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Regular Board of Education Meeting
Beverly Hills USD
November 13, 2018 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.B. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.C. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.D. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD-PUBLIC COMMENT
VIII. CONSENT CALENDAR*
VIII.A. Approval Board Meeting Minutes
Rationale:

 
VIII.A.1. Regular Board Meeting-10-30-2018
Attachments:
Regualr Board Meeting Minutes 10.30.18
VIII.B. Personnel Reports
VIII.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
VIII.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report
VIII.C. Approval-Professional Services Agreement - Dasnita Sinaga
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with Dasnita Sinaga to play for all of Horace Mann's middle school choral performances, including any necessary rehearsal - 11-13-18 to 5-30-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and Dasnita Sinaga
VIII.D. Approval of BHHS Out-of-County Trip: BHHS Boys Varsity Soccer Game & Team Bonding; November 15-17, 2018; Carlsbad, CA
Rationale:
Please see attached BHHS Boys Varsity Soccer Team Out of County Request: BHHS Boys Varsity Soccer Games & Team Bonding November 15-17, 2018 Carlsbad, CA
 
Attachments:
BHHS Boys Varsity Soccer - Carlsbad trip
VIII.E. Ratification of Purchase Order #9 2018/2019
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from October 22, 2018 through October 31, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $336,931.02 for the General Fund and $24,695.00 for the Cafeteria Fund.
 
Attachments:
Board Report #9
Board Report Cover #9
VIII.F. Department of Rehabilitation We Can Work Coordinator contract approval
Rationale:
This contract is designed to serve BHHS students with disabilities gain work experience through work based learning. This contract is funded by the Department of Rehab services and a stipend is paid to the Work Coordinator facilitating the services. All funding is through the Department of Rehab.
 
Attachments:
Department of Rehabilitation Contract
VIII.G. Approval - Agreement for Special Services - Terry Tao
Rationale:
An agreement with Terry Tao, Attorney at Law, to assist the District with various legal issues. The term of this agreement shall be for the period from December 1, 2018 through November 30, 2019.
 
Attachments:
Terry Tao - Agreement for Special Services
VIII.H. Approval of Service Agreement with Amplified IT for Google Migration Services
Rationale:
The Superintendent has directed the District Information Technology to expire its existing Exchange email system and convert the district into a solely Google for Education district. This is the cost for services that specialize in seamless Exchange/Outlook to Google migrations. This cost will ensure this complex transition goes as smoothly and with as minimal impact to our end users as possible. This quote includes migration of all users’ emails, contacts, calendars, signatures, etc over to Google. This service also includes an audit to ensure environment is safe for staff and students. Total cost of not-to exceed $9,950 to be funded out of the District General Fund.
 
Attachments:
BHUSD Google Migration agreement
VIII.I. Approval of Professional Services Agreement (PSA) with Gaggle for Gaggle Monitoring Service
Rationale:
Gaggle monitors student usage within the District’s Google for Education environment. The vendor uses technology and live staff to monitor and analyze all student activity within GAFE. In particular Gaggle is able to monitor student activity within Google Drive for acts such as bullying, sexual misconduct, etc. Fee not-to exceed $22,000 to be funded out of the District General Fund.
 
Attachments:
2018-19 PSA - Gaggle
VIII.J. Approval of Professional Services Agreement (PSA) with Tools4Ever for UMRA Automation
Rationale:
This service will create technology automation to automate staff user account management between County HRS system and District technology user accounts. This system will create a more efficient process that will save staff hours maintaining user databases in both systems thus saving time, money, and increasing new staff onboarding time. Fee not-to exceed $7962 to be funded out of the District General Fund.
 
Attachments:
2018-19 PSA - Tools4Ever
VIII.K. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 111318
VIII.L. Cash Collection Report #9 for 2018-2019
Rationale:
The district has received cash and checks during the period of  October 25,2018 through November 6,2018 in the amount of $2,857,454,49. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
Cash Collect #9
VIII.M. Approval of Warrant Report #5 for 2018-2019
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending October 31,2018 is $2,380,248.13 for payroll and $4,325,926.04 for commercial vendor/contractor payments for a total disbursement of $6,706,174.17.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant ACH Register Report #5
WARRANT REGISTER REPORT #5
Warrant Report #5
IX. REPORTS
IX.A. Superintendent's Report
IX.B. Student Board Member Report
X. HUMAN RESOURCES
X.A. Approval of Agreement for Employment of Assistant Superintendent, Education Services
Attachments:
Assistant Superintendent, Education Services Contract 11.13.18
X.B. Approval of Agreement for Employment of Assistant Superintendent, Student Services
Attachments:
Assistant Superintendent, Student Services Contract 11.13.18
X.C. Approval of Agreement for Employment of Assistant Superintendent, Technology and Innovation
Attachments:
Assistant Superintendent, Technology and Innovation Contract 11.13.18
XI. BOARD POLICIES
XI.A. First Reading of the BHUSD Field Trip Request Guidelines in accordance to BP/AR 6153: School Sponsored Trips
Attachments:
BHUSD Field Trip Request Guidelines
District Field Trip Checklist
Field Trip Request Form REVISED
Proposed Field Trip Itinerary
XI.B. Second Reading-BP 5144.1 Suspension Due Process with edits and AR 5144.1 Due Process
Attachments:
AR5144.1 Due Process
BP5144.1 Suspension
XI.C. Second Reading-BP 5144 Discipline with DDL edits and AR 5144 Discipline with DDL edits
Attachments:
AR5144 Discipline
BP5144 Discipline
XI.D. Second Reading-AR 5144.2 Suspension Disabilities
Attachments:
AR5144.2 Suspension Disabilites
XI.E. Second Reading-BP 5146 Married Pregnant Students
Attachments:
Married pregnant students
XI.F. Second Reading-BP 4033 Lactation
Attachments:
BP4033 Lactation
XI.G. Second Reading-BP5145.3 Nondiscrimination and AR 5145.3 Nondiscrimination
Attachments:
AR5145.3 nondiscrimination
BP 5143.3 Nondiscrimination
XII. COMMUNICATION FROM THE BOARD MEMBERS
XIII. FUTURE BOARD MEETINGS
XIII.A. Regular Board Meeting-Monday, November 26, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School Was edited within 72 hours of the Meeting
XIII.B. Organizational Board Meeting-Tuesday, December 4, 2018-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XIV. ADJOURNMENT

Published: November 9, 2018, 4:38 PM

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