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Regular Board of Education Meeting
Beverly Hills USD
September 25, 2018 4:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-2:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-2:00 P.M.
III.A. Settlement Approval OAH #2018050503
III.B. Settlement Approval OAH #2018050702
III.C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-4:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. STAFF PRESENTATIONSWas edited within 72 hours of the Meeting
VII.A. La Cienega Park Public Engagement Process-Presented by Nancy Hunt-Coffey, Director of Community Services, City of Beverly Hills
VII.B. Maple Counseling Center's Work With BHUSD
Rationale:
The Board requested an overview of services related to TMCC Professional Services Agreement. The PSA with TMCC costs the District $75,000.
 
VIII. AGENDA HEARING PERIOD-PUBLIC COMMENT
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Regular Board Meeting-9.13.2018
Attachments:
Regular Board Meeting Minutes 9.13.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
IX.C. Approval-Professional Services Agreement - Hightouch HightechWas edited within 72 hours of the Meeting
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Hightouch Hightech to provide science enrichment instruction to students in Preschool through Grade 5 through Patrick J. Simmons, Regional Program Director for consultant at Beverly Vista School; programs will utilize hands-on discovery methods and will emphasize technical literacy and science vocabulary, 9-4-18 to 5-30-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Hightouch Hightech
IX.D. Approval-Professional Services Agreement - Rediscover CenterWas edited within 72 hours of the Meeting
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Rediscover Center to teach a weekly class on Tinkering to students in grades K-8 during lunchtime. Tinkering combines art and engineering education using hands-on projects to engage students, 9-26-18 to 5-30-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Rediscover Center
IX.E. Approval of Ratification of Consultant Agreement with Burnham Benefits
Rationale:
The District is in need of services for assistance with the management of the Health & Welfare Insurance program. There are constant mandated changes in healthcare legislation which continue to force the District to comply with many laws and provisions for the monitoring of programs. The broker will continue to assess our current plans in the marketplace and provide the employee units the current information and education as a function of the Insurance Committee. Other services provided under this agreement as outlined in Exhibit A.
 
Attachments:
Burnham Benefits 2018-2019
IX.F. Approval-Professional Services Agreement Leah Van Deth
Rationale:
The services to be provided by the CONTRACTOR, Leah Van Deth shall consist of Special Circumstances Instructional Assessments (SCIA) evaluations, and trainings as needed. Services shall be rendered at the following rates: $3500for two half day trainings, and $100/ HR for direct consultative services up to 20 approved in advance by the Student Services department. Contract NTE $6,000 total,taken out of the Student Services budget.
 
Attachments:
Professional Services Agreement, Leah Van Deth
IX.G. Approval-Professional Services Agreement Laurie Linden, R.N.
Rationale:
This contract is to assist us with student hearing testing mandated by the state of California for students in grade k-12 and Special Education students who are being evaluated. Our current nurse does not have this certification and in order to stay in compliance with current needs, we need to have a consultant complete this hearing testing and grade level mandated vision and hearing testing for the next 12 weeks throughout the district two days per week. Current projected costs are $12,600 and will come from the Student Services Child Welfare and Attendance budget.
 
Attachments:
Professional Services Agreement, Laurie Linden
IX.H. Master Contract for Spectrum Center, Inc.
Rationale:
Master Contract for a middle school(6-8) ED classroom for emotionally disturbed students with a behavioral component for one classroom with up to 12 students at a rate NTE 430,000 taken from the Student Services budget.
 
Attachments:
Master Contract Spectrum Center, Inc.
IX.I. Approval-Master Contract Therapy Travelers
Rationale:
This Master Contract is for the 2018-2109 school year for registered nursing services for all 5 schools. This contract is not to exceed $100,000 and will be out of the Student Services budget.
 
Attachments:
Master Contract Therapy Travelers
IX.J. Approval-Professional Services Agreement-Romi Azevedo
Rationale:
Under the direction of the Superintendent, the Director of Community Engagement and Communications will lead strategic initiatives to connect and communicate with the Beverly Hills community through successful PR programs that build an engaged - all inclusive community with an informed public understanding, increased involvement in and support of the district. September 25, 2018-December 31, 2018 Not to exceed $30,000.00.
 
Attachments:
PSA Romi Azevedo 9.25.18
IX.K. Approval-Professional Services Agreement - LA Opera
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with LA Opera to provide Beverly Vista concert choir students 10 on-site workshops to prepare participating students for their roles in performances in November. September 4-November 16, 2018 Funding Source-BV PTA. Fee not to exceed $1,500.00.
 
Attachments:
PSA LA Opera 9.25.18
IX.L. Approval-Professional Services Agreement Collaborative Learning
Rationale:
This consultant will complete Data Analysis and Initial Consultation(specific to Disproportionality): one time fixed fee of $9,500: this fee includes data collection and generation of reports for Significant Disproportionality Root Cause Analysis.The total amount of Consultation and Technical Assistance to address Significant Disproportionality shall not exceed $4,000 for services provided under this contract. Total compensation not to exceed $13,500 for this contract. This will come out of the Student Services budget.
 
