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Regular Board of Education Meeting
Beverly Hills USD
October 09, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills, CA 24476 Malibu Road Malibu, CA 90265

I. OPEN SESSION-3:00 P.M.

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-3:00 P.M.

III.A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION - State Case No. WC-CM-543244

III.B. Settlement Agreement case numbers OAH #2018060522 and OAH #2018061024

III.C. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957

III.D. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.E. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.F. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees

Rationale:

III.G. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.

V. APPROVAL OF THE AGENDA

VI. REPORT OF CLOSED SESSION ACTION

VII. AGENDA HEARING PERIOD-PUBLIC COMMENT

VIII. CONSENT CALENDAR*

VIII.A. Approval Board Meeting Minutes

Rationale:

VIII.A.1. Regular Board Meeting-9.25.2018

Attachments:

Regular Board Meeting Minutes 9.25.18

VIII.B. Personnel Reports

VIII.B.1. Certificated Personnel Report

Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.

Financial Impact:
The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget.
Attachments:
Certificated Personnel Report

VIII.B.2. Classified Personnel Report

Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.

Financial Impact:
The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget.
Attachments:
Classified Personnel Report

VIII.C. Approval-Professional Services Agreement - Will Ferenc

Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Will Ferenc to provide services as a robotics coach and will work under the direction of John Castle, Robotics teacher to provide engineering mentorship by teacher 3-4 fall semester workshops, leading a pre-build season boot camp designed to organize the students for the build season and review game strategies, 9-13-18 to 5-31-19.

Financial Impact:
Fee not to exceed $14,000.00 - in addition, not to exceed $500.00 per day, plus travel costs for any out of state competitions if consultant is available to attend any or all FIRST competitions - Funding: Career Technical Education
Attachments:
Professional Services Agreement Between Beverly Hills USD and Will Ferenc

VIII.D. Approval of Contract for Your Next Keynote-Jeffrey Heil

Rationale:
October 17th Professional Development Day hosted at BHHS for all BHUSD Staff: Keynote: Jeffrey Heil Company: Your Next Keynote Description: ³What if Education were the Problem, not the Solution?² The sad predictability, along multiple strata, of who succeeds and fails in our school is not caused by out students. Could it be that the structure of the Educational Institution causes this inequity? Let¹s discuss the real issues behind this data and discover ways to co-create the solution, whether it be through the innovative use of technology or through the power of a relationship between teacher and student. Funding Source: $5,000.00-Title II (Teacher Development Federal Funding)

Attachments:
Contract-Your Next Keynote 10.9.18

VIII.E. Approval of Agreement with MJP Technologies: Technology Augmented Staffing for Phase One High School 1:1 Rollout

Rationale:
Staff respectfully requests contract approval to hire temporary support to assist with Phase One High School deployment of 1:1 devices to the classroom. The High School: Phase 1 includes at least two high school grade levels and all Moreno students). The term of contract would be for approximately a five-month period for a not-to-exceed amount of $67,200 which would be funded through Measure E. The Board of Education approved funds for the 1:1 project in June 2017.

Financial Impact:
The term of contract would be for approximately a five month period for a not-to-exceed amount of $67,200 which would be funded through Measure E. The Board of Education approved funds for the 1:1 project in June 2017.
Attachments:
MJP Agreement for High School 1:1 Rollout

VIII.F. Approval of Williams Uniform Complaint Quarterly Report Summary - First Quarter (July 1, 2018 - September 30, 2018)

Rationale:
The Williams Uniform Complaint Quarterly Report Summary must be presented to the Board of Education for approval each quarter (October 20, 2017; January 19, 2018; April 20, 2018; and July 20, 2018). Upon approval by the Board of Education, the report is then forwarded to the Los Angeles County Superintendent for approval. Attached is the report summary for July 1, 2018 - September 30, 2018. All schools in California are affected by new laws that are the result of the Williams lawsuit settlement. Known as the "Williams legislation," the laws seek to ensure that all students have equal access to the basics of a quality education: textbooks, safe and decent school facilities and qualified teachers. The laws focus on the state's lowest-performing schools, defined as those ranked in deciles 1-3 of the 2003 base Academic Performance Index. Williams creates an expanded role for the county superintendent of schools to monitor and report on low-performing schools. In Los Angeles County, Superintendent and his staff at LACOE are responsible for: - Conducting annual visits of the county's 600 low-performing schools. - Determining whether students have access to sufficient instructional materials and whether buildings are safe, clean and functional. - Monitoring whether teachers have proper classroom assignments and certifications. - Verifying the accuracy of School Accountability Report Cards relevant to instructional materials and facilities maintenance. - Reporting to the governing board of each school district, the county board of education and the county board of supervisors on the state of these schools.

