Regular Board of Education Meeting
Beverly Hills USD
September 25, 2018 4:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-2:00 P.M.

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-2:00 P.M.

III.A. Settlement Approval OAH #2018050503

III.B. Settlement Approval OAH #2018050702

III.C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees Rationale:

III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-4:00 P.M.

V. APPROVAL OF THE AGENDA

VI. REPORT OF CLOSED SESSION ACTION

VII. STAFF PRESENTATIONS

VII.A. La Cienega Park Public Engagement Process-Presented by Nancy Hunt-Coffey, Director of Community Services, City of Beverly Hills

VII.B. Maple Counseling Center's Work With BHUSD Rationale: The Board requested an overview of services related to TMCC Professional Services Agreement. The PSA with TMCC costs the District $75,000.

VIII. AGENDA HEARING PERIOD-PUBLIC COMMENT

IX. CONSENT CALENDAR*

IX.A. Approval Board Meeting Minutes Rationale:

IX.A.1. Regular Board Meeting-9.13.2018 Attachments: Regular Board Meeting Minutes 9.13.18

IX.B. Personnel Reports

IX.B.1. Certificated Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Certificated Personnel Report

IX.B.2. Classified Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Classified Personnel Report

IX.C. Approval-Professional Services Agreement - Hightouch Hightech Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Hightouch Hightech to provide science enrichment instruction to students in Preschool through Grade 5 through Patrick J. Simmons, Regional Program Director for consultant at Beverly Vista School; programs will utilize hands-on discovery methods and will emphasize technical literacy and science vocabulary, 9-4-18 to 5-30-19.   Financial Impact: Fee not to exceed $23,000.00 - Funding: PTA Attachments: Professional Services Agreement Between Beverly Hills USD and Hightouch Hightech

IX.D. Approval-Professional Services Agreement - Rediscover Center Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Rediscover Center to teach a weekly class on Tinkering to students in grades K-8 during lunchtime. Tinkering combines art and engineering education using hands-on projects to engage students, 9-26-18 to 5-30-19.   Financial Impact: Fee not to exceed $10,075.00 - Funding: PTA Attachments: Professional Services Agreement Between Beverly Hills USD and Rediscover Center

IX.E. Approval of Ratification of Consultant Agreement with Burnham Benefits Rationale: The District is in need of services for assistance with the management of the Health & Welfare Insurance program. There are constant mandated changes in healthcare legislation which continue to force the District to comply with many laws and provisions for the monitoring of programs. The broker will continue to assess our current plans in the marketplace and provide the employee units the current information and education as a function of the Insurance Committee. Other services provided under this agreement as outlined in Exhibit A.   Financial Impact: Costs not to exceed $80,000 per year. Attachments: Burnham Benefits 2018-2019

IX.F. Approval-Professional Services Agreement Leah Van Deth Rationale: The services to be provided by the CONTRACTOR, Leah Van Deth shall consist of Special Circumstances Instructional Assessments (SCIA) evaluations, and trainings as needed. Services shall be rendered at the following rates: $3500for two half day trainings, and $100/ HR for direct consultative services up to 20 approved in advance by the Student Services department. Contract NTE $6,000 total,taken out of the Student Services budget.   Attachments: Professional Services Agreement, Leah Van Deth

IX.G. Approval-Professional Services Agreement Laurie Linden, R.N. Rationale: This contract is to assist us with student hearing testing mandated by the state of California for students in grade k-12 and Special Education students who are being evaluated. Our current nurse does not have this certification and in order to stay in compliance with current needs, we need to have a consultant complete this hearing testing and grade level mandated vision and hearing testing for the next 12 weeks throughout the district two days per week. Current projected costs are $12,600 and will come from the Student Services Child Welfare and Attendance budget.   Attachments: Professional Services Agreement, Laurie Linden

IX.H. Master Contract for Spectrum Center, Inc. Rationale: Master Contract for a middle school(6-8) ED classroom for emotionally disturbed students with a behavioral component for one classroom with up to 12 students at a rate NTE 430,000 taken from the Student Services budget.   Attachments: Master Contract Spectrum Center, Inc.

