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Regular Board of Education Meeting
Beverly Hills USD
January 15, 2019 5:00PM
CLOSED SESSION - Administrative Building 255 South Lasky Drive Beverly Hills, CA 90212 OPEN SESSION - STC/Jon Cherney Lecture Hall, Beverly Hills High School 241 Moreno Drive Beverly Hills,

I. OPEN SESSION-3:00 P.M.
II. AGENDA HEARING PERIOD-PUBLIC COMMENT
III. CLOSED SESSION-3:00 P.M.
III.A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (1 case) - OAH Case No. 2018080037
III.B. CONFERENCE WITH LEGAL COUNSEL - THREAT TO PUBLIC SERVICES OR FACILITIES pursuant to subdivision (a) of Section 54957
III.C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) & (d)(2) of Section 54956.9: (3 Cases)
III.D. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Government Code 54956.9(d)(1)): Beverly Hills Unified School District v. Federal Transit Administration; et al. (Case No. 2:18-cv-0716)
III.E. CONFERENCE WITH LABOR NEGOTIATORS: Agency Representative: Luke Pavone Employee Organizations: CSEA, BHEA-Certificated, BHEA-IA, BHEA-OTBS Unrepresented Employees
Rationale:


 
III.F. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Gov. Code 54957)
IV. OPEN SESSION-CALL TO ORDER-FLAG SALUTE-5:00 P.M.
V. APPROVAL OF THE AGENDA
VI. REPORT OF CLOSED SESSION ACTION
VII. AGENDA HEARING PERIOD-PUBLIC COMMENT
VIII. STAFF PRESENTATIONS
VIII.A. Reconfiguration Update
VIII.B. Special Education Audit Final Report
Attachments:
BHUSD FCMAT Final Report
BHUSD FCMAT Presentation 1.15.19
VIII.C. Student and Staff Data Privacy & Security: From Compliance to Trust
Rationale:
Student and staff data privacy and security are critical issues in K-12 education. The BHUSD Technology Department has embarked on a professional journey to become a CoSN Trusted Learning Environment District. Please see https://trustedlearning.org/ for more information. This presentation is intended to inform the Board of Education of the steps to earn in this certification in the context of our focus on data privacy and security. Moreover, we seek the Board's approval to pursue the certification and all the tasks involved in earning CoSN TLE Certification. This presentation is the first of an approximately yearlong process and will require frequent Board presentations and approvals regarding policy.
 
Attachments:
Clear Privacy Practices
Five Critical Guidelines for Protecting Student Privacy
Main Presentation: Student & Staff Data Privacy & security
Privacy & Security Federal and State Laws: Attorney Presentation
Student Data Principles
Ten (Privacy & Security) Steps Every District Should Take
TLE Application
VIII.D. Update-Schoology
Attachments:
Infographic: BHUSD Selection Process Data
LMS Update: Schoology
Schoology in CA K-12 Districts
Schoology: Palo Alto_Case Study
Schoology: Remove Barriers to Effective Teaching and Learning
Slide Deck from February 13, 2018 Board Meeting: What Is An LMS?
IX. CONSENT CALENDAR*
IX.A. Approval Board Meeting Minutes
Rationale:

 
IX.A.1. Organizational Board Meeting-12.11.18
Attachments:
Organizational Board Meeting Minutes 12.11.18
IX.A.2. Special Board Meeting-12.13.18
Attachments:
Special Board Meeting Minutes 12.13.18
IX.A.3. Special Board Meeting-12.20.18
Attachments:
Special Board Meeting Minutes 12.20.18
IX.B. Personnel Reports
IX.B.1. Certificated Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring processes and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All individuals are appropriately credentialed for the assignments for which they are being hired, and all positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Certificated Personnel Report
IX.B.2. Classified Personnel Report
Rationale:
Throughout the year there are changes to employee status due to many situations which include separations in employment, hiring of new staff, and changes in current status. It is the charge of the Human Resources Department to ensure the appropriate staffing of the schools. The individuals included on this report have completed all hiring process and are ready to begin their employment with the Beverly Hills Unified School District should the Board approve their hiring. All positions are already included within the Board's approved budget, fall within restricted categorical funding categories, and/or are legally or contractually required positions.
 
Attachments:
Classified Personnel Report 1.15.19
IX.C. Approval of the Professional Services Agreement-Leadership Advisory Group (LAG) LLC
Attachments:
PSA Leadership Advisory Group 1.15.19
IX.D. Approval-Professional Services Agreement - STAR Education
Rationale:
Over the course of the year, the District requires the services of consultants who provide a variety of services to the district under professional services agreements. At this time, the Board is asked to approve an agreement with STAR Education to provide STAR Next Generation Standards-Based Science Enhancement Program at Beverly Vista School. The program will include lesson plans, worksheets, materials, optional Eco Science Assembly or classroom visits and one-time ZOME Tool Family Night; hands on science labs for grades Kindergarten to Grade 5 - 2-1-19 to 5-24-19.
 