Attachments:
1st Quarter UCP Summary Report

VIII.G. BHHS Out-of-Country Trip: BHHS Madrigal Singers and Minnesingers Performance Tour of Ireland; June 2-9, 2019; Ireland

Rationale:
Mr. Mark Mead, Beverly Hills High School Principal has submitted the attached Out-of-Country Activity request for Board approval: BHHS Madrigal Singers and Minnesingers Performance Tour of Ireland June 2-9, 2019 Ireland

Attachments:
BHHS Performance Tour of Ireland

VIII.H. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290

Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted.

Attachments:
Donation List - 100918

VIII.I. Ratification of Purchase Order #7 2018/2019

Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from September 17, 2018 through September 30, 2018. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $179,547.61 for the General Fund, $61,000.00 for the Cafeteria Fund and $994,661.83 for the Bond Fund.

Attachments:
Board Report #7 Board Report Cover #7

VIII.J. Cash Collection Report #7 for 2018-2019

Rationale:
The district has received cash and checks during the period of September 20,2018 through October 2,2018 in the amount of $117,959.93. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.

Financial Impact:
The district collected $117,959.93 during this period.
Attachments:
Cash Collect #7

VIII.K. Approval of Warrant Report #4 for 2018-2019

Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending September 30,2018 is $1,670,579.92 for payroll and $3,201,703.17 for commercial vendor/contractor payments for a total disbursement of $4,872,283.09.

Attachments:
Warrant ACH Register Report #4 WARRANT REGISTER REPORT #4 Warrant Report #4

IX. REPORTS

IX.A. Superintendent's Report

IX.B. Student Board Member Report

X. HUMAN RESOURCES

X.A. Approval to Hire Administrative Assistant II, Assessment (Classified Confidential position)

Rationale:
Administration respectfully requests approval to initiate the hiring process for an Administrative Assistant II, Assessment Educational Services position.

Financial Impact:
Appropriate Placement on the Classified Confidential Salary Schedule - Classification 24, with a salary range of $4,380 - $5,567. per month Funding: Educational Services
Attachments:
Administrative Assistant II, Assessment Educational Services

XI. PLANNING AND FACILITIES

XI.A. Approval of Amendment No. 1 to the Agreement for Professional Services with C. Financial Investment, Inc., dba California Financial Services (CFS) for Project Tracking and Reporting Services for the District's bond program.

Rationale:
C. Financial Investment, Inc., dba California Financial Services (CFS) has been providing the District with ongoing assistance in developing, implementing, and managing a facilities financial management and reporting system for the District’s 2008 Measure E general obligation bond authorization that is integrated with the District’s existing fiscal system operated by the County and the District. CFS will add the District’s 2018 Measure BH general obligation bond authorization to the facilities financial management and reporting system that is now in place for the 2008 bond authorization. The services include tracking all revenue sources and expenditures (including developer fees used for bond projects), preparing monthly reports for the District and the Citizens' Oversight Committee, and providing compliance services including preparing specialized reports. By the amendment, the term of the agreement expires on April 30, 2020. On May 1, 2020, the agreement will renew for an additional five years on a month-to-month basis unless terminated by either party.

Financial Impact:
For the 2008 Bond Authorization, CFS will continue to receive a fee of $80,000 per year. For the addition of the 2018 Bond authorization, CFS will extend these services for an additional fee of $50,000 per year. Once the proceeds of the 2008 Bond Authorization are less than $500,000, the combined annual fee will be reduced to $100,000, plus out-of-pocket expenses upon prior written approval of the District. The fee will be paid initially by previously budgeted funds in Measure E. When Measure E funds are fully expended the fee will be paid by funds to be budgeted in Measure BH.
Attachments:
Agreement Amendment No. 1 Exhibits A and B to Amendment No. 1

XI.B. Adoption of Construction and Facilities Department Policies and Procedures Manual

Rationale:
The purpose of the Policies and Procedures Manual is to provide a guide for the District to ensure all projects in its bond program comply with applicable laws, regulations and codes. The Manual has been reviewed by the Superintendent and District departments, including the Business Office (accounting and purchasing), Maintenance & Operations, and Instructional Technology. The Manual is a living document and will be reviewed annually and updated periodically, no less than once every three years, to reflect implementation of the current master plan and changes over time.

