.A.1. Regular Board Meeting-6-19-2018
Attachments:
Regular Board Meeting Minutes 6.19.18
VIII.A.2. Special Board Meeting-6-21-2018
Attachments:
Special Board Meeting Minutes 6.21.18
VIII.B. Personnel Reports
VIII.B.1. Certificated Personnel Report-RevisedWas edited within 72 hours of the Meeting
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report - Revised
VIII.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
VIII.C. Approval of Generation Ready's Project Based Learning Workshop proposal
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district. At this time, the Board is asked to approve Generation Ready to provide Beverly Hills Unified in an introductory two hour workshop on August 1, 2018 on Project Based Learning for Site and district administrators. The workshop will be aligned with the district’s goal and vision. Areas covered within this introductory workshop could include: • A definition of Project-Based Learning, and common language • Underpinnings of PBL research and practice, • The effectiveness of PBL, • The role of student and teacher characteristics in PBL, • Challenges associated with enacting PBL, • Conclusions • Future directions for PBL in the schools – how this could be rolled out. Fees not to exceed $3,000 to be funded from the Ed Services General Fund.
 
Attachments:
Project Based Learning Workshop Proposal - Aug 2018
VIII.D. Approval of Professional Services Agreement with Pawar Transportation and Cab, LLC
Rationale:
The services to be provided by the Pawar Transportation and Cab Company shall consist of transportation of Special Education students to and from sites specified by BHUSD Special Education Department. Services shall be rendered at varied rates depending on mileage to and from location with price quotes approved in advance by the Special Education Department. We are required to provide these services as par of the students Individual education program (IEP). Not to exceed $40,000 for the 2018-2019 school year. (Special Education funding)
 
Attachments:
Professional Services Agreement, Pawar Transportation
VIII.E. Approval of Agreement with Hemet Unified School District for Transportation Services
Rationale:
At times the three transportation companies we have under contract are booked and are unable to provide the transportation when needed. The District has had to source other companies. Hemet Unified School District can provide school buses as well as coach buses when the contracted companies are unable to provide transportation. They will be used as a third choice when we cannot use the primary contracted buses.
 
Attachments:
Hemet USD Bus Agreement 2018-19
VIII.F. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 071018
VIII.G. Ratification of Purchase Order #1 2018/2019
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from May 25, 2018 through June 08, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $80,779.46 for the General Fund and $14,386,349.00 for the Bond Fund.
 
Attachments:
Board Report Cover #1
Purchase Order Report #1
VIII.H. Cash Collection Report #1 for 2018-2019
Rationale:
The district has received cash and checks during the period of  June 14,2018 through June 26,2018 in the amount of $1,015,758.94. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #1
VIII.I. Approval of Warrant Report #1 for 2018-2019
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending June 30,2018 is $2,647,207.90 for payroll and $4,719,759.14 for commercial vendor/contractor payments for a total disbursement of $7,366,967.04.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant ACH Register Report #1
WARRANT REGISTER REPORT #1
Warrant Report #1
IX. REPORTS
IX.A. Superintendent's Report
IX.B. Student Board Member Report
X. HUMAN RESOURCES
X.A. Approval to Hire Director of Purchasing
Rationale:
The District announced a need to hire a Director of Purchasing in place of the Purchasing Agent position which has become vacant due to a retirement.
 
Attachments:
Director of Purchasing Job Description
X.B. Approval to Hire Payroll and Benefits Manager
Rationale:
The District announced a need to hire a Payroll and Benefits Manager.
 
Attachments:
Payroll and Benefits Manager Job Description
XI. PLANNING AND FACILITIES
XI.A. Ratification of Agreement for Geo Instruments to Provide Perimeter Dust, Vibration, and Sound Monitoring at the Beverly Hills High School Site
Rationale:
In June, the Board of Education directed TCDS, Inc., to set up monitoring of the MTA activities taking place on the west perimeter property line of Beverly Hills High School. Geo Instruments has been contracted to provide the infrastructure to monitor and measure the vibration, dust, and sound readings resulting from the MTA work. This scope includes equipment installation, monthly rental and ongoing collection/upload of data for storage and future retrieval for an amount not-to-exceed $39,894.13.
 
Attachments:
Geo Instruments Proposal
XI.B. Ratification of Agreement for Carlberg Associates Arborists (Carlberg) to Provide a Tree Replacement Assessment & Recommendation for Horace Mann Phase 4 Project
Rationale:
On April 24, 2018, the Board of Education approved an agreement with FastTrack Construction for the Horace Mann Phase 4 Sitework Project. The design for this project included removal of some trees from the site, while other trees were to remain. During the course of work, a tree that was scheduled to remain as a focal point on the site, was removed in error. Two arborists were contacted. Carlberg, who was recommended by WLC Architects and has a well-established history in public works projects, responded and agreed to assess the situation and recommend options to rectify the loss.
 
XI.C. Acceptance of the Electrical and Low Voltage Disconnect Project as Complete by GA Technical and Authorization to File a Notice of Completion for Horace Mann School
Rationale:
On May 8, 2018 the Board of Education’s designee approved a CUPCCAA agreement with GA Technical for the removal of the electrical and low-voltage service connections at the interim housing at Horace Mann, prior to removal of the housing units. The work was complete on June 12, 2018, and the Interim Housing at Horace Mann has been removed.
 
XI.D. Approval for Horace Mann School Neighbor, Amir Development Company, to encroach within the 5’ Property Setback for Installation of a Back-up Generator
Rationale:
The property at 8750 Wilshire Boulevard in the City of Beverly Hills is adjacent to the Horace Mann School north property line. The building structure is approximately 10' from the school property line, and 15' from Horace Mann School's concrete parking structure. Amir Development Company, the Owner, has requested that the District approve an encroachment for the installation of a Back-up Generator within this 10' space. This request has been made to satisfy their new tenant's requirement for ongoing service during an electrical outage. Installation of this Back-up Generator would place it within 2'-6" of the Horace Mann School north property line, and 7'-6" from the concrete parking structure wall. The City of Beverly Hills requires that Amir Development Company obtain approval from the District for encroachment within the property setback prior to installing the generator.
 
XII. COMMUNICATION FROM THE BOARD MEMBERS
XIII. FUTURE BOARD MEETINGS
XIII.A. Regular Board Meeting-Tuesday, July 24, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIII.B. Regular Board Meeting-Tuesday, August 14, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIV. ADJOURNMENT

Published: July 3, 2018, 4:33 PM

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