Attachments:
Professional Services Agreement Between Beverly Hills USD and STAR Education
IX.E. Approval of Williams Uniform Complaint Quarterly Report Summary - Second Quarter (October 1, 2018 - December 31, 2018)
Rationale:
The Williams Uniform Complaint Quarterly Report Summary must be presented to the Board of Education for approval each quarter (October 20, 2017; January 19, 2018; April 20, 2018; and July 20, 2018). Upon approval by the Board of Education, the report is then forwarded to the Los Angeles County Superintendent for approval. Attached is the report summary for October 1, 2018 - December 31, 2018. All schools in California are affected by new laws that are the result of the Williams lawsuit settlement. Known as the "Williams legislation," the laws seek to ensure that all students have equal access to the basics of a quality education: textbooks, safe and decent school facilities and qualified teachers. The laws focus on the state's lowest-performing schools, defined as those ranked in deciles 1-3 of the 2003 base Academic Performance Index. Williams creates an expanded role for the county superintendent of schools to monitor and report on low-performing schools. In Los Angeles County, Superintendent and his staff at LACOE are responsible for: - Conducting annual visits of the county's 600 low-performing schools. - Determining whether students have access to sufficient instructional materials and whether buildings are safe, clean and functional. - Monitoring whether teachers have proper classroom assignments and certifications. - Verifying the accuracy of School Accountability Report Cards relevant to instructional materials and facilities maintenance. - Reporting to the governing board of each school district, the county board of education and the county board of supervisors on the state of these schools.
 
Attachments:
2nd Quarter UCP Summary Report 2018-19
IX.F. Approval of Amendment to Professional Services Agreement for Hsin-Yi Chang
Rationale:
The District engaged Hsin-Yi Chang, on September 13, 2018, to render her services as a piano accompaniment for vocal music ensembles at Hawthorne School. At this time, the Board is asked to approve an amendment to the original agreement with Hsin-Yi Chang to change the funding source of $1700 total payment from HAW PTA to $1200 from Beverly Arts and $500 from HAW PTA.
 
Attachments:
2018-19 PSA - Hsin-Yi Chang
Amendment - Hsin-Yi Chang PSA 2018-19
IX.G. Approval of Horace Mann School 2018-2019 Out-of-County Activities for Middle School
Rationale:
Dr. Juliet Fine, Horace Mann Principal has submitted the following Out-of-County Activity requests for Board approval for the 2017-2018 school year 7th Grade: March 13-15, 2019 Catalina Island, CA Catalina Island Marine Institute Experience run by Catalina Island Marine Institute (Guided Discoveries) A school administrator or designee will attend this activity. 8th Grade: April 28 - May 3, 2019 Yosemite National Park, Yosemite, CA Experience run by Yosemite Institute A school administrator or designee will attend this activity. Funding for these trips will be through parent donations and supplemented by the Horace Mann PTA if necessary.
 
IX.H. Approval of the Title I Instructional Services for 2018-19 school year by LEARN IT SYSTEMS at Hillel Hebrew Academy
Rationale:
We are required under ESSA to provide equitable Title 1 services to support the academic achievement of students who reside in Beverly Hills and who attend eligible private schools within the district's boundaries. Costs must go directly to the vendor and may not be submitted to the private school.
 
Attachments:
Learn It Quote for Hillel Hebrew Academy
W-9 Learn It System
IX.I. Approval of BHHS Out-of-County Trip: BHHS DECA Southern California District Career Development Conference; February 28 - March 3, 2019; Anaheim, CA
Rationale:
Please see attached BHHS DECA Club Out of County Request: BHHS DECA Southern California District Career Development Conference February 28 - March 3, 2019 Anaheim, CA
 
Attachments:
BHHS DECA CA Career Development Conference
IX.J. Contract Extension For Crossing Guard Services with All City Management
Rationale:
The District submitted bids for crossing guard services in 2015 with the effective date of January annually. The cost now has increased slightly from $17.59 to $18.89 per guard. Contract price $90,509.00. This was the third and final renewal year but with an extension of six (6) months.
 