Attachments:
PPM Div 1 PPM Div 2 PPM DIv 3 PPM Div 4 PPM Div 5

XI.C. Ratification of Professional Services Agreement with Multivista, Inc. to provide Documentation Services for the Beverly Hills High School Buildings B1 and B2 Modernization Project

Rationale:
On or before September 21, 2018, the Superintendent approved an agreement with Multivista to provide documentation services for the Beverly Hills High School Buildings B1 and B2 project. Documentation services include photographic progressive documentation and exact-built shoots.The shoots occur at regular intervals to capture the project's progress over time and capture specific project milestones in detail. Exact-built conditions of all mechanical, electrical and plumbing installations will also be recorded prior to concealment to establish a permanent photographic as-built of the facility for future District Maintenance and Operations use.

Financial Impact:
The fee for the documentation services will be paid for with previously budgeted funds in Measure E for the Beverly Hills High School Buildings B1 and B2 Modernization Project.
Attachments:
Multivista Agreement BHHS

XI.D. Ratification of a Professional Services Agreement with Logic Technology Consulting Group to prepare design documents and performance specifications and to perform of contract administration and commissioning for the Beverly Hills High School Phase 1 CCTV Security Project.

Rationale:
On or about September 27, 2018, the Superintendent approved an agreement with Logic Technology Consulting Group (Logic Technology)to prepare design documents and performance specifications and to perform contract administration and commissioning for the Beverly Hills High School Phase 1 CCTV security Project. A contractor to perform the work as designed will be procured through a bid process.

Financial Impact:
Costs associated for the agreement for Beverly Hills High School Phase 1 CCTV Security Project, will be paid for with previously budgeted funds in Measure E for the modernization of Beverly Hills High School.
Attachments:
Logic Agreement and Proposal

XI.E. Approval of Deductive Change Orders Nos. 1 and 2 to the Agreement with Digital Networks Group for the Horace Mann Building A Audio Visual and Campus Communications Systems project.

Rationale:
The Board of Education approved an agreement on October 24, 2017, with Digital Networks Group (DNG) for the Horace Mann Building A Audio Visual and Campus Communications Systems project. A Notice to Proceed was issued on November 2, 2017. As work has progressed, changes to the scope of work have occurred. The changes have resulted in the following deductive change orders: CO#1 This change order is a reduction of cost based on the value engineering performed by District IT and IT consultants for the AV equipment installed in Horace Mann Building A. Amount of deductive change order - $310,696.36 CO#2 This change order is a reduction of cost of the display equipment used in Horace Mann Building A. Digital Networks Group had not included the District's manufacturer discount on displays provided. Amount of deductive change order - $20,294.24 Total of deductive change orders - $330,990.60

Financial Impact:
The amount of $330,990.60 will be unencumbered in Measure E.
Attachments:
Change Order Backup DNG Change Order No. 1 DNG Change Order No. 2

XI.F. Acceptance of Horace Mann Audio Visual and Campus Communications Systems by Digital Networks Group and Authorization to File a Notice of Completion.

Rationale:
On October 24, 2017, the Board of Education approved an agreement with Digital Networks Group for the Audio Visual and Campus Communications Systems Project for the Horace Mann Building A Modernization project. The work has now been completed.

XI.G. Approval of Recommendation to Select NASTEC International, Inc. to Provide Armed Security Services Districtwide

Rationale:
In February 2018 the Board of Education requested the closure of campuses districtwide in order to provide the students, teachers and staff with the highest level of safety in the event of an unprecedented threat. Included with this goal was the consideration and option for the District to adopt armed security services. On August 30, 2018 a Request for Proposal was issued through advertisement in the Los Angeles Times to procure Armed Security Services. The District received seven responses to the Request for Proposal. One proposer was disqualified as non-responsive. The most complete and comprehensive Proposers were then invited to be interviewed. After a thorough review, it is the recommendation of Team Concept Development Services, Inc. and iXero, LLC, the District’s security consultant, that NASTEC International, Inc. provided the most comprehensive and experienced approach to providing armed services for the District.

Financial Impact:
The cost of the services covered by this recommendation would be paid for using the District's General Fund.