Regular Board of Education Meeting
Beverly Hills USD
January 15, 2019 5:00PM
CLOSED SESSION - Administrative Building
255 South Lasky Drive Beverly Hills, CA 90212
OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School
241 Moreno Drive Beverly Hills,
|
| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
| |
| The financial impact of the certificated personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Certificated Personnel Report
|
|
|
| Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions. |
| |
| The financial impact of the classified personnel items have been reviewed by the Business Office to ensure that the items are within the scope of the adopted budget. |
Classified Personnel Report 1.15.19
|
|
|
| Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with STAR Education to provide STAR Next Generation Standards-Based Science Enhancement Program at Beverly Vista School. The program will include lesson plans, worksheets, materials, optional Eco Science Assembly or classroom visits and one-time ZOME Tool Family Night; hands on science labs for grades Kindergarten to Grade 5 - 2-1-19 to 5-24-19. |
| |
| Fee not to exceed $29,750 - Funding: Beverly Vista PTA. |
Professional Services Agreement Between Beverly Hills USD and STAR Education
|
|
|
| The Williams Uniform Complaint Quarterly Report Summary must be presented to the Board of Education for approval each quarter (October 20, 2017; January 19, 2018; April 20, 2018; and July 20, 2018).
Upon approval by the Board of Education, the report is then forwarded to the Los Angeles County Superintendent for approval. Attached is the report summary for October 1, 2018 - December 31, 2018.
All schools in California are affected by new laws that are the result of the Williams lawsuit settlement. Known as the "Williams legislation," the laws seek to ensure that all students have equal access to the basics of a quality education: textbooks, safe and decent school facilities and qualified teachers. The laws focus on the state's lowest-performing schools, defined as those ranked in deciles 1-3 of the 2003 base Academic Performance Index. Williams creates an expanded role for the county superintendent of schools to monitor and report on low-performing schools.
In Los Angeles County, Superintendent and his staff at LACOE are responsible for:
- Conducting annual visits of the county's 600 low-performing schools.
- Determining whether students have access to sufficient instructional materials and whether buildings are safe, clean and functional.
- Monitoring whether teachers have proper classroom assignments and certifications.
- Verifying the accuracy of School Accountability Report Cards relevant to instructional materials and facilities maintenance.
- Reporting to the governing board of each school district, the county board of education and the county board of supervisors on the state of these schools. |
| |
2nd Quarter UCP Summary Report 2018-19
|
|
|
| The District engaged Hsin-Yi Chang, on September 13, 2018, to render her services as a piano accompaniment for vocal music ensembles at Hawthorne School. At this time, the Board is asked to approve an amendment to the original agreement with Hsin-Yi Chang to change the funding source of $1700 total payment from HAW PTA to $1200 from Beverly Arts and $500 from HAW PTA. |
| |
2018-19 PSA - Hsin-Yi Chang
Amendment - Hsin-Yi Chang PSA 2018-19
|
|
|
| Dr. Juliet Fine, Horace Mann Principal has submitted the following Out-of-County Activity requests for Board approval for the 2017-2018 school year
7th Grade: March 13-15, 2019
Catalina Island, CA
Catalina Island Marine Institute
Experience run by Catalina Island Marine Institute (Guided Discoveries) A school administrator or designee will attend this activity.
8th Grade: April 28 - May 3, 2019
Yosemite National Park, Yosemite, CA
Experience run by Yosemite Institute
A school administrator or designee will attend this activity.
Funding for these trips will be through parent donations and supplemented by the Horace Mann PTA if necessary. |
| |
| Funding for these trips will be through parent donations and supplemented by the Horace Mann PTA if necessary. |
|
|
| We are required under ESSA to provide equitable Title 1 services to support the academic achievement of students who reside in Beverly Hills and who attend eligible private schools within the district's boundaries. Costs must go directly to the vendor and may not be submitted to the private school. |
| |
Learn It Quote for Hillel Hebrew Academy
W-9 Learn It System
|
|
|
| The District submitted bids for crossing guard services in 2015 with the effective date of January annually. The cost now has increased slightly from $17.59 to $18.89 per guard. Contract price $90,509.00. This was the third and final renewal year but with an extension of six (6) months. |
| |
| The City of Beverly Hills and the Beverly Hills UDS have partnered together for the safety of the students throughout the District. The city provides a contribution of half of the contract price of $90,509.00. |
ALL CITY MGMT. Extension Agreement 18/19
|
|
|
| Pursuant to Public Contract Code Section 20118, 20652, the Board of Education of any school district may make a purchase without advertising for bids if the Board has determined it to be in the best interests of the District. The Board of Education may authorize by contract or purchase order the use of any public corporation's or agency's bid, including any county, city, town, or district, to purchase materials, supplies, equipment, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the purchases from a vendor.
The District purchases Apple products as part of its instructional program to meet the site/department goals and objectives for supporting student success. Use of a negotiated agreement/bid allows the District to have flexibility when multiple purchases during the year approach the annual bid limit threshold.
Glendale Unified School District has offered the "piggyback option" on their bid, 18/19 for the purchase or lease of Apple Computer Products, Services and Related items with a new termination date of 10/2023.
Apple, Inc., like Hewlett-Packard, Dell and other technology companies serving the needs of public education, markets its projects directly to educational institutions. There are no third-party distributors to sell to educational institutions, and Apple applies standard deductions and volume discounts directly. Therefore, the District must designate Apple, Inc. as a sole source provider to continue to purchase products and services through the Glendale Unified School District agreement or the Apple Direct Customer Agreement. |
| |
| All future Apple purchases will meet the District's goals and objectives and will be authorized only with adequate appropriation levels. |
Approval to Use 2018-2019 Glendale Unified School District's Piggyback with APPLE
|
|
|
| Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education. All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. |
| |
Donation List - 011519
|
|
|
| The district has received cash and checks during the period of
December 11,2018 through January 7,2019 in the amount of $944,150.26.