Attachments:
ALL CITY MGMT. Extension Agreement 18/19
IX.K. APPROVAL TO USE 2018-2019 GLENDALE UNIFIED SCHOOL DISTRICT PIGGYBACK BID AS A RENEWAL OF PRIOR AUTHORIZATION OF EARLIER PIGGYBACK BID FOR PURCHASE OF APPLE TECHNOLOGY PRODUCTS AND SERVICES
Rationale:
Pursuant to Public Contract Code Section 20118, 20652, the Board of Education of any school district may make a purchase without advertising for bids if the Board has determined it to be in the best interests of the District. The Board of Education may authorize by contract or purchase order the use of any public corporation's or agency's bid, including any county, city, town, or district, to purchase materials, supplies, equipment, and other personal property for the district in the manner in which the public corporation or agency is authorized by law to make the purchases from a vendor. The District purchases Apple products as part of its instructional program to meet the site/department goals and objectives for supporting student success. Use of a negotiated agreement/bid allows the District to have flexibility when multiple purchases during the year approach the annual bid limit threshold. Glendale Unified School District has offered the "piggyback option" on their bid, 18/19 for the purchase or lease of Apple Computer Products, Services and Related items with a new termination date of 10/2023. Apple, Inc., like Hewlett-Packard, Dell and other technology companies serving the needs of public education, markets its projects directly to educational institutions. There are no third-party distributors to sell to educational institutions, and Apple applies standard deductions and volume discounts directly. Therefore, the District must designate Apple, Inc. as a sole source provider to continue to purchase products and services through the Glendale Unified School District agreement or the Apple Direct Customer Agreement.
 
Attachments:
Approval to Use 2018-2019 Glendale Unified School District's Piggyback with APPLE
IX.L. Approval/Acceptance of Donations Listed Pursuant to Board Policy 3290
Rationale:
Pursuant to Board Policy 3290, the Beverly Hills Unified School District has received donations/gifts which may be accepted by the Board of Education.  All gifts, grants, and bequests shall become the property of the Beverly Hills Unified School District once accepted. 
 
Attachments:
Donation List - 011519
IX.M. Cash Collection Report #12 for 2018-2019
Rationale:
The district has received cash and checks during the period of  December 11,2018 through January 7,2019 in the amount of $944,150.26. A detailed list has been included as part of this agenda item to reflect cash that has been collected by the district. Cash collected is available for board approved expenditures and is tracked by type and source.
 
Attachments:
cash collections #12
IX.N. Approval of Warrant Report #7 for 2018-2019
Rationale:
Pursuant to Education Code 42630 et al, the District has issued warrants for salary, benefits, voluntary deductions and payments for goods and services from approved purchase orders and/or contracts. Each warrant has been reviewed for proper documentation and is in accordance with Education Code, Public Contract Code, and Board Policy. The warrant register for the month ending November 30,2018 is $2,532,354.78 for payroll and $8,683,448.99 for commercial vendor/contractor payments for a total disbursement of $11,215,803.77.
 
Quick Summary / Abstract:
Approval is requested for ratification of warrant payments issued in accordance with Education Code, Board Policy, and approved purchase orders and/or contracts from available funds of the district.
Attachments:
Warrant ACH Register #7
Warrant Register #7
Warrant Report #7
IX.O. Ratification of Purchase Order #12 2018/2019
Rationale:
The Purchase Orders have been issued for supplies, services and equipment according to Board Policy, Education Code, and Public Contract code. The period that was covered for the purchase orders issued were from November 30, 2018 through December 31, 2018.  Each purchase order was reviewed for funding availability as well as quality and price. The purchase order total for the aggregate of these reports is $1,368,180.81 for the General Fund, $264.00 for the Cafeteria Fund, and $37,135.11 for the Bond Fund.
 
Attachments:
Board Report #12
Board Report Cover #12
X. REPORTS
X.A. Superintendent's Report
X.B. Student Board Member Report
XI. HUMAN RESOURCES
XI.A. Approval of Ratified Tentative Agreement on September 27, 2018 by Hills Education Association (Certificated Unit.)
Quick Summary / Abstract:
The Beverly Hills Unified School District and the Beverly Hills Education Association ("BHEA") (Certificated Unit) have completed negotiations for the 2018-2019 school year in compliance with the Educational Employment Relations Act, and agree as follows: Article XX - Completion of Meeting and Negotiating Article XXII - Peer Assistance and Review Article XXI - Term of Agreement Please see attachment for signed and complete tentative agreement.
Attachments:
BHEA Certificated Unit Ratified Tentative Agreement 7-1-18 to 7-30-19
XII. BUSINESS AND FINANCE
XII.A. Rejection of Claim No. 564452
Rationale:
Administration respectfully recommends that the Governing Board approve the rejection of Claim No. 564452. Notices will be sent to the appropriate parties informing them that their claim has been presented to the Beverly Hill Unified School District Board of Education and is being rejected by operation of law.
 
XII.B. Rejection of Claim No. 564247
Rationale:
Administration respectfully recommends that the Governing Board approve the rejection of Claim No. 564247. Notices will be sent to the appropriate parties informing them that their claim has been presented to the Beverly Hill Unified School District Board of Education and is being rejected by operation of law.
 
