Regular Board of Education Meeting
Beverly Hills USD
October 30, 2018 4:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-2:00 P.M.

II. AGENDA HEARING PERIOD-PUBLIC COMMENT

III. CLOSED SESSION-2:00 P.M.

III.A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)

III.B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)

III.C. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees Rationale:

III.D. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)

IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-4:00 P.M.

V. APPROVAL OF THE AGENDA

VI. REPORT OF CLOSED SESSION ACTION

VII. AGENDA HEARING PERIOD-PUBLIC COMMENT

VIII. PROFESSIONAL AND OFFICIAL BUSINESS

VIII.A. Discussion and Approval-El Rodeo Facility Plan Rationale: On October 16, 2018, a Facilities Master Plan Update was presented to the Board of Education, which included an update on modernization of El Rodeo School. Because of challenges and concerns related to site constraints and an occupied campus, a revised plan was developed that assumed moving the students off the El Rodeo School site during construction, thereby reducing the timeline from 57 months to 27 months, with project cost avoidance estimated at $15,952,518.   Financial Impact: Project Cost Avoidance in Measure E estimated at $15,952,518. Attachments: Facilities Master Plan Update

VIII.B. Discussion and Approval-Reconfiguration Proposal Attachments: FINAL Presented Facility Reconfiguration Recommendation

IX. CONSENT CALENDAR*

IX.A. Approval Board Meeting Minutes Rationale:

IX.A.1. Regular Board Meeting-10-9-2018 Attachments: Regular Board Meeting Minutes

IX.A.2. Special Board Meeting-10-26-2018 Attachments: Special Board Meeting Minutes 10.26.18

IX.B. Personnel Reports

IX.B.1. Certificated Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Certificated Personnel Report

IX.B.2. Classified Personnel Report Rationale: Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.   Financial Impact: The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. Attachments: Classified Personnel Report

IX.C. Approval-Professional Services Agreement - Edge Dance Studio Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Edge Dance Studio to choreograph one piece for the 2019 Dance Company concert, including rehearsals - 12-1-18 to 4-19-19.   Financial Impact: Fee not to exceed $1000.00 - Funding: ASB/Advanced Dance. Attachments: Professional Services Agreement Between Beverly Hills USD and Edge Dance Studio

IX.D. Approval-Professional Services Agreement - Eunjung Kim Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Eunjung Kim to provide piano accompaniment for vocal music ensembles at Beverly Vista School - all rehearsals for middle school chorus classes, the district honor choir and junior choir, performances for all choral groups and elementary classes within and out of the district - 9-4-18 to 5-31-19.   Financial Impact: Fee not to exceed $6000.00 - Funding: Flex Art Music/Beverly Arts/GATE/PTA. Attachments: Professional Services Agreement Between Beverly Hills USD and Eunjung Kim

IX.E. Approval-Professional Services Agreement - Robert Dietz Rationale: Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Robert Dietz to provide technical services at Beverly Hills High School to service and repair the High School Media Center; development, coaching and rehearsing entire show in the style of contemporary a cappella music for the A Capella Showcase performance for the Madrigal Singers - 11-1-18 to 1-31-19.   Financial Impact: Fee not to exceed $4000.00 - Funding: ASB/Performing Arts Endowment Fund Attachments: Professional Services Agreement Between Beverly Hills USD and Robert Dietz

IX.F. Approval of Agreement for Special Services-Terry Tao, Attorney at Law Attachments: Agreement for Special Services-Terry Tao 10.30.18

IX.G. Pawar Transportation amendment to contract Rationale: One of our transportation providers has discontinued their contract with BHUSD for lack of ability to serve our students for the remainder of the school year. After getting several quotes from other companies, we found that Pawar Transportation provided the most comparable service rate for our two wheel chair students who need transportation to and from school daily. The cost will be $33,670. This cost was already in our budget with another company, so its not an additional cost. It will increase the Pawar transportation total contract to $66,000. This cost will come from the Student Services budget for the 2018-2019 school year.   Attachments: Amendment to PSA with Pawar Transportation

IX.H. Approval of Renewal of Voluntary Drug Testing Contract with Bensinger, Dupont, and Associates Rationale: This is a one-year MOU with Bensinger, DuPont & Associates. Bensinger, DuPont & Associates is a fee-based independent third party administrator that the District has been utilizing for over five years to implement the drug testing component of CHOICES. Results are given to parents and the designated school administrator (Principal). If a student test result is positive, a licensed Medical Review Officer calls the student’s parent to determine if a cause other than illicit drug use exists. Total cost is not expected to exceed $800 for the 2018-2019 school year and will be taken from the Student Services CWA funding.   Financial Impact: We do not expect to spend more than $800 for the 2018- 2019 school year. Attachments: MOU Bensinger Choices Program