IX.I. Approval-Master Contract Therapy Travelers Rationale: This Master Contract is for the 2018-2109 school year for registered nursing services for all 5 schools. This contract is not to exceed $100,000 and will be out of the Student Services budget.   Attachments: Master Contract Therapy Travelers

IX.J. Approval-Professional Services Agreement-Romi Azevedo Rationale: Under the direction of the Superintendent, the Director of Community Engagement and Communications will lead strategic initiatives to connect and communicate with the Beverly Hills community through successful PR programs that build an engaged - all inclusive community with an informed public understanding, increased involvement in and support of the district. September 25, 2018-December 31, 2018 Not to exceed $30,000.00.   Attachments: PSA Romi Azevedo 9.25.18

IX.K. Approval-Professional Services Agreement - LA Opera Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with LA Opera to provide Beverly Vista concert choir students 10 on-site workshops to prepare participating students for their roles in performances in November. September 4-November 16, 2018 Funding Source-BV PTA. Fee not to exceed $1,500.00.   Attachments: PSA LA Opera 9.25.18

IX.L. Approval-Professional Services Agreement Collaborative Learning Rationale: This consultant will complete Data Analysis and Initial Consultation(specific to Disproportionality): one time fixed fee of $9,500: this fee includes data collection and generation of reports for Significant Disproportionality Root Cause Analysis.The total amount of Consultation and Technical Assistance to address Significant Disproportionality shall not exceed $4,000 for services provided under this contract. Total compensation not to exceed $13,500 for this contract. This will come out of the Student Services budget.   Attachments: Professional Services Agreement, Collaborative Learning

IX.M. Approval to Renew the IXL Learning license for Grades K-8 for 3 years subscription Rationale: Teachers and site administrators have requested IXL student licenses for English/ Language Arts and Mathematics (for K-8 and high school special education students) in order to provide supplemental instructional support. IXL provides a personalized, comprehensive learning experience. The IXL subscription includes tools that are very useful to teachers and administrators such as: diagnostics, analytics, and recommendations. In the past, PTAs have purchased the site licenses. In order to level equity and access, the District is assuming financial responsibility for the licenses. These finds were approved by the Board in June 2017. The total cost for 3 years subscription is $80,000 to be funded through Technology budget. With 3 years subscription we get a total discount of $17,095. 3-year payment plan as below: Year 1: $40,600.00 = 50% Licenses ($35,440.00) + Foundations Professional Learning ($3,180) + eLearning Library ($1,980) Year 2: $19,700.00 = 25% Licenses ($17,720.00) + eLearning Library ($1,980) Year 3: $19,700.00 = 25% Licenses ($17,720.00) + eLearning Library ($1,980) For more detailed information, please visit https://www.ixl.com/.   Financial Impact: The total cost for 3 years subscription is $80,000 to be funded through Technology budget. With 3 years subscription we get a total discount of $17,095. 3-year payment plan as below: Year 1: $40,600.00 = 50% Licenses ($35,440.00) + Foundations Professional Learning ($3,180) + eLearning Library ($1,980) Year 2: $19,700.00 = 25% Licenses ($17,720.00) + eLearning Library ($1,980) Year 3: $19,700.00 = 25% Licenses ($17,720.00) + eLearning Library ($1,980) Attachments: IXL 3 years Quote 2018-21

IX.N. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290 Rationale: Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted.    Attachments: Donation List - 092518

IX.O. Cash Collection Report #6 for 2018-2019 Rationale: The district has received cash and checks during the period of  September 5,2018 through September 17,2018 in the amount of $124,255.77. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.   Financial Impact: The district collected $124,255.77 during this period. Attachments: cash collections #6