XIII. PLANNING AND FACILITIES
XIII.A. Approval of Amendment No. 26 to the Agreement with DLR Group for Architect's Fees for the Modernization of Beverly Hills High School.
Rationale:
On December 18, 2013, the Board of Education approved an agreement with DLR Group for architectural and engineering services for predesign, campus modernization, and redevelopment services for Beverly Hills High School. On March 27, 2018, the Board approved Amendment No. 25 to the Agreement to adjust the architect’s fees for Buildings B1 and B2 based on the cost of construction. Architect’s fees are updated by applying the Office of Public School Construction scale per the original contract documents to the current estimated cost of construction. When originally approved, the Agreement was based on a schematic design estimate of $18,638,320 for Buildings B1 and B2. Amendment No. 25 adjusted the fees based on the construction design estimate for B1 and B2 of $43M. Because the fees are based on final construction costs, now that the Board has approved the Guaranteed Maximum Price (GMP) for the construction of B1 and B2, an additional adjustment is required. The sliding scale calculation is based on the GMP for construction, less contingencies, of $60,768,216,and includes additional work scope as delineated in the attached DLR proposal and summarized as follows: Exhibit A: WAPs, CCTV, PA access control, reception perimeter,and electrified hardware; Exhibit B: Design refresh; Exhibit C: Flat roof, sloped roof, gutters & down spouts, and repaired storm drain lines; Exhibit D: Elevator vendor change and associated structural engineering; Exhibit E: Reframe floor joists and deck; Exhibit F: Step footing and underpinning under stair/lift; Exhibit G: 3rd floor, east facade window reconfiguration; Exhibit H: Eastside main entry stairs replacement; Exhibit I: Micro pile #1 work around; and Exhibit J: Campus wide OPSC approach & B1B2 reconciliation/distribution.
 
Attachments:
Amendment 26
DLR Proposal
XIII.B. Approval of Annual Cost Estimate with Department of Toxic Substances Control (DTSC) for Regulatory Oversight Activities at El Rodeo School.
Rationale:
On April 14, 2015, the Board of Education approved entering into an agreement with DTSC for oversight of the testing program required as part of the CEQA process and the processing of a No Further Action determination for the Underground Storage Tank and other possible contaminations at the El Rodeo School site. For continuing testing and reporting, DTSC has provided a cost estimate for regulatory oversight activities at the former dry cleaner site. The updated schedule of activities and estimated cost from DTSC is attached. This cost estimate will cover the Fiscal Year 2018-2019. The annual cost estimate is $13,026. The schedule and cost estimate will be updated if necessary because of changing circumstances.
 
Attachments:
Annual Cost Estimate
XIII.C. Approval of Amendment No. 22 to the Agreement with WLC Architects for Architectural Services for the Horace Mann School Modernization Project
Rationale:
On April 12, 2011, the Board of Education approved an agreement with WLC Architects for the design of the Modernization of Horace Mann School. Since that time, 21 amendments have been approved to increase or revise the scope of work. During the bid process for the modernization of Horace Mann Building A, the District de-scoped the re-roofing of the mission tile from the construction project. The roof now needs to be replaced, which will require an additional design effort under the original Agreement.
 
Attachments:
Amendment No. 22
WLC Proposal
XIV. PROFESSIONAL AND OFFICIAL BUSINESS
XIV.A. Approval of Annual Motions-Revised
Rationale:
Attached is the Revised Annual Motions. Angeli Villaflor, Director of Fiscal Services was added to the following paragraphs: THAT authorization be given for one of the following to sign all warrants and contracts: any member of the BOARD OF EDUCATION, MICHAEL BREGY, DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM, LUKE PAVONE and ANGELI VILLAFLOR. THAT authorization be given for the following signatures to all CAFETERIA ACCOUNTS; MICHAEL BREGY, DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM LUKE PAVONE and ANGELI VILLAFLOR. THAT authorization be given for any of the following to sign all checks drawn on the REVOLVING CASH FUND; DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM LUKE PAVONE and ANGELI VILLAFLOR. THAT authorization be given for any one of the following to sign all checks drawn on the CLEARING ACCOUNT: MICHAEL BREGY, DUSTIN SEEMANN, LA TANYA KIRK-CARTER, LAURA CHISM LUKE PAVONE and ANGELI VILLAFLOR.
 
Attachments:
Annual Motions 2018 Revised
XIV.B. Discussion-Board Training-Brown Act Workshop & Transition to Google (Gmail)
XV. COMMUNICATION FROM THE BOARD MEMBERS
XVI. FUTURE BOARD MEETINGS
XVI.A. Regular Board Meeting-Tuesday, January 29, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVI.B. Regular Board Meeting-Tuesday, February 19, 2019-5:00 PM-STC/Jon Cherney Lecture Hall, Beverly Hills High School
XVII. ADJOURNMENT

Published: January 9, 2019, 4:41 PM

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