IX.I. Approval of BHHS Out-of-County Trip: BHHS Girls' Soccer Competition; December 21-22, 2018; Santa Barbara, CA Rationale: Please see attached BHHS Girls' Soccer Team Out of County Request: BHHS Girls' Soccer Competition December 21-22, 2018 Santa Barbara High School, Santa Barbara, CA   Attachments: BHHS Girls Soccer Competition - Dec 2018

IX.J. Approval of BHHS Out-of-County Trip: BHHS DECA Southern California District Career Development Conference; January 11-13, 2019; Anaheim, CA Rationale: Please see attached BHHS DECA Southern California District Career Development Conference Out of County Request: BHHS DECA Career Development Conference January 11-13, 2019 Anaheim, CA   Attachments: BHHS DECA Southern CA Conference - Jan 2019

IX.K. Approval of BHHS Out-of-County Trip: BHHS Wrestling Team CIF Tournament; January 17-19, 2019; Morro Bay, CA Rationale: Please see attached BHHS Wrestling Team Out of County Request: BHHS Wrestling Team CIF Tournament January 17-19, 2019 Morro Bay, CA   Attachments: BHHS Wrestling CIF tournament

IX.L. Approval of BHHS Out-of-County Trip: BHHS Theatre Department California Thespian Festival; March 28-30, 2019; Upland, CA Rationale: Please see attached BHHS Theatre Department's Out of County Request: BHHS Theatre Department to attend California Thespian Festival March 28-30, 2019 Upland, CA   Attachments: BHHS Theatre Dept CA Thespian Festival

IX.M. Approval of BHHS Out-of-County Trip: BHHS Skills USA State Championship and Leadership Conference; April 25-28, 2019; Ontario, CA Rationale: Please see attached BHHS Skills USA Out of County Request: BHHS Skills USA State Championship and Leadership Conference April 25-28, 2019 Ontario, CA   Attachments: BHHS Skills USA State Championship

IX.N. Cash Collection Report #8 for 2018-2019 Rationale: The district has received cash and checks during the period of  October 4,2018 through October 23,2018 in the amount of $301,265.72. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.   Financial Impact: The district collected $301,265.72 during this period. Attachments: Cash Collect #8

IX.O. Ratification of Purchase Order #8 2018/2019 Rationale: The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from October 1, 2018 through October 19, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $605,710.22 for the General Fund and $493,320.99 for the Bond Fund.   Attachments: Board Report #8 Board Report Cover #8

X. REPORTS

X.A. Superintendent's Report

X.B. Student Board Member Report

XI. BUSINESS AND FINANCE

XI.A. Approval of contract with School Innovations and Achievements (SI&A) for Good Governance and Program Advisory Services Rationale: SI&A will provide consulting services to assist the District in the preparation and filing of reimbursement claims for the costs of the Mandate Reimbursement Process Program, legislatively mandated by the State of California, as well as an assessment of compliance practices in place as it relates to the Mandated Block Grant Program. The agreement period begins July 1, 2018 and will automatically expire June 30, 2021, a total of three fiscal years. The cost of this agreement is $9000 for each fiscal year.   Attachments: 2018-19 Agreement with SI&A

XI.B. Budget Revisions BA001, BA002 and BA003 processed to include increases to Salaries and Benefits for FY2018-19 Rationale: BA001 revises Fund 01 Unrestricted expenses to include the 4.72% salary increase and the Health and Welfare contribution cap to $9750. It also includes the School Safety Budget and additional costs to Oil Well Maintenance. Revenues are also increased based on the actual Property Tax Revenue received in FY 2017-18, one-time State discretionary funding, and reimbursements from Oil Well Maintenance. BA002 revises Fund 01 Restricted Budget to include prior year revenue carryover, and salary and benefit increases. This also includes the termination of the Workability Program. BA003 revises Fund 13, Cafeteria Fund to budget employee salary and benefits increase and Revenue contribution from the General Fund.   Attachments: Budget Adjustment Summary

XII. COMMUNICATION FROM THE BOARD MEMBERS

XIII. FUTURE BOARD MEETINGS

XIII.A. Regular Board Meeting-Tuesday, November 13, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XIII.B. Regular Board Meeting-Tuesday, November 27, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School

XIV. ADJOURNMENT

Published: October 26, 2018, 4:46 PM