Attachments:
Professional Services Agreement, Collaborative Learning
IX.M. Approval to Renew the IXL Learning license for Grades K-8 for 3 years subscription
Rationale:
Teachers and site administrators have requested IXL student licenses for English/ Language Arts and Mathematics (for K-8 and high school special education students) in order to provide supplemental instructional support. IXL provides a personalized, comprehensive learning experience. The IXL subscription includes tools that are very useful to teachers and administrators such as: diagnostics, analytics, and recommendations. In the past, PTAs have purchased the site licenses. In order to level equity and access, the District is assuming financial responsibility for the licenses. These finds were approved by the Board in June 2017. The total cost for 3 years subscription is $80,000 to be funded through Technology budget. With 3 years subscription we get a total discount of $17,095. 3-year payment plan as below: Year 1: $40,600.00 = 50% Licenses ($35,440.00) + Foundations Professional Learning ($3,180) + eLearning Library ($1,980) Year 2: $19,700.00 = 25% Licenses ($17,720.00) + eLearning Library ($1,980) Year 3: $19,700.00 = 25% Licenses ($17,720.00) + eLearning Library ($1,980) For more detailed information, please visit https://www.ixl.com/.
 
Attachments:
IXL 3 years Quote 2018-21
IX.N. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 092518
IX.O. Cash Collection Report #6 for 2018-2019
Rationale:
The district has received cash and checks during the period of  September 5,2018 through September 17,2018 in the amount of $124,255.77. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
cash collections #6
IX.P. Ratification of Purchase Order #6 2018/2019
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from September 3, 2018 through September 14, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $323,853.41 for the General Fund and $18,075.25 for the Bond Fund.
 
Attachments:
Board Report #6
Board Report Cover #6
X. REPORTS
X.A. Superintendent's Report
X.B. Student Board Member Report
XI. EDUCATIONAL SERVICES
XI.A. Public Hearing and Approval of Resolution # 2018-2019-006: Statement of Assurance of Fiscal Year 2018-2019 Pupil Textbook and Instructional Materials Program, Grades K-12
Rationale:
A public hearing must be held to certify that each pupil in the District has or will have prior to the end of the fiscal year, sufficient textbooks or instructional materials, or both, in each subject area that are consistent with the content and cycles of the curriculum framework adopted by the State Board of Education.
 
Quick Summary / Abstract:
Education Code Section 60119 (c) specifies that the governing boards of school districts are subject to the requirements of Education Code 60119 in order to receive funding for the Pupil Textbook and Instructional Materials Incentive Program (Education Code Section 60252), and/or funding for instructional materials from any state source in a fiscal year in which the Superintendent of Public Instruction determines that the base revenue limit per average daily attendance (ADA) for each school district will increase by at least one percent from the prior school year.  The District must provide written assurance of such compliance to the Superintendent of Public Instruction.                            
Attachments:
2018-19 Textbook Sufficiency resolution
XII. BUSINESS AND FINANCE
XII.A. Approval - Developer Fee Justification Study - KeyAnalytics Irvine, CA
Rationale:
California school districts may impose fees on new residential or remodeling projects, commercial or reconstruction of school facilities to accommodate increasing enrollment or transitional enrollment within school boundaries. The Developer Fee Justification Study should be commissioned periodically to justify the fees that are imposed. The last study was performed in 2012.
 
Attachments:
1. KeyAnalytics Fee Study Proposal BHUSD Cover Letter
2. BHUSD KeyAnalytics Developer Fee Contract
XIII. PLANNING AND FACILITIES
XIII.A. Approval of Professional Services Agreement with C Financial Investment, Inc. dba California Financial Services (CFS) for Project Tracking and Reporting Services for Measures E and BH
Rationale:
C. Financial Investment, Inc., dba California Financial Services (CFS) has been providing the District with ongoing assistance in developing, implementing, and managing a facilities financial management and reporting system for the District’s 2008 Measure E general obligation bond authorization that is integrated with the District’s existing fiscal system operated by the County and the District. CFS will add the District’s 2018 Measure BH general obligation bond authorization to the facilities financial management and reporting system that is now in place for the 2008 bond authorization. The services include tracking all revenue sources and expenditures, preparing monthly reports for the District and the Citizen’s Oversight Committee, and providing compliance services including preparing specialized reports. The agreement can be terminated without cause on seven days’ notice.
 
Attachments:
CFS Proposal
proposal
XIII.B. Ratification of Agreement with Applied Energy Innovations for Energy Use Assessment and ongoing Cost Savings Districtwide
Rationale:
Applied Energy Innovations (AEI) provides services to decrease energy use and increase sustainability. AEI establishes a baseline of use through assessments of the district energy bills and the condition of campus equipment. This information is then used to determine if the installation of products that provide power conditioning, transformer retrofitting, and energy storage could benefit the district. Additionally they seek funding to offset the costs of their assessment services.
 
Attachments:
AEI Agreement
XIV. COMMUNICATION FROM THE BOARD MEMBERS
XV. FUTURE BOARD MEETINGS
XV.A. Regular Board Meeting-Tuesday, October 9, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XV.B. Regular Board Meeting-Tuesday, October 30, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVI. ADJOURNMENT

Published: September 21, 2018, 4:28 PM

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