IX.P. Ratification of Purchase Order #6 2018/2019 Rationale: The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from September 3, 2018 through September 14, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $323,853.41 for the General Fund and $18,075.25 for the Bond Fund.   Attachments: Board Report #6 Board Report Cover #6

X. REPORTS

X.A. Superintendent's Report

X.B. Student Board Member Report

XI. EDUCATIONAL SERVICES

XI.A. Public Hearing and Approval of Resolution # 2018-2019-006: Statement of Assurance of Fiscal Year 2018-2019 Pupil Textbook and Instructional Materials Program, Grades K-12 Rationale: A public hearing must be held to certify that each pupil in the District has or will have prior to the end of the fiscal year, sufficient textbooks or instructional materials, or both, in each subject area that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.   Financial Impact: Funding will be from the former K-12 Instructional Materials Realignment Program Funds (IMFRP). These funds are now unrestricted per the 2009 State Budget Act.                              Attachments: 2018-19 Textbook Sufficiency resolution

XII. BUSINESS AND FINANCE

XII.A. Approval - Developer Fee Justification Study - KeyAnalytics Irvine, CA Rationale: California school districts may impose fees on new residential or remodeling projects, commercial or reconstruction of school facilities to accommodate increasing enrollment or transitional enrollment within school boundaries. The Developer Fee Justification Study should be commissioned periodically to justify the fees that are imposed. The last study was performed in 2012.   Attachments: 1. KeyAnalytics Fee Study Proposal BHUSD Cover Letter 2. BHUSD KeyAnalytics Developer Fee Contract

XIII. PLANNING AND FACILITIES

XIII.A. Approval of Professional Services Agreement with C Financial Investment, Inc. dba California Financial Services (CFS) for Project Tracking and Reporting Services for Measures E and BH Rationale: C. Financial Investment, Inc., dba California Financial Services (CFS) has been providing the District with ongoing assistance in developing, implementing, and managing a facilities financial management and reporting system for the District’s 2008 Measure E general obligation bond authorization that is integrated with the District’s existing fiscal system operated by the County and the District. CFS will add the District’s 2018 Measure BH general obligation bond authorization to the facilities financial management and reporting system that is now in place for the 2008 bond authorization. The services include tracking all revenue sources and expenditures, preparing monthly reports for the District and the Citizen’s Oversight Committee, and providing compliance services including preparing specialized reports. The agreement can be terminated without cause on seven days’ notice.   Financial Impact: For the 2008 Bond Authorization, CFS will continue to receive a fee of $80,000 per year. For the addition of the 2018 Bond authorization, CFS will extend these services for an additional fee of $50,000 per year. Once the proceeds of the 2008 Bond Authorization have been fully expended, the combined annual fee will be reduced to $100,000, plus out-of-pocket expenses upon prior written approval of the district. The fee will be paid initially by previously budgeted funds in Measure E. When Measure E funds are fully expended the fee will be paid by funds to be budgeted in Measure BH. Attachments: CFS Proposal proposal

XIII.B. Ratification of Agreement with Applied Energy Innovations for Energy Use Assessment and ongoing Cost Savings Districtwide Rationale: Applied Energy Innovations (AEI) provides services to decrease energy use and increase sustainability. AEI establishes a baseline of use through assessments of the district energy bills and the condition of campus equipment. This information is then used to determine if the installation of products that provide power conditioning, transformer retrofitting, and energy storage could benefit the district. Additionally they seek funding to offset the costs of their assessment services.   Financial Impact: The cost of this work will be paid for with previously budgeted funds from the Measure E Bond. Attachments: AEI Agreement

XIV. COMMUNICATION FROM THE BOARD MEMBERS

XV. FUTURE BOARD MEETINGS

XV.A. Regular Board Meeting-Tuesday, October 9, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XV.B. Regular Board Meeting-Tuesday, October 30, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XVI. ADJOURNMENT

Published: September 21, 2018, 4:28 PM