A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source. |
| |
| The district collected $944,150.26 during this period. |
cash collections #12
|
|
|
| Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending November 30,2018 is $2,532,354.78 for payroll and $8,683,448.99 for commercial vendor/contractor payments for a total disbursement of $11,215,803.77.
|
| |
Warrant ACH Register #7
Warrant Register #7
Warrant Report #7
|
|
|
| The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from November 30, 2018 through December 31, 2018. Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $1,368,180.81 for the General Fund, $264.00 for the Cafeteria Fund, and $37,135.11 for the Bond Fund. |
| |
Board Report #12
Board Report Cover #12
|
|
|
| Administration respectfully recommends that the Governing Board approve the rejection of Claim No. 564452. Notices will be sent to the appropriate parties informing them that their claim has been presented to the Beverly Hill Unified School District Board of Education and is being rejected by operation of law. |
| |
|
|
| Administration respectfully recommends that the Governing Board approve the rejection of Claim No. 564247. Notices will be sent to the appropriate parties informing them that their claim has been presented to the Beverly Hill Unified School District Board of Education and is being rejected by operation of law. |
| |
|
|
| On December 18, 2013, the Board of Education approved an agreement with DLR Group for architectural and engineering services for predesign, campus modernization, and redevelopment services for Beverly Hills High School. On March 27, 2018, the Board approved Amendment No. 25 to the Agreement to adjust the architect’s fees for Buildings B1 and B2 based on the cost of construction. Architect’s fees are updated by applying the Office of Public School Construction scale per the original contract documents to the current estimated cost of construction.
When originally approved, the Agreement was based on a schematic design estimate of $18,638,320 for Buildings B1 and B2. Amendment No. 25 adjusted the fees based on the construction design estimate for B1 and B2 of $43M. Because the fees are based on final construction costs, now that the Board has approved the Guaranteed Maximum Price (GMP) for the construction of B1 and B2, an additional adjustment is required. The sliding scale calculation is based on the GMP for construction, less contingencies, of $60,768,216,and includes additional work scope as delineated in the attached DLR proposal and summarized as follows:
Exhibit A: WAPs, CCTV, PA access control, reception perimeter,and electrified hardware;
Exhibit B: Design refresh;
Exhibit C: Flat roof, sloped roof, gutters & down spouts, and repaired storm
drain lines;
Exhibit D: Elevator vendor change and associated structural engineering;
Exhibit E: Reframe floor joists and deck;
Exhibit F: Step footing and underpinning under stair/lift;
Exhibit G: 3rd floor, east facade window reconfiguration;
Exhibit H: Eastside main entry stairs replacement;
Exhibit I: Micro pile #1 work around; and
Exhibit J: Campus wide OPSC approach & B1B2 reconciliation/distribution.
|
| |
| The additional architect’s fees of $1,343,340 would be paid for by previously budgeted funds in Measure E for the modernization of Beverly Hills High School.
Summary of Amendments 1 through 25: $15,274,071.60
Amendment No. 26: $1,343,340.
New Total $16,617,411.60. |
Amendment 26
DLR Proposal
|
|
|
| On April 14, 2015, the Board of Education approved entering into an agreement with DTSC for oversight of the testing program required as part of the CEQA process and the processing of a No Further Action determination for the Underground Storage Tank and other possible contaminations at the El Rodeo School site. For continuing testing and reporting, DTSC has provided a cost estimate for regulatory oversight activities at the former dry cleaner site. The updated schedule of activities and estimated cost from DTSC is attached. This cost estimate will cover the Fiscal Year 2018-2019. The annual cost estimate is $13,026. The schedule and cost estimate will be updated if necessary because of changing circumstances. |
| |
| The cost of the work would be paid for by previously budgeted funds for El Rodeo School Modernization. |
Annual Cost Estimate
|
|
|
| On April 12, 2011, the Board of Education approved an agreement with WLC Architects for the design of the Modernization of Horace Mann School. Since that time, 21 amendments have been approved to increase or revise the scope of work.
During the bid process for the modernization of Horace Mann Building A, the District de-scoped the re-roofing of the mission tile from the construction project. The roof now needs to be replaced, which will require an additional design effort under the original Agreement. |
| |
| These services will be paid for by previously budgeted funds for the modernization of Horace Mann.
Original Agreement: $2,538,320.00
Summary of Amendments No. 1 through 21: $1,498,264.31
TOTAL $4,036,584.31
1/15/2017 Amendment No. 22: $ 41,600.00
New Total $4,078,184.31
|
Amendment No. 22
WLC Proposal
|
|
|
| Attached is the Revised Annual Motions. Angeli Villaflor, Director of Fiscal Services was added to the following paragraphs:
THAT authorization be given for one of the following to sign all warrants and contracts: any member of the BOARD OF EDUCATION, MICHAEL BREGY, DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM, LUKE PAVONE and ANGELI VILLAFLOR.
THAT authorization be given for the following signatures to all CAFETERIA ACCOUNTS; MICHAEL BREGY, DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM LUKE PAVONE and ANGELI VILLAFLOR.
THAT authorization be given for any of the following to sign all checks drawn on the REVOLVING CASH FUND; DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM LUKE PAVONE and ANGELI VILLAFLOR.
THAT authorization be given for any one of the following to sign all checks drawn on the CLEARING ACCOUNT: MICHAEL BREGY, DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM LUKE PAVONE and ANGELI VILLAFLOR. |
| |
Annual Motions 2018 Revised
|
|
Published: January 9, 2019, 4:41